Jefferson County
October 10, 2017 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the October 10, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

10 10 17 JCBE Meeting Audio




Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 10, 2017

Actions Taken

Order #292 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 10, 2017. The recommendation passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.

III.A. Recognition of Okolona Elementary School, a 2017 Teaching, Empowering, Leading, and Learning Winners’ Circle School
Rationale

Okolona Elementary School is one of ten Kentucky public schools recognized as a 2017 Teaching, Empowering, Leading, and Learning (TELL) Winner’s Circle School. The designation recognizes schools for their effective teaching and school leadership practices and will be shared as models of best practices across the state. 

The winning schools were selected based on data collected from the 2017 TELL Kentucky Survey. The selection of the schools included a four-phase process. In Phase I, schools that reached the minimum 50 percent survey response rate threshold were identified. In Phase II, schools ranking in the third or fourth quartiles in working conditions continued to the next phase of selection. In Phase III, schools were studied for specific details relating to their TELL Kentucky results, in addition to other criteria, using a rubric created by the New Teacher Center and the TELL Kentucky Steering Committee. Phase IV included schools that met all of the minimum criteria of the selection process and were identified by the New Teacher Center and the TELL Steering Committee to represent each of the state Board/Judicial Districts, two at-large schools, and one area technology center. 
 
Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize Okolona Elementary School as a 2017 Teaching, Empowering, Leading, and Learning Winner’s Circle School.

III.B. Recognition of Western Day Treatment, a 2017 Alternative Program of Distinction
Rationale

Western Day Treatment was designated as a 2017 Alternative Programs of Distinction by the Kentucky Department of Education (KDE). The designation recognizes schools for their innovative strategies for providing high-quality educational services to students with a variety of unique learning needs. 

After an extensive onsite visit by KDE review team, Western Day Treatment was deemed to be an exemplary program. The school was formally recognized at a Kentucky Board of Education meeting in June and received a monetary award for instructional support. The school was also featured on the KDE website and in Kentucky Teacher magazine.

Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize Western Day Treatment for being designated as a 2017 Alternative Program of Distinction by the Kentucky Department of Education.

III.C. Recognition of Louisville Male High School Girls and Boys Track Teams, Class 3A Kentucky High School Athletic Association Track and Field State Championship Winners
Rationale

The Louisville Male High School Girls and Boys Track Teams won the 2017 Class 3A Kentucky High School Athletic Association (KHSAA) Track and Field State Championship. The state meet was held in May at the University of Kentucky Outdoor Track and Field Complex in Lexington.

The Girls Track Team won its second straight title and fifth overall. Both teams competed against more than 30 teams in 17 events, winning the state championship title.  

Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize the Louisville Male High School Girls and Boys Track Teams for winning the Class 3A Kentucky High School Athletic Association Track and Field State Championship.

III.D. Recognition of Janet Lanham, 2017 Kentucky Librarian Association Carol J. Parris Mentoring Award Recipient
Rationale

Janet Lanham was presented with the 2017 Kentucky Librarian Association (KLA) Carol J. Parris Mentoring Award at an awards luncheon held last month at the Galt House in Louisville.

The award is bestowed upon an outstanding Kentucky librarian who has exemplified the ability to assist and advise new members to the profession.

Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize Janet Lanham, Jefferson County Public Schools Resource Librarian, for receiving the 2017 Kentucky Librarian Association Carol J. Parris Mentoring Award.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 10, 2017.

Actions Taken

Order #293 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 10, 2017. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Diane Porter.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 26, 2017, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 26, 2017, special meeting.

Actions Taken

Order #294 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 26, 2017, special meeting. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

VIII. Persons Requesting to Address the Board Regarding Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

IX. Action Items
IX.A. Recommendation for Approval of Regular Board Meeting Schedule for 2018
Rationale

KRS 160.270 states in part, “Each board of education shall hold at least one (1) regular meeting each month, at a time and place fixed by the board.”  Approval of the attached meeting dates will establish the schedule of regular meetings of the Board of Education for 2018.

The 2018 regular meetings will be scheduled twice a month on Tuesdays at 7 p.m., except in April, July, and December when there is only one meeting and in September when a meeting will be held on a Wednesday to avoid conflict with the observance of religious holidays.

