Jefferson County
October 30, 2018 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the October 30, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

10 30 18 JCBE Meeting Audio





Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 30, 2018.

Actions Taken

Order #693 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 30, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.

III.A. Recognition of Nine Iroquois High School Student Authors for the Publication of their Book "No Single Sparrow Makes a Summer"
Rationale

It started as an announcement made during their English classes at Iroquois High School in December 2016. After a lengthy process, students Narjis Alsaadi, Yennifer Coca, Hafsa Jama, Atalya Lawler, Katherin Socias, A'lea Marie Smith, Autumn Wilson, Maria Zaminkhan, and Mehwish Zaminkhan were chosen to be part of the latest project from the Louisville Story Program, an initiative to help Louisvillians tell their life stories.

Each student participated in Louisville Story Program's writing and oral history workshops during the summer of 2017 and for five days a week throughout the 2017-18 school year.

Collectively, the young women speak nine languages and have lived in seven countries. Their book, No Single Sparrow Makes a Summer, illustrates people and communities in Louisville that have not been chronicled before. They write about the ravages of war, life before and after moving to Louisville as refugees and immigrants, the foster care system, juvenile detention, motherhood, misconceptions of their neighborhoods, and many other challenges and triumphs. 

In many ways, their stories give readers insight into the complex circumstances that many JCPS students face beyond the classroom. Their official book launch was held at Spalding University on October 11. 

Five of the students—Alsaadi, Jama, Smith, Maria Zaminkhan, and Mehwish Zaminkhan—graduated from Iroquois in June 2018. Izquierdo, Socias, and Wilson are currently seniors, and Lawler is a junior. 

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Iroquois High School students Narjis Alsaadi, Yennifer Coca, Hafsa Jama, Atalya Lawler, Katherin Socias, A'lea Marie Smith, Autumn Wilson, Maria Zaminkhan and Mehwish Zaminkhan for the publication of their book, 'No Single Sparrow Makes a Summer.'

III.B. Recognition of duPont Manual High School Student Anjali Chadha for being named a National Prudential Spirit of Community Award Winner
Rationale

Anjali Chadha is one of two Kentucky winners of the Prudential Spirit of Community Awards for founding Empowered, a nonprofit organization that educates and empowers minority high school girls in the world of technology.

In the fall of her freshman year, Anjali attended an entrepreneurial experience now called Quarter Zero. She went to Boston and worked with business leaders and by the end of the program, she had made connections and had a working business model.

At the end of her sophomore year, she presented Empowered, a seven-week training program, for 10 girls. They spent the majority of each day building websites, developing apps and using software they learned to use in the program. She has plans to continue and grow the program.

The Prudential Spirit of Community Awards was created in 1995 by Prudential in partnership with the National Association of Secondary School Principals. The program honors middle and high school students for outstanding service to others at the local, state and national levels, with the purpose to inspire others to contribute to their communities.

Anjali received a silver medallion, an all-expense-paid trip to Washington, D.C., in May for recognition events — where 10 state winners were named National Honorees — and $1,000, which she intends to put back into Empowered.

Anjali hopes to attend college in Boston. She says her passion is social entrepreneurship but she is also interested in hard science and research, so she is considering a biotechnology degree.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of DuPont Manual High School student Anjali Chadha for being named a National Prudential Spirit of Community Award Winner.

III.C. Recognition of Ballard High School Teacher Emily Forrester for Being Named the 2018 High School Art Education Teacher of the Year
Rationale

Ballard High School Teacher Emily Forrester was recently named the 2018 High School Art Education Teacher of the Year by the Kentucky Art Education Association.

The Kentucky Art Education Association advocates for and increases the quality of visual arts education through professional development, collaboration, and leadership opportunities.

Each year, the association recognizes outstanding art education teachers and they are honored during the state conference each October.

Forrester teaches Visual Art 1, 2, 3, 4, Advanced Placement, Seminar and Sculpture at Ballard. She has been teaching in JCPS since 2008.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Ballard High School Teacher Emily Forrester for being named 2018 High School Art Education Teacher of the Year.

III.D. Recognition of Seneca High School Teacher Bethany Mattingly for Being Named the Association for Career and Technical Education New Teacher of the Year for Region II
Rationale

Seneca High School agriculture teacher and FFA advisor Bethany Mattingly has been named the 2018 New Teacher of the Year for Region II by the Association for Career and Technical Education.

