Welcome to the April 24, 2018, meeting of the Jefferson County Board of Education.

Please join us for our traditional moment of silence.

• 4 24 18 Agenda
• 4 24 18 Opening Activities

The Pledge of Allegiance will be led by District 1 Elementary School Students.

The Vision Statement will be read by District 1 Middle School Students.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for April 24, 2018.

Order #78 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for April 24, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

Engelhard Elementary School students Milagros Flores Sanchez and Jeriah McMillan
will talk about their Compassionate Schools Project (CSP) and will demonstrate the yoga and calming sequences used to help students relax and focus and to enhance their daily classroom learning. Through these specialized techniques, the CSP helps students with self-awareness and self-control, how to control and understand their emotions, and how to show compassion toward their fellow students.

Submitted by: Allison Gardner Martin

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Engelhard Elementary School Compassionate Schools Project students.

Students from across Kentucky participated in the 2018 Kentucky United Nations Assembly (KUNA) 1 Conference, which was held in Louisville at the Galt House Hotel in March. KUNA is a three-day experiential learning conference where students engage in simulated international diplomacy. As ambassadors, students select countries of interest to them that are actual members of the United Nations. The students imitate the country’s culture and present solutions for international issues through writing, debating, preparing proposals, and presenting. The conference gives students the opportunity to experience the richness of cultures from around the world, to use their critical-thinking skills, and to engage in activities that will enhance their knowledge and understanding about the world and global issues. 

The KUNA Conference is a valuable learning experience for students and gives students the opportunity to experience real-world issues and to serve in leadership roles.

Submitted by: Allison Gardner Martin

Superintendent Martin Pollio recommends the Board of Education recognize ESL Newcomer Academy Kentucky United Nations Assembly award recipients.

Lincoln Elementary Performing Arts School (LPAS), Western Middle School for the Arts (WMSA), and duPont Manual High School/Youth Performing Arts School (YPAS) students will share their talents through vocal and dance performances. 

LPAS student Madeleine Brown will render a vocal performance. She will sing “This Is Me” from The Greatest Showman, a 2017 American musical drama film. 

WMSA student T’von Terry, Leah Stewart, and Bella Slone will sing “Hard to Focus.” T’von’s song earned second-place honors in the state Student Technology Leadership Program’s (STLP’s) Digital Music Competition, which was held in Lexington on March 29.

DuPont Manual High School/YPAS student Alexandria Kinard will perform a modern dance to “A Closeness” by Dermot Kennedy. Last summer, she earned the honor of participating in the Alvin Ailey School’s Summer Intensive Program. She is a senior dance major and will be attending the University of Illinois in Urbana Champaign, seeking a BFA and MFA. In addition, several YPAS Musical Theatre sophomores—Harper Addison, Sophia Baete, Sarah Blackwell, Lily Carpenter, Rebecca Chastain, Theo Harrah, Kate Heidari, Annie Jennings, Katie Kinman, Kylie McGuffey, Sara Miyamoto, Brooklyn Rankin, Evey Robinson, Anna Sprau, Rylee Taylor, and Emerson Walker—will sing “You Will Be Found” from the Broadway hit Dear Evan Hanson.

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Lincoln Elementary Performing Arts School, Western Middle School for the Arts, and duPont Manual High School/Youth Performing Arts School students.

https://youtu.be/dP6jW5oXySI

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 4 24 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 24, 2018.

Order #79 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 24, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the March 27, 2018, regular meeting and April 13, 2018, special meeting are presented for your review and approval.

Attachment

• 3 27 18 Minutes
• 4 13 18 Board Retreat Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 27, 2018, regular meeting and April 13, 2018, Special Meeting.

Order #80 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 27, 2018, regular meeting and April 13, 2018, Special Meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

• JD Delete Effective 07-01-18
• JD Delete Effective 01-01-19
• JD New 07-01-18
• JD New 4-24-18
• JD Revised Final 07-01-18
• JD Revised markups 07-01-18
• JD Revised Markups 4-24-18
• Proposal Presentation
• JD Revised Final 4-24-18

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

Order #81 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.

