Jefferson County
June 12, 2018 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the June 12, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

6 12 18 JCBE Meeting Audio




Please join us for our traditional moment of silence.

Attachments
Actions Taken

Order #127 - Motion Passed:  A motion to excuse the absence of Board member Ben Gies passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for June 12, 2018.

Actions Taken

Order #128 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for June 12, 2018. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

III.A. Recognize and Receive a Student Demonstration of Learning From Meyzeek Middle School Students
Rationale

Students from Meyzeek Middle School will share information about their work with the Hero+Shero Journeys project.

The Hero+Shero Journeys is an artist residency program designed by IDEAS xlab to raise student awareness of environmental-justice health issues using arts and culture strategies. Artists created separate curriculums using science and art for students. The students are tasked with using their creativity and knowledge to design their own Hero+Shero Journey comic book to illustrate a healthier neighborhood through civic engagement and to outline their recommended policy initiatives. 

Submitted by: Allison Gardner Martin

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Meyzeek Middle School students.

III.B. Recognition of the Jefferson County Public School District Educators Rising State Conference Competition Winners
Rationale

More than 15 Jefferson County Public Schools (JCPS) students participated in and won first-, second-, and third-place honors in several competition categories at the Educators Rising State Conference.

Educators Rising Kentucky, formerly known as Future Educators of America (FEA), is the nonprofit student club organization for middle and high school students interested in education-related careers. Through the local chapter, students have opportunities to participate in projects that assist and recognize educator practices through local, state, and national conferences as well as performance-based competitions.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District Educators Rising State Conference competition winners.

III.C. Recognition of Nyree Clayton-Taylor, 2019 Kentucky Elementary Teacher of the Year
Rationale

Nyree was named the 2019 Kentucky Elementary Teacher of the Year by Valvoline and the Kentucky Department of Education. She was formally recognized at a ceremony held on May 15 at the Berry Mansion in Frankfort. Lieutenant Governor Jenean Hampton, Interim Commissioner of Education Wayne Lewis, and Valvoline Inc. Chief Executive Officer Sam Mitchell were there to make the presentation.

Nyree, a creative writing teacher at Wheatley Elementary School, was also 1 of 24 Kentucky teachers who received the 2019 Valvoline Teacher Achievement Award, which qualified her to compete for the Kentucky Teacher of the Year.

In honor of her outstanding accomplishment, she received $3,000 and a customized, art-glass vase from Valvoline Inc. 

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Nyree Clayton-Taylor, a teacher at Wheatley Elementary School, for being named the 2019 Kentucky Elementary Teacher of the Year.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 12, 2018.

Actions Taken

Order #129 - Motion Passed:  A motion to amend the Meeting Agenda so that Item XI.X. will state: Recommendation for approval of the Audit and Risk Management Advisory Committee Charter, and remove the words: and appointment of initial committee members from that agenda Item. passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 29, 2018, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 29, 2018, regular meeting.

Actions Taken

Order #130 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 29, 2018, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Order #131 - Motion Passed:  A motion to approve the June 12 Meeting Agenda as amended passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

VIII. Persons Requesting to Address the Board Regarding Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

IX. Action Items
X. Information Items
X.A. Superintendent's Capstone Presentation
Rationale

During the 2017-18 school year, Superintendent Dr. Martin Pollio participated in the Next Generation (NxG) Leadership Series for onboarding new superintendents. This is the statewide induction program for first-year school superintendents in Kentucky required under KRS 156.111. This new superintendent training is provided by the Kentucky Association of School Administrators (KASA) and the Center for Education Leadership (KASA/CEL), in partnership with the Kentucky Department of Education (KDE).

The NxG Leadership Series is an extensive onboarding process that provides deeper knowledge levels, broadened skill sets, practical application, and dispositions for leadership based on seven effectiveness standards for superintendents. The program includes required training and participation in the following:

  • Core concepts of leadership quality best practice
  • Effective implementation of school-based decision making
  • Kentucky school law
  • Kentucky school finance and budgeting
  • School curriculum and assessment
  • Instructional leadership
  • School improvement
  • Community and board relations
  • Effective communication
  • Ethical leadership
  • Executive coaching and mentoring program with an emphasis on demonstrated professional growth

After completion of the training, each participant is required to make a capstone presentation to his or her board of education.