ACTE is the nation’s largest non-profit association committed to the advancement of education that prepares youth and adults for successful careers. This award recognizes new CTE teachers who have made significant contributions toward innovative and unique career and technical education programs and shown a professional commitment early in their careers.

As a teacher, Ms. Mattingly has vertically aligned her classes by incorporating more engaging lessons and establishing projects and activities that ask students to authentically experience a career. Changes to her curriculum have also led to higher student achievement outside the classroom, particularly through supervised agriculture experiences.

Mattingly is one of 5 finalists for the 2019 national title. The national winner will be announced at the ACTE Awards Banquet on November 28 in San Antonio, Texas.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Seneca High School Teacher Bethany Mattingly for being named the Association for Career and Technical Education New Teacher of the Year for Region II.

III.E. Recognition of Iroquois High School Teacher Donna Neary for Being Named 2018 Outstanding Social Studies Teacher of the Year by the Kentucky Council for Social Studies
Rationale

Iroquois High School Teacher Donna Neary was recently named 2018 Outstanding Social Studies Teacher of the Year by the Kentucky Council for Social Studies.

The Kentucky Council for the Social Studies (KCSS) serves as the primary voice for social studies education in Kentucky. Each year, the council recognizes outstanding social teachers and they are honored each fall.

Neary spent 25 years of working for local, state and federal governments, museums, non-profits, and as a consultant before becoming a teacher. She currently teaches English as Second Language to students at Iroquois.

She says her work in the classroom, much like her work as a public historian, strives for social justice and equity for her students and sensitivity and transparency in the presentation of our diverse cultural heritage.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Iroquois High School Teacher Donna Neary for being named 2018 Outstanding Social Studies Teacher of the Year by the Kentucky Council for Social Studies.

III.F. Recognition of Academy @ Shawnee, Lassiter Middle School, Newburg Middle School, Olmsted Academy North, and W.E.B. DuBois Academy for their participation in the Digital Promise Verizon Innovative Learning Initiative
Rationale

On October 9, five middle schools received brand new iPads, along with a monthly data plan, for every student as part of the Verizon Innovative Learning rollout.

The initiative represents a multi-million dollar investment by Verizon in JCPS to bolster technology-infused curricula. As part of the initiative, every student in the five schools, Academy @ Shawnee, Lassiter Middle School, Newburg Middle School, Olmsted Academy North, and W.E.B. DuBois Academy, as well as every teacher at those schools, received a new iPad equipped with a data plan for two years.

Additionally, the schools received funding to help support a full-time instructional coach and professional development for all teachers and staff, as well as ongoing project planning and implementation support. More than 3,400 iPads will be distributed as part of the initiative in JCPS.

Submitted by: Renee Murphy

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognition of Academy @ Shawnee, Lassiter Middle School, Newburg Middle School, Olmsted Academy North, and W.E.B. DuBois Academy for their participation in the Digital Promise Verizon Innovative Learning Initiative.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 30, 2018.

Actions Taken

Order #694 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 30, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 16, 2018, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 16, 2018, regular meeting.

Actions Taken

Order #695 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 16, 2018, regular meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board
Rationale

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Action Items
VIII.A. Recommendation for Approval of the 2019-20 and 2020-21 School Calendars
Rationale

In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee was composed of representatives from Board districts, local schools, employee unions, central office departments, community members representing business and the tourist industry, and the 15th District PTA developed the attached calendars.

The Calendar Committee held its first meeting on February 20, 2018, with an additional meeting on September 6, 2018. With recommendations from that meeting, the calendars were proposed and vetted by the committee on September 20, 2018.

The highlights of both calendars include a mid-August start date, a small fall break in October, a winter break, a spring break, two (2) built-in make-up days, and an end date that accommodates testing windows for Advanced Placement and state testing.

The proposed 2019-20 and 2020-21 JCPS School Calendars were reviewed by the Board on October 16, 2018.

Submitted by: Dr. Michael Raisor

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the proposed 2019-20 and 2020-21 School Calendars.

