Welcome to the September 12, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

9 12 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 9 12 18 Meeting Notice
• 9 12 18 Agenda

Please join us for the Pledge of Allegiance.

• 9 12 18 Recognitions

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 12, 2018.

Order #660 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 12, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

The Farmer Elementary School Junior Beta Club Robotics Team won first-place honors in the National Junior Beta Club Convention competition, which was held in Savannah, GA, in June. Approximately 12,000 students from 18 states competed in the national junior competition.

The team won with its Skittle-sorting robot, Skit. Skit was an original idea generated by the team to meet the Beta Club Robotics Challenge—Divide and Conquer. This dedicated group of students worked through the engineering design process to make every aspect of Skit work smoothly. These students used 3D printing to completely design and customize Skit, spent many hours constructing Skit, tested Skit hundreds of times, and edited code to make the Skit function perfect. They demonstrated thorough knowledge of how Skit worked during the competition and worked extremely well together as a team. The team scored a perfect score from every judge in the area of collaboration, which shows their dedication to their task and to their team. 

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize the Farmer Elementary School Junior Beta Club Robotics Team for winning first-place honors in the 2018 National Junior Beta Club Convention competition.

The Meyzeek Middle School Science Olympiad team won the Kentucky Science Olympiad Competition, qualifying and giving them the honor of competing in the national competition. The competition was hosted by Colorado State University in Fort Collins on May 18 and May 19. 

One of the nation’s most prestigious science, technology, engineering, and math (STEM) competitions, Science Olympiad brings together 120 winning middle school and high school teams advancing from state-level competitions. Rigorous hands-on and lab events are led by experts from government agencies, top universities, and industries, and Science Olympiad state chapters cover topics in engineering, physics, epidemiology, astronomy, chemistry, meteorology, and coding. 

Founded in 1984, Science Olympiad is one of the premier science competitions in the nation, providing rigorous, standards-based challenges to nearly 8,000 teams in all 50 states and the District of Columbia. Approximately 450 tournaments are held yearly on college campuses as well as professional development workshops that showcase innovative STEM. 

The mission of Science Olympiad is to promote the quality of science education, to increase interest in science, to attract more students to careers in the science profession, to emphasize the problem-solving aspects of science, and to develop a technologically sound workforce.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize the Meyzeek Middle School students for winning the Kentucky Science Olympiad Competition.

Two district students were recently recognized and awarded an Emmy by the Ohio Valley Chapter of the National Academy of Television Arts and Sciences (NATAS). Edward Smith, a student at Pleasure Ridge Park High School, earned an Emmy in the News: General Assignment category for his story, “Funding for the Future: Kentucky Teachers Rally at the Capitol.” Tovah Frockt, a student at Ballard High School, earned an Emmy in the Sports category for her news segment, “Ballard: A Basketball Legacy.” Ballard High School Student Kortney Smith earned an Honorable Mention Award for his public service announcement, “TRUST.”

The Ohio Valley Chapter of the NATAS was created in 1962 and is dedicated to the advancement of the arts and sciences of television and the promotion of creative leadership for artistic, educational, and technical achievements within the television industry. 

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District 2018 Emmy Award recipients.

Nineteen Jefferson County Public School (JCPS) District high school students participated in the 2018 Educators Rising National Conference Competition, which was held in Orlando, FL, on June 21 through 24. 

Two district students won national honors in the competition. Migion Boot, a student at Central High School Magnet Career Academy (MCA), won first-place honors in the Creative Lecture category, and Tabitha Caudill, a student at Fairdale High School, won third-place honors in the Public Speaking category of the competition.

The national competition was an action-packed event filled with networking, learning, competing, and celebrating. It was also a great opportunity for students and their teachers to connect and learn from each other through workshops and to compete for national titles in 21 competitive events designed to allow students to develop and showcase their teaching skills. The event also provided an opportunity for them to hear from national educators.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District 2018 Educators Rising National Conference Competition winners.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 9 12 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 12, 2018.

