JCBE Meeting Videos

10 24 17 JCBE Meeting Audio

Welcome to the October 24, 2017, meeting of the Jefferson County Board of Education.



Please join us for our traditional moment of silence.

• 10 24 17 Meeting Notice
• 10 24 17 Revised Agenda

Please join us for the Pledge of Allegiance.

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 24, 2017

Order #304 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 24, 2017.The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.

duPont Manual High School students tied for first place in the 2017 Intel International Science and Engineering Fair (ISEF) competition. The students won the most category awards of any school in the entire world, which is quite an amazing achievement and testament to the strength of the school’s Science Fair Program.

The ISEF is the world’s largest international precollege science competition. Each year, approximately 1,800 high school students from more than 75 countries, regions, and territories compete in this premier global science competition by showcasing their independent research as they vie for more than $4 million in prizes.

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School students for winning first-place honors in the 2017 Intel International Science and Engineering Fair competition.

In July, the Kentucky Parent Teacher Association (PTA) recognized outstanding school PTAs as well as classified personnel and volunteers from across the state who exemplify excellence in service, leadership, and commitment to their local school PTAs. Therefore, in appreciation, the Jefferson County Board of Education (JCBE) and the Jefferson County Public School (JCPS) District are proud to recognize these distinguished honorees for their outstanding support and contribution to JCPS students. 

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize the 15th District Parent Teacher Association recipients of the Kentucky PTA Awards.

In September, JoAnn James was formally recognized as the 2017 Kentucky School Social Worker of the Year at the Kentucky Association of School Social Work (KASSW) Annual Conference Luncheon, which was held in Lexington, Kentucky. She was presented with a plaque and a monetary expense award towards the cost to attend the Midwest School Social Work Conference.

The designation recognizes a school social worker who has demonstrated a strong commitment to the profession and outstanding achievements and contributions to school social work through demonstrated leadership and professional participation at the state or district level.

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize JoAnn James for being named 2017 Kentucky School Social Worker of the Year.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 10 24 17 Revised Agenda

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 24, 2017

Order #305 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 24, 2017. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 10, 2017, regular meeting and October 13, 2017, special meeting are presented for your review and approval.

Attachment

• 10 10 17 Minutes
• 10 13 17 Minutes

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 10, 2017, regular meeting and October 13, 2017, special meeting.

Order #306 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 10, 2017, regular meeting and October 13, 2017, special meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Diane Porter.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

The Jefferson County Board of Education (JCBE) is the grantee of the Head Start/Early Head Start Program. On March 7, 2017, the Office of Head Start, Administration for Children and Families (ACF), conducted a monitoring review of self-reported incidents related to alleged child abuse and neglect within the JCBE Head Start and Early Head Start programs. The ACF issued a report received by JCBE on August 28, 2017. The ACF report identified three deficiencies in the program:

1. Failure to ensure staff abides by Standards of Conduct regarding child abuse and neglect, Head Start Program Performance Standards 1302.90 (c)(1)(ii)(A-B, D, F-G);

2. Failure to ensure appropriate supervision of children in our care, HSPPS 1302.90 (c)(1)(v); and

3. Lack of efficient and effective reporting systems, HSPPS 1302.102 (d)(1)(ii)(A). 

An aggressive action plan to fully correct each deficiency has been developed and must be submitted within 60 days (Oct. 27, 2017) to the Office of Head Start.

Submitted by: Assistant Superintendent for Academic Services Felicia C. Smith

• DRAFT JCBE 2017-18 Head Start/Early Head Start Corrective Action Plan v2

Acting Superintendent Martin Pollio recommends the Board of Education approve the 2017-18 Head Start/Early Head Start Corrective Action Plan in response to the Office of Head Start Review Report issued by the Administration for Children and Families (ACF).

Order #307 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the 2017-18 Head Start/Early Head Start Corrective Action Plan in response to the Office of Head Start Review Report issued by the Administration for Children and Families (ACF). The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

The public relations and community relations services that are the subject of the RFP are needed by the Board in connection with the Board’s current search for a person to serve as the Superintendent of the Jefferson County Public School District.  On October 20, 2017, copies of the responses to the RFP were provided to the members of the Board, to be reviewed by the members of the Board in preparation for a discussion and a vote to take place at this meeting. 

Submitted by: Chair Brady

Chair Chris Brady recommends that the Board of Education, after appropriate review and discussion, select one of the firms that submitted bids in response to Request for Proposals (RFP) 3079 for Public Relations and Community Relations Services, which RFP was approved by the Board on September 26, 2017, and authorize the Acting Superintendent to enter into a Professional Services Contract with the selected firm on the form of such Professional Services Contract that was included in the RFP.