Actions Taken

Order #696 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the proposed 2019-20 and 2020-21 School Calendars. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

IX. Information Items
IX.A. Acceptance of Report on Update of Technology
Rationale

A JCPS technology digital transformation strategy will be provided regarding information technology and technology integration. Discussion topics will include the digital backpack of success skills, digital transformation matrix, and ease of access to student instructional devices.  

Submitted by: Dr. Kermit Belcher

Attachment

 Digital Transformation Update


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a report on an update of technology.

Actions Taken

Order #697 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report on an update of technology. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

IX.B. Acceptance of Report on 2019 Board Meeting Schedule
Rationale

KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.” Board Policy 01.45 establishes the standard format to be used for regular Board meeting agendas.

KRS 160.270 also permits special meetings to be called by the Board Chair or by the Board Secretary at the request of three Board members. KRS 61.823 requires written notice of a special meeting to be provided at least twenty-four hours prior to the meeting, to include the date, time, place, and agenda of the special meeting.

District staff has prepared three options for the 2019 Board of Education schedule of meetings. Each option avoids calendar conflicts including religious and national holidays, school calendar conflicts, election days, and state and national education conferences.

Option #1: Continuation of the 2018 Regular Board Meeting Schedule

This option has 21 regular meeting dates:

  • 13 at 2 week intervals
  • 8 at 3 week intervals

Option #2: Similar to the 2018 Regular Board Meeting Schedule

This option has 16 regular meeting dates

  • 14 meetings at 3 week intervals
  • 2 meetings at 4 week intervals

Option #3: Sets dates for Regular Meetings, as well as Special Meetings – Work Sessions, Board Retreats, and Public Forums

This option has 23 meeting dates:

  • 13 regular meetings
  • 6 Work Sessions
  • 2 Board Retreats
  • 2 Public Forums

This Information Item will permit Board members to receive and discuss information regarding the three options.

A recommendation for approval of the 2019 Board meeting schedule will be brought forward for consideration at the November 13, 2018, Board meeting.

Submitted by: Amy Dennes

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a report regarding options for the 2019 schedule of meetings for the Board of Education.

Actions Taken

Order #698 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report regarding options for the 2019 schedule of meetings for the Board of Education. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

X. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 30, 2018.

Actions Taken

Order #699 - Motion Passed:  A motion that the Board of Education approve the consent calendar for October 30, 2018, minus X.N.1 Recommendation for Approval of Agreements with University of Louisville Schools of Nursing, Medicine, and Dentistry; and X.N.2 Recommendation for Approval of Memorandum of Agreement with Kare LLC to Provide Dental Services for Students passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Order #700 - Motion Passed:  A motion that the Board of Education approve X.N.1 Recommendation for Approval of Agreements with University of Louisville Schools of Nursing, Medicine, and Dentistry; and X.N.2 Recommendation for Approval of Memorandum of Agreement with Kare LLC to Provide Dental Services for Students passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

X.A. Recommendation for Approval of Job Description
Rationale

The attached job description for Specialist Access and opportunity is submitted to create better efficiency in the District.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached job description for Specialist Access and Opportunity.

X.B. Recommendation for Approval of Organizational Charts
Rationale

The attached organizational chart revision is submitted to create better efficiency in the District.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart for Diversity, Equity and Poverty.

X.C. Recommendation for Approval of Field Trip Request
Rationale

This is a report of field trip requests submitted to the Board of Education on October 30, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

X.D. Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Fire Sprinkler Upgrade at Dawson Garage
Rationale

This project consists of removing and replacing the out of date fire sprinkler system.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kidwell Engineering and Design as the architect/engineer, and the BG-1 form for the Fire Sprinkler Upgrade at Dawson Garage, for an estimated project cost of $115,800.

X.E. Recommendation for Approval of Contract Completions and BG-4 Forms
X.E.1. Recommendation for Approval of Contract Completion and BG-4 Form for Wood Window Replacement at Academy @ Shawnee
Rationale

On September 13, 2016, the Board of Education approved Luckett Associates & Architects to prepare plans and specifications for Project 17-067.

On March 7, 2017, the Board approved awarding a contract to Coupe Construction Co., Inc. as the low bidder.

Luckett Associates & Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Coupe Construction Co., Inc. for Wood Window Replacement at Academy @ Shawnee for a total construction cost of $89,430.40.

X.E.2. Recommendation for Approval of Contract Completion and BG-4 Form for Track Resurfacing and Striping at Central High School MCA
Rationale

On November 28, 2017, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-190.

