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I.
Moment of Silence
Welcome to the February 27, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
2 27 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 27, 2018.
Order #44 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 27, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
III.A.
Recognition of the Jefferson County Public School District Dr. Martin Luther King, Jr. Poetry Contest Winners and the State Visual Art Contest Winner
In commemoration of Black History Month, the Jefferson County Public School (JCPS) District is proud to recognize the JCPS Dr. Martin Luther King, Jr. Poetry Contest winners and the state Visual Art Contest winner.
The contest theme was “Only in the darkness can you see the stars.” Students were required to use this quotation to inspire their written poetry submission. Winners were chosen from four age groups—kindergarten through second grade, third through fifth grade, sixth through eighth grade, and ninth through twelfth grade.
The students were awarded certificates and prizes for their winning entries as they relate to one of the most prominent civil rights leaders and activists in American history—Dr. Martin Luther King Jr.
Destiny Isbell, a student at Maryhurst Academy, won first-place honors in the state 2018 Dr. Martin Luther King, Jr. Visual Art contest. Winners were selected based on their reflection of their most inspired Dr. King moment or speech context with this year’s theme—“Reflecting on our past in order to build a brighter future.”
State winners were honored at the annual Dr. Martin Luther King, Jr. celebration, which was held on January 4, at the Kentucky Historical Society in Frankfort, Kentucky.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District and state Dr. Martin Luther King, Jr. Contest winners to commemorate Black History Month.
III.B.
Recognition of the Jefferson County Public School District Crisis Responders
The Jefferson County Board of Education (JCBE) is proud to honor our crisis responders who volunteered their time and expertise with those impacted by the shooting at Marshall County High School. We have 22 crisis responders who have served as critical members of the support services that offered crisis counseling to both students and staff at Marshall County High School. Our crisis team members, under the leadership of Dr. Alicia Averette, assistant superintendent of Academic Support Programs, are a vital part of our district, and they are seen as leaders in school-based crisis support throughout the state. We are so proud of our Jefferson County Public School (JCPS) crisis team for consistently looking for ways to help others through life’s most difficult times.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District psychologists for volunteering their time and expertise with those impacted by the shooting at Marshall County High School.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 27, 2018.
Order #45 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 27, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 11, 2018, special meeting and February 13, 2018, regular meeting are presented for your review and approval.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 11, 2018, special meeting and February 13, 2018, regular meeting.
Order #46 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 11, 2018, special meeting and February 13, 2018, regular meeting. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
IX.A.
Recommendation for Approval of Facility Changes
After several meetings with the Jefferson County Board of Education Facilities Committee with input from parents, staff, and community members, the following changes will take place for the start of the 2018-19 school year.
- Both South Park and Westport TAPP's (Teenage Parent Program) will close. A new consolidated TAPP School will open at the Fairdale location.
- The current Westport TAPP location will become an Early Childhood Center.
- W.E.B. DuBois Academy will be housed at Gheens Academy for one year.
The project directly supports Strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Acting Superintendent Martin Pollio recommends the Board of Education approve the changes for the facilities listed in the rationale to better service JCPS students.
Order #47 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the changes for the facilities listed in the rationale to better service JCPS students. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
X.
Information Items
XI.
Consent Calendar
Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for February 27, 2018.
Order #48 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for February 27, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
XI.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
XI.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.C.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on February 27, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the acting superintendent.
XI.D.
Recommendation for Approval of Bids and Revised BG-1 Forms
XI.D.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Crums Lane Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovation may occur.
On June 27, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-002.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 13, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Morel Construction Co., LLC. for Phase I HVAC Renovation at Crums Lane Elementary School for the low base bid of $6,320,000; accept Alternates 2 and 3 for a total bid of $6,452,000; reject Alternate 1; and approve the attached revised BG-1 form for $7,375,000.
XI.D.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Dixie Elementary School
This project will consist of a partial roof replacement of 220 squares on Sections 1, 2, and 4.
On July 25, 2017, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 18-014.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 8, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to The Bri-Den Co., Inc. for Partial Roof Replacement at Dixie Elementary School for the low base bid of $327,000; and approve the attached revised BG-1 form for $370,000.
XI.D.3.
Recommendation for Approval of Bid and Revised BG-1 Form for New Metal Roof and Insulation at Farnsley Middle School
This project will consist of providing 504 squares of new metal roofing and insulation over the existing deteriorated metal roof.
On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-016.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 24, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Carlon Roofing & Sheet Metal Inc. for New Metal Roof and Insulation at Farnsley Middle School for the low base bid of $569,900, and approve the attached revised BG-1 form for $639,000.
XI.D.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Lassiter Middle School
This project will consist of a partial roof replacement of 327 squares on Sections 1, 3, and 4.
On July 25, 2017, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 18-021.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 8, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Lassiter Middle School for the low base bid of $446,608; and approve the attached revised BG-1 form for $503,000.
XI.D.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Waggener High School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.