The organization changes being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.

Submitted by: Cordelia Hardin

Attachments

• Org Charts Final 04-24-18
• Org Charts Markup 04-24-18
• Summary of Positions 04 24 18
• Proposal Presentation

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

Order #82 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

The findings of the attached proposed policy states:

The Board hereby finds and declares the following:

• The Board acknowledges persistent gaps in achievement, learning, expectations, opportunities, and disciplinary outcomes among student groups based on race and ethnicity.
• The Board recognizes that Students of Color (i.e., students who have a racial identity other than White) have been disadvantaged by long-standing inequities in our society, the causes of which are multi-faceted, and reflect historical, social, and institutional factors.
• The Board believes that as a diverse urban school district whose student population has a majority of students of color, the District must take a systemic approach to ensure that students of color have equitable learning opportunities, experiences, and outcomes.

These findings highlight the importance of reducing and eliminating existing educational inequities for students in the District as a fundamental goal for the Board and District leadership and staff.

Over the past year, the Board Policy Committee and the Race and Equity Ad Hoc Board Policy Subcommittee have undertaken a process to develop a policy to drive improvements in educational equity in the District. More than ten meetings were held, data was analyzed, local and national experts were consulted, community leaders, educators, and leaders from the District offered input. Multiple iterations of the policy were reviewed, discussed, and amended.

This policy creates a framework for planning, action, and accountability in five areas: “diversity in curriculum, instruction, and assessment; school culture and climate; programmatic access; staffing and classroom diversity; and central office commitment to racial educational equity. It requires the development of a system-wide Racial Educational Equity Plan and plans within schools, divisions, and departments of the District. It establishes a Racial Educational Equity Advisory Council to assist the Superintendent and the District in the development and monitoring of the system-wide plan, and it establishes accountability mechanisms to ensure strong implementation.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• B09.131 District Commitment to Racial Educational Equity
• Equity Policy, Presentation for First Reading

Superintendent Martin Pollio recommends the Board of Education receive the attached proposed Board Policy 09.131 District Commitment to Racial Educational Equity for first submission and reading.

Order #83 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached proposed Board Policy 09.131 District Commitment to Racial Educational Equity for first submission and reading. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

On October 25, 2016, the Board of Education approved the Centralization of Custodians.

On July 5, 2017, all custodians became part of the centralization.

This report will update the Board on the progress made in implementing the centralization of custodians.

Submitted by: Dr. Michael Raisor

Attachment

• Custodial Centralization Presentation

Superintendent Martin Pollio recommends the Board of Education receive a report on the centralization of custodians.

Order #84 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the centralization of custodians. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for April 24, 2018.

Order #85 - Motion Passed:  A motion that the Board of Education approve the consent calendar for April 24, 2018, minus XI.N. Recommendation for Approval of Routine Banking Services for Fiscal Year 2018-19 and XI.U.3. Recommendation for Approval of Amendment to the Clinical Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc. passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Order #86 - Motion Passed:  A motion that the Board of Education approve consent item XI.N. Recommendation for Approval of Routine Banking Services for Fiscal Year 2018-19 passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Order #87 - Motion Passed:  A motion that the Board of Education approve consent item XI.U.3. Recommendation for Approval of Amendment to the Clinical Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc. passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 04 24 18

Superintendent Martin Pollio recommends the Board of Education approve the request for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

• Personnel Actions 04 24 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on April 24, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 4 24 18
• Field Trip Requests by School 4 24 18
• Field Trips Approved by Superintendent 4 24 18

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project shall consist of replacing the boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

This project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Jeffersontown HS - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the attached BG-1 form for Boiler Replacement at Jeffersontown High School for an estimated project cost of $448,000.

This project will consist of removing existing rubber surface, fill any cracks, resurface with new rubber surfacing and stripe.

