Welcome to the February 13, 2018, meeting of the Jefferson County Board of Education. 

JCBE Meeting Videos

2 13 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 2 13 18 Meeting Notice
• 2 13 18 Agenda

Please join us for the Pledge of Allegiance.

• Recognitions by District

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 13, 2018.

Order #34 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 13, 2018. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

Fifty-three outstanding Jefferson County Public School (JCPS) District teachers have earned National Board Certification—the highest professional credential in the field of teaching, which ensures that teachers have the knowledge and skills to advance student learning. The teachers are as follows:

• Amy Senior—Atkinson Academy
• Rebecca Gunther—Auburndale Elementary School
• Heather Ransom—Auburndale Elementary School
• Kara Young—Barret Traditional Middle School
• April Board—Binet School
• Shelley Williams—Blue Lick Elementary School
• Megan Fleming—Breckinridge-Franklin Elementary School
• Jodi Meier—Breckinridge-Franklin Elementary School
• Torri Martin—Brown School
• Katlyn Raderstorf—Carter Traditional Elementary School
• Amy Smith—Carter Traditional Elementary School
• Susan Spencer—Cochran Elementary School
• Heather Sharp—Conway Middle School
• Paige Barber—Coral Ridge Elementary School
• Megan Reedy—Dunn Elementary School
• Melissa Goodall—Eastern High School
• Kimberly Beckman—Eisenhower Elementary School
• Niki King—Engelhard Elementary School
• Amy Moore—Engelhard Elementary School
• Jennifer Miescke—English as a Second Language (ESL)
• Kirstin Miller—ESL Newcomer Academy
• Keith Highley—Fairdale Elementary School
• Jill Breitenstein—Fern Creek Elementary School
• Michael Duncan—Fern Creek Elementary School
• Erin Kenney—Fern Creek High School
• Benjamin Powell—Jefferson County Traditional Middle School
• Rebecca Ames—Jeffersontown Elementary School
• Kristie Covington—Jeffersontown Elementary School
• Suzi Fraser—Jeffersontown High School
• Kayla Adams—Kenwood Elementary School
• Roberta Dunn—Kenwood Elementary School
• Jennifer Dowdy—Klondike Lane Elementary School
• Tiffany Dunn—Lassiter Middle School
• Molly Hazel Skrodenis—Louisville Male High School
• Daniel Kim—Louisville Male High School
• Abigail Palof—Meyzeek Middle School
• Emily Munson—Norton Commons Elementary School
• Mary-Adele Allison—Shacklette Elementary School
• Mary Catherine Graham—Seneca High School
• Jonathan Graham—Seneca High School
• Brandon Riddle—Seneca High School
• Neha Patel—St. Matthews Elementary School
• Shelley Taylor—Stopher Elementary School
• Rebecca Hickey—Trunnell Elementary School
• Brooke Schultz—Trunnell Elementary School
• Dawn Sexton—Watterson Elementary School
• Kelly O’Riley—Western Middle School for the Arts
• Laura Peavley—Westport Middle School
• Tina Gardner—Wheeler Elementary School
• Linda Jessee—Wilder Elementary School
• Jessica Kaelin—Wilder Elementary School
• Angela Haverstock—Wilt Elementary School
• Heather Pickle Gray—Wilt Elementary School

Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous certification process. The process consists of four components, which include written assessment of content knowledge, student work samples, video and analysis of teaching practice, and accomplishments as a teaching professional. 

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.

The 2018 theme for National School Counseling Week—School Counselors: Helping Students Reach for the Stars—represents the very essence of the work and mindset of 272 Jefferson County Public School (JCPS) District counselors. They are highly trained professionals who provide high-quality services to students, staff, and families. These outstanding staff members are the positive force and role models who work hard every day to build relationships and resiliency within our students. They remove barriers to academic and life success and provide services and support to all JCPS students, as noted in the district’s Vision 2020. 

In celebration of National School Counseling Week, we have three school counselors who demonstrate excellence in the field of school counseling and who are recognized as leaders by their peers for their outstanding service to students, families, and their schools.