On June 27, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 18-006.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 6, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Waggener High School for the low base bid of $18,847,000; accept Alternate 4 for a total bid of $18,847,000; reject Alternates 1, 2, and 3; and approve the attached revised BG-1 form for $21,230,000.
XI.E.
Recommendation for Approval of Revised BG-1 Form for Boiler Replacement at Johnson Traditional Middle School
On June 27, 2017, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 18-004.
On September 12, 2017, the Board of Education approved awarding a contract to G.B.M.C., Inc. for $154,280.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 form for Boiler Replacement at Johnson Traditional Middle School.
XI.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
XI.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School
On February 7, 2017, the Board of Education approved Slesser Engineering to prepare plans and specifications for Project 17-171.
On June 13, 2017, the Board approved awarding a contract to Beck Studios, Inc. as the low bidder.
Slesser Engineering has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Beck Studios, Inc. for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School for a total construction cost of $71,605.
XI.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement Phase I at duPont Manual High School
On September 13, 2016, the Board of Education approved Nomi Design to prepare plans and specifications for Project 17-066.
Nomi Design has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to W.R. Cole & Associates, Inc. for Window Replacement Phase I at duPont Manual High School for a total construction cost of $423,353.40.
XI.G.
Recommendation for Approval of Project Closeout and BG-5 Form for Science Lab Renovation at Atherton High School
On January 9, 2018, the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Science Lab Renovation at Atherton High School.
XI.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Superintendent Search Services;
•Boxes, Cardboard;
•Sale of Salvage Vehicles (Various Units);
•Contract Renewal - Competitive Negotiation for Routine Maintenance and Emergency Repair of Fiber Network;
•Contract Renewal - Two-Way Radio System Service;
•Contract Renewal - T-Shirts & Sweatshirts (Nutrition Services);
•Contract Renewal - Athletic Supplies & Equipment (Percentage);
•Amendment - Uniforms for Students;
•Amendment - Electrical Supplies & Lighting (Line Item); and
•Amendment - Instructional & Office Supplies (Line Item).
XI.J.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.K.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $4.4 million in professional services contracts, more than $2.8 million, or 66 percent, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
XI.L.
Acceptance of Monthly Financial Report for Period Ended January 31, 2018
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2018.
XI.M.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of January 29 through February 11, 2018.
XI.N.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of January 29 through February 11, 2018.
XI.O.
Acceptance of Donations, Grants, and Funding
Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 27, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards $50,000 or less.
Submitted by: Dr. Dena Dossett
Attachments
Revised on 2/27/2018
Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $182,617.53 to be used as stated in the attachment.
XI.O.2.
Acceptance of Donations from the Jefferson County Board of Education Foundation/Future Up
Community Foundation of Louisville donated $250,000 to be used for the Compassionate Schools Project.
Jessica and Michael Pemberton donated $20 to the Elaine Whelan Literacy Fund to support Stopher Elementary School library.
Kohls donated $1,000 to Blue Lick Elementary to be used for technology.
Fund for the Arts donated $10,000 to Lincoln Performing Arts School to support the Performing Arts Program.
Kosair Charities donated $6,500 to support the Build a Bed program.
Carol Taylor Gray donated $50 to the Elaine Whelan Literacy Fund to support the Stopher Elementary Library.
Brian and Emily Flowers donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary Library.
Lisa Revel donated $100 to support JCPS Robotics.
Shelby County High School donated $50 to support JCPS Robotics.
Submitted by: Kristin Wingfeld
Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $267,820 from the Jefferson County Public Education Foundation/Future Up to be used as stated in the rationale.
XI.O.3.
Acceptance of Funding from the Kentucky Community and Technical College System
Kentucky Community and Technical College System (KCTCS) has been granted funding from the state of Kentucky for an approved Work Skills Ready Initiative (WSRI) project at Jefferson Community and Technical College (JCTC). Through this grant, KCTCS will provide funding not to exceed $600,000 to the District for a minimum of five (5) labs in Academies of Louisville high schools that support technical programs in the JCTC Advanced Manufacturing and Information Technology (AMIT) building:
- Machine Tool Technician
- Industrial Maintenance Technician
- Advanced and Electronics FAME
- Engineering and Electronics Technology
- Welding
- Automotive Technology
- Information Technology
Grant funds will be used to purchase small and large equipment, lab tools for student use, and alterations required for existing classrooms or structures to align with career pathways.
This project aligns with strategies 1.1.1 and 3.1.1 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $600,000 from the Kentucky Community and Technical College System and authorize the Acting Superintendent to sign the attached agreement.
XI.P.
Recommendation for Approval of Agreements
Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.P.1.
Recommendation for Approval of Memorandum of Agreement for Behavioral and Mental Health Services
Western Kentucky University will provide on-site behavioral and mental health services to Jefferson County Public School (JCPS) students.