On November 28, 2017, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-190.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 29, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev Bg-1 Central HS MCA - Track Resurfacing

Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving and Contracting Company, Inc. for Track Resurfacing and Striping at Central High School MCA for the low base bid of $106,400; accept Alternate 1 for a total bid of $112,251; and approve the attached revised BG-1 form for $120,000.

This project includes the demolition of an old storage garage and the construction of a new 85’ x 25’ concrete block building. The building will contain public restrooms, a concession area, a ticket booth, and a storage garage. This project will be school funded.

On April 25, 2017, the Board of Education approved Sabak, Wilson and Lingo, Inc. and Beaman Associates, Inc. to prepare plans and specifications for Project 17-234.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 22, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Eastern HS - Concession Stand Building

Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Concession Stand Building at Eastern High School for the low base bid of $401,000; accept Alternate 1 for a total bid of $411,500; and approve the attached revised BG-1 form for $447,421.

This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Atherton High School, Churchill Park School, Fern Creek High School, Okolona Elementary School, Price Elementary School, Semple Elementary School, Stuart Middle School, Waller Williams Environmental, Westport Middle School, and Wheeler Elementary School.

On January 23, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-252.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 21, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Paving Package I - Various Locations

Superintendent Martin Pollio recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $225,092, and to Hall Contracting of Kentucky, Inc. for the low bid of $56,450, and to Riverside Paving and Contracting Company, Inc. for the low bid of $206,111, for a total bid of $487,653 for Paving Package I at Various Schools; and approve the attached revised BG-1 form for $514,000.

This project will consist of installing drains in areas of ponding water and pipe into existing drainage system.

On April 25, 2017, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-232.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 20, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Seneca HS - Drainage Improvements

Superintendent Martin Pollio recommends the Board of Education award a contract to Allterrain Paving & Construction for Drainage Improvements at Seneca High School for the low base bid of $53,415; and approve the attached revised BG-1 form for $64,500.

This project shall include the installation of approximately 1-1/2” of asphalt overlay on top of existing asphalt track. Track striping consistent with KHSAA regulation shall also be included.

On February 13, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-262.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 15, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Stuart Academy - Track Resurfacing

Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving and Contracting Company, Inc. for Track Resurfacing at Stuart Academy for the low base bid of $76,233; and approve the attached revised BG-1 form for $82,000.

This project consists of replacing the existing exterior lights, poles and wiring.

On January 9, 2018, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 18-226.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 10, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Wheeler ES - Site Lighting Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Meiners Electric for Site Lighting Replacement at Wheeler Elementary School for the low base bid of $221,900; and approve the attached revised BG-1 form for $253,500.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-036.

On February 21, 2017, the Board approved awarding a contract to Carlon Roofing and Sheet Metal, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Atkinson Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Carlon Roofing and Sheet Metal, Inc. for Partial Roof Replacement at Atkinson Academy for a total construction cost of $540,131.73.

On October 25, 2016, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 17-098.

On April 25, 2017, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Audubon TES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller and Boiler Replacement at Audubon Traditional Elementary School for a total construction cost of $227,234.13.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-034.

On February 7, 2017, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Byck ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Byck Elementary School for a total construction cost of $180,000.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-032.

On February 7, 2017, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 J-Town HS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Jeffersontown High School for a total construction cost of $232,862.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-031.

On February 7, 2017, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Noe MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Noe Middle School for a total construction cost of $89,171.

On October 25, 2016, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 17-100.

On May 9, 2017, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Olmsted South - Chiller Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller and Boiler Replacement at Olmsted Academy South for a total construction cost of $282,769.04.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-030.

On February 7, 2017, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Southern HS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Southern High School for a total construction cost of $212,615.48.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-028.

On February 7, 2017, the Board approved awarding a contract to Geoghegan Roofing Corp. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 TJMS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp. for Partial Roof Replacement at Thomas Jefferson Middle School for a total construction cost of $145,495.