Stephany Belcher is the counselor at Slaughter Elementary School, and she serves as the president for the elementary school counselors. Jessica Pike is a counselor at Carrithers Middle School, and serves as the president for middle school counselors. Lastly, Jessika Benson is a counselor at Southern High School, and she serves as the president for high school counselors. All three have a rich history in building relationships, breaking down barriers, and advocating for students.

A comprehensive school counseling program is considered an integral part of the educational process that enables all students to achieve success in school and in life. 

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize National School Counseling Week and Jefferson County Public School District Counselors.

Helping our students reach their postsecondary goals takes many professionals working together. Beau Baker, an English teacher at Fern Creek High School, was recently recognized as an outstanding professional who goes above and beyond when working with his students on reaching their college dreams. He is dedicated to his students and to helping them navigate the college search and application process. In honor of his commitment and excellent service to his students, he was named a 2018 Counselors That Change Lives honoree.

The designation is bestowed upon college counseling professionals who dedicate themselves to the profession as it reflects the mission of the Colleges That Change Lives (CTCL) organization, which is to promote and support a student-centered college search process.

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize Beau Baker, an English teacher at Fern Creek High School, for being named a 2018 Counselors That Change Lives honoree.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 2 13 18 Agenda

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 13, 2018.

Order #35 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 13, 2018. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the January 19, 2018, Board retreat and the January 23, 2018, regular meeting are presented for your review and approval.

Attachment

• 1 19 18 Minutes of Board Retreat
• 1 23 18 Minutes

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of January 19 and January 23, 2018, meetings.

Order #36 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of January 19 and January 23, 2018, meetings. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

The video presentation by students at Fern Creek High School will provide the Board of Education with the Nutrition and Physical Activity Report (N&PA) that has been made available to SBDM Councils and the public via the District website.

The superintendent will submit a summary of the N&PA and recommendations to the Kentucky Department of Education by May 1, 2018.

Link to the N&PA report created by Fern Creek High School students:

https://youtu.be/yf28yv79ZBY

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Nutrition and Physical Activity Annual Report

Acting Superintendent Martin Pollio recommends the Board of Education approve the annual assessment of the District's Nutrition and Physical Activity Report required by KRS 158.856.

Order #37 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the annual assessment of the District's Nutrition and Physical Activity Report required by KRS 158.856. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

On September 20, 2017, JCPS received the findings from the KDE management audit. The findings focused on the following three areas: (1) Career and Technical Education/ Carl Perkins, (2) Individuals with Disabilities Education Act (ECE), and (3) Restraint and Seclusion. Within 30 days, JCPS was required to develop a corrective action plan for each of these three identified areas to address the deficiency findings from the audit report.

This board report will provide a progress report of the corrective action plans and highlight common strategies for improvement.  Initial work has focused on developing written procedures and protocols, providing enhanced professional development opportunities, and establishing monitoring practices.

KDE conducted an on-site monitoring visit on December 19, 2017, and another visit is scheduled for February 16, 2018.  

Submitted by: Dena Dossett and Carmen Coleman

Attachments

• Audit Board Report
• JCPS CTE CAP SY1718

Acting Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit.

Order #38 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

The JCPS Bellarmine Literacy Project (BLP) is currently in its fourth year of implementation with 73 schools participating in the project. Approximately 833 teachers are involved in ongoing graduate-level coursework and training. The project identified and selected schools via data analysis, to provide research-based literacy training to teachers and principals in an effort to support the improved literacy outcomes for JCPS students.

All teachers and principals participating in the project engage in ongoing coursework offered by Bellarmine University. The BLP model is a capacity building model for increasing expertise of K-3 teachers in implementing research-proven instruction. The design was to build an infrastructure within JCPS over the lifetime of the partnership such that JCPS would “own” the model after four years and continue to refine and innovate.

This presentation will provide an overview of the data collected from the cohorts of schools participating in the project.

This project directly supports Vision 2020 strategy 1.1.5 Improve Student Literacy.

Submitted by: Dr. Carmen Coleman

Attachment

• Bellarmine Literacy Project Update

Acting Superintendent Martin Pollio recommends the Board of Education accept the Bellarmine Literacy Project update.