The goal of these services is to help JCPS students develop critical thinking skills, self-regulation, and empathy. The Western Kentucky University practicum students will work under the supervision of a JCPS school psychologist when providing behavioral and mental health services. These services include assessments, counseling, and consultation.
No costs will be incurred by JCPS or JCPS students, parents or legal guardians for services rendered.
The Memorandum of Agreements shall be effective beginning February 28, 2018, and ending on February 28, 2023.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and authorize the acting superintendent to sign same.
XI.P.2.
Recommendation for Approval of Memorandum of Understanding with Louisville / Jefferson County Metro Government, Office of Resilience and Community Services
Louisville Metro Government, Louisville Metro Police Department, and Jefferson County Public Schools will join efforts in the Trauma Informed Support Project (TISP). The purpose of this project is to collaborate, share information, provide resources and referrals to affected students and/or family members involved in domestic violence. Research shows that exposure to domestic violence will impact some children's ability to develop appropriate bonds and relationships with others.
This agreement directly connects with Vision 2020 strategy 1.1.1.
There is no cost associated with this MOU.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Louisville/Jefferson County Metro Government, Office of Resilience and Community Services and authorize the superintendent to sign the same.
XI.P.3.
Recommendation for Approval of Agreement with Spalding University
Spalding University will collaborate and provide health screenings and health-related services to JCPS students and schools.
JCPS Health Services Department will collaborate and provide learning experiences to nursing students, in order to enhance health services and increase state-mandated compliance. There is no cost involved with this agreement.
This agreement will be effective beginning February 28, 2018, until February 28, 2023. This agreement directly supports strategies 1.1.3, 1.1.7, and 2.1.3 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Spalding University and authorize the acting superintendent to sign the attached agreement.
XI.P.4.
Recommendation for Approval of Memorandum of Agreement with Zoom Group, Inc.
The Zoom Group, Inc. is a certified community rehabilitation program that will coordinate with the Jefferson County Public School, Exceptional Child Education Department to provide in-school services to promote post-school outcomes for students with disabilities, targeting employment. Pre-employment transition services will be provided in areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction of self-advocacy.
The Office of Vocational Rehabilitation funds the work of Zoom Group, Inc. There is no cost to the District.
This agreement supports Vision 2020 strategy 1.1.3.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board approve the attached Memorandum of Agreement and authorize the acting superintendent to sign the same.
XI.Q.
Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD219 rather than by name. Student SSD219 has a medical condition, with proper physician documentation, which requires a 3-hour, 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student who is being served in a special school setting.
Submitted by: Dr. Carmen Coleman
Acting Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for one student in the Exceptional Child Education Program for the 2107-18 school year.
XI.R.
Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2018-19
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy 9.124 provides guidance for the admission of non-resident students.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
JCPS/Kentucky school districts' reciprocal contracts are included as attachments.
Submitted by: Dr. Dena Dossett
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2018-19 with the following 14 school districts: Bardstown Independent School District, Barren County School District, Bullitt County School District, Elizabethtown Independent School District, Eminence Independent School District, Fayette County School District, Frankfort Independent School District, Hardin County School District, Henry County School District, Meade County School District, Nelson County School District, Oldham County School District, Shelby County School District, and Spencer County School District.
XI.S.
Acceptance of New Policies Relating to Charter Schools: 01.91 Authorization of Charter Schools and 01.911 Charter School Application Process (First Reading)
During 2017 Regular Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools.
These policies set forth parameters for the authorization of charter schools by the Board and the process for interested parties to apply to open a charter school within the District boundaries.
Submitted by: Cassie Blausey, Director of School Choice
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Board policies for first submission and reading.
XI.T.
Recommendation for Approval of Kentucky School Boards Association 2017 Policy Updates (Second Reading)
Each year, the Kentucky School Boards Association provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.
The attached document shows proposed changes to Board policies recommended by KSBA highlighted in yellow. KSBA provides the reason for the proposed changes in the header of each policy. The policy committee and District staff have reviewed all of these policies, with changes recommended highlighted in green.
The following policies are attached for approval:
01.1 - Legal Status of the Board
10.5 - Visitors to Schools
08.3 - School Calendar
07.1 - Food/School Nutrition Services
09.2 - District Wellness Policy
09.14 - Student Records
02.441 - Assessment of Student Progress
09.121 - Entrance Age
09.122 - Attendance Requirements
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policies.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #49 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
XIII.
Committee Reports
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Executive Session (If Needed)
The Board of Education held an executive session for the purpose of discussions that might lead to the appointment of an individual employee per KRS 61.810(1)(f).
Order #50 - Motion Passed: A motion that the Board of Education enter executive session for the purpose of discussions that might lead to the appointment of an individual employee passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
Order #51 - Motion Passed: A motion that the Board of Education adjourn executive session and return to open session passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the February 27, 2018, meeting of the Jefferson County Board of Education.
Order #52 - Motion Passed: A motion to adjourn the February 27, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.
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