On April 24, 2018, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Track Resurfacing and Striping at Central High School MCA for a total construction cost of $112,251.

X.E.3. Recommendation for Approval of Contract Completion and BG-4 Form for Soccer Field Grading at Marion C. Moore School
Rationale

On January 23, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-251.

On May 8, 2018, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Soccer Field Grading at Marion C. Moore School for a total construction cost of $69,532.

X.E.4. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package I at Stuart Academy
Rationale

On January 23, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-252.

On April 24, 2018, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for Paving Package I at Stuart Academy for a total construction cost of $57,625.30.

X.E.5. Recommendation for Approval of Contract Completion and BG-4 Form for Track Resurfacing at Stuart Academy
Rationale

On February 13, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-262.

On April 24, 2018, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Track Resurfacing at Stuart Academy for a total construction cost of $76,233.

X.E.6. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package I at Various Schools
Rationale

On January 23, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-252.

On April 24, 2018, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder for paving at Atherton High School, Okolona Elementary School, Price Elementary School, and Waller Williams Environmental.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Paving Package I at Various Schools for a total construction cost of $206,111.

X.F. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

X.G. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Glass, Plastic & Glazing Compounds;
•Security Guard Service (Traffic & Parking Control for Various Locations);
•TYVEK-25 Labels & Ribbons (For Thermal Printing);
•Furniture, Classroom & Office (Line Item);
•Furniture, Classroom & Office (Percentage);
Water Coolers, Fountains & Parts;
•Contract Renewal on Competitive Negotiation on Visitor Management Software Solution;
•Contract Renewal on Concrete Flatwork Service;
•Contract Renewal on Uniform & Floor Mat Rental (SCNS);
•Contract Renewal on Wrecker Service;
•Contract Renewal on Laboratory Testing for Nutrition Service Center;
•Contract Renewal on Totes, Plastic Storage;
•Amendment on Electrical Supplies & Lighting (Line Item)
•Amendment on Musical Instruments & Supplies;
•Amendment on Automotive/Bus Repair Parts & Services (Line Item)

X.H. Recommendation for Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

X.I. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

X.J. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of October 4 through October 14, 2018.

X.K. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of October 4 through October 14, 2018.

X.L. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of October 4 through October 14, 2018.

X.M. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

X.M.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on October 30, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $48,025.69 to be used as stated in the attachment.

X.M.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Elaine Whelan donated $75 to support the Stopher Elementary Library.

Submitted by: Dr. Carmen Coleman

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $75 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

X.M.3. Acceptance of Flexible Focus Funds from the Kentucky Department of Education
Rationale

The Flexible Focus Fund (FFF) was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2018-19 as follows:

Extended School Services                                         $3,428,019

Safe and Drug-Free Schools                                       $1,187,178

Preschool                                                                 $7,766,878

Flexible Focus Funds for instructional materials and professional development were eliminated by the state for the 2018-19 school year.

All funds must be spent or encumbered by September 30, 2019.

This project directly supports Vision 2020 Strategy 1.1.3 Provide Equitable Access.  

Submitted by Carmen Coleman

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept Flexible Focus Funds totaling $12,382,075 from the Kentucky Department of Education.

X.M.4. Acceptance of Funding from the Kentucky Department of Education for Gifted & Talented
Rationale

 Some examples of services that the District provides through this grant to support primary talent pool development and formally identified gifted and talented students are:

  • Professional development for District teachers;
  • Implementation of curriculum development in the areas of gifted and talented methodologies and teaching strategies;
  • Instructional materials and supplies;
  • Implementation of the state mandated Gifted and Talented Student Services Plan and Gifted Student Progress Report for children enrolled in the Advance Program; and
  • Salary and fringe benefits paid to Gifted & Talented Resource Teachers

All activities and expenditures are in compliance with state requirements.

All funds must be spent or encumbered by June 30, 2019. 

This project directly supports Vision 2020 Strategy 1.1.3 Provide Equitable Access.  

Submitted by: Carmen Coleman

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $148,284 from the Kentucky Department of Education for FY19 Gifted & Talented Funds.