Order #39 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education accept the Bellarmine Literacy Project update. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for February 13, 2018.

Order #40 - Motion Passed:  A motion that the Board of Education approve the consent calendar for February 13, 2018, minus item XI.S. passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

Order #41 - Motion Passed:  A motion that the Board of Education approve consent item XI.S. Revision of Board Policy: Kentucky School Boards Association 2017 Updates (First Reading) passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 02 13 18

Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

• Personnel Actions 02 13 18

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

The job descriptions below were revised to change the required number of successful years of teaching to three. This aligns with the requirements of similar job descriptions.

• Administrative Intern
• Behavior Support Systems Resource Teacher
• Certified Behavior Intervention Coach
• District Resource Teacher – Professional & Deeper Learning      
• Early Childhood Instructional Coach       
• Goal Clarity Coach
• Multi-Tiered Systems of Support Resource Teacher  
• Post-Secondary Transition Resource Teacher
• Resource Teacher       
• Safe Crisis Management Resource Teacher           
• Talent Development Academy Coach

Submitted by: Tiffeny Armour

Attachments

• Job_Descrip_Markups_2-13-18
• Job_Descrip_Revised_2-13-18

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised job descriptions for Administrative Intern, Behavior Support Systems Resource Teacher, Certified Behavior Intervention Coach, District Resource Teacher - Professional & Deeper Learning, Early Childhood Instructional Coach, Goal Clarity Coach, Multi-Tiered Systems of Support Resource Teacher, Post-Secondary Transition Resource Teacher, Resource Teacher, Safe Crisis Management Resource Teacher, and Talent Development Academy Coach.

This is a report of field trip requests submitted to the Board of Education on February 13, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 2.13.18
• Field Trip Requests by School 2.13.18
• Field Trips Approved by Superintendent 2.13.18

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project shall consist of removing existing lights and poles for the Doss Football Stadium and replace service and wiring, install new poles and lights.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Doss HS - Stadium Lights

Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Biagi, Chance, London, Cummins and Titzer as the architect/engineer, and the attached BG-1 form for Stadium Lighting Replacement at Doss High School for an estimated project cost of $518,740.

This project shall include the installation of approximately 1-1/2” of asphalt overlay on top of existing asphalt track. Track striping consistent with KHSAA regulation shall also be included.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Stuart Academy -Track Resurfacing

Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for Track Resurfacing at Stuart Academy for an estimated project cost of $74,975.

This project will consist of a partial roof replacement of 699 squares on Sections 3, 4, 7, 11, 12, and 13.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-011.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 16, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Ballard HS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Ballard High School for the low base bid of $829,516; and approve the attached revised BG-1 form for $926,000.

This project will consist of a partial roof replacement of 132 squares on the Gym.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Carter TES - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Carter Traditional Elementary School for the low base bid of $128,695; and approve the attached revised BG-1 form for $149,000.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 25, 2017, the Board of Education approved Nomi Design to prepare plans and specifications for Project 18-026.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 4, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Chenoweth ES - Window Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction LLC for Window Replacement at Chenoweth Elementary School for the low base bid of $409,000; and approve the attached revised BG-1 form for $466,000.

This project will consist of a partial roof replacement of 330 squares on Section 1.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-013.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 16, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Conway MS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Conway Middle School for the low base bid of $483,000; and approve the attached revised BG-1 form for $544,000.00.

This project will consist of a partial roof replacement of 157 squares on Sections 2, 4, 5, and 7.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-023.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 16, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 duPont Manual HS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to The Bri-Den Co., Inc. for Partial Roof Replacement at duPont Manual High School for the low base bid of $217,000; and approve the attached revised BG-1 form for $249,000.

This project will consist of a partial roof replacement of 83 squares on Section 12.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-015.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Fairdale HS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Tecta America Kentucky for Partial Roof Replacement at Fairdale High School for the low base bid of $155,800; and approve the attached revised BG-1 form for $180,000.