When preparing these meeting schedules, staff took into account the School Calendar, election days, Kentucky Derby, national holidays, religious holidays, and conferences for the National School Boards Association, Kentucky School Board Association, and the Council of Great City Schools.

Regular meetings are open to the public and are held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, at 7 p.m., unless otherwise noted on the attached schedule. 

Submitted by: Jonathan Lowe on behalf of Acting Superintendent Martin Pollio

Attachment

Revised 10/9/2017

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached schedule of regular Board meetings for 2018.

Actions Taken

Order #295 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the attached schedule of regular Board meetings for 2018. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.

IX.B. Recommendation for Approval of Date Change for the November 14 Meeting
Rationale

On November 15, 2016, the Board of Education approved the schedule of regular meeting dates for 2017, which set the date, time, and location for regular meetings pursuant to KRS 160.270 and Board Policy 01.42.

Board members expressed a desire to change the date of the November 14 Board meeting to allow Board members the opportunity to travel to Cambridge, Massachusetts for a convening of the Harvard By All Means Project.

The November 14, 2017, Board of Education meeting will be held on November 7, 2017.

A change of date for a meeting from the schedule of regular meetings originally approved by the Board causes the meeting to become a “special” called meeting.

Submitted by: Dr. Martin Pollio

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve changing the date for the November 14 Board meeting to November 7.

Actions Taken

Order #296 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve changing the date for the November 14 Board meeting to November 7. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

X. Information Items
X.A. Acceptance of a Report on the 2016-17 State Assessment System Results
Rationale

On September 28, 2017, the Kentucky Department of Education released district and school results for the state’s assessment system for the 2016–17 school year. The district and schools did not receive an overall score or any classifications or labels of performance. However, data on the individual components of Achievement, Gap, Growth, College and Career Readiness, Graduation Rate is available. This report will review the district results in each area compared with the previous years’ results. A few principals will highlight their school’s success and share their thoughts about what’s working in their building and what support they received/still need. 

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the 2016-17 State Assessment System Results

Actions Taken

Order #297 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the 2016-17 State Assessment System Results. The recommendation passed passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

XI. Consent Calendar
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 10, 2017.

Actions Taken

Order #298 - Motion Passed:  A motion that the Board of Education approve the consent calendar for October 10, 2017, minus Items XI.C., XI.J.1., and XI.N. passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.

Order #299 - Motion Passed:  A motion to approve item XI.C. Recommendation for Approval of Organizational Charts passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

Order #300 - Motion Passed:  A motion to approve item XI.J.1. Acceptance of Donations and Small Grants passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

Order #301 - Motion Passed:  A motion to approve item XI.N. Recommendation for Approval to Sell Property passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.

XI.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

XI.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

XI.C. Recommendation for Approval of Organizational Charts
Rationale

The attached organizational chart for Administration adds one Director of School Choice. The job description for this position was approved at the September 26, 2017, Board meeting. This position will proactively meet the needs of upcoming initiatives related to school choice and charter schools. This is in line with Vision 2020 Strategy 2.2.1.

The attached organizational chart for Diversity, Equity and Poverty Programs adds one Diversity Hiring Specialist. The job description for this position was approved at the September 26, 2017, Board meeting. This position will focus primarily on assisting in increasing diversity at the administrative level within central office, but will also be available to support schools when needed or requested. This is in line with Vision 2020 Strategy 2.2.1.

The attached organizational chart for Supply Services is submitted to delete one Warehouse Clerk. The position is currently vacant. This is in line with Vision 2020 Strategy 2.2.1.

The attached organizational chart for Transportation Services adds one Clerk II. An additional Clerk II is necessary due to an increase in workload created by new state guidelines that require management of CDLs by the department. This is in line with Vision 2020 Strategy 2.2.1.

Submitted by: Tiffeny Armour

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached organization charts for Supply Services and Transportation Services.

XI.D. Recommendation for Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on October 10, 2017.

Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

XI.E. Recommendation for Approval of Contract Completions and BG-4 Forms
XI.E.1. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package III at Middletown Elementary School
Rationale

On March 21, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-207.

On May 9, 2017, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Paving Package III at Middletown Elementary School for a total construction cost of $58,334.

