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I.
Moment of Silence
Welcome to the December 11, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
12 11 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 11, 2018.
Order #292 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 11, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.
III.A.
Recognition of Students from Butler Traditional, Central, duPont Manual, Eastern, Fairdale, and Louisville Male High Schools for being named 2018 Youth Character Award winners from the YMCA of Greater Louisville.
The YMCA of Greater Louisville announced its 2018 Youth Character Award honorees on November 1, presenting awards to 15 outstanding youth from the Louisville area. We are very proud that 12 of these students attend JCPS.
The recipients of The Youth Character Awards were selected for exemplifying exceptional leadership and commitment to strengthening our community and for their contributions to academics and athletics, as well as their roles in volunteer- and leadership-related activities.
This year's honorees include Butler Traditional High School student Hailey Miller, Central High School students Christiana Brown and Mercy Evanson; duPont Manual High School students Jolene Ballard, Jordyn Gibson, Briana Johnson, Alyssia Leach, and Tori Vestal; Eastern High School students Keith Phillips II and Morgan White; Fairdale High School student Lorena Bonet Velazquez and Louisville Male High School student Taurino Castaneda.
The Youth Character Awards, which celebrates exemplary teens ages 13 through 17, come with a $1,500 scholarship.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize twelve students from Butler Traditional, Central, duPont Manual, Eastern, Fairdale, and Louisville Male High Schools for being named 2018 Youth Character Award winners from the YMCA of Greater Louisville.
III.B.
Recognition of duPont Manual High School Journalism Students for Winning Top Awards at the National Scholastic Press Association’s Convention
In November, duPont Manual High School journalism students attended the National Scholastic Press Association convention in Chicago, where they were honored with awards for their work from the 2017-18 school year.
Juniors Ella Treinen and Ysa Leon won Social Justice Story of the Year for their story about Y-NOW, a local YMCA program that helps the children of incarcerated parents. They also won the prestigious Brasler Prize, which is a “best of the best” award given to one of the top Story of the Year recipients in all categories.
Senior Piper Hansen and class of 2018 graduate Nikhil Warrier earned an honorable mention for their interactive online graphic on what Louisville would do in a natural disaster. In addition, senior Lucy Calderon won an honorable mention for an opinion piece she wrote last year.
The NSPA also recognized a small handful of publications around the country as worthy of a Pacemaker, their top annual prize for student publications.
Manual's On the Record publication won its second Pacemaker award and the school also picked up three Best of Show Awards.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School journalism students for winning top awards from the National Scholastic Press Association.
III.C.
Recognition of Frank Mellen for His Longtime Work as JCPS Legal Counsel
We are proud to recognize longtime JCPS legal counsel Frank Mellen as he prepares for his retirement. Frank has worked for and represented Jefferson County Public Schools for nearly four decades, serving as General Counsel since 2015.
Frank has dedicated his life to the practice of law, beginning his career in New York after graduating cum laude from Harvard Law School. He later joined Wyatt, Grafton & Sloss, the predecessor firm of Wyatt, Tarrant & Combs.
He has been recognized by his peers as a Kentucky Super Lawyer, was named one of the "Top Lawyers" in the area of Ethics & Professional Law and Individual Rights/Constitutional Law by Louisville Magazine, and has been included in Woodward/ White’s “The Best Lawyers in America.”
Frank’s legal acumen and experience, as well as his steady, consistent presence, have been invaluable assets for the District.
Submitted by: Renee Murphy
III.D.
Recognition of Stephanie Horne and Dr. Lisa Willner, Members of the Jefferson County Board of Education
Stephanie Horne has served on the Jefferson County Board of Education since 2015. She is a business owner and real estate attorney with a career spanning more than two decades. Horne is the wife of United States Marine Corps veteran Andrew Horne. She and her husband both attended public schools. They have two children who are graduates of JCPS schools.
Dr. Lisa Willner has also served on the Jefferson County Board of Education since 2015. She is executive director of the Kentucky Psychological Association, a licensed psychologist, and a part-time teacher in Bellarmine University's psychology department. Dr. Willner has lived with her husband in Audubon Park since 1995 and their two children are graduates of JCPS schools.