On October 25, 2016, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 17-101.

On May 23, 2017, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Waller Williams Env - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Waller-Williams Environmental for a total construction cost of $173,772.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-037.

On February 7, 2017, the Board approved awarding a contract to Geoghegan Roofing Corp. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Wellington ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp. for Partial Roof Replacement at Wellington Elementary School for a total construction cost of $139,300.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-038.

On February 7, 2017, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Western MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Western Middle School for a total construction cost of $352,000.

On February 27, 2018, the Board of Education approved the contract completion and BG-4 form for Beck Studios Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Stage Rigging Repair Shawnee and JCTMS

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 Form for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School.

On January 23, 2018, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Morel Construction Co., LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Fern Creek HS - Ph I HVAC

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Fern Creek High School.

On January 9, 2018, the Board of Education approved the contract completion and BG-4 form for Coupe Construction Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Southern HS Science Lab Upgrade

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 Form for Science Lab Safety Upgrades at Southern High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 4 24 18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendments_04 24 18
• Amendment - Boxes, Cardboard
• Amendment - Bus Body Parts & Accessories.xls
• Amendment - Electrical Supplies & Lighting (Line Item)
• Cast Iron Condensing Boilers
• Commercial Hot Water Storage Tanks
• Living Organisms for Science Modules
• Lockdown Device (Including Installation)
• Packaging for Rigid-Pack Machine
• Purchase of Uniform Shirts (IT Personnel)
• RFP Spreadsheet for Board Agenda.

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Commercial Hot Water Storage Tanks;
•Packaging for Rigid-Pack Machine;
•Living Organisms for Science Modules;
•Lockdown Devices (Including Installation);
•Cast Iron Condensing Boilers;
•Purchase of Uniform Shirts (IT Personnel);
•Contract Renewal - Student Accident & Athletic Insurance (Pre-K thru 12);
•Contract Renewal - Projection System Installation;
•Contract Renewal - Removal of Fuel Tank Contaminants (Various Locations);
•Contract Renewal - Women's Work Pants;
•Amendment - Electrical Supplies & Lighting (Line Item);
•Amendment - Bus Body Parts & Accessories; and
•Amendment - Boxes, Cardboard.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 04 24 18
• 01 Kagan Professional Development, Inc.
• 02 The Danielson Group
• 03 American Council on the Teaching of Foreign Languages
• 04 Magnify Learning
• 05 Pedro A. Noguera, Ltd.
• 06 Buck Institute for Education Amendment
• 07 A+ Literacy Consulting, LLC
• 08 Smart City - KY Region
• 09 Alignment Nashville, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.

Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education authorize, if needed, the borrowing of funds not to exceed $25,000,000 from Branch Banking & Trust Company, our current depository bank, for fiscal year 2018-19, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.

The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Bank Signature Resolution 04 24 18

Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Todd D. O’Banion as Assistant Treasurers for Fiscal Year 2018-19 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2018-19.

The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2017-18 Working Budget and other factors.

This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Fidelity Bonds 04 24 18

Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2018-19.

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company (BB&T).

1. Designation of BB&T as the depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from BB&T in the amount of 103 percent of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at BB&T. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Bond of Depository

Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2018-19.

This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Goal Communications, Engagement, and Access to Information. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Report of Investment Performance

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for quarter ended March 31, 2018.

This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $4.5 million in professional services contracts, more than $3 million, or 67 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts $5,000 or More 04 24 18

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Notes of Interest
• Financial Report
• Munis Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2018.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of March 13 through April 8, 2018.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of March 13 through April 8, 2018.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on April 24, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants 4 24 2018 Donor Order
• Donations and Small Grants 4 24 2018 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $121,929.07 to be used as stated in the attachment.