XI.E.2. Recommendation for Approval of Contract Completion and BG-4 Form for Operable Partition Replacement at Mill Creek Elementary School
Rationale

On April 25, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-233.

On June 13, 2017, the Board approved awarding a contract to US Specialties as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to US Specialties for Operable Partition Replacement at Mill Creek Elementary School for a total construction cost of $49,780.

XI.E.3. Recommendation for Approval of Contract Completion and BG-4 Form for Track Repaving at Pleasure Ridge Park High School
Rationale

On January 10, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-139.

On April 25, 2017, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Track Repaving at Pleasure Ridge Park High School for a total construction cost of $57,743.

XI.E.4. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package II at Various Schools
Rationale

On January 10, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-140.

On April 25, 2017, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Paving Package II at Various Schools for a total construction cost of $78,847.

XI.E.5. Recommendation for Approval of Contract Completion and BG-4 Form for Track Conversion and Resurfacing at Waggener High School
Rationale

On August 23, 2016, the Board of Education approved Jacobi, Toombs, and Lanz, Inc. to prepare plans and specifications for Project 17-056.

On March 7, 2017, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.

Jacobi, Toombs, and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Track Conversion and Resurfacing at Waggener High School for a total construction cost of $276,070.

XI.E.6. Recommendation for Approval of Contract Completion and BG-4 Form for Pool Demolition at Watterson Elementary School
Rationale

On July 26, 2016, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 17-025.

On November 29, 2016, the Board approved awarding a contract to Complete Demolition Services as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Complete Demolition Services for Pool Demolition at Watterson Elementary School for a total construction cost of $52,600.

XI.F. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

XI.G. Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Visitor Management Software Solution;
•Glass, Plastic & Glazing Compounds;
•Automotive Glass (Line Item);
•Paint & Related Items;
•Furniture, Library (Percentage)
•Contract Renewal - Technical Equipment & Supplies (Percentage);
•Contract Renewal - Floor Finish & Related Items;
•Contract Renewal - Chemical Dilution Supplies & Hand Soap;
•Contract Renewal - Fire Extinguisher Tested, Recharged & Repaired;
•Amendment - Tools (Air, Hand, Horticulture & Portable Power) Percentage; and
•Amendment - Instructional Supplies & Equipment (Percentage).

XI.H. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of September 11 through September 24, 2017.

XI.I. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of September 11 through September 24, 2017.

XI.J. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

XI.J.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on October 10, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $104,219.37 to be used as stated in the attachment.

XI.J.2. Acceptance of Funding from the University of Louisville to Support Teacher-in-Residence Programs
Rationale

For the past four years, University of Louisville College of Education and Human Development (CEHD) has provided funding to support the Professional Development School collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson, Cochran, and Portland Elementary Schools, and Westport Middle School for the 2017-18 school year. 

The total amount of funding will be $47,361.25 for each school. Funding covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District.

Funding directly supports strategies 1.1.5 and 2.2.1 in Vision 2020

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $189,445 from the University of Louisville and authorize the superintendent to sign the attached agreements.

XI.K. Recommendation for Approval of Agreements
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

XI.K.1. Recommendation for Approval of Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Leader
Rationale

The Kentucky Department of Education has requested a contract modification for the Memorandum of Agreement originally submitted on May 23, 2017, for Tyler Shearon. This modification reduces the number of contract days from 235 to 25 as result of Mr. Shearon’s resignation with the Kentucky Department of Education.

There is no cost to the district for this Memorandum of Agreement with the Kentucky Department of Education.

Strategy 1.1.5: Improve student literacy

Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Marco Muñoz

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.

XI.L. Recommendation for Approval of Shortened School Day and/or Week for Two Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

  • approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD209 and SSD210 rather than by name.

Student SSD209 has a medical condition, with proper physician documentation, which requires a 4-hour, 20 minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a middle school setting.

Student SSD210 has a medical condition, with proper physician documentation, which requires a 4-hour, 20 minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a separate class in a high school setting.

Submitted by: Dr. Carmen Coleman

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for two students identified as SSD209 and SSD210 in the Exceptional Child Education Program for the 2017-2018 school year.

XI.M. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts. 