Mrs. Horne and Dr. Willner are longtime JCPS parents, school volunteers, and advocates for children and education.
It is with great honor that the JCPS District recognizes and extends its sincere appreciation to these leaders for their commitment and service to JCPS.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize Stephanie Horne and Dr. Lisa Willner, members of the Jefferson County Board of Education, for their outstanding leadership and dedicated service to the Jefferson County Public School District.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 11, 2018.
Order #293 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 11, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Chris Brady.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the November 27, 2018, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 27, 2018, regular meeting.
Order #294 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 27, 2018, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board
All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.
A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.
Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV.
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Action Items
VIII.A.
Recommendation for Approval of 2018–19 Comprehensive District Improvement Plan
The 2018-19 Comprehensive District Improvement Plan consists of the 17 district level actions identified in Vision 2020 In Action, which was approved by the Board in July 2018. This year’s CDIP represents a more streamlined, focused plan with an emphasis on maximum impact activities. The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence. The CDIP can be revised and updated throughout the school year as part of a continuous improvement cycle.
Submitted by: Dr. Dena Dossett
The attachments include the following documents:
- CDIP - formatted to address KDE requirements
- One page summary of the district actions in the CDIP
- Vision 2020 in Action booklet (visual graphics may still change and a printed version will be distributed at the board meeting)
Superintendent Martin Pollio recommends the Board of Education approve the 2018-19 Comprehensive District Improvement Plan.
Order #295 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the 2018-19 Comprehensive District Improvement Plan. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
IX.
Information Items
IX.A.
Acceptance of Report on Summer Learning Initiatives
JCPS staff and community-based partner organizations will implement a system of camps offering personalized, student-centered learning opportunities with a strong emphasis on literacy and numeracy skills. The camps will provide powerful interactive and exploratory learning experiences.
District sponsored summer camps will primarily focus on serving JCPS students entering grades 3 through 6 in the 2019-20 school year, targeting those students needing support in reading and math.
Community sponsored summer camps will be developed and implemented as a collaboration between JCPS and community partners that already offer summer programming. JCPS will provide certified teachers in reading and mathematics at no cost to the community partners to supplement existing youth development camp activities. JCPS teachers and camp staff will create engaging camp experiences that include rich learning opportunities for JCPS students.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on Summer Learning Initiatives.
Order #296 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on Summer Learning Initiatives. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
IX.B.
Acceptance of the 2018-19 School Nutrition and Physical Activity Report
The Whole School, Whole Community, Whole Child committee leaders will provide the Board of Education with the Nutrition and Physical Activity Report (N&PA) that has been made available to SBDM Councils and the public via the District website.
The committee leaders will host a public forum on January 28 for community comments and recommendations. The superintendent will submit a summary of the N&PA report and recommendations to the Kentucky Department of Education by May 1, 2019.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the 2018-19 Nutrition and Physical Activity Report.
Order #297 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the 2018-19 Nutrition and Physical Activity Report. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
IX.C.
Acceptance of Progress Report on the JCPS Final Corrective Action Plan
In accordance with the Settlement Agreement with the Kentucky Department of Education (KDE), JCPS worked with KDE representatives to create a corrective action plan (CAP) to address the deficiencies described in the Management Audit Findings. The Final CAP includes the following areas: (1) Planning, (2) Operations, (3) Finance, (4) Personnel Management, (5) Instructional Management, (6) Career & Technical Education (CTE), (7) Safe Crisis Management (SCM), (8) Individuals with Disabilities Education Act (IDEA), and (9) Early Childhood. The Final CAP supersedes the previous corrective action plans relating to CTE, SCM, and IDEA, which are incorporated, with modest amendments, in the Final CAP.
The Superintendent or his designee will provide monthly status reports to the KDE Commissioner or the KDE Commissioner’s designee related to progress on implementation of the Final CAP, and KDE staff will provide continual feedback, at least monthly, to JCPS related to the progress of JCPS in the implementation of the Final CAP. In addition, JCPS staff will provide quarterly progress reports to the Jefferson County Board of Education.