Submitted by: Superintendent Martin Pollio, Ed.D.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive his capstone presentation required by the Next Generation (NxG) New Superintendent Leadership Series.

Actions Taken

Order #132 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive his capstone presentation required by the Next Generation (NxG) New Superintendent Leadership Series. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

X.B. Backpack of Success Skills and Graduate Profile Framework
Rationale

On May 29, 2018, the Board had a work session regarding the JCPS Backpack of Success Skills and Graduate Profile Framework.

Vision 2020’s Goal for Deeper Learning states the following:

Each student will progress toward mastery of both academic standards and the development of capacities and dispositions necessary for success in college, career, community, and life.

The District is creating and implementing a system-wide instructional strategy and supporting online and professional development infrastructure to ensure transition readiness for every student based on progress on key academic, cognitive, social, and self-management skills.

Each student will have a virtual Backpack of Success Skills where evidence of learning will be collected at every grade. Students will also be asked to defend that work at the end of fifth grade, eighth grade, and twelfth grade. This will provide a way to measure deeper learning that includes both mastery of academic skills and the development of non-academic skills

The Backpack of Success Skills framework is based on a newly developed JCPS Graduate Profile, which establishes the expectations for JCPS graduates in five domains:

  1. Prepared and Resilient Learner
  2. Globally and Culturally Competent Citizen
  3. Engaging Innovator
  4. Effective Communicator
  5. Productive Collaborator

The JCPS Graduate Profile was developed in collaboration and consultation with teachers, administrators, business leaders, and other stakeholders. It is structured so that, grade by grade, students acquire and carry with them the skills they need to be successful at the next level, and ultimately for college, career, and life.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the JCPS Backpack of Success Skills and Graduate Profile Framework.

Actions Taken

Order #133 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the JCPS Backpack of Success Skills and Graduate Profile Framework. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

XI. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 12, 2018.

Actions Taken

Order #134 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 12, 2018, minus Item XI.Q.3 Recommendation for Approval of Gift Agreement by and between Norton Hospitals, Inc. and Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

Order #135 - Motion Passed:  A motion that the Board of Education approve Consent Item XI.Q.3 Recommendation for Approval of Gift Agreement by and between Norton Hospitals, Inc. and Jefferson County Board of Education passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

XI.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the request for leaves of absence included in the attachment.

XI.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

XI.C. Recommendation for Approval of Job Descriptions
Rationale

The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

XI.D. Recommendation for Approval of Organizational Charts
Rationale

The organization changes being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

XI.E. Recommendation for Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on June 12, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

XI.F. Recommendation for Approval of Bid for Paving Repairs at Ramsey Middle School
Rationale

The project will address the repair and/or replacement of asphalt driveways and parking areas.

On May 8, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-337.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 29, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for Paving Repairs at Ramsey Middle School for the low base bid of $39,850.

XI.G. Recommendation for Approval of Project Closeouts and BG-5 Forms
XI.G.1. Recommendation for Approval of Project Closeout and BG-5 Form for Science Lab Phase II at Atherton High School
Rationale

On January 25, 2018, the Board of Education approved the contract completion and BG-4 form for Badgett Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Science Lab Phase II at Atherton High School.

XI.G.2. Recommendation for Approval of Project Closeout and BG-5 Form for Chiller and Boiler Replacement at Olmsted Academy South
Rationale

On March 9, 2018, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller and Boiler Replacement at Olmsted Academy South.

XI.G.3. Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Seneca High School
Rationale

On April 23, 2018, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Seneca High School.

