Welcome to the June 26, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

6 26 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 6 26 18 Meeting Notice
• 6 26 18 Agenda

Please join us for the Pledge of Allegiance.

No Recognitions or Resolutions on June 26, 2018.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Revised 6/22/18

• 6 26 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 26, 2018.

Order #146 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 26, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 12, 2018, regular meeting are presented for your review and approval.

Attachment

• 6 12 18 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 12, 2018, regular meeting.

Order #147 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 12, 2018, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Board policies 09.428 Student Rights and 09.438 Student Discipline Code and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code). 

In compliance with Board policies and Kentucky Revised Statutes, a committee has reviewed the current Code to recommend changes for the 2018–19 school year. This year’s changes reflect minor changes in state statutes and has been updated to reflect recent district initiatives and organizational changes supporting student behavior and academic success.

The updated Student Support and Behavior Intervention Handbook includes recommended changes highlighted in green. Narrative that has been removed from the handbook is indicated with a strikethrough.

Submitted by: Dr. Carmen Coleman

Attachment

• Student Support and Behavior Intervention Handbook
• Student Support and Behavior Intervention Handbook updates PowerPoint

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2018-19 school year.

Order #148 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2018-19 school year. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

The Board of Education utilizes the Superintendent Professional Growth and Effectiveness System (SPGES), developed by the Kentucky Department of Education, for use in the evaluation of the Superintendent.

• SPGES Example Process
• SPGES Superintendent Leadership Plan

SPGES establishes seven leadership standards by which the performance of a superintendent is measured and includes a formative evaluation, the collection and presentation of evidences relating to each standard, and a summative evaluation by the Board.

Submitted by: Chairwoman Diane Porter

Attachment Pending

• Summative Performance Evaluation, Superintendent Dr. Marty Pollio

Order #149 - Motion Passed:  A motion to approve the 2017-18 Final Board Summative Evaluation of Superintendent Martin Pollio passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 26, 2018.

Order #150 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 26, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 06 26 18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

• Personnel Actions 06 26 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

• New Job Descriptions 6-26-18
• Delete Job Descriptions 6-26-18
• Final Revised Job Descriptions 6-26-18
• Revised Markup Job Descriptions 6-26-18

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The organization changes being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

• Organizational Charts Final 6-26-18
• Organizational Charts Markup 6-26-18
• Summary of Costs for Org Chart Changes 6 26 18

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This is a report of field trip requests submitted to the Board of Education on June 26, 2018.

Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 6 26 18
• Field Trip Requests by School 6 26 18

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. A Partial roof replacement and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 24, 2018, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education approve assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the Phase I HVAC Renovation at duPont Manual High School.

The project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. Exterior window replacement, a partial roof replacement, and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 24, 2018 board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education approve the assignment of CMTA, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the Phase I HVAC Renovation at Hite Elementary School.

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. A Partial roof replacement and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 24, 2018, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Studio Kremer Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the Phase I HVAC Renovation at Mary Grace Jaeger Education Center.

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior window replacement, a partial roof replacement, and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 24, 2018, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education approve the assignment of JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the Phase I HVAC Renovation at Westport TAPP School.

This project will consist of replacing the boiler.

On April 24, 2018, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 18-323.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 12, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Jeffersontown HS - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Jeffersontown High School for the low base bid of $144,000; approve Alternates 1 and 2 for a total bid of $161,935; and approve the attached revised BG-1 form for $396,000.

On February 13, 2018, the Board of Education approved the contract completion and BG-4 form for Abatement Solutions Technologies, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Asbestos and Lead Maintenance Contract

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Asbestos, Lead, and Mold Maintenance Contract.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 6 26 18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendments_06 26 18
• Amendment - Electrical Supplies & Lighting (Line Item)
• Amendment - Musical Instruments & Supplies
• Amendment - Plumbing Supplies & Eqpt. (Line Item)
• Automotive Repair Parts & Service (%)
• Condiment (FFVP)
• Locally Raised & Processed Protein
• Musical Instrument Repair
• Printing: 2018-2019 Code of Acceptable Behavior
• Printing: Portfolio Folders
• RFP Spreadsheet for Board Agenda.
• Safety Shoes/Boots for Men & Women (Percentage)
• SCNS Lunchroom Products (Manufacturers Only-Warehouse Delivery)
• SCNS Lunchroom Products (School Delivery)
• SCNS Lunchroom Products (Warehouse Delivery)
• Spoken Language Interpreting Service
• Trailer, Cargo

Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments:
•Spoken Language Interpreting Service;
•Printing: 2018-2019 Code of Acceptable Behavior;
•Automotive Repair Parts & Services (Percentage);
•SCNS Lunchroom Products (School Delivery);
•SCNS Lunchroom Products (Warehouse Delivery);
•SCNS Lunchroom Products (Mfg. Only-Whse Del.);
•Trailer, Cargo;
•Musical Instrument Repair;
•Locally Raised & Processed Protein;
•Safety Shoes/Boots for Men & Women (Percentage);
•Condiment (FFVP);
•Printing: Portfolio Folders;
•Contract Renewal - Contract Nursing Management Service;
•Contract Renewal - Third Party Administrator Services for Self-Insurance Workers' Compensation;
•Contract Renewal - Food Service Sanitation System;
•Contract Renewal - HVAC/Refrigeration Service;
•Contract Renewal - Water Heaters & Accessory Items;
•Contract Renewal - Field Trip Bus Service;
•Amendment - Plumbing Supplies & Eqpt. (Line Item);
•Amendment - Electrical Supplies & Lighting (Line Item);
•Amendment - Musical Instruments & Supplies;

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 06 26 18
• 01 Magnifying Learning
• 02 The YMCA of Greater Louisville
• 03 Buck Institute for Education
• 04 Paths Education Worldwide
• 05 Visually Impaired Preschool
• 06 Mindsteps, Inc.
• 07 Alignment Nashville, Inc.
• 08 The Woodway Fisher Group, Inc.
• 09 Rutherford Learning Group, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Board Financial Report-May 2018
• Munis Report
• Notes of Interest

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2018.

This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Of the $6.2 million in professional services contracts, more than $4.2 million, or 68 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts $5,000 or More

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of May 29 through June 10, 2018.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of May 29 through June 10, 2018.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on June 26, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachments

• Donations and Small Grants Report June 26 2018 Donor Order
• Donations and Small Grants Report June 26 2018 Location Order
• UPS Agreement for Valley High

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $354,856.45 to be used as stated in the attachment.

Funding in the amount of $2,646,596 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students that prepare them for both college and career by:

• Enhancing student learning through integration of academic and technical content to create authentic learning experiences;

• Collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and

• Collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.

Career and Technical Education funding does not require a cost share or match does not obligate the District financially.

Submitted by: Dr. Carmen Coleman                                         

Attachment

• FY19 LAVEC Grant - Career and Technical Education Pathway

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $2,646,596 from the Kentucky Department of Education for the Office of Transition Readiness, Career and Technical Education Pathways and authorize the superintendent to sign the attached agreement.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener, 

• Butler Traditional, Central, duPont Manual, Louisville Male, and Western High Schools

• Georgia Chaffee Teenage Parent Program (TAPP)

Funds are used for the following expenses:

• Teacher professional development

• Substitutes and travel expenses for curriculum-related field trips that enrich student experiences

• Career and Technical Student Organization Advisor registration and travel

• State-recognized industry certificates and skill standards assessments

• Technology and software upgrades

• Equipment to meet industry standards

• Non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Dr. Carmen Coleman

Attachment

• FY 2019 Perkins Allocation

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $1,275,794 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education pathways.

The Kentucky Department of Education (KDE) provided elementary schools $48,400 per year to support the hiring of one full-time mathematics intervention teacher and training for the mathematics team consisting of the intervention teacher, principal, and two classroom teachers per school. Grants are renewable for up to four years, contingent on successful implementation of intervention components, grant requirement compliance, demonstrated student progress and the availability of funds.