While KDE noted that the JCPS has started the correction process in most if not all of these areas; the official starting point for this Final Corrective Action Plan is 10/1/18, with 10/1/20 as the end date. The attached CAP includes the progress notes from October and November of 2018.
This board report will provide a summary of recent actions from the CAP in the areas of Instructional Management and Career Technical Education. This report was also presented to the Kentucky Department of Education on December 5, 2018.
This plan directly supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps and Strategy 3.2.3 Improve and standardize internal systems.
Submitted by: Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan.
Order #298 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
X.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 11, 2018.
Order #299 - Motion Passed: A motion that the Board of Education approve the consent calendar for December 11, 2018, minus X.O.3., X.Q., and X.V. passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.
Order #300 - Motion Passed: A motion that the Board of Education approve consent calendar item X.O.3. Recommendation for Approval of Agreement with Norton Healthcare, Inc. to Implement a Telemedicine Program in Three JCPS Schools passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.
Order #301 - Motion Passed: A motion that the Board of Education approve consent calendar item X.Q. Recommendation for Approval of Traditional Program Guideline Revisions passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
Order #302 - Motion Passed: A motion that the Board of Education approve consent calendar item X.V. Recommendation for Approval of Youth Student Apprenticeship Program and Related Salary Schedule. passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
X.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Job Descriptions
The attached job descriptions are submitted to create better efficiency in the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
X.D.
Recommendation for Approval of Organizational Charts
The attached organizational chart revisions are submitted to create better efficiency in the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
X.E.
Recommendation for Approval of Field Trip Request
This is a report of field trip request submitted to the Board of Education on December 11, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip request and receive a report of other field trips approved by the superintendent.
X.F.
Recommendation for Approval of Project Closeouts and BG-5 Forms
X.F.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Soccer Field Grading at Marion C. Moore School
On October 30, 2018, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Soccer Field Grading at Marion C. Moore School.
X.F.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Site Lighting Replacement at Wheeler Elementary School
On October 16, 2018, the Board of Education approved the contract completion and BG-4 form for Meiners Electric.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Site Lighting Replacement at Wheeler Elementary School.
X.F.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase II HVAC Renovation at the Youth Performing Arts School
On September 12, 2018, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase II HVAC Renovation at the Youth Performing Arts School.
X.G.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations and contract renewals:
•Competitive Negotiation for Hotline Services;
•Electrical Supplies & Lighting (Line Item);
•Bus Body Parts & Accessories;
•Living Organisms for Biology 1A & 1B;
•Services: Printing for Construction Documents;
•Paper (Materials Production);
•Pump Parts (Various Types);
•Pre-Owned Textbooks, Supplemental Instructional Materials & Related Services;
•Locally Grown Fresh Fruits & Vegetables (For Nutrition Services);
•Refill System for Brake Cleaner;
•Contract Renewal on Repower Engine Kit for Navistar Bus; and
•Contract Renewal on Arc-Flash Prevention Service.
X.H.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
X.I.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
X.J.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of November 14 through November 27, 2018.
X.K.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of November 14 through November 27, 2018.
X.L.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of November 14 through November 27, 2018.
X.M.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
X.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on December 11, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $95,225.03 to be used as stated in the attachment.
X.M.2.
Acceptance of Funding from Jefferson County Public Education Foundation
Faurecia donated $4,000 to support Technology at Newburg Middle School.
NCFL (National Centers for Family Learning) donated $2,600 to support Family Learning Program.
Sondra Ferren donated $300 to the Build a Bed Program.
St. Francis in the Fields donated $1,500 to the Build a Bed Program.
Crescent Hill Presbyterian Church donated $979.67 to the Build a Bed Program.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $9,379.67 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
X.N.
Acceptance of Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The first offer of assistance for Fiscal Year 2019 is $776,663.
In Fiscal Year 2018 the District received a total of three offers of assistance totaling $1,826,469 in support of the Kentucky Education Technology System (KETS) Program and matched the offers with a like amount of funding.
The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education and directly supports Vision 2020 strategy 1.1.3 Provide equitable access.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $776,663 and authorize the superintendent to commit $776,663 in local funds to the education technology restricted account to match the offer.