Order #661 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 12, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 24, 2018, August 27, 2018, and August 28, 2018, meetings are presented for your review and approval.

Attachment

• 8 24 18 Minutes of Special Meeting
• 8 27 18 Minutes of Special Meeting
• 8 28 18 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 24, 2018, August 27, 2018, and August 28, 2018, meetings.

Order #662 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 24, 2018, August 27, 2018, and August 28, 2018, meetings. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Plan should be developed using a risk-based methodology and the Board should annually review and approve the Internal Audit Plan. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the 2018-19 fiscal year.

Submitted by: Amy Dennes

Attachment

• Internal Audit Plan

Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan for Fiscal Year 2018-19.

Order #663 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan for Fiscal Year 2018-19. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 12, 2018.

Order #664 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 12, 2018. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 09 12 18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 09 12 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

This item was withdrawn prior to consideration by the Board.

The attached organizational changes have been made to improve District efficiency.

Submitted by: Cordelia Hardin

Attachments

• Summary of Organizational Changes 09 12 18 Revised
• Revised Organizational Charts with Notes 9 12 18
• Revised Organizational Charts 9 12 18

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This is a report of field trip requests submitted to the Board of Education on September 12, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 9 12 18
• Field Trip Requests by School 9 12 18
• Field Trips Approved by Superintendent 9 12 18

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of a chiller replacement.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Alex Kennedy - Chiller Rpl

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Chiller Replacement at Alex R. Kennedy Elementary School, for an estimated project cost of $322,262.

This project will consist of a chiller replacement.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by Dr. Michael Raisor

Attachment

• BG-1 Jacob ES - Chiller Repl

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Chiller Replacement at Jacob Elementary School, for an estimated project cost of $300,000.

This project will consist of a Chiller and Cooling Tower Replacement at Seneca High School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by Dr. Michael Raisor

Attachment

• BG-1 Seneca HS - Chiller Cooling Tower Repl

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Chiller and Cooling Tower Replacement at Seneca High School, for an estimated project cost of $1,076,513.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-022.

On February 13, 2018, the Board approved awarding a contract to Geoghegan Roofing Corp for $279,780.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”

This project was inadvertently left off of the resolution for the revised BG-1’s for the issuance of local school bonds from the August 28, 2018 Board Meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Layne ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Layne Elementary School.

On April 25, 2017, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-232.

On April 24, 2018, the Board of Education approved awarding a contract to Allterrain Paving & Construction for $53,415.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Seneca HS Drainage Improvements

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Drainage Improvements at Seneca High School.

On January 9, 2018, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 18-225.

On May 8, 2018, the Board approved awarding a contract to Beck Studios, Inc. as the low bidder.

Structural Services, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Stage Rigging Repairs at Atherton and Olmsted North

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Beck Studios, Inc. for Stage Rigging Repairs at Atherton High School and Olmsted Academy North for a total construction cost of $100,019.

On March 31, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-206.

On June 13, 2017, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020. 

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 YPAS - Ph II HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Phase II HVAC Renovation at the Youth Performing Arts School for a total construction cost of $1,000,461.50.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 9 12 18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request for Proposals and Request for Proposal Renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendments_09 12 18
• Amendment - Tires, Tubes, Recapping & Repair
• Athletic Supplies & Eqpt. (Line Item)
• Classroom Food Delivery System (SCNS)
• Competitive Negotiation for Backpack of Success Skills Virtual File Management System
• Electrical Service
• Graphics Shop Supplies (Materials Production)
• Off Duty Police-Corrections Officer Security
• Purchase of Uniforms (Maintenance Personnel)
• RFP Spreadsheet for Board Agenda.
• T-Shirts (Mayor's Cup)