Schools were required to select one of four KDE approved mathematics intervention programs. The selected mathematics interventions must meet the needs of the primary students identified as struggling to meet grade level or benchmark expectations for mathematics. The mathematics interventions must supplement, not replace, regular classroom instruction for the students.  The following schools received Mathematics Achievement Fund (MAF) grants for 2018-19:

Audubon Elementary School

Hazelwood Elementary School

Kenwood Elementary School

Kerrick Elementary School

Any elementary school could apply for the MAF grant. Schools were required to commit funding for all program requirements in excess of the $48,400 grant.

This grant funding supports strategies 1.1.7 and 2.2.1 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Mathematics Achievement Fund Contract

Superintendent Martin Pollio recommends the Board of Education accept Mathematics Achievement Fund Grant totaling $193,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education (KDE) is providing a second year of Read to Achieve funding totaling $47,200 per school to support one full-time reading intervention teacher and training for one classroom teacher at 18 schools. The schools must assure complete sustainability of the proposed intervention services for the two-year grant period. After this two-year period, Read To Achieve (RTA) schools will be eligible to request a grant renewal for an additional two years contingent upon successful implementation of all program components, grant requirement compliance, demonstrated student progress and the availability of funds.    

Schools were required to select one of four KDE approved reading intervention programs. The reading intervention must supplement, not replace, regular classroom instruction for the students. The following schools received RTA grants for 2018-19:

Chenoweth Elementary School

Coleridge-Taylor Montessori Elementary School

Foster Traditional Academy School

Greenwood Elementary School

Gutermuth Elementary School

HB Slaughter Elementary School

Johnstown Road Elementary School

Kerrick Elementary School

King Elementary School

Lincoln Elementary Performing Arts School

Minors Lane Elementary School

Portland Elementary School

Price Elementary School

Rutherford Elementary School

Semple Elementary School

Watterson Elementary School

Wilkerson Elementary School

Young Elementary School

Any elementary school could apply for the RTA grant. Schools were required to commit funding for all program requirements in excess of the $47,200 grant. This grant funding supports strategies 1.1.7 and 2.2.1 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

• Assurances - Read To Achieve - All Schools 2018-19
• Contract - Read To Achieve 2019 - Jefferson County PON2_540_1900001441_1_PO

Superintendent Martin Pollio recommends that the Board of Education accept Read To Achieve Grants totaling $849,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement and assurance forms.

The Department of Juvenile Justice will provide funding in the amount of $40,411.80 for school bus transportation for youths who attend the summer program at the Louisville Day Treatment Center.

The Department will provide five buses and five bus drivers for 33 days of service for the summer program.

The attached Memorandum of Agreement shall be effective from July 1, 2018, through June 30, 2019.

The project directly supports Vision 2020 Strategy 1.1.3.

Submitted by:  Dr. Carmen Coleman

• MOA Commonwealth of Kentucky, Department of Juvenile Justice

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice and authorize the superintendent to sign same.

CE&S Foundation donated $67,156 for the REACH Program.

CE&S Foundation donated $62,500 for Community Data Specialist.

L&N Federal Credit Union donated $5,000 to the Book Buggy Program.

Walmart donated $1,000 to the Book Buggy Program.

Wood & Marie Hannah Foundation donated $6,000 to the Book Buggy Program.

Wood & Marie Hannah Foundation donated $3,500 to Western Middle School.

Timothy Avett donated $5,000 to Olmsted Academy North.

Jennifer Carpenter c/o NKSFB, LLC donated $5,000 to Olmsted Academy North.

Mary Evers donated $100 to the Build a Bed Foundation.

Lynn Huether donated $166 to the Book Buggy Program.

Class Act Federal Credit Union donated $700 to the Book Buggy Program.

Metro Government donated $6,139.50 to Wilt Elementary as the second payment for a playground.

Submitted by: Kristin Wingfeld

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $156,122 from Jefferson County Public Education Foundation/Future Up to be used as stated in the rationale.

The Jobs for Kentucky's Graduates (JKG) Program is based on the Jobs for American's Graduates (JAG) Model, a multi-year dropout prevention program application that serves students and provides support for an additional 12 months post-graduation.