This project will replace the entire HVAC system, electrical switchgear, security and fire alarm systems, ceilings and lights. The project includes a partial roof replacement and exterior windows, interior minor building renovation may occur.

On June 27, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 18-003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 23, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Gheens Academy - Ph I HVAC Reno

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Gheens Academy for the low base bid of $9,820,000; accept Alternates 2, 3, and 4 for a total bid of $9,901,250; reject Alternate 1; and approve the attached revised BG-1 form for $11,305,000.

This project will consist of a partial roof replacement of 360 squares on Sections 9, 16, and the Vocational Building.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-017.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Iroquois HS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Iroquois High School for the low base bid of $617,535; and approve the attached revised BG-1 form for $695,000.

This project will consist of a partial roof replacement of 303 squares on Sections 1A, 1B, 5, 7, and 8.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-018.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 JCTMS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Jefferson County Traditional Middle School for the low base bid of $448,965; and approve the attached revised BG-1 form for $506,000.

This project will consist of a partial roof replacement of the Library.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-019.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 19, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 J-Town HS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Jeffersontown High School for the low base bid of $141,780; and approve the attached revised BG-1 form for $164,000.

This project will consist of a partial roof replacement of 437 squares of flat roof sections and slate roof repair.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-020.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Johnson TMS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Johnson Traditional Middle School for the low base bid of $800,000; and approve the attached revised BG-1 form for $900,000.

This project will consist of a partial roof replacement of 194 squares on Section 1.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-022.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 19, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by Dr. Michael Raisor

Attachments

• Rev BG-1 Layne ES - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing Corp for Partial Roof Replacement at Layne Elementary School for the low base bid of $279,780; and approve the attached revised BG-1 form for $318,000.

This project will consist of a partial roof replacement of 147 squares on Sections 1, 2, 6, 8, and 12.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-024.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by Dr. Michael Raisor

Attachments

• Rev BG-1 Meyzeek MS - Partial Roof Repl

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Meyzeek Middle School for the low base bid of $313,535; and approve the attached revised BG-1 form for $359,000.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 25, 2017, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 18-030.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 11, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Middletown ES - Window Replacement

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Window Replacement at Middletown Elementary School for the low base bid of $174,000; and approve the attached revised BG-1 form for $205,000.

On June 13, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-291.

On August 22, 2017, the Board of Education approved awarding a contract to EH Construction, LLC for $158,593.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 PRP HS - Welding Lab

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for a Welding Lab at Pleasure Ridge Park High School

On June 22, 2015, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 16-005.

On March 8, 2016, the Board of Education approved awarding a contract to Parco Constructors Group, LLC. for $9,496,900.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount. The additional funding is being provided by a donation from The Producers for the Orchestra Shell change order.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 YPAS - HVAC Renovation

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School.

On August 8, 2017, The Board of Education approved the project and assignment of CMTA, Inc. as the Qualified Provider for LED Lighting Upgrades at the following locations:

• Brandeis Elementary, Price Elementary, Sanders Elementary, Stonestreet Elementary, Trunnell Elementary, and Watterson Elementary Schools

• Carrithers Middle, Jefferson County Traditional Middle, Johnson Middle, and Stuart Middle Schools

• Ballard High, Breckinridge Metropolitan High, Doss High, and Western High Schools

• Phoenix School of Discover and Marian C. Moore School

A list of the final guaranteed savings are listed on the attached financial pro-forma. The overall payback for this project will be 10 years, resulting in a positive cash flow in year 10 and an anticipated savings in year 11 of nearly $600,000 annually.

702 KAR 4:160 requires Board approval of the revised BG-1 cost as the next step in the Guaranteed Energy Savings Contract process.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure, Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Guaranteed Energy Savings Pro Forma Financial
• Rev BG-1 Guaranteed Energy Svg Lighting Retro

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for a Guaranteed Energy Savings Contract at Various Schools, for a total project cost of $5,023,140.00

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-027.

On February 7, 2017, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Academy @ Shawnee - Partial Roof Repl - Highland Roofing

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Academy @ Shawnee for a total construction cost of $463,692.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-033.

