Welcome to the November 13, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

11 13 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 11 13 18 Meeting Notice
• 11 13 18 Agenda

Please join us for the Pledge of Allegiance.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 13, 2018.

Order #703 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 13, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Every year, the Kentucky Department of Education recognizes a Special Education Teacher of the Year and school districts are asked to nominate a teacher to compete at the state level.

Last month, Katie Fromholt, a teacher at Heuser Hearing & Language Academy, was named the District’s Special Education Teacher of the Year and will represent JCPS at the state level.

Ms. Fromholt was recognized due to her commitment and dedication to students with hearing loss. In addition to providing quality instruction to students, she supports students outside of the classroom.

She created a summer camp for Heuser students and their siblings, so the siblings of students with hearing loss can be around other children with hearing devices and who use sign language. The camp has served as a place for them to build friendships with other siblings as well as a time for our students to review some skills they may have lost over the summer break.

The winner of the state competition will be announced later this month. If she wins at the state level, she will be a finalist and participant at the National Council for Exceptional Children Conference in Indianapolis.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Heuser Hearing & Language Academy teacher Katie Fromholt for being named the ECE Teacher of the Year.

On Nov. 2, Newcomer Academy teacher Kirsten Miller was honored by the Kentucky Council Teachers of Math (KCTM) for receiving a 2018 Ann S. Booth Mathematics Education Service and Achievement (MESA) award.

Since 1991, KCTM has recognized outstanding mathematics teachers, education professionals and business and community leaders in Mathematics Education Service and Achievement with a MESA Award.

Ms. Miller was chosen to be a recipient for this award for her outstanding work in her areas of expertise and her service to the mathematics community at large.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Newcomer Academy teacher Kirstin Miller for being named an Anne Booth MESA award winner by the Kentucky Council Teachers of Math

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 11 13 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 13, 2018.

Order #704 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 13, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 30, 2018, regular meeting are presented for your review and approval.

Attachment

• 10 30 18 Minutes REVISED

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 30, 2018, regular meeting.

Order #705 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 30, 2018, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”

At its October 30, 2018, meeting, the Board discussed three options for a 2019 Board meeting schedule. Aspects of the proposed 2019 Board meeting schedule incorporate changes that were discussed at that meeting.

The proposed 2019 Board meeting schedule establishes dates for two types of regular meetings – Business Meetings and Work Session Meetings – as well as Board Retreats and Public Forums, which will be special meetings under KRS 160.270.

The schedule has 23 meeting dates:

• 13 Business Meetings
• 6 Work Session Meetings
• 2 Board Retreats
• 2 Public Forums

Board Policy 01.45, which establishes the standard format to be used for regular Board meeting agendas, will be amended prior to the first meeting in 2019 to incorporate the two types of regular meetings.

The primary focus of Work Session Meetings will be to permit Board members to discuss, become more deeply informed, and provide input regarding high-priority issues of the District. Because Work Session Meetings are regular meetings, the Board may amend the agenda for such a meeting to conduct other business, if necessary.

Current Board policy relating to persons wishing to address the Board will be in effect for both Business Meetings and Work Session Meetings.

The proposed schedule of meetings avoids calendar conflicts including religious and national holidays, school calendar conflicts, election days, and state and national education conferences.

Submitted by: Amy Dennes

• Proposed 2019 Board Meeting Schedule v7

Superintendent Martin Pollio recommends the Board of Education approve the attached 2019 schedule of meetings for the Jefferson County Board of Education.

Order #706 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached 2019 schedule of meetings for the Jefferson County Board of Education. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.

The Comprehensive Annual Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky. 

This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

• JCPS Financial Statements 2017-18

Superintendent Martin Pollio recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2018.

Order #707 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

The Jefferson County Public Schools (JCPS) Student Assignment Review Advisory Committee began its work October 26, 2017. Since then, the Committee has been engaged in developing a stronger understanding of the current context and historical underpinnings of the Student Assignment Plan. The Committee functions in an advisory capacity by offering insight and recommendations to District leaders who oversee the JCPS Student Assignment Plan. The Committee is composed of community members, parents, teachers, principals, and central office staff.

The JCPS Office of School Choice will present an update regarding the work of the Student Assignment Review Advisory Committee, current initiatives related to that review, and provide a forecast of the work to come over the next several months.

This supports Vision 2020 Strategy 3.4.4 Improving Infrastructure and Integrating Systems.