X.M.5. Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness
Rationale

These funds are for the purchase of state-recognized industry certification exams for free/reduced lunch students who have completed at least two credits in a Career and Technical Education career pathway. Funds are distributed to all JCPS high schools that offer KDE approved career pathways as indicated in the official TEDS database system and have students that meet the grant requirements.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $183,044 from the Kentucky Department of Education for The Office of Transition Readiness - Career and Technical Education career pathways.

X.M.6. Acceptance of Funding from the Kentucky Department of Education for Title II, Part A
Rationale

The Kentucky Department of Education has awarded funding in the revised amount of $4,703,079  for Title II, Part A, Project #401D, to support District programs that focus on using practices grounded in scientifically based research to prepare, train, recruit, and retain high quality teachers and principals. This amount reflects an increase of $24,035.00.

Title II, Part A funds are explicitly intended to be one of the principle resources for states to meet Title II objectives of increasing the percentage of highly qualified teachers teaching core subjects in their districts and schools. Professional development and learning activities will focus on improving teaching in order to raise student achievement in the core academic subjects. All district teachers and principals may participate in Title II funded professional development and learning activities.

All funds must be spent or encumbered by September 30, 2019. 

This project directly supports Vision 2020 Strategy 1.1.3 Provide Equitable Access.  

Submitted by Carmen Coleman

Attachment

 

 


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $4,703,079 from the Kentucky Department of Education.

X.M.7. Acceptance of Continuation Funding from Louisville Metro Government for the Louisville Education and Employment Partnership
Rationale

Louisville Metro Government has awarded the Louisville Education and Employment Partnership (LEEP) program funding for the 2018-19 school year.

LEEP career planners carry a minimum caseload of 75 students, grades 9-12, in need of interventions to stay in school, graduate, and transition to college and/or career. Career planners work with students to improve attendance and academic performance and encourage and promote responsible decision-making.

Louisville Metro Government funding supports the salaries of six career planners, one at each of the following high schools: Butler, Fairdale, Fern Creek, Jeffersontown, Seneca and Valley.

This funding directly aligns with strategy 1.1.7 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept continuation funding totaling $278,400 from Louisville Metro Government for the Louisville Education and Employment Partnership and authorize the Superintendent to sign same.

X.M.8. Acceptance of School Climate Transformation Grant from the US Department of Education
Rationale

The Board approved the initial School Climate Transformation Grant on October 13, 2014. The period of performance is October 1, 2014, through September 30, 2019. However, funding for each year is contingent on Congress continuing to appropriate sufficient funds for the program and substantial progress by the District in meeting project objectives. The Year Five award totals $749,917.

The grant provides funding for district-level support for implementing classroom management, Restorative Practices (RP), Positive Behavior Interventions and Supports (PBIS). Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of multi-tiered behavior support systems.

The grant pays the salaries and benefits of four District Behavior Support Systems Resource Teachers who along with the District's Behavior Support Systems Coordinator, provide coaching and support to all JCPS schools on implementing behavior support systems. The grant budget includes the creation of JCPS specific classroom management videos for PLCs, instructional coding (evaluation tool), a memorandum of agreement with the University of Louisville, travel, supplies, contractual services, and indirect costs.

This initiative directly supports Vision 2020 strategy 2.1.3 Improve Culture and Climate.

Submitted by: Dr. Carmen Coleman

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept Year Five Funding in the amount of $749,917 from the US Department of Education.

X.N. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

X.N.1. Recommendation for Approval of Agreements with University of Louisville Schools of Nursing, Medicine, and Dentistry
Rationale

In partnership with the University of Louisville Schools of Nursing, Medicine, and Dentistry, student health will be supported throughout JCPS. According to a report by the Robert Wood Johnson Foundation, students who are chronically absent (miss 17 or more days of school) in preschool, kindergarten, and first grade are much less likely to read at grade level by third grade, making them four times more likely than proficient readers to drop out of high school. In Kentucky, students who are chronically absent are less likely to score at grade level on standardized testing. Nationally, an average of 14 percent of students are chronically absent. In 2016-17, the JCPS average was 18 percent representing over 500,000 missed school days and 3.3 million lost instruction hours. 