On February 7, 2017, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Central HS MCA - Partial Roof Repl - Highland Roofing

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Central High School MCA for a total construction cost of $477,621.

On September 14, 2015, the Board of Education approved Environmental Concerns, Inc. to prepare plans and specifications for Project 16-046.

On November 23, 2015, the Board approved awarding a contract to Abatement Solutions Technologies as the low bidder.

Environmental Concerns, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Asbestos Lead Maintenance Contract - AST

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Abatement Solutions Technologies for 2015-2017 Asbestos and Lead Abatement Maintenance Contract at Various Schools for a total construction cost of $360,000.

On October 26, 2017, the Board of Education approved the contract completion and BG-4 form for Hall Contracting of KY for work at Laukhuf Elementary School.

On October 10, 2017, the Board approved the contract completion and BG-4 form for Riverside Paving and Contracting Inc. for work at Middletown Elementary School.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Pav Pkg III - 2017

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for 2017 Paving Package III at Laukhuf Elementary School and Middletown Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 2 13 18

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• A*Bid Tabulations, Contract Renewals, and Amendments_02 13 18
• Amendment - Electrical Supplies & Lighting (Line Item)
• Amendment - High-Speed Printing Solution
• ARC-Flash Prevention Service
• Fence Parts
• Fire Extinguishers & Accessory Items
• HVAC-R Supplies & Equipment
• Physical Education Equipment & Supplies (Percentage)
• Refrigerant
• RFP Spreadsheet for Board Agenda.

Acting Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•HVAC-R Supplies & Equipment;
•Arc-Flash Prevention Service;
•Refrigerant;
•Fire Extinguishers & Accessory Items;
•Fence Parts;
•Physical Education Equipment & Supplies (Percentage);
•Contract Renewal - Cleaning of Grease & Dishmachine Exhaust Systems;
•Contract Renewal - Bus Service: YMCA Summer Collaboration Project;
•Amendment - High-Speed Printing Solution; and
•Amendment - Electrical Supplies & Lighting (Line Item).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 02 13 18
• 01 Kentucky Science Center
• 02 Center for Teaching Quality, Inc.
• 03 Family Scholar House
• 04 University of Louisville Research Foundation, Inc.
• 05 Frog Street Press, Inc.

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of January 9 through January 28, 2018.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of January 9 through January 28, 2018.

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on February 13, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards of $50,000 or less.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report February 13 2018 Donor Order
• Donations and Small Grants Report February 13 2018 Location Order

Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $273,456.90 to be used as stated in the attachment.

Gene Hasken donated $50 to the Book Buggy Program.

The Robotics Foundation donated a total of $620 for JCPS Robotics.

DeSales High School donated $5 to JCPS Robotics.

Louisville Metro Government donated $4,500 to Shelby Elemenary School for a playground.

Louisville Metro Government donated $2,000 to Valley Robotics

Louisville Metro Government donated $2,500 to St. Matthews Elementary for playground rebuild.

Beverly Winsch donated $350 to the Build a Bed Program.

Bruce and Eugenia Dodson donated $300 to support Homeless Education.

First Christian Church donated $4,321.44 to the Build a Bed Program  

Submitted by: Kristin Wingfeld

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $14,646.44 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

On June 13, 2017, the Board of Education accepted funding in the amount of $565,125.20 from the Greater Louisville Workforce Development Board, Inc. dba the Workforce Innovation and Opportunity Act dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to reallocate budget line items for staff fringe, supplies, and youth development activities. These changes result in a decrease of $9739.52 to the original approved budget.  The new budget amount is $555,385.78. This program aligns with the District's Vision 2020, and there is no cost to the district.

Submitted by: Allison Martin

Attachments

• Contract No. 211-400-18 Modification No. 02
• Original Contract and First Modificaion No 21140018

Acting Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

The Flexible Focus Fund (FFF) was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2017-18 as follows:

                                                Extended School Services                                          $3,602,804

                                                Professional Development                                          $698,267

                                                Early Childhood Programs (preschool)                         $9,359,990

                                                Safe and Drug-Free Schools                                        $861,557

                                                Instructional Materials                                                $1,333,245

All funds must be spent or encumbered by September 30, 2018, for ESS, PD, Preschool, and Safe Schools. All funds must be spent or encumbered by June 30, 2019, for instructional materials. This revised award reflects a reduction of $1,721,176. This project directly supports Vision 2020 Strategy 1.1.3- Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachment

• Flex Focus FY18 REVISED Award Notification

Acting Superintendent Martin Pollio recommends the Board of Education accept revised Flexible Focus Funds totaling $15,855,863 from the Kentucky Department of Education.