Through this partnership, JKG will establish a JAG-Model-accredited, multi-year dropout prevention program and provide technical assistance and training to the JKG Specialist and other key staff at The Academy @ Shawnee, Doss, Fairdale and Iroquois High Schools for the 2018-19 school year.

Participating schools agree to employ a full-time, mutually acceptable staff qualified to fulfill the responsibilities of the JKG Specialist; provide furnished classroom and office space; provide the JAG Model Program in a regularly scheduled class or classes for credit; provide post-graduation services to students for 12 months, and establish an in-school advisory committee.

JKG will provide the following funding to each participating school to implement the program, and the schools will be required to cover any remaining salary and benefits for the full-time JKG Specialist.

The Academy @ Shawnee: $25,000

Doss High School: $25,000

Fairdale High School: $25,000

Iroquois High School: $42,000

This project aligns with Vision 2020 strategy 1.1.1, “Adopt a broader definition of learning.” There is no cost to the District for this project.

Submitted by: Dr. Carmen Coleman

• JAG MOU

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $117,000 from Jobs for Kentucky's Graduates Program and authorize the Superintendent to sign the attached Memorandum of Understanding.

The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $220,262.00 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center [Metro].

The purpose of this initiative is to provide education, training, workforce development, pathways to post-secondary education and other support services for youth and adults participating in the Kentucky Youth Career Center. Funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.

These programs align with the District's Vision 2020 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.

No matching funds are required.  This grant does not obligate the district financially, nor is there any indirect cost. The term of each of these contracts is July 1, 2018, through June 30, 2019. 

Submitted by: Allison Martin

Attachment: Contract No.: 500-150-19

• Contract No. 500-150-19

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $220,262.00 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $675,648 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center, [WIOA] and [Metro].

The purpose of these initiatives is to provide education, training, workforce development, and other support services for youth and adults participating in the Kentucky Youth Career Center. Details for each program can be found on the attached table. Funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.

These programs align with the District's Vision 2020 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.

No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost.  The term of each of these contracts is July 1, 2018, through June 30, 2019.

Submitted by: Allison Martin

Attachments

• Descriptions of Programs
• KentuckianaWorks Contract No. 211-400-19

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $675,648 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

The Great Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $95,530.60 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center [KYCC-REIMAGE]

The purpose of this initiative is to provide education, training, workforce development, job placement, community service, restorative justice projects, and legal aid services to court-involved at-risk youth. 

Funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center Staff.

The term of this contract is July, 2018, through June 30, 2019. This program aligns with the District's Vision 2020, and there is no cost to the District.

Submitted by: Allison Martin

Attachment: Contract No. 500-150-19

• Contract No. 500-150-19

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $95,530.60 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The attached memorandum of agreement with Centerstone of Kentucky, Inc. details a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams Environmental School.

Centerstone of Kentucky, Inc. will provide therapists and service coordinators and JCPS will provide resources to house these Centerstone staff members in the Waller-Williams facility. Clinical services, based on individual student need, will be provided that may include individual, group, and/or family therapy; crisis management; psychiatrist evaluation for consultation and medical evaluation. Other services, based on individual student need, will be provided and may include: Service coordination, group consultation, psycho-educational instruction, support groups for parents, adjunctive services, and staff in-service and training.

This Agreement shall be effective beginning July 1, 2018, and ending June 30, 2019.

This project supports Vision 2020 Strategy 1.1.3.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA Centerstone of Kentucky, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Centerstone of Kentucky, Inc. to continue collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to sign the same.

Upon acceptance of this agreement, the Eastern Track and Cross Country Booster Club (Boosters) will, at its sole expense, fully fund the construction of a 400-meter rubberized track for the benefit of the students who attend Eastern High School.  At no expense to the Jefferson County Board of Education (Board), the Boosters will enter into a construction contract in the amount of $348,576.83. The Boosters will provide or obtain architectural services to prepare an approvable set of completed plans and specifications and will construct a 400-meter rubberized track to be placed inside the stadium that is currently located at 12400 Shelbyville Road.