Submitted by: Dr. Devon Horton

Attachment

• Student Assignment Review Advisory Committee Update

Superintendent Martin Pollio recommends the Board of Education receive an update regarding the Jefferson County Public Schools Student Assignment Review.

Order #708 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update regarding the Jefferson County Public Schools Student Assignment Review. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 13, 2018.

Order #709 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 13, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 11 13 18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 60.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approve positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 11 13 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

The attached job descriptions are submitted to create better efficiency in the District.

Submitted by: Cordelia Hardin

Attachments

• New_Job_Descriptions_11-13-18

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions

The attached organizational chart revisions are submitted to create better efficiency in the District.

Submitted by: Cordelia Hardin

Attachments

• Org Chart Finals 11-13-18
• Org Chart Markups 11-13-18
• Org Chart Summary 11 13 18

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This is a report of field trip requests submitted to the Board of Education on November 13, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Request by Destination November 13, 2018
• Field Trip Request by School November 13, 2018
• Field Trips Approved by Superintendent November 13 2018

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the removal and replacement of eleven (11) sets of wood doors and frames with new hollow metal doors, frames, and hardware.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• BG-1 Highland MS - Wood Door Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter & Associates Architects as the architect/engineer, and the BG-1 form for the Wood Door Replacement at Highland Middle School, for an estimated project cost of $219,925.

This project consists of hardware and software upgrades to the digital controls. The list of locations is attached.  

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 Digital Controls Software Upgrade Phase I - Various Schools
• Digital Controls Ph I List of Locations

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Digital Controls Software Upgrade Phase I at Various Locations, for an estimated project cost of $248,500.

This project consists of hardware and software upgrades to the digital controls. The list of locations is attached.  

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• BG-1 Digital Controls Software Upgrade Phase II - Various Schools
• Digital controls PH II List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Digital Controls Software Upgrade Phase II at Various Locations, for an estimated project cost of $248,500.

This project will consist of a classroom renovation to create an HVAC Technology Laboratory for Career and Technical Education. The project includes infrastructure improvements to support instruction of HVAC technology.

On July 24, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-022.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 25, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Valley HS - TDA Lab Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Talent Development Academy Laboratory Renovation at Valley High School for the low base bid of $77,500; reject Alternate 1; and approve the attached revised BG-1 form for $93,500.

On July 25, 2017, the Board of Education approved Nomi Design to prepare plans and specifications for Project 18-029.

On December 12, 2017, the Board approved awarding a contract to W.R. Cole & Associates, Inc. as the low bidder.

Nomi Design has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 DuPont Manual HS - Windows PH II WR Cole.

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to W.R. Cole & Associates, Inc. for Window Replacement Phase II at duPont Manual High School for a total construction cost of $276,000.

On September 27, 2016, the Board of Education approved John Phelps Engineering to prepare plans and specifications for Project 17-080. The list of schools is attached.

On March 21, 2017, the Board approved awarding a contract to Walker Mechanical as the low bidder.

John Phelps Engineering has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• BG-4 Food Service Phase 36 - Walker
• Food Service Ph 36 List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical for Food Service Phase 36 at Various Schools for a total construction cost of $847,757.92.

On January 23, 2018, the Board of Education approved the contract completion and BG-4 form for G.B.M.C. Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Johnson TMS - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Johnson Traditional Middle School.

On September 25, 2018, the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Medora Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Medora Elementary School.

On October 16, 2018, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 PRP HS Welding Lab

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Welding Lab at Pleasure Ridge Park High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 11-13-18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendments_11 13 18
• Amendment on Electrical Supplies & Lighting (Line Item)
• Competitive Negotiation for Walk-in Cooler_Freezer Units and Installation for Various School Cafeterias
• Piano Tuning Service
• Pianos (Including Piano Labs & Dollies)
• RFP Spreadsheet for Board Agenda
• Tires, Tubes, Recapping & Repair

Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Walk-In Cooler/Freezer Units & Installation for Various School Cafeterias;
•Tires, Tubes, Recapping & Repair;
•Pianos (Including Piano Labs & Dollies);
•Piano Tuning Service;
•Contract Renewal on Competitive Negotiation on Third Party Medicaid Administrative & Recovery Services;
•Contract Renewal on Repair of Two-Way Radios & Associated Systems for On-Site Communications;
•Contract Renewal on Fire Sprinkler & Testing Service;
•Contract Renewal on Printing: JCHS Independent Study Workbooks;
•Contract Renewal on Physical Education Equipment & Supplies (%); and
•Amendment on Electrical Supplies & Lighting (Line Item).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 11 13 18
• 01 International Baccalaureate Organization