The Louisville Day School is a specialized treatment and education program for students who are referred by the Department of Juvenile Justice. The program provides a reduced pupil-teacher ratio to foster personalized attention and accommodate individual learning styles, a phased, value-based behavior system stressing citizenship and school attendance, and the development of social skills through counseling and monitored group experiences.

Grant funds will provide supplemental books, study guides and curriculum resources, testing materials, technology upgrades, and contractual services with the Louisville Visual Arts Association.

The grant does not require matching funds and does not obligate the District after the period of performance. Grant funds must be spent or encumbered by the end of the 2017-18 school year.

The grant aligns with Vision 2020 strategy 1.1.7.

Submitted by: Dr. Carmen Coleman

Attachment

• Title 1, Part D Subgrant

Acting Superintendent Martin Pollio recommends the Board of Education accept a $22,980 grant from the Kentucky Department of Juvenile Justice, Education Branch for the Louisville Day School.

On June 13, 2017, the Board of Education accepted funding in the amount of $253,261.41 from Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to reallocate budget line items for staff development, educational materials, salaries, and fringe. On September 26, 2018, the Board of Education accepted a modification to change original budget from $253,261.41 to $255,261.41, a total increase of $2,000. This modification will not impact to that approved change. The Budget remains the same at $255,261.41. This program aligns with the District's Vision 2020, and there is no cost to the district.

Submitted by: Allison Martin

Attachments

• Contract No. 500-150-18 Modification 02
• Original Contract and First Modificaion

Acting Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel, salary increase, and operating expenditures and authorize the superintendent to sign the attached contract.

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The Jefferson County Board of Education and Jefferson County Teachers Association mutually and in good faith agree that the initial staffing of the W.E.B. Dubois Academy will be by the process outlined in the attached agreement.

1. The parties to this agreement will establish a committee of three (3) teachers appointed by the president of the Jefferson County Teachers Association and three (3) administrators appointed by the superintendent of the Jefferson County Public Schools.

2. The advertisement in the Job List for these positions will include the desired qualities, the procedures for application, and the application deadline.

3. After the application deadline, the committee will review all applications and determine who will be interviewed.

4. The committee will have the authority to select teachers from the pool of available applications for vacant teachings positions.

5. This specific agreement is recognized as being of no precedent, shall not be construed in any way to be precedent or be used to substantiate any present of future claim by any person or party.

Submitted by: Tiffeny Armour

Attachment

• Memorandum of Agreement W.E.B. Dubois Academy

Acting Superintendent Martin Pollio recommends the Board Of Education approve the attached Memorandum of Agreement By and Between the Jefferson County Board of Education and Jefferson County Teachers Association and authorized the acting superintendent to sign same.

The Kentucky Department of Education has requested the modification of the original memorandum of agreement for Richard Wisman due to salary adjustments that occurred since the initial agreement.

This agreement supports strategy 1.1.5: Improve Student Literacy and Strategy 1.1.7: Eliminate Achievement, Learning, and Opportunity Gaps.

Submitted by: Tiffeny Armour

Attachment

• KDE Contract Modification for Wisman

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2017-18 Memorandum of Agreement with the Kentucky Department of Education for Richard Wisman and authorize the superintendent to sign same.

Total Restoration Group, LLC will provide on-site behavioral and mental health services to JCPS students. 

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve. 

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.

There is no cost to the District associated with this agreement.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Dr. Carmen Coleman

Attachment

• Total Restoration Group, LLC

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Total Restoration Group, LLC and authorized the superintendent to sign same.