A culture that supports school attendance and reduced chronic absenteeism can help promote and encourage improved academic outcomes due to increased instructional time and student engagement. Programs from the University of Louisville School of Nursing will support screening for health conditions that negatively impact learning, provide education to help prevent absenteeism, and support other health initiatives in the schools. The School of Medicine will provide classroom education, promote wellness, and provide services such as asthma programming to help prevent student absences. Services from the School of Dentistry will include classroom education and programs to ensure completion of oral health screenings and access to dental services. 

This project directly supports Vision 2020 strategy 2.1.3 Improve Culture and Climate and provides support to improve academic and behavioral outcomes for students. 

The District is not providing matching funds for this project and there is no cost to JCPS. 

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve agreements with the University of Louisville Schools of Nursing, Medicine and Dentistry and authorize the superintendent to sign same.

X.N.2. Recommendation for Approval of Memorandum of Agreement with Kare LLC to Provide Dental Services for Students
Rationale

According to Attendance Works, an organization which provides supports to schools to improve student attendance, ongoing pain, along with associated trouble eating and sleeping, related to poor oral health, is one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and District FRYSCs, Kare LLC dental services will support student attendance by providing dental screening and simple treatment services when indicated for children having difficulty accessing dental care. 

Kare LLC will provide preventive and restorative dental services, including exams, cleanings, fluoride treatments, X-rays, and sealants to those children whose guardians have given consent for them to receive services at school. Participating schools will provide the use of facilities, attempt to provide a minimum of 25 children per site for treatment, assist provider staff with interpretation of District policies and procedures, and assist with obtaining consent forms from guardians for services.

This project directly supports Vision 2020 strategy 2.1.3 Improve Culture and Climate and provides support to improve academic and behavioral outcomes for students. 

The District is not providing matching funds for this project. 

Submitted by: Dr. Carmen Coleman

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with Kare LLC and authorize the superintendent to sign same.

X.N.3. Recommendation for Approval of Agreement with Murray State University and Marion C. Moore and Seneca High Schools for Dual Credit Partnership
Rationale

Dual Credit personnel from Murray State University has worked with the principals, administrators, and teachers at Marion C. Moore and Seneca High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements and aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. These dual credit courses can be transferred to any regionally accredited college or university for credit.

HB 206 establishes a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Spalding is a Partner Postsecondary Institution.

The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

  • Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
  • Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour
  • Spalding will not charge our schools/JCPS 50% of tuition for unsuccessful students.

Courses Include:

  • AGR 100 Animal Science (Moore & Seneca)
  • AGR 133 Field Application in Agriscience (Seneca)
  • AGR 140 Plant Science (Seneca)
  • AGR 182 Intro to Veterinary Science (Seneca)
  • AGR 185 Agriscience Leadership (Seneca)

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Dr. Martin Pollio recommends that the Board of Education approve the attached Affiliation Agreement between Marion C. Moore and Seneca High Schools and Murray State University for dual credit courses and authorize the superintendent to sign same.

X.N.4. Recommendation for Approval of Memorandum of Understanding with United Community Partners
Rationale

This Memorandum of Understanding (MOU) expresses the commitment of the District to work with a broad coalition of community partners to implement a shared technology platform to help the Louisville community address the social determinants of health by linking education, health, and social services in one interconnected system.

Other MOU signatories to date are:

  • Centerstone
  • Coalition for the Homeless
  • Dare to Care
  • Louisville Metro Department of Public Health and Wellness
  • Louisville Metro Office of Resilience and Community Services
  • Louisville Urban League
  • Metro United Way
  • Passport Health
  • University of Louisville-Commonwealth Institute of Kentucky

Additional organizations have been at the planning table during the development of United Community and are expected to join the MOU.

The creation and implementation of the technology platform to share data among doctors’ offices, hospitals, schools, and social service organizations at multiple touchpoints, will streamline access, navigation, and coordination of available resources. This “no wrong door” solution ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville.

This technology platform is will be a critical tool in the successful implementation of the Louisville Promise initiative and will include a robust online referral system so that JCPS students in need can be quickly connected to services that affect students’ ability to learn and thrive.

Strong privacy protections will be a key component of the implementation of United Community, and no data will be shared under this MOU until separate data sharing agreements between the partners, setting forth in greater detail the parameters of data sharing, are executed.

Submitted by: Kermit Belcher

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board approve the attached Memorandum of Understanding with United Community Partners and authorize the superintendent to sign same.