XI.H. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

XI.I. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Band Tower for Atherton High School (Installation & Concrete Base);
•Automotive/Bus Repair Parts & Services (Line Item);
•Uniform Rental for Bus Compounds & Garages;
•Contract Renewal - Competitive Negotiation on Group Term Life / AD & D Insurance;
•Contract Renewal - Competitive Negotiation on School and Teacher Website Tool;
•Contract Renewal - One Year Honesty Bonds;
•Contract Renewal - Bus Service: Elementary School Runs (Junior Achievement);
•Contract Renewal - Bus Service After School Activity & Athletic Game Runs;
•Amendment - SCNS Lunchroom Products (Warehouse Delivery); and
•Amendment - Commodity Processing for State Approved Processors.

XI.J. Recommendation for Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

XI.K. Recommendation for Approval of 2018-19 School-Wide Fundraising Activities
Rationale

KRS 158.290, 702 KAR 3:130 (the "Redbook"), and Board Policy 09.33 Fund-Raising Activities require that all schoolwide fund-raising activities be approved by the Board of Education.

A list of schoolwide fund-raising activities for the 2018-19 school year is attached.

This supports Vision 2020 Strategy 3.1.2 Improve Instructional Infrastructure.

Submitted by: Dr. Carmen Coleman on behalf of Superintendent Dr. Martin Pollio

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached fund-raising activities for the 2018-19 school year.

XI.L. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of May 16 through May 28, 2018.

XI.M. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of May 16 through May 28, 2018.

XI.N. Notification of Utility Easement
Rationale

The Crown Castle GT Company, LLC, has requested a small access easement from their cell tower plot to the alley/public access, located behind the school and behind the cell tower.

This easement is granted to install, repair, replace and maintain utility lines. Related equipment shall be buried at least three feet deep into the ground and all electrical or fiber shall be encased in concrete.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Cordelia Hardin

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive notification of a utility easement on property located at 1351 Payne Street (Breckinridge-Franklin Elementary) as shown in the attachments.

XI.O. Notification of Water Easements
Rationale

These easements, granted to the Louisville Water Company, allow for excavation and installation of secondary sources of water and replacement and addition of water mains. These actions are part of a multi-year program by Louisville Water Company to upgrade water service to our schools.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive notice of water easements at Hartstern Elementary and Valley High School as shown in the attached documents.

XI.P. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

XI.P.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on June 12, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $49,271.93 to be used as stated in the attachment.

XI.P.2. Acceptance of Funding from the Education Professional Standards Board
Rationale

Yearly funding is allocated by the Education Professional Standards Board for compensations for the JCPS cooperating teachers who supervise student teachers.

The attached listing for the 2017-18 school year shows the JCPS cooperating teachers and the compensation each will receive.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends that the Board of Education accept funds totaling $50,302.58 from the Education Professional Standards Board.

XI.P.3. Acceptance of a Modification in Funding from the Louisville Metro Government via The Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks for the Kentucky Youth Career Center
Rationale

On June 13, 2017, the Board of Education accepted funding in the amount of $188,914 from the Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to adjust salary and fringe benefits to reflect JCPS increases as well as a decrease to the Mileage and Travel Line. These adjustments change the original budget from $188,914 to $185,914, a total decrease of $3,000.

This program aligns with the District's Vision 2020, and there is no cost to the District.

Submitted by: Allison Martin

Attachment: Contract No. 500-150-18, Modification Number 01

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

XI.P.4. Acceptance of Community Education Grant from Kentucky Department of Education
Rationale

The Kentucky Department of Education has awarded the District $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community.

The Community Education program will support schools in reducing the drop-out rate, decreasing the number of students who are retained, increase student attendance and provide preparation and planning for life after public school. The program is operated through JCPS Adult and Continuing Education. The funds will be used to cover staff salaries, fringe benefits and expenditures. JCPS Adult & Continuing Education is responsible for the 25 percent match or $5,000. There is no other indirect cost to the District.

The term of the contract is July 1, 2018, through June 30, 2019.

Submitted by: Allison Martin

Attachment: Contract No. PON2 540 1900000964 1

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

XI.P.5. Acceptance of Grant from United Parcel Service, Inc.
Rationale

United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $42,732 grant for the Office of College and Career Readiness - Career and Technical Education pathways.