Order #308 - Motion Passed:  A motion that the Board of Education select firm "B" who submitted a bid in response to Request for Proposals (RFP) 3079 for Public Relations and Community Relations Services, and authorize the Acting Superintendent to enter into a Professional Services Contract with the selected firm on the form of such Professional Services Contract that was included in the RFP with the stipulation that the Board must receive and approve the firm's plan of outreach to all areas of the community and diverse populations and allow the Board the right to reject the proposal if the plan is unsatisfactory and then defer to firm "C" to receive and approve their outreach plan. The motion passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

This report will outline the student assignment review process. 

The student assignment review advisory committee has been reconfigured to include parent and community representatives. This committee is now comprised of 9 district staff, 7 principals, 2 teachers, 7 parent representatives and 3 community partner members.  The committee will provide input and feedback during our comprehensive review process.  The first meeting of the advisory committee is October 26.

The review process will consider what’s working, what are the challenges, the changing demographics of our community, population shifts, facility needs, new and possible legislation. Next steps include (1) developing a plan to gather input from students, families, and community stakeholders, and (2) establishing a timeline for recommendations.

Regular reviews of progress will be presented to the Board of Education.

Submitted by: Dr. Dena Dossett

Attachment 

• Student Assignment Review Update v2

Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the student assignment review.

Order #309 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the student assignment review. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 24, 2017.

Order #310 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 24, 2017. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that  I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal law.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

• Personnel Actions 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on October 24, 2017.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 10 24 17
• Field Trip Requests by School 10 24 17
• Field Trips Approved by Superintendent 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

On March 21, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-207.

On May 9, 2017, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Paving Package III - Hall Contracting

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for Paving Package III at Laukhuf Elementary School for a total construction cost of $52,600.

On September 12, 2017, the Board of Education approved the contract completion and BG-4 form for Flynn Brothers Contracting, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Paving Package I - 2017

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Paving Package I at Doss High School and Trunnell Elementary School.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Morel Construction Co., LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 New Elementary School at Norton Commons

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for a New Elementary School at Norton Commons.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations and Contract Renewals_10 24 17
• Furniture, Classroom & Office (Line Item)
• Furniture, Classroom & Office (Percentage)
• Printing: Laser Checks, Laser Receipts and Printed Deposit Tickets
• RFP Spreadsheet for Board Agenda.
• Shoes, Athletic for 15th District PTA
• Tires, Tubes, Recapping & Repair

Acting Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations and contract renewals:
•Furniture, Classroom & Office (Line Item)
•Furniture, Classroom & Office (Percentage)
•Tires, Tubes, Recapping & Repair;
•Shoes, Athletic for 15th district PTA;
•Printing: Laser Checks, Laser Receipts, and Printed Deposit Tickets;
•Contract Renewal - Special Education Equipment & Supplies (Percentage);
•Contract Renewal - Locker Repair Service; and
•Contract Renewal - Fire Sprinkler Repair & Testing Service.

This item was withdrawn prior to consideration by the Board.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Financial Report-September 2017
• Munis Report-September 2017
• Notes of Interest-September 2017

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2017.

This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $3 million in professional services contracts, more than $1.8 million, or 62 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Goal Communications, Engagement, and Access to Information. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Report of Investment Performance-September 2017

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for quarter ended September 30, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of September 25 through October 9, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of September 25 through October 9, 2017.

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on October 24, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report October 24 2017 Donor order
• Donations and Small Grants Report October 24 2017 Location order

Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $178,348.78 to be used as stated in the attachment.

Nine separate donors donated a total of $450 to the Elaine Whelan Literacy Fund to support the Stopher library.

The Roman Catholic Bishop of Louisville Pastoral Center donated $10,000 to support the Camp Ready4K Program.

The Augusta Brown Holland Philanthropic Foundation donated $8,500 to support the Field Elementary Arts Program.

The Amerigroup Corporation donated $128.15 to support the Eisenhower Watchdogs.

The V.V. Cooke Foundation donated $1,000 to support the STEM lab at Dunn Elementary.

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $20,078.15 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the district that benefit students and families in Jefferson County.

Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools. 

Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improve the convenience and efficiency of services that support children and families. 

Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of KERA to remove barriers to student achievement.

This action allows the district to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.

This project directly supports strategy 1.1.3 of Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Grant Agreement-Lou Metro Govt & Neighborhood Place

Acting Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $113,736 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the acting superintendent to sign the attached External Agency Grant Agreement.