On June 13, 2017, the Board of education accepted funding in the amount of $565,125 from The Greater Louisville Workforce Development Board, Inc. dba the Workforce Innovation and Opportunity Act dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

On February 13, 2018, the Board of Education accepted a modification to change the original budget from $565,125.20 to $555,385.78 a total decrease of $9,739.52.  The purpose of this modification is to increase funding in the amount of $500 to the office supplies, printing, and copying budget line item, increasing the total budget amount from $555,385.78 to $555,885.78.  This program aligns with the District's Vision 2020, and there is no cost to the district.

Submitted by: Allison Martin

Attachment: Contract No. 211-400-18, Modification No. 03

• Contact No. 211-400-18 Modification No. 03
• Copy of Modification No, 02
• Copy of Modification No. 01
• Copy of Original Contract No. 211-400-18

Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

On June 13, 2017, the Board of Education accepted funding in the amount of $253,261.41 from the Louisville Metro Government via Greater Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The Purpose of this modification is to increase funding in the amount of $1,500 to the Participant Expense line item. On September 26, 2017, the Board of Education accepted a modification to change original budget from $253,261.41 to $255,261.41, a total increase of $2000.

This modification will increase the total budget amount from $255,261.41 to $256,761.41. This program aligns with the District's Vision 2020, and there is no cost to the district.

Submitted by: Allison Martin

Attachment: Contract No. 500-150-18, Modification No. 03

• Contract No. 500-150-18, Modification No. 03
• Copy of Modification No. 02
• Copy of Modification No. 01
• Copy of Original Contract No. 500-150-18

Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel, salary increases, and operating expenditures and authorize the superintendent to sign the attached contract.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Digital Promise and the Verizon Foundation have accepted five middle schools into the Verizon Innovative Learning Initiative for the 2018-19 and 2019-20 school years:

• Academy @ Shawnee Middle School

• Frederick Law Olmsted Academy North

• Lassiter Middle School

• Newburg Middle School

• W.E.B. DuBois Academy

The initiative provides the following resources:

• A tablet device for each student and each teacher during the two-year project period. Each tablet will be equipped with a 5 GB LTE monthly data plan for access to educational resources on the internet when the user is away from school

• $25,000 per school per year to help support a full-time instructional coach for each school

• Professional learning for all teachers involved in the project provided both in person and virtually

• Professional learning for instructional coaches and support in identifying, implementing, and tracking the professional learning of educators at each school

• Twice annual progress reports provided to District leaders

• Ongoing project planning and implementation support

As part of this memorandum of agreement, JCPS accepts a grant of $250,000 ($25,000 per school per year) and donated products and services valued at $5,181,280 ($1,750,000 in technology, $3,281,280 in data plans, and $150,000 in professional learning).

Participating schools met eligibility guidelines (free-or-reduced lunch rate of at least 65 percent) and agreed to the following commitments:

• Providing remaining salary and benefit costs for the full-time instructional coach through existing funding

• Participating in professional learning

The Verizon Innovative Learning Initiative aligns with Vision 2020 Strategy 1.1.3 by providing “engaging learning opportunities, supports, and resources.”

The project does not obligate the District financially after the project period. Schools retain all devices but are not required to purchase data plans or sustain instructional coaches after the project period.

The Verizon Innovative Learning Initiative is a national program with approximately 100 schools. Digital Promise, the entity administering the project, requests that all participating districts sign the memorandum first before Digital Promise countersigns and fully executes the agreement. 

Submitted by: Dr. Carmen Coleman

Attachment

• Digital Promise MOU

Superintendent Martin Pollio recommends the Board of Education accept funding of $250,000 and donations totaling $5,181,280 from Digital Promise and authorize the Superintendent to sign the attached Memorandum of Understanding.

The use of the International Data Evaluation Center (IDEC) is a requirement of the Reading Recovery Standards and Guidelines for data collection and analysis for maintaining Reading Recovery certification as a school district site. The data is used to drive future instruction in the area of struggling literacy acquisition. The student data entered on the IDEC website is utilized by Reading Recovery teachers and Teacher Leaders to identify student literacy achievement gaps in targeted students in grades 1-5. The data is disaggregated in order to develop targeted lessons for individual students that foster accelerated literacy processing and is shared with teachers and administrators at all levels.