The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.

Funding from UPS supplements the cost for the program’s Teacher of Record for the program.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a $42,732 grant from United Parcel Service, Inc. for the Office of College & Career Readiness – Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.

XI.P.6. Acceptance of Funding for Title IV, Part A, Project #552D
Rationale

The Kentucky Department of Education has awarded funding in the amount of $929,477.00 for Title IV, Part A, Project #552D, to support district programs that promote well-rounded education, safe and healthy students, and effective use of technology, under the Student Support and Academic Enrichment (SSAE) program of the Every Student Succeeds Act (ESSA).

The purpose of Title IV, Part A is to improve students’ academic achievement by increasing the capacity of states, districts, and schools to provide all students with access to a well-rounded education; improve school conditions for students learning; and improve the use of technology in order to improve academic achievement and digital literacy of all students.

All funds must be spent or encumbered by September 30, 2019.

The award notification from the Kentucky Department of Education is attached.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $929,477.00 for FY18 Title IV, Part A, Project #552D.

XI.Q. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

XI.Q.1. Recommendation for Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
Rationale

This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis. 

The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede the access to our school. 

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Cordelia Hardin 

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.

XI.Q.2. Recommendation for Approval of Memorandum of Agreement with Jewish & St. Mary's Healthcare, Inc.
Rationale

Jewish Hospital & St. Mary’s Healthcare, Inc., D.B.A. Frazier Rehab Institute (Jewish) will provide certified athletic trainers to Doss High and duPont Manual High Schools to assist the schools in developing and maintaining an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries.

Jewish will provide a trainer to attend all home football, soccer, field hockey, basketball, baseball and track and field events unless otherwise agreed by both Parties.  A trainer will be at each participating school for an average of fifteen (15) hours per week for program implementation and/or game coverage.

JCPS agrees to purchase all athletic training supplies to be used by the trainer. JCPS agrees to provide an athletic training room for the trainers. JCPS agrees to allow advertisement in the stadium and/or gymnasium at each participating school as well as Public Address (PA) announcements during any home events where the PA system is utilized.

This project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jewish Hospital & St. Mary’s Healthcare, Inc. D.B.A. Frazier Rehab Institute and authorize the superintendent to sign same.

XI.Q.3. Recommendation for Approval of Gift Agreement by and between Norton Hospitals, Inc. and Jefferson County Board of Education
Rationale

Upon acceptance of this agreement, Norton Hospital, Inc. (Norton) will provide partial funding to enable Jefferson County Public Schools (JCPS) to contract sixteen (16) full-time athletic trainers to be assigned to designated participating high schools. The athletic trainers will serve all student-athletes at the participating schools. Norton is being asked to contribute $360,000 payable on or before November 1, 2018, to be used exclusively to support the Program at the participating schools.

Upon acceptance of this agreement, JCPS shall enter into a contract with KORT for the services of sixteen (16) athletic trainers. JCPS will utilize the funding provided by Norton exclusively to support the Program at the participating schools (Exhibit A).

This project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.

Submitted by:  Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Gift Agreement by and between Norton Hospitals, Inc. and the Jefferson Board of Education and authorized the superintendent to sign same.

XI.R. Recommendation for Approval of the Tuition Contract with the Anchorage Board of Education
Rationale

The attached tuition contract provides for tuition payments from the Anchorage County Board of Education. The Anchorage Independent School District does not offer a 9 - 12 grade service to its resident students. This agreement is based upon the non-resident tuition rate approved by the Jefferson County Board of Education, which reflects the cost to Jefferson County Public Schools of educating non-resident students.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached tuition contact with the Anchorage Board of Education.

XI.S. Recommendation for Approval of Workers Compensations Excess Insurance Policy
Rationale

The Department of Workers' Claims requires each individually self-insured to carry excess insurance with an indemnity limit of "Statutory" or a least $10,000,000 per occurrence and a retention level of $1,000,000  or less.

The policy will provide a specific retention of $1,000,000 with a corridor deductible of $500,000 and no aggregate.

The premium is based on payroll but is estimated to be $219,386.