The Boosters will be solely responsible for all construction work performed by the contractor. The Boosters will provide the Board evidence that the contractor and all other persons taking part in the construction is in compliance with all Board insurance policies including general liability and property damage insurance coverage of not less than $500,000.

The Board will approve all architectural plans prior to construction and review the construction process throughout to determine that all construction is in compliance with all approved plans and specifications. The Board will have no monetary obligation for construction under this Agreement.

Submitted by: Dr. Carmen Coleman

Attachment

• Agreement Eastern Boosters and JCBE 6 26 18

Superintendent Martin Pollio recommends the Board of Education approve the attached Gift Agreement by and between the Eastern Track XC Booster Club and the Jefferson Board of Education and authorized the superintendent to sign same.

For several years, JCPS teachers have been located in several non-JCPS agency schools/programs. These agency schools are able to provide an appropriate education to District students because the facilities offer highly specialized programs to specific populations.

Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive an appropriate public education on their individual level and unique needs. Students' programs are monitored in order to ensure that all due process procedures are followed.

The attached agreement shall be effective July 1, 2018, and ending on June 30, 2019.

This project supports Vision 2020 Strategy 1.1.1.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA Heuser Hearing and Language Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between the Board of Education and the Heuser Hearing and Language Academy and authorize the superintendent to sign the attached agreement.

Through partnership with Kentucky Office of Vocational Rehabilitation (OVR), JCPS provides Pre-Employment Transition Services (Pre-ETS) to support transition into post-secondary education/training and/or competitive employment for students supported by the JCPS ECE Department. ECE staff hired through the agreement provide Pre-ETS in the area of: career readiness, post-secondary counseling, job exploration, and self-advocacy workshops. There is no cost to JCPS, OVR funded.

This Agreement shall be effective August 1, 2018, through June 30, 2020.

This project supports Vision 2020 Strategy 1.1.3.

Submitted by: Dr. Carmen Coleman

• MOA Commonwealth of Kentucky, Office of Vocational Rehabilitation

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Office of Vocational Rehabilitation (OVR) and authorize the superintendent to sign the same

The Kentucky Incentives for Prevention (KIP) survey anonymously assesses student use of alcohol, tobacco, and other drugs, as well as a number of risk and protective factors related to potential substance abuse, including school safety, mental health, bullying, relationship violence, self-harm, and suicide.  The core items on the KIP survey were originally chosen by the federal Center for Substance Abuse Prevention (CSAP) based on extensive research on rise and resilience factors associated with youth substance abuse.  The survey provides information about student self-reported use of substances, student perceptions about substance use, and perceived accessibility of substances in the community. 

In 2016, 149 of 173 school districts participated in the survey.  The survey is administered every other year to students in grades 6, 8, 10, and 12^th grades.  The data obtained from the KIP survey will provide valuable information that may be used to improve programs for students.  JCPS can use this information for grant-writing purposes, prevention activities, and various needs related to program planning,  The 2016 KIP survey report included planning worksheets for schools and districts in the areas of substance abuse problem identification, proximal rise and resilience factors, and community-level contextual factors.

There is no cost to the school district for materials, shipment, scanning, scoring, analysis, interpretation, report writing or report production.  These costs are paid by the Department for Behavioral Health (Department) within the Cabinet for Health and Family Services.

This item supports Strategy 2.1.3 in Vision 2020.

Submitted by: Dr. Dena Dossett

Attachments

• 2018 JCPS and REACH KIP Data Sharing Agreement - Signed 6-14-18
• 2018 JCPS and REACH KIP Survey MOU - Signed 6-14-18

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding and Data Sharing Agreement with R.E.A.C.H. of Louisville, Inc. to participate in Kentucky Incentives for Prevention (KIP) Student Survey.

The Adult and Continuing Education will implement the Parents and Children Together (PACT) program at Americana World community Center and McFerran Elementary School for English as Second Language (ESL) students and their families. This agreement is for year two of the project.