The cost of the data share and evaluation is $5,335.

The agreement directly supports strategies 2.1.3 and 2.2.3 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• IDEC Agreement

Superintendent Martin Pollio
Recommends the Board of Education approved the attached Data Sharing/Use Agreement between JCPS and International Data Evaluation Center and authorize the superintendent to sign the same.

On August 10, 2015, the Board of Education approved the Clinical Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc. This Amendment to the Clinical Affiliation Agreement changes the term "Program" to mean the Health Science Career Pathways; and allows additional high schools that may offer a Health Science Career Pathway in the future to be included in the Program with the approval of the Hospital.

There is no cost to the District.

This project aligns with strategies 1.1.1 and 1.1.2 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Amendment to Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to Clinical Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc.

Jefferson County Board of Education is the grantee for operating the Head Start/Early Head Start Program.

The purpose of the Policy council is to service as a link between public and private organizations of the grantee, the community, and the parents/legal guardians of children enrolled. The function of the meeting is for Early Childhood Leadership to report on enrollment, attendance, and USDA; inform on program compliance with health related issues, aid in agency wide activities; and approve the recommendations on staffing and program funding. The purpose of this monthly report is to share an update with the Jefferson County Board of Education and the Head Start Policy Council members.

This report supports Vision 2020 strategy 3.2.1-Engage with families

Submitted by: Dr. Carmen Coleman

Attachments

• 3-8-18 Head Start Board Report Update
• Policy Council Meeting Folder 3-8-18

Superintendent Martin Pollio recommends the Board of Education accept the Policy Council Monthly Head Start Report.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD220, SSD221, and SSD222 rather than by name. Student SSD220 has a medical condition, with proper physician documentation, which requires a 2 hour, 5 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular middle school setting.

Student SSD221 has a medical condition, with proper physician documentation, which requires a 5 hour, 20 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular high school setting.

Student SSD222 has a medical condition, with proper physician documentation, which requires a 5 hour, 40 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular elementary school setting. 

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for three students in the Exceptional Child Education Program for the 2017-18 school year.

The selection of Strothman and Company is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit Program of the federal government.

Strothman and Company was the winning bidder when these services were awarded through RFP 3041, which is attached. The cost of the audit for year ending June 30, 2018, is $319,000.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Independent Auditors Contract
• RFP 3041

Superintendent Martin Pollio recommends the Board of Education accept the attached Independent Auditors contract with Strothman and Company, to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2018.

The Workers' Compensation program has been self-insured since 1978.

This program has realized cost savings for the District in the form of interest of reserves and rate increases on insurance premiums, and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.

Submitted by: Tiffeny Armour

Attachment

• Resolution Workers Comp Self-Insured Program

Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to self-insure the Workers' Compensation liabilities of the District.

The attached resolution will be submitted as an addendum to the Ohio Valley Educational Cooperative’s (OVEC) New Skills for Youth Grant application, which OVEC submitted to the Kentucky Department of Education (KDE) on March 26, 2018. The signed resolution will be submitted to KDE upon its review and approval by the Board. This resolution goes with the attached copy of the signed application. The late signing of the application prevented it from going to an earlier Board meeting for approval.

If awarded, the grant funding would allow OVEC, in collaboration with JCPS and other grant partners, to explore and plan how to create and participate in a Regional Career Academy in Greater Louisville that will focus on preparing students in Jefferson, Bullitt, Shelby and Spencer counties for highly technical jobs in the automation industry.

This project directly supports strategy 1.1.2 of Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

• KDE Resolution
• OVEC Application

Superintendent Martin Pollio recommends the Board of Education adopt the attached resolution declaring Jefferson County Public Schools will explore and plan how to create and participate in a Regional Career Academy in collaboration with the Ohio Valley Educational Cooperative with funds provided through a Kentucky Department of Education New Skills for Youth Grant.