X.N.5. Recommendation for Approval of Lease Agreement with Kentucky International Convention Center
Rationale

The JCPS Equity and Inclusion Institute will be held on November 5, 2018, at the Kentucky International Convention Center. Participants will learn about instructional equity and inclusion strategies as they relate to diverse student populations. The Institute will feature nationally recognized speakers and participants will have the opportunity to attend rotating sessions throughout the morning. Participants will engage in interactive activities, guided discussions, and surveys in the sessions.

This work supports Vision 2020 strategy 1.1.7 Eliminate Achievement, Learning, and Opportunity Gaps

Submitted by: Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Kentucky International Convention Center and authorize the superintendent to sign same.

X.O. Recommendation for Approval of Contract Modification with the Kentucky Department of Education
Rationale

This modification is essential to add staffing requirements that were inadvertently left out of the original submission of the Commonwealth of Kentucky contract. The information is added in Section 2 Scope of Work, 2.01 Deliverables, Item (G) Programmatic Requirements, which has been added in its entirety. The added language is effective July 1, 2018, through June 30, 2019. Maintaining staffed Family Resource & Youth Services Centers (FRYSC) provides support for student learning through addressing barriers to student growth and development. 

The Kentucky Education Reform Act provides for the establishment of FRYSCs in those schools where at least 20 percent of the student body is eligible to receive free school meals. FRYSCs are intended to promote and coordinate the flow of community resources and support children and families in ways that strengthen their functioning and enhance their growth and development.

FRYSCs support Vision 2020 strategies 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education, and 2.1.3 Improve Culture and Climate.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.

X.P. Recommendation for Approval of Fiscal Year 2018 Technology Activity Report
Rationale

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.

The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relation to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.

Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.

The project directly supports strategy 3.3.3 of Vision 2020.

Submitted by: Dr. Kermit Belcher

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached 2018 Technology Activity Report.

X.Q. Recommendation for Approval of the Internal Audit Charter
Rationale

As prescribed by the International Professional Practices Framework (IPPF) developed by the Institute of Internal Auditors (IIA), an internal audit charter defines the purpose, scope, responsibilities, and authority of the internal audit activity to ensure independence and objectivity. The IPPF further requires that the charter be reviewed annually and approved by the Board. JCPS has hired a new Director of Internal Audit. The previous charter was approved in March 2015. The Audit and Risk Management Advisory Committee reviewed and discussed the charter at its October 17, 2018, meeting and support the recommendation for approval.

Submitted by:  Jodell Renn, Director of Internal Audit

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Charter.

X.R. Recommendation for Approval of Shortened School Day for Three Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD231, SSD232, and SSD233 rather than by name.

Student SSD231 has a medical condition, with proper physician documentation, which requires a 3 hour, 45 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.

Student SSD232 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD233 has a medical condition, with proper physician documentation, which requires a 3 hour, 20 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.

Submitted by: Dr. Carmen Coleman

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for three students in the Exceptional Child Education Program for the 2018-19 school year.

X.S. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts. 

Board Members Ben Gies and Chris Brady will travel to Philadelphia, Pennsylvania for the National School Boards Association’s 2019 Annual Conference on March 30 – April 1, 2019.

Estimated Expenses for Ben Gies:

  • Registration Fee: $765
  • Hotel and Air Travel Expenses: $1050
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate 

Estimated Expenses for Chris Brady:

  • Registration Fee: $765
  • Hotel Expenses:  $660
  • Air Travel Expenses:  $390 or
  • Mileage Reimbursement: Approximately 700 miles @ $.43/mile ($301)
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate 

Submitted by: Superintendent Martin Pollio

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Ben Gies and Chris Brady to attend the 2019 Annual Conference on March 30-April 1, 2019, in Philadelphia, Pennsylvania.

X.T. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts. 

Board Members Linda Duncan and Chris Brady will travel to Washington, D.C. for the National School Boards Association’s 2019 Advocacy Institute on January 27-29, 2019. In addition, Board Member Chris Brady will also attend the 2019 Equity Symposium January 26, 2019, in Washington, D.C.