PACT is a prevention/early intervention program that provides in-home counseling, skill building, and support. The goals of the PACT program are to help families improve family functioning, increase parenting skills, improve children's behavior at home and in school, and increase family social supports and social connections.

Jefferson County Public Education Foundation was awarded an $80,000 grant from National Center for Families Learning (NCFL) to support the project.

This project aligns with the district's Vision 2020 strategy 1.1.6

Submitted by: Allison Martin

Attachment

• Agreement National Center For Families Learning Inc

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $80,000 and authorize the superintendent to sign the attached National Center for Families Learning agreement.

The Jefferson County Public School district and the YMCA of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before and after-school childcare program to enable the children of working families to participate in a variety of physical, cultural, educational, and social activities. The District currently operates 48 CEP sites serving more than 97,000 children.

The attached Memorandum of Agreement ensures our ability to continue the current program and allows for expansion if the student need is apparent.

This agreement directly supports strategy 3.2.1 in Vision 2020.

Submitted by: Dr. John D. Marshall

Attachment

• MOU between JCPS and YMCA CEP

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employee be released on a Memorandum of Agreement from July 1, 2018, through June 30, 2019:

• Deloreon Burton

The Educational Recovery Leader (ERL) will be responsible for mentoring of and guidance to the principal in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instructional leadership and school improvement. The ERL will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.

• Burton D KDE MOA 2018 19

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2018-19 school year and authorize the superintendent to sign the same.

The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2018, through June 30, 2019:

• Erin Basham

The Educational Recovery Specialist (ERS) will be responsible for working with staff in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instruction and school improvement with an emphasis on reading and math. The ERS will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.

Strategy 1.1.5: Improve student literacy:

Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Marco Muñoz

Attachment

• Basham E KDE MOA 2018 19

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2018-19 school year and authorize the superintendent to sign the same.

Pursuant to 702 KAR 4:180, the Kentucky Department of Education (KDE) requires permission to reassemble the Local Planning Committee for the purpose of amending the current District Facility Plan.

The primary reason for amending the current District Facility Plan is to modify the plan to reflect projects that could be brought forth as part of Vision 2020 facilities initiatives. Additionally, there is a need to add multiple roofing projects to the current plan that were not of a critical nature at the time the current plan was approved.

Upon approval by KDE, the Board will reconvene the Local Planning Committee and apprise the members of the need for the amendment.

The amended District Facility Plan will be presented to the Board for review and approval prior to submission to the Kentucky Board of Education for final approval.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education grant approval to request permission from the Kentucky Department of Education to reassemble the Local Planning Committee.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

For the 2017-18 school year, 31 nonresident students attended the following Jefferson County high schools:

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Proposed Nonresident Student Tuition Rates 2018-19

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2018-19.

This Fund is designed to provide scholarship assistance in the form of grants to help defray expenses of disadvantaged students graduating from any public high school in Jefferson County that is managed, controlled and governed by the Jefferson County Board of Education and attending a college, university or post-secondary educational institution.

This is an employee sponsored scholarship fund with twenty payroll deductions per year for those wishing to contribute. Deductions will begin September 2018.

This Agreement supports Vision 2020 strategy 1.1.3 Provide equitable access.

Submitted by: Cordelia Hardin

Attachment

• JCPS Employee Sponsored Student Scholarship Fund Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Employee Sponsored Student Scholarship Fund Agreement with the Community Foundation of Louisville.

The Principal, School-Based Decision Making Council, Parent Teacher Association, and Family Resource Center Coordinator have all submitted letters in support of changing the name of Wilkerson Traditional Elementary School to Wilkerson Elementary School. A survey was conducted with staff and parents and the results were overwhelmingly in favor of the proposed change.

The school does not follow the District traditional school guidelines. It also does not feed into traditional middle and high schools, so the current name creates confusion for parents and the community.

In accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, it is appropriate that Wilkerson Traditional Elementary School be renamed to Wilkerson Elementary School.

Submitted by: Dr. Michael Raisor

Attachments

• Rename Support Lts Wilkerson ES

Superintendent Martin Pollio recommends the Board of Education approve the renaming of Wilkerson Traditional Elementary School to Wilkerson Elementary School.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses. 