The attached Board policies, 03.17 Discipline/Nonrenewal/Resignation by Employee (Certified) and 03.27 Discipline/Nonrenewal/Resignation by Employee (Classified) were amended to include language that states, “Employees shall act in compliance with the District Ethics Guidelines at all times.”

Currently, there is no single set of ethics guidelines in place that apply to all District personnel. Certified personnel are required under Board Policy 03.17 to adhere to the provisions of the Professional Code of Ethics for Kentucky School Certified Personnel established by the Education Professional Standards Board. Classified employees have requirements for conduct set forth in multiple Board Policies, but there is no overarching document addressing employee ethics.

The attached District Ethic Guidelines will provide clarity to all district personnel regarding appropriate and inappropriate conduct as District employees. The guidelines have been developed based a review of similar guidelines from other districts, and incorporate national best practices.

The changes have been prepared by District staff, and have been reviewed by General Counsel and the Board Policy Committee. The Kentucky School Board Association was consulted in the development of the Ethics Guidelines.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 03.17 & 03.27
• JCPS Ethics Guidelines 04-24-2018

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies to include the Ethics Guidelines for first submission and reading.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts. 

Chairwoman Diane Porter will travel to Cambridge, Massachusetts for a convening of the Harvard By All Means Project: Redesigning Education to Restore Opportunity on May 14-16, 2018. Travel, meals, and lodging are covered by Harvard; personal expenses will be personally covered by Chairwoman Diane Porter.

This travel will be at no expense to the District.  

Submitted by: Superintendent Martin Pollio

Superintendent Martin Pollio recommends the Board of Education approve Chairwoman Diane Porter to travel to Cambridge, Massachusetts for a convening of the Harvard By All Means Project: Redesigning Education to Restore Opportunity on May 14-16, 2018.

At its February 27, 2018, meeting, the Board approved a recommendation for facilities changes, which stated:

The ESL Newcomer Academy Programs located at The Academy @ Shawnee, Iroquois High School, Gheens Education Center, and the Phoenix School of Discovery will be consolidated at 3741 Pulliam Drive.

As part of this facilities change, the following school name change is recommended:

Change the name of “ESL Newcomer Academy” at 3741 Pulliam Drive to “Newcomer Academy.”

This change removes “ESL”, a term that is being superseded by other terms within education circles while retaining the school's identity as the District’s academy for newcomers to the U.S. and the District.

Submitted by: Jonathan Lowe

Attachment

• Newcomer Academy Letter

Superintendent Martin Pollio recommends the Board of Education approve the school name changes listed in the rationale.

At its February 27, 2018, meeting, the Board approved a recommendation for facilities changes, which stated:

• Both South Park and Westport TAPP's (Teenage Parent Program) will close. A new consolidated TAPP School will open at the Fairdale location.
• The current Westport TAPP location will become an Early Childhood Center.

As part of this facilities change, the following facility name changes are recommended:

1. Change the name of 1001 Neighborhood Place, Louisville, KY 40118 from “South Park TAPP” to “Georgia Chaffee Teenage Parent Program.”

   This name honors the legacy of Georgia Chaffee who was the founding Principal/Director of the TAPP programs, a national model for serving the educational needs of pregnant and parenting students and their children.

2. Change the name of 8800 Westport Road, Louisville, KY 40242 from “Westport TAPP” to “Westport Early Childhood Center.”

This name reflects the new use of this facility while retaining the appropriate geographical reference.

Submitted by: Jonathan Lowe

Attachment

• Tapp Letter of Support

Superintendent Martin Pollio recommends the Board of Education approve the facilities name changes listed in the rationale.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 4 24 18 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #88 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

• Horne Peer District Comparison

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Porter Board Report - School Spotlight

A motion to adjourn the April 24, 2018, meeting of the Jefferson County Board of Education.

Order #89 - Motion Passed:  A motion to adjourn the April 24, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.