X.O.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
X.O.1.
Recommendation for Approval of Memorandum of Agreement with the Community Foundation of Louisville for the Bounce Project
The Bounce Coalition received a grant from the Foundation for a Healthy Kentucky to support a trauma-informed training initiative at Semple Elementary School during the 2014-15 school year. Now in its fourth year, the project has been expanded to Wheatley and Engelhard Elementary Schools.
Through this agreement, the Bounce Coalition will provide trauma-informed training and support to Semple, Wheatley, and Engelhard Elementary Schools for all staff, teachers, and administrators.
This project directly supports strategy 2.1.3 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement and authorize the superintendent to sign same.
X.O.2.
Recommendation for Approval of Memorandums of Agreement for Behavioral and Mental Health Services
The following contractors will provide on-site behavioral and mental health services to JCPS students:
- Abundant Hope Counseling Service, LLC
- Bluegrass Counseling Associates, LLC
- Centerstone of Kentucky
- Denise Greene, PLLC
- Family & Children's Place
- Father Maloney's Boys & Girls Haven, Inc.
- Home of the Innocents
- Ja'Mekia C. Stoner, PLLC
- Kentucky Counseling Center, LLC
- Maryhurst, Inc.
- Mindful Direction Counseling Services
- NECCO
- New Beginnings Family Services, Inc.
- Osting Individual and Family Services
- Therapeutic Intervention Services
- Total Restoration Group, LLC
- Transformations, LLC
- Uspiritus
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.
The agency will seek payment for services upon written permission of the parent or guardian from a third party insurance provider such as Medicaid, private insurance, or other plans. In no event will the agency directly bill JCPS or a JCPS student, parent, or guardian for services.
The Memorandum of Agreement shall be effective beginning January 1, 2019, and ending on December 31, 2019.
This agreement supports Vision 2020 strategy 1.1.1
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin A. Pollio recommends the Board of Education approve the attached Memorandum of Agreements and authorize the superintendent to sign same.
X.O.3.
Recommendation for Approval of Agreement with Norton Healthcare, Inc. to Implement a Telemedicine Program in Three JCPS Schools
In partnership with Norton Healthcare, Inc., a telemedicine program will be implemented at Engelhard Elementary, Olmsted Academy North and Iroquois High schools to improve children's access to healthcare. To keep children in the classroom and learning, Norton eCare providers will be available to remotely see a child for their non-urgent health issues. This program will help reduce the percentage of children missing ten percent or more of school each year (chronic absenteeism) and reduce the health disparities by ensuring children have support for management of acute illnesses and chronic conditions. A culture that supports school attendance and reduced chronic absenteeism can help promote and encourage improved academic outcomes due to increased classroom time and school engagement. The program will begin in three schools allowing the opportunity to evaluate the utilization and overall impact to determine the approach for expansion of the program and services to be offered ongoing in additional JCPS schools in areas where there are large numbers of children who are chronically absent and/or school health data suggests that children have a lack of access to healthcare.
Services from Norton Healthcare, Inc. will include partnering with school health staff to schedule the appointment where a student will participate in a virtual office visit. Parent consent will be obtained prior to the institution of the program and child being seen; parents will be invited to attend virtual visit and nursing staff will be present for examination as well. If parents are unable to pick up prescriptions when needed, the pharmacy will deliver medication to school for parent pick-up if the parent chooses. Schools were selected based on rates of student chronic absenteeism, needs identified by Norton Healthcare's Community Needs Assessment, and principal interest.
Norton Healthcare is accessing grant funds to provide telemedicine equipment and supplies for schools. Norton Healthcare is donating administrative and provider resource time. The District is not providing matching funds for this project and there is no cost to JCPS.
This project directly supports strategy 2.1.3 Improve Culture/Climate in Vision 2020 which also aligns with the District pillar of culture/climate and racial equity.
This agreement is effective December 12, 2018, through June 12, 2019.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Norton Healthcare, Inc. and authorize the superintendent to sign same.
X.O.4.
Recommendation for Approval of Agreement with Our Kids Magazine, LLC
The Board registered the mark OUR KIDS in logo form several years ago. Our registration covers “education and entertainment services, namely a television program about educational opportunities and issues”.