Board Members Linda Duncan, Stephanie Horne, and Chris Kolb will attend the KSBA 2018 Summer Leadership Institute in Lexington, Kentucky, on July 13-14, 2018.

Estimated Expenses: 

• Registration Fee: $245
• Lodging/Hotel: $149 
• Meals: Reimbursed at District rate
• Mileage: Reimbursed at District rate

Board Member Diane Porter will attend the Council of the Great City Schools Annual Fall Conference in Baltimore, MD, on October 24-28, 2018.

Estimated Expenses:

• Airfare: $300
• Lodging/Hotel: $1000
• Meals: Reimbursed at District rate 

Submitted by: Superintendent Martin Pollio

01.821 - Board Member Compensation and Expenses

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Members Linda Duncan, Stephanie Horne, and Chris Kolb to attend the KSBA 2018 Summer Leadership Institute in Lexington, KY, on July 13-14, 2018, and Board Member Diane Porter to attend the Council of the Great City Schools Annual Fall Conference in Baltimore, MD, on October 24-28, 2018.

This agenda item was withdrawn prior to consideration by the Board.

Policy 08.13451 Title I – Parent and Family Engagement Policy was received for first reading on June 12, 2018. 34 C.F.R. § 299.12 and 704 KAR 3:365 require a school district to have a written board policy and procedures setting forth the process for an individual to submit a complaint alleging a violation of Title I, Part A. The attached revision to Board Policy 08.13451 and related procedures complies with the federal and state requirement.

Submitted by: Jonathan Lowe of behalf of the Board Policy Committee

Attachment

• 08.13451 Title I Parent & Family Engagement
• JCPS Complaint Procedure for Alleged Violations of Title I Part A

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policy 08.13451 – Title I: Parent and Family Engagement.

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee and directed that a committee charter and the appointment of initial members be brought forward for Board consideration at a later date.

On June 12, 2018, the Board approved the Charter for the committee, and deferred action on the appointment of initial members.

Board Policy 10.2 establishes principles for advisory committees, which include the following:

• The Board shall appoint membership which is broadly representative of the community.
• The Board shall appoint the Chairperson and co-Chairperson.

Approval of this item fulfills the direction of the Board on March 13, 2018, and conforms to advisory committee principles in Board Policy 10.2.

Submitted by: Superintendent Marty Pollio on behalf of the Board

Attachment

• James Rose - 2018 Resume
• Keith Davis - 2018 Resume
• Rhonda Mitchell - 2018 Resume

Superintendent Martin Pollio recommends the Board take the following actions regarding the Audit and Risk Management Advisory Committee:
• Appoint James Rose, Rhonda Mitchell, and Keith Davis as initial members of the committee, each of whom shall serve for terms ending June 30, 2021; and
• Appoint James Rose as Chairperson and Rhonda Mitchell as Vice-Chairperson of the committee.

The Educator Quality Oversight Committee (EQOC) has completed its statutorily-required annual review of the JCPS Certified Personnel Evaluation Plan (CEP) and recommends the attached revised draft for the 2018-19 school year.

The Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission.

Submitted by: Dr. Carmen Coleman

Attachments

• JCPS Certified Personnel Evaluation Plan (CEP) 2018-19 Major Changes
• JCPS Certified Personnel Evaluation Plan Draft
• Pending Second Reading and Approval - ASSURANCES 2018_ JCPS CEP

Superintendent Martin Pollio recommends the Board of Education accept the attached Jefferson County Public Schools Certified Personnel Evaluation Plan for first submission and reading

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 26 18 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #151 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., at the VanHoose Education Center in the Stewart Auditorium, 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

Upcoming Finance Advisory Committee Meetings:

07/12/18

08/09/18

09/13/18

10/11/18

11/08/18

12/13/18

• Finance Advisory Committee Meeting Notes 06 14 18

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the June 26, 2018, meeting of the Jefferson County Board of Education.

Order #152 - Motion Passed:  A motion to adjourn the June 26, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.