Estimated Expenses for Linda Duncan:

  • Registration Fee: $695
  • Hotel and Air Travel Expenses: $1,120
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate 

Estimated Expenses for Chris Brady:

  • Registration Fees: $695 (Advocacy Institute) plus $195 (Equity Symposium)
  • Hotel and Air Travel Expenses: $1,716
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate 

Submitted by: Superintendent Martin Pollio

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Chris Brady to attend the 2019 Equity Symposium on January 26, 2019, in Washington, D.C. and also for Mr. Brady and Board Member Linda Duncan to attend the 2019 Advocacy Institute on January 27-29, 2019, in Washington, D.C.

X.U. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member Stephanie Horne will attend KSBA's 2018 Fall Regional Meeting on October 25, 2018, in Elizabethtown, Kentucky.

Estimated Expenses:

  • Registration Fee: $25
  • Mileage Reimbursement: Approximately 60 miles @ $.43/mile ($25.80)

Submitted by: Superintendent Martin Pollio

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Stephanie Horne to attend KSBA's 2018 Fall Regional Meeting.

X.V. Revisions to Board Policy 09.211 – School Health Requirements (First Reading)
Rationale

To ensure that Board policy complies with state law, at the request of District staff, General Counsel was consulted regarding an apparent inconsistency between a statute and an administrative regulation relating to the immunization of children enrolling in the early childhood education program.

After review, General Counsel recommended a change to this policy to add citations to the statute and administrative regulations that serve as the basis of the Board policy. Proposed new language is underlined, and highlighted in yellow.

As required under the District’s Final Corrective Action Plan, this proposed amendment was sent to the Kentucky Department of Education for review.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 09.211 – School Health Requirements for first submission and reading.

X.W. Recommendation for Approval of the use of Course Code 909999 by Schools
Rationale

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve of any course linked to KDE code 909999, school defined course.

Below is a list of these courses for JCPS and course notes. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding. KDE will provide a Performance-based Learning state code in the 2019-20.

KDE has developed a revised process for schools/district to request a new state code for the 2019-20 school year, but that process was not available for 2018-19 school year.

Course Name

Level

Notes

LEADERSHIP

ELEM

Magnet program @ Mill Creek (leadership)

ADV LEADERSHIP

ELEM

Magnet program @ Mill Creek (leadership)

LEARN (JCHS) PB

Virtual

Holding course for eSchool (state code coming in 2019)

VIRTUAL LEARNING (PB)

Virtual

Holding course for eSchool (state code coming in 2019)

SPEECH/PUB SPEAKING

Middle

Elective @ Highland and J. Graham Brown School

PERFORMANCE BASED LEARNING

High

Holding course (state code coming in 2019)

PERFORM BASED LEARN ATTENDANCE

High

Holding course (state code coming in 2019)

PHILOSOPHY

High

Elective (International Baccalaureate @ Atherton)

INTERNATIONAL STUDIES ABROAD

High

Holding course

PHOTO JOUR

High

Magnet Program @ Manual

CONDUCTING

High

Magnet Program @ Manual (YPAS)

VOCAL DEV

High

Magnet Program @ Manual (YPAS)

VOCAL DEV 3

High

Magnet Program @ Manual (YPAS)

Courses In Use at Schools (other than specialized courses listed above):

  • INTERNATIONAL STUDIES ABROAD

    • DuPont Manual

  • PERFORMANCE BASED LEARNING  

    • Atherton High

    • Ballard High

    • Central High

    • DuPont Manual

    • Eastern High

    • Fairdale High

    • Fern Creek High

    • Iroquois High

    •  Jeffersontown High

    • Louisville Male High

    • Seneca High

    • The Academy @ Shawnee

    • Valley High

  • SPEECH/PUBLIC SPEAKING

    • Highland Middle

    • J. Graham Brown School

  • VIRTUAL LEARNING & LEARN (JCHS) PB

    • Jefferson County High School

Submitted by: Dr. Carmen Coleman


Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.

XI. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #701 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

XII. Committee Reports
Rationale

Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

11/08/18

5:00 pm

Finance Advisory Committee Meeting

 

Audit and Risk Management Advisory Committee Meetings are held monthly at the VanHoose Education Center at 3332 Newburg Road.  Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Attachments
XIV. Persons Requesting to Address the Board (If Needed)
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the October 30, 2018, meeting of the Jefferson County Board of Education.

Actions Taken

Order #702 - Motion Passed:  A motion to adjourn the October 30, 2018, meeting of the Jefferson County Board of Education at 8:45 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.