Approval of this Agreement will allow Our Kids Magazine, LLC out of Texas to use “Our Kids Magazine” as the title of their magazine which provides parenting and children’s activity articles. Our Kids Magazine, LLC previously had registration of their magazine title from 1993 to 2015 when they allowed the registration to expire in error.
This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement between the Board of Education and Our Kids Magazine, LLC and authorize the superintendent to sign same.
X.O.5.
Recommendation for Approval of Third Amendment to Real Estate Purchase and Sales Agreement
This agreement extends the completion deadline until the last day of summer recess at Bates Elementary School in August 2019. This agreement also allows for an additional 354 square foot sliver of land to be conveyed, which is a requirement of Louisville Metro in order for the connector road to be 50 feet wide per Exhibit A in the attached agreement.
On August 22, 2017, The Board of Education approved the Second Amendment to the Real Estate Purchase and Sales Agreement to extend the completion date to August 2018.
On November 20, 2015, The Board approved the First Amendment to the Real Estate Purchase and Sales Agreement to extend the inspection period and government approval period.
On October 24, 2015, The Board approved the original Real Estate Purchase and Sales Agreement.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Third Amendment to the Real Estate Purchase and Sale Agreement between Southpointe Partners, LLC and the Jefferson County School District Finance Corporation.
X.P.
Recommendation for Approval of Principal Mentor Stipend
The addition of this stipend provides extra service pay in the amount of $2,000 in select situations for experienced, successful principals to partner with and mentor principals around instructional and management responsibilities to increase student achievement.
The principals selected to provide mentoring will be employed at-will and will be determined annually. Mentor principals will be paid $2,000 annually per mentee and pro-rated for positions added mid-year. Stipend payments will be paid on the last pay date in May.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the Principal Mentor Stipend.
X.Q.
Recommendation for Approval of Traditional Program Guideline Revisions
The Traditional Program Guidelines outline key program expectations for all traditional magnet schools. The proposed revisions will provide clear alignment with state and federal expectations. Modifications are in red. The Guidelines were last approved by the Board in 2016 following the work of the Magnet Steering Committee.
The recommended changes directly support Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps and Strategy 3.2.3 Improve and standardize internal systems.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the revised Traditional Program Guideline revisions.
X.R.
Recommendation for Approval of Board Policy 09.131 - District Commitment to Racial Educational Equity (Second Reading)
Board Policy 09.131 – District Commitment to Racial Educational Equity was received for first reading on November 27, 2018.
This amendment changes the number of members of the Racial Equity Advisory Council from “eleven (11)” to “between eleven (11) and seventeen (17).” This change is based on the recommendation of the Racial Equity Advisory Council Selection Committee, which identified seventeen (17) highly qualified individuals to serve on the Advisory Council. This change will permit the District to benefit from their expertise as it develops and implements a system-wide Racial Educational Equity Plan, as required by this policy.
In addition, the amendment establishes that student members shall have terms one (1) year in length and may serve two consecutive terms if they remain enrolled in school, to align with student schedules. The amendment also specifies that terms shall begin on July 1 and end on June 30, to permit continuity within a school year.
The Board Policy Committee reviewed this policy on November 5, 2018, and the changes suggested by the committee are incorporated in this revision.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 09.131 – District Commitment to Racial Educational Equity.
X.S.
Recommendation for Approval of Board Policies Relating to Head Start/Early Head Start (Second Reading)
These policies were received for first reading on November 27, 2018.
Beginning with the 2018-19 school year, the District is no longer managing Head Start/Early Head Start programming for Jefferson County. Board policies listed below are being updated to reflect that change.
03.11 - Hiring (Certified)
03.21 - Hiring (Classified)
06.2 - Safety
08.137 - Head Start – Repeal
09.12 - Admission & Attendance
09.211 - School Health Requirements
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to the following Board Policies: 03.11 - Hiring (Certified); 03.21 - Hiring (Classified); 06.2-Safety; 08.137 - Head Start (Repeal); 09.12 - Admission & Attendance; 09.211; and School Health Requirements.