This is a decrease in the rate per $100 of payroll from the current 0.0291 to State National's proposal of 0.0261.

State National Insurance has an "A"  AM Best rating.

Submitted by: Tiffeny Armour

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the Workers' Compensation Excess Insurance Policy with State National Insurance through Neace Lukens for a period of one year beginning July 1, 2018, through June 30, 2019.

XI.T. Recommendation for Approval of Changes in Exceptional Child Education Procedures
Rationale

In order to correct the discrepancy in indicator 4b (below) and align procedure with Activity #3 (below), Exceptional Child Education (ECE) and Area 5 recommend the procedural changes noted in the attached Exceptional Child Education Procedures; Chapter 8: Discipline Procedures.

Exceptional Child Education and Area 5 staff worked collaboratively to ensure the recommended revisions comply with the IDEA.

Corrective Action Plan Areas of Noncompliance: Indicator 4b: "Significant Discrepancy due to district practices related to discipline, which do not comply with the IDEA in areas related to: Manifestation Determination Procedures."

Activity #3 Description: "Require a Manifestation Determination Review meeting at the 6th (culmulative) day of suspension and all suspensions of more than ten days in a given school year for students with disabilities. Provide training, supervision, and monitoring of this process in high suspension schools."

The attached Exceptional Child Education Procedures; Chapter 8: Discipline Procedures document includes the recommended revisions as noted with mark-ups in the documented text.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Exceptional Child Education Procedures found in Chapter 8 under Discipline Procedures

XI.U. Recommendation for Approval of Board Policies relating to Medical Services for Students (Second Reading)
Rationale

Policy 09.224 Emergency Medical Treatment and policy 09.2241 Student Medication were received for first reading by the Board of Education on May 29, 2018. These amendments incorporate recommended language from the District Health Services Department and from the 2018 KSBA Policy Update, which reflects changes required by legislation passed by the Kentucky General Assembly. The Board Policy Committee and General Counsel have reviewed these policies.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policies.

XI.V. Revision of Board Policy 08.13451 - Title I: Parent and Family Engagement (First Reading)
Rationale

34 C.F.R. § 299.12 and 704 KAR 3:365 require a school district to have a written board policy and procedures setting forth the process for an individual to submit a complaint alleging a violation of Title I, Part A. The attached revision to Board Policy 08.13451 and related procedures complies with the federal and state requirements.

Submitted by: Jonathan Lowe

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policy 08.13451 – Title I: Parent and Family Engagement for first submission and reading.

XI.W. Recommendation for Approval of Finance Advisory Committee Charter
Rationale

The Finance Advisory Committee was formed with community stakeholders to increase transparency and advise the Board on specific finance and budgeting matters identified by the Board. The Charter is attached for your review and approval.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Finance Advisory Committee Charter.

XI.X. AMENDED: Recommendation for Approval of the Audit and Risk Management Advisory Committee Charter
Rationale

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee and directed that a committee charter and the appointment of initial members be brought forward for Board consideration at a later date.

Board Policy 10.2 establishes principles for advisory committees, which include the following:

  • The Board shall appoint membership which is broadly representative of the community.
  • The duties, operational guidelines, and expectations of the committee shall be outlined at the time of formation of the committee.
  • The Board shall appoint the Chairperson and co-Chairperson.
  • Recommendations of the committee shall be based on appropriate research and facts.
  • All recommendations shall be submitted to the Board.

Approval of this item fulfills the direction of the Board on March 13, 2018, and conforms to advisory committee principles in Board Policy 10.2.

Submitted by: Superintendent Martin Pollio on behalf of the Board

Attachment

Amended 6/12/18

Attachments
Recommended Motion

Recommendation for approval of the Audit and Risk Management Advisory Committee Charter.

AMENDED 6/12/18

XII. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #136 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Chris Brady.

XIII. Committee Reports
XIV. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the June 12, 2018, meeting of the Jefferson County Board of Education.

Actions Taken

Order #137 - Motion Passed:  A motion to adjourn the June 12, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.