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Backpack of Success Skills Virtual File Management System;
•Graphics Shop Supplies (Materials Production);
•Purchase of Uniforms (Maintenance Personnel);
•Athletic Supplies & Equipment (Line Item);
•Classroom Food Delivery System (SCNS);
•T-Shirts (Mayor's Cup);
•Off Duty Police/Corrections Officer Security
•Electrical Service;
•Contract Renewal - Competitive Negotiation on Executive Search Services;
•Contract Renewal - Plumbing Service;
•Contract Renewal - Sheet Music/Accompaniment Tapes & Method Books (%);
•Contract Renewal - Furniture, Library (Percentage); and
•Amendment - Tires, Tubes, Recapping & Repair.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 09 12 18
• 01 The Jeremy Anderson Group, LLC
• 02 Peace Education
• 03 Louisville Counseling Associates
• 04 Spalding University, Department of Psychology
• 05 Michael D. Flohr
• 06 Tracee Wells

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Orders of The Treasurer-Invoices Paid and To Be Paid

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of August 13 through September 14, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer-PO's by Department
• Orders of the Treasurer-PO's by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of August 13 through August 23, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer-Vouchers

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of August 13 through September 14, 2018.

This is a report of donations and small grants submitted to the Board of Education on September 12, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report September 12 2018 Donor Order
• Donations and Small Grants Report September 12 2018 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $135,973.27 to be used as stated in the attachment.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

In partnership with the Academy@ Shawnee, Atkinson Academy, Byck Elementary, Hazelwood Elementary, Maupin Elementary, and Young Elementary Schools, as well as the Dawson Orman and DuValle Education Centers, the Shawnee Christian Healthcare Center, Inc. (SCHC) will support health services at six schools and two early childhood centers. SCHC is a not-for-profit health care clinic in the Shawnee neighborhood collaborating with the schools and centers to provide school-based health services. As stated in #1(h) of the MOA, this center will not proselytize, pray, or distribute materials directly to students.  

SCHC will provide medical, dental, and behavioral health services at the schools/centers under the direction of a licensed physician or Advance Practice Registered Nurse with the assistance of a Certified Medical Assistant. SCHC shall provide nursing and administrative support, schedule appointments, maintain patient records, including documentation necessary for insurance billing, and provide on-site nursing assistance during clinics. SCHC is required to follow all policies, guidelines, and protocols as established by JCPS Health Services. 

Each participating school (Shawnee, Atkinson, Byck, Hazelwood, Maupin, and Young) and center (Dawson Orman and DuValle) will provide appropriate facilities for SCHC and will obtain any necessary written permissions from parents and/or guardians of students to approve their receiving services. 

During the 2016-17 school year, SCHC also provided services during evening events at schools such as Family Pancake Night and Math Night. SCHC worked with coaches to assure all students completed required sports physicals with parent permission. Services provided by SCHC from August 2016 through March 31, 2017, included: 

• 348 visits with a primary healthcare provider across three schools,
• 697 nurse visits at The Academy @ Shawnee; and,
• 45 dental visits at Maupin and Atkinson Elementary schools

For the 2018-19 school year, plans include:

• Coordinating with elementary schools to assist with kindergarten physicals and dental screenings.
• Coordinating with the Shawnee Youth Service Center to address incoming sixth graders' health needs.
• Offering vaccinations at the schools/centers to assist parents in complying with requirements.

This project directly supports strategies 1.1.3 and 3.1.1 in Vision 2020.

The District is not providing matching funds for this project and has no obligation beyond June 30, 2019. 

Submitted by: Dr. Carmen Coleman 

Attachments

• MOA Shawnee Christian Healthcare at Dawson Orman and DuValle Education Centers
• MOA Shawnee Christian Healthcare at Shawnee, Byck, Hazelwood, Academy for Excellence, Maupin, and Young

Superintendent Martin Pollio recommends the Board of Education approve agreements with the Shawnee Christian Healthcare Center, Inc. and authorize the superintendent to sign same.

Spalding University/Kentucky College of Art and Design (Spalding/Ky CAD) intern(s) will work with an artist-in-residence to be selected by Spalding/Ky CAD and approved by District staff to design and paint a mural at one elementary school.