The UPS School-to-Work program offers valuable opportunities for students to gain workplace success skills as well as the opportunity to take a college class. For some students, transportation is a barrier to participating in School-to-Work.

UPS has beta-tested a cost-sharing partnership with a S. Indiana school district to provide bus transportation to students for the School-to-Work program.  The beta-test showed positive results that the partnership provided benefit to students.  JCPS & UPS participated in a one-month beta-test in November/December 2017 to transport students from Doss and Western High Schools to UPS to evaluate if timing of departure and arrival worked and if student interest was sufficient. Both UPS and JCPS were satisfied with the results. Discussions are in progress on expanding bus transportation to include additional schools setting a minimum number of students required to establish additional routes.  

To formalize the arrangement, approval is sought for this Transportation Services Agreement. This agreement supports goals 1.1.3 and 1.1.7 under the Learning, Growth, & Development Focus Are of Vision 2020.

Submitted by: Kristin Wingfeld

Attachment

• UPS_Transporation-School to Work Program MOA

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Transportation Services Agreement with UPS and authorize the acting superintendent to sign same.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The District received offers of assistance totaling $1,830,168 in support of the Kentucky Education Technology System (KETS) Program in Fiscal Year 2017 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachments

• 2018-07-3577 KETS 1st-2nd Match
• KDE KETS FY18 1&2 Offer of Assistance

Acting Superintendent Martin Pollio recommends the Board of Education accept two offers of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $1,391,595 and authorize the superintendent to commit $1,391,595 in local funds to the education technology restricted account to match the offer.

This policy was submitted for first reading at the January 23, 2018, Board meeting. It was first approved by the Board on January 9, 2018. At that time, it was noted that a technical correction was needed to change the “Code of Acceptable Behavior and Discipline” to the “Student Support and Behavior Intervention Handbook.” This amendment makes that correction. 

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 09.425 Assaults & Threats of Violence.docx

Acting Superintendent Martin Pollio recommends the Board of Education approve Board Policy 09.425 Assault and Threats.

Each year, the Kentucky School Boards Association provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.

The attached document shows proposed changes to board policies recommended by KSBA highlighted in yellow. KSBA provides the reason for the proposed changes in the header of each policy. The policy committee has reviewed all of these policies, with changes recommended by the committee highlighted in green.

01.1 - Legal Status of the Board

10.5 - Visitors to Schools

08.3 - School Calendar

07.1 - Food/School Nutrition Services

09.2 - District Wellness Policy

09.14 - Student Records

02.441 - Assessment of Student Progress

09.121 - Entrance Age

09.122 - Attendance Requirements

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• KSBA 2017 Policy Update 2-13-18

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

Jefferson County Board of Education (JCBE) is the grantee for operating the Head Start/Early Head Start Program. This monthly report which includes program enrollment and operations and financial statements is in compliance with governance and fiduciary responsibilities of the JCBE as the school district’s Head Start governing body as provided for in the Head Start Act Section 642 (d)(2) and the Head Start Program Performance Standards 1301.2.                                               

The Policy Council, in collaboration with the Board and the JCPS Early Childhood management team, is responsible for the direction of the District’s Head Start and Early Head Start programs. As such, program information reported during the monthly policy council meeting is subsequently reported to the Board of Education. The Policy Council receives monthly reports on enrollment, attendance, nutrition services, financial statements, program compliance with health and comprehensive services, parent engagement, and staffing. The Policy Council also receives monthly updates on the status of implementation of the Corrective Action Plan.                                              

This directly supports Vision 2020 strategy 1.1.6 Strengthening Early Childhood and 3.2.1 Engaging with Families.

Submitted by: Dr. Carmen Coleman

Attachments

• 1-11-18 Head Start Policy Council Meeting Documents
• January 2018 Head Start Board Report

Acting Superintendent Martin Pollio recommends the Board of Education accept the January 2018 Head Start Monthly Board Report

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 2 13 18 Planning Calendar

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #42 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Board Report Willner 2-13-2018

A motion to adjourn the February 13, 2018, meeting of the Jefferson County Board of Education.

Order #43 - Motion Passed:  A motion to adjourn the February 13, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.