X.T.
Recommendation for Approval of Board Policies Relating to Human Resources to Prohibit Dating Relationships Between a Supervisor and an Employee (Second Reading)
These policies were received for first reading on November 27, 2018.
The JCPS Human Resources Division wishes to implement policies that prohibit dating relationships between a supervisor and employee, to accompany similar existing prohibitions regarding employees being supervised by a relative, including a spouse.
The amended policies define a dating relationship; define a supervisor; prohibit a dating relationship between a supervisor and a person they supervise; establish that individuals are subject to disciplinary action if they do not comply with the policy; create an opportunity for individuals to disclose the intention of entering into a dating relationship and request a reassignment; and establish the responsibility to notify the Human Resource Department if their assignment or employment status is covered by the policy.
The following policies are being amended:
01.0 - Definitions
02.3 - Management
03.131 - Assignment (Certified)
03.17 - Discipline: Nonrenewal-Resignation by Employee (Certified)
03.231 - Assignment (Classified)
03.27 - Discipline, Suspension & Dismissal of Classified Employees
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to the following Board Policies: 01.0 – Definitions; 02.3 – Management; 03.131 - Assignment (Certified); 03.17 - Discipline: Nonrenewal-Resignation by Employee (Certified); 03.231 - Assignment (Classified); 03.27 - Discipline, Suspension & Dismissal of Classified Employees.
X.U.
Revision of Board Policy 01.45 - Powers and Duties of the Board of Education (First Reading)
On November 27, 2018, the Board approved the 2019 Board Meeting Schedule, which includes two types of Regular Meetings of the Board – Board Business Meetings and Board Work Session Meetings.
The Board Business Meeting format includes agenda items necessary for the Board to conduct the regular business of the District. The Board Work Session Meeting format includes no action items and is designed to permit the Board to receive information and have in-depth discussions regarding key issues confronting the District, to better inform subsequent decisions and actions.
Revisions are needed to Board Policy 01.45 – Powers and Duties of the Board of Education to align it with the changes in the 2019 Board Meeting Schedule.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 01.45 - Powers and Duties of the Board of Education for first submission and reading.
X.V.
Recommendation for Approval of Youth Student Apprenticeship Program and Related Salary Schedule
The Jefferson County Public Schools through the Career and Technical Education department submitted an application with the Kentucky Labor Cabinet to become an “employer” for future apprenticeship tracks. Through the application, Jefferson County Public Schools agrees to subscribe to the basic requirements for apprenticeship set forth by the Kentucky Labor Cabinet, the Kentucky Apprenticeship and Training Council, and the Supervisor of Apprenticeship as prescribed in 803 KAR 1:010 in cooperation with the U.S. Department of Labor, Office of Administration.
An apprenticeship is a job in which a worker is paid to learn a set of skills through on-the-job training. An apprenticeship follows an earn-while-you-learn model and leads to nationally recognized credentials that recipients can take anywhere in the country.
Through the Career and Technical Education program, we are developing specific occupational apprenticeships within JCPS and are ready to begin “growing our own” students by hiring career pathway completers into registered apprenticeships. In the consent item, we are seeking approval of the Apprenticeship program and the salary schedule for work in the areas of Accounting, Cook, Administrative Support, Maintenance, Medical Assistant, Diesel Mechanic, Graphic Design, Auto Mechanic, Information Technology, and Early Childhood Education.
This agenda item supports Vision 2020 Goal Deeper Learning.
Submitted by: Cordelia Hardin and Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Apprenticeship Agreement and salary schedule for youth student apprenticeship and youth apprenticeship within various JCPS departments.
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #303 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.
XII.
Committee Reports
Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road. Meeting materials and Minutes from previous meetings can be accessed here.
Audit and Risk Management Advisory Committee Meetings are held monthly at the VanHoose Education Center at 3332 Newburg Road. Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
JCPS Calendar of Events
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Needed)
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the December 11, 2018, meeting of the Jefferson County Board of Education.
Order #304 - Motion Passed: A motion to adjourn the December 11, 2018, meeting of the Jefferson County Board of Education at 9:44 p.m. passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
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