The intern and the artist-in-residence under the supervision of District staff will do the design and painting of the mural. The design process will include meeting with administrators to determine the location of the mural within the selected elementary school, theme, color scheme, and other specifics and creating concept sketches using both traditional and digital media. The mural will be painted at the selected elementary school using acrylic paints provided by Spalding/Ky CAD and selected for high durability, traditional brushes, and airbrush techniques. After completion of the mural, the intern(s) will do up to five classroom visits at the selected elementary school with the artist-in-residence, at times mutually agreed upon by JCPS and Spalding/KyCAD. 

This project aligns with strategies 1.1.1 and 3.1.1 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Spalding University Affiliation Agreement

Superintendent Martin Pollio recommends the Board of Education authorize the superintendent to sign the attached Spalding University/Kentucky College of Art and Design Affiliation Agreement.

On March 13, 2018, the Board of Education approved a Memorandum of Agreement (MOA) with the Center for Collaborative Education (CCE). This pilot from the outset was to include 120 total participants over the course of 2018-19 to be trained in performance assessment in 4 cohorts, with 30 participants each. The first cohort training was to take place in mid to late April of 2018. It became clear that the original timing of the first cohort was not workable for a variety of factors and that the reduction from the recommended 2-day training to a 1-day training for cohort participants, due largely to the shortage in substitutes and being out of class at that time of year, might also be detrimental to the eventual success of pilot participants.

This amendment adjusts the language of the original MOA to reflect the logistical mid-course changes needed to provide substitute coverage for the recommended 2-day training, all to take place in the Fall of 2018, instead of one-day of training the first cohort of 30 that was to occur in mid-April of 2018. The original MOA included costs for all areas of the pilot over two years for the anticipated 120 participants, except in the area of substitute coverage where it only referenced the first cohort of 30 for a 1-day training. In addition to the funds approved by the board in March, the board-approved JCPS 2018-19 budget anticipated this and has included additional recurring funds sufficient to cover the cost of substitutes needed to provide training to all 120 participants. In brief, the amendment includes language to reflect a logistical change

• in the training cohort groupings of all 120 participants to 3 cohorts of 40, instead of the original 4 cohorts of 30 participants

• in the timing of the trainings to all take place in the Fall of 2018, instead of one cohort being trained in mid-April of 2018 (with the remainder of the participants not explicitly referenced but assumed to be trained in the Fall of 2018).

• back to the normally recommended 2-day training, to ensure better success and completion rates, a greater impact on student learning, instead of the 1-day training referenced for the first cohort.

There are no additional funds being requested to go to CCE and there is no change in the length of the MOA. Since this was anticipated in the board-approved JCPS 2018-19 budget, there are no additional funds being requested beyond those already allocated for this pilot within the current 2018-19 budget which is enough to cover the sub costs for 2-day trainings for all 120 pilot participants. The recommended amendment simply adjusts the MOA to more accurately reflect the mid-course logistical correction needed to address the better timing and training needed for all 120 participants to be successful, thereby increasing the chance that our students reap the benefits of having meaningful performance assessments to demonstrate their “success skills” for their “backpacks.”

This project directly supports strategies 1.1.3, 1.1.4, 2.2.1, 2.2.3, and 2.2.4.

Submitted by: Dr. Carmen Coleman

Attachment

Revised 9/10/18

• MOA with the Center for Collaborative Education

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the agreement with the Center for Collaborative Education and authorize the superintendent to sign same.

The JCPS Information Technology Department, through the Chief Information Officer, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the District. Several new security measures have been implemented within the last year.

While 100 percent security represents a theoretical goal, the measures already implemented, and the ones that will be implemented, reflect both the importance of the system, and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the Board in due course, in addition the compliance acknowledgment will be presented to the Board each year.

Submitted by: Dr. Kermit Belcher

• Jefferson Co Data Privacy and Security

Superintendent Martin Pollio recommends the Board of Education receive a report on House Bill 5, Board Notification of Data Security safeguards

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 9 12 18 Planning Calendar
• 9 12 18 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #665 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the September 12, 2018, meeting of the Jefferson County Board of Education.

Order #666 - Motion Passed:  A motion to adjourn the September 12, 2018, meeting of the Jefferson County Board of Education at 7:52 p.m. passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.