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer-Invoices

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of October 15 through October 31, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer-Vouchers

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of October 15 through October 31, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer -Purchase Orders by Department
• Orders of the Treasurer-Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of October 15 through October 31, 2018.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on November 13, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment                       

• Donations and Small Grants Report November 13 2018 Donor Order
• Donations and Small Grants Report November 13 2018 Location Order.xlsx
• KAC Laukhuf Elementary

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $67,927.18 to be used as stated in the attachment.

The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced-price meals. 

Submitted by: Dr. Michael Raisor

• Notice of FFVP Grant Award Jefferson County 10-26-18

Superintendent Martin Pollio recommends the Board of Education accept a Fresh Fruit and Vegetable Grant of $903,200 from the Kentucky Department of Education.

Funds are awarded based on an proposed scope of work for the Special Education Cooperatives throughout the state. The Kentucky Department of Education has identified nine special education cooperatives around the state to provide training and technical assistance to districts throughout the state. The Greater Louisville Educational Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts. JCPS serves as fiscal manager for GLEC. 

KDE has outlined priorities for use of funds. Funds will be used to provide training and technical assistance in core content instruction; specially designed instruction, differentiated instruction and technology-based supports; evidence-based practices to improve behavior and academic achievement. 

Funds will also pay for supplies, materials, consultants, and professional development stipends. 

This funding directly supports strategy 2.2.3 of Vision 2020. 

Submitted by: Dr. Carmen Coleman 

Attachment 

• 2018-2019 IDEA -B Notice of Approval (Stage ll)

Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted funds for the Greater Louisville Educational Cooperative (GLEC) in the amount of $901,100 from the Kentucky Department of Education.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Dual Credit personnel from University of Louisville have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. These dual credit courses can be transferred to any regionally accredited college or university for credit.

HB 206 establishes a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at higher education institutions that have signed Partner Post-secondary Institution agreements with the Kentucky Higher Education Assistance Authority (KHEAA). Funds are limited, so seniors will have priority over juniors in this program. The University of Louisville is a Partner Post-secondary Institution.

The attached Memorandum of Agreements detail the data exchange commitments, expectations of University of Louisville, the local school, the local school adjunct faculty, and students. University of Louisville faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour
• The University of Louisville will not charge JCPS or JCPS students 50 percent of tuition for unsuccessful students.

Courses Include:

The Teaching and Learning Pathway:

• Ballard: EDTP 201 Teaching as a Profession
• Fairdale- EDTP 201 Teaching as a Profession
• Seneca- EDTP 201 Teaching as a Profession

General Education:

• Ballard: MATH 190 Pre-calculus
• Butler: ENGL 101 Introduction to College Writing; ARTH 203 Introduction to Art; COMM 111 Introduction to Public Speaking; MATH 111 College Algebra; MATH 190 Pre-Calculus; ENGL 102 Intermediate College Writing & HUM 152 Cultures of America
• Central: ENGL 101 Introduction to College Writing; MGMT 101 Management; 0 200 Criminal Justice & SPAD 180 Sports Experience
• DuPont Manual: ENGL 101 Introduction to College Writing & ENGL 202 Introduction to Creative Writing
• Fern Creek: ENGL 101 Introduction to College Writing & ENGL 202 Creative Writing
• Male: ENGL 101 Introduction to College Writing & ENGL 102 Intermediate College Writing
• Seneca: Cultures of America- HUM 152 & Introduction to Art

This project directly supports Vision 2020 Strategy 1.1.3 - Provide equitable access and Strategy 1.1.7 - Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Carmen Coleman

Attachments

• UofL Dual Credit Agreement (Gen Ed)
• UofL Dual Credit Agreement (Teaching and Learning)

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Addendum with University of Louisville for dual credit courses and authorize the superintendent to sign same.

University of Louisville Hospital provides access to a real-world environment where students will experience the learning laboratory skills developed in the classroom to the workplace. This deeper learning laboratory allows students to develop mastery of career standards from the work-based learning perspectives, from shadowing to internship to full employment.

This project directly supports Vision 2020 Strategies 1.1.1 Adopt a Broader Definition of Learning and 1.1.3 Provide Equitable Access.