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The following contractor will provide on-site behavioral and mental health services to JCPS students:

• Ky Steps Behavioral Health Services

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning October 25, 2017, and ending on December 31, 2018.

This project direct supports Visions 2020 goal Deeper Learning, Strategy 1.1.1.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA - Ky Steps Behavioral Health Services

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.

On October 26, 2015, the Board of Education accepted a donation of trees valued at $685,000 from TreesLouisville, Inc.

On October 25, 2016, the Board of Education approved amended TreesLouisville, Inc. Memorandum of Understanding.

The attached amended Memorandum of Understanding with TreesLouisville, Inc. extends the ending date to October 21, 2022.

This Memorandum of Understanding does not incur any financial obligation for JCPS.

This project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• TreesLouisville MOU 10 24 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached amended Memorandum of Understanding with TreesLouisville, Inc.

This agreement will allow St. Matthews Baseball and Softball to maintain existing athletic fields, spectator seating, a concession building, and other unused property at Seneca High School that were built by Buechel Little League in a previous agreement.

The facilities are property of Jefferson County Board of Education, and Seneca High School will have first priority on one of the softball fields for their home games. St. Matthews Baseball and Softball will operate the athletic fields on an annual basis, providing baseball and softball for approximately 800-1,000 children of the district each season.

This item supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.

• Construction and Use Agreement-St. Matthews Baseball and Softball

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Construction and Use Agreement with St. Matthews Baseball and Softball.

This program directly supports Vision 2020 strategies 1.1.3 (equitable access) and 1.1.7 (elimination of opportunity gaps) by providing expanded options for advanced learning.

This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. The University of Louisville is a Partner Postsecondary Institution.

The College of Education faculty from the University of Louisville have worked with the Office of College and Career Readiness staff to align content in a series of education career pathway courses with College of Education courses.

The attached Memorandum of Agreement details the data exchange commitments, expectations of the University of Louisville, the local school, the local school adjunct faculty, and students. The University of Louisville faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. The agreement details the courses and teachers eligible or dual credit.

Students/families are responsible for texts, materials, and tuition which is set at 1/3 the tuition rate at the Kentucky Community and Technical College System as established by the Dual Credit Scholarship program.

• Scholarship funds may be used for dual credit for up to 2 courses or until state funds are exhausted.

• Since scholarship funds cannot be used for unsuccessful courses, the University of Louisville will not charge the school or district the 50 percent tuition recovery for unsuccessful scholarship students.

• Students not using the scholarship for these courses are responsible for tuition no matter the outcome.

This agreement does not include any financial obligation for JCPS, rather establishes the parameters and timelines of dual credit for education courses.

Submitted by: Dr. Carmen Coleman

Attachment

• Dual Credit MOA

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools and the University of Louisville for dual credit education courses and authorize the superintendent to sign same.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts. 

Board Member Lisa Willner will travel to Cambridge, Massachusetts for a convening of the Harvard By All Means Project: Redesigning Education to Restore Opportunity on November 14 and 15. Travel, meals, and lodging are covered by Harvard; personal expenses will be personally covered by Board Member Willner. This travel will be at no expense to the district.  

Submitted by: Acting Superintendent Martin Pollio

Acting Superintendent Martin Pollio recommends the Board of Education approve Board Member Lisa Willner to travel to Cambridge, Massachusetts for a convening of the Harvard By All Means Project: Redesigning Education to Restore Opportunity on November 14 and 15.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. 

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services. 

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

• approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD211 rather than by name. Student SSD211 has a medical condition, with proper physician documentation, which requires a 3.5 hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Submitted by: Dr. Carmen Coleman

Acting Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for one student identified as SSD211 in the Exceptional Child Education Program for the 2017-2018 school year.

Each year, the Kentucky School Boards Association provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.

The attached document shows proposed changes to Board policies recommended by KSBA highlighted in yellow. KSBA provides the reason for the proposed changes in the header of each policy. The policy committee has reviewed all of these policies.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 2017 KSBA Policy Update - Committee Review 10-10-2017

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 10 24 17 Revised Planning Calendar

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #311 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Member Horne Bd Rpt - October 12 Finance Advisory Committee Meeting Notes
• Member Porter Board Report

A motion to adjourn the October 24, 2017, meeting of the Jefferson County Board of Education.

Order #312 - Motion Passed:  A motion to adjourn the October 24, 2017, meeting of the Jefferson County Board of Education passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.