Board Members Chris Brady, Linda Duncan, Ben Gies, Dr. Chris Kolb, and Dr. Lisa Willner will attend the 2018 NSBA Annual Conference, April 7-9 in San Antonio, Texas.

Estimated Expenses: 

  • Registration Fee: $740
  • Lodging/Hotel: $800 (Approximately $200/night for four nights) 
  • Estimate Air Travel Expense:  $400
  • Ground Transportation (taxis, buses, airport shuttles):  Reimbursable with receipt
  • Meals:  Reimbursed at district per diem rate

Submitted by: Acting Superintendent Martin Pollio

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Members Chris Brady, Linda Duncan, Ben Gies, Dr. Chris Kolb, and Dr. Lisa Willner to attend the 2018 NSBA Annual Conference.

XI.N. Recommendation for Approval to Sell Property
Rationale

Approval of this recommendation will authorize the acting superintendent to execute any and all documents necessary to complete the sale. The property was declared surplus to the educational needs of the district on December 13, 2016. 

This item supports Vision 2020 goal Improving Infrastructure and Integrating Systems, and strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the sale of property formerly known as Frost Middle School located at 13700 Sandray Boulevard, Louisville, KY, 40272, to the Louisville Gas & Electric Company.

XI.O. Recommendation for Approval of Board Policies (Second Reading)
XI.O.1. Recommendation for Approval of Revision of Board Policy: Extended School/Direct Student Services (Second Reading)
Rationale

This policy revision was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the federal Every Child Succeeds Act of 2015 (20 U.S.C. 6303B), which provides that a state education agency (Kentucky Department of Education) may award Title I funding to districts for direct student services.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 08.133 – Extended School/Direct Student Services.

XI.O.2. Recommendation for Approval of Revision of Board Policy: School Hiring (SBDM) (Second Reading)
Rationale

This policy revision was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of Senate Bill 1 relating to principal hiring.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment 

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 02.4244 School Hiring (SBDM).

XI.O.3. Recommendation for Approval of Revision of Board Policy: General Powers and Duties of the Board (Second Reading)
Rationale

This policy revision was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of HB 540, which establishes local boards of education as authorizers of charter schools.

In addition, based on input from the committee, and guidance from General Counsel, language relating to the responsibilities of the Board has been revised for clarity.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 01.11 General Powers and Duties of the Board.

XI.O.4. Recommendation for Approval of Revision of Board Policy: Board Member Qualifications (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of HB 195, which changed statutory references from General Education Diploma (GED) to a High School Equivalency Diploma.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment 

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 01.2 Board Member Qualifications.

XI.O.5. Recommendation for Approval of Revision of Board Policy: Nonteaching Coaches and Assistant Coaches (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with changes to 702 KAR 7:065 that added a requirement that middle school coaches and assistant coaches obtain and maintain CPR certification.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.2141 Nonteaching Coaches and Assistant Coaches.

XI.O.6. Recommendation for Approval of Revision of Board Policy: Safety (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with changes to 702 KAR 7:065 which added a requirement that coaches and assistant coaches obtain and maintain CPR certification, and HB 241 which amended KRS 160.445 relating to implementation of a concussion protocol for student athletes suspected of having suffered a concussion.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 09.311 Safety.

XI.O.7. Recommendation for Approval of Revision of Board Policy: Dismissal from School (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 33, which amended KRS 620.146 regarding notification requirements for students who have been placed into the custody of the Cabinet for Health and Family Services as a result of dependency, neglect, or abuse.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 09.1231 Dismissal from School.

XI.O.8. Recommendation for Approval of Revision of Board Policy: Salaries – Certified (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 378, which amended KRS 337.070 regarding the distribution of payroll statements to certified employees.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.121 Salaries - Certified.

XI.O.9. Recommendation for Approval of Revision of Board Policy: Salaries - Classified (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 378, which amended KRS 337.070 regarding the distribution of payroll statements to classified employees.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.221 Salaries - Classified.

XI.O.10. Recommendation for Approval of Revision of Board Policy: Salary Deductions – Certified (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with SB 6, which prohibits the automatic withholding of dues or fees for employee organizations without prior written consent.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.1211 Salary Deductions - Certified.

XI.O.11. Recommendation for Approval of Revision