There is no cost associated with this agreement.

Submitted by Carmen Coleman

Attachment

• _MOUUofLHospital_0

Superintendent Martin Pollio recommends the Board of Education approve the attached Hospital Affiliation Agreement with University of Louisville Hospital through July 31, 2019, and authorize the superintendent to sign same.

On August 7, 2018, the Board approved the agreement between Jefferson County Board of Education and Jefferson County Teachers Association for 2018-23. The attached Memorandum of Agreement amends Article 11 of the 2018-23 JCBE-JCTA Agreement relating to teaching load and duty hours as follows:

• Clarifies language regarding the maximum amount of time permitted for faculty meetings and the use of teacher planning time; and
• Establishes that mandatory attendance at meetings by teachers shall be paid at their hourly rate, except for one Open House per year, parent conferences, and one faculty meeting per calendar month not to exceed 90 minutes.

Submitted by: Kevin Brown

• MOA JCBE & JCTA
• JCTA ARTICLE 11 Revisions

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement by and between the Jefferson County Board of Education and the Jefferson County Teachers Association and authorized the Superintendent to sign same.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths. Currently, 96 FRYSC centers were board approved on January 9, 2018.  

A letter received on October 1, 2018, from the Cabinet for Health and Family Services depicted current centers in our school district that were selected to be reconfigured beginning January 1, 2019. These applications will establish 16 reconfigured FRYSC centers. Based on the addition of centers the District will need to provide funding for 16 percent of the salaries for a projected amount of $161,185. Centers that receive funding will open January 1, 2019.  

A District Assurance Certification form, Cabinet for Health and Family Services Letter, and list of new reconfigured centers submitting applications is attached.

This project supports Vision 2020 Strategy: 1.1.7 Learning, Growth and Development. 

Submitted by: Dr. Carmen Coleman 

Attachments

• Cabinet for Health and Family Services Letter
• FRYSC Reconfigured Centers
• FRYSC School District Assurance Certification

Superintendent Martin Pollio recommends the Board of Education approve the submission of 16 Reconfiguration Grant Applications for Family Resource and Youth Services Centers (FRYSC), to the Cabinet for Health and Family Services and authorize the superintendent and Board chairperson to sign the attached District Assurance Certification form.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD234 rather than by name. Student SSD234 has a medical condition, with proper physician documentation, which requires a 3 hour, 5 minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for one student in the Exceptional Child Education Program for the 2018-2019 school year.

The attached 2020-21 school calendar is submitted to correct the date of a non-school day that falls during the Kentucky Oaks. The original date of May 7 has been corrected to April 30. 

Submitted by: Dr. Michael Raisor

Attachment

• 20-21 calendar REV 11-9-18..

Superintendent Martin Pollio recommends the Board of Education approve the revised 2020-21 school calendar.

Policy 09.211 - School Health Requirements was received for first reading on October 30, 2018.

To ensure that Board policy complies with state law, at the request of District staff, General Counsel was consulted regarding an apparent inconsistency between a statute and an administrative regulation relating to the immunization of children enrolling in the early childhood education program.

After review, General Counsel recommended a change to this policy to add citations to the statute and administrative regulations that serve as the basis of the Board policy. Proposed new language is underlined, and highlighted in yellow.

As required under the District’s Final Corrective Action Plan, this proposed amendment was sent to the Kentucky Department of Education for review.

Submitted by: Amy Dennes

• 09211SchoolHealthRequirementspdf

Superintendent Martin Pollio recommends the Board approve the attached revisions to Board Policy 09.211 - School Health Requirements.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 11 13 18 Planning Calendar
• 11 13 18 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #710 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

Audit and Risk Management Advisory Committee Meetings are held monthly at the VanHoose Education Center at 3332 Newburg Road.  Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

• Finance Advisory Committee and Audit and Risk Management Advisory Committee 11 08 18

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #711 - Motion Passed:  A motion that the Board of Education conduct a closed session, as permitted by KRS 61.810(1)(c) of the Open Meetings Act, for the purpose of a discussion of legal strategy relating to proposed or threatened litigation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Order #712 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.

A motion to adjourn the November 13, 2018, meeting of the Jefferson County Board of Education.

Order #713 - Motion Passed:  A motion to adjourn the November 13, 2018, meeting of the Jefferson County Board of Education at 9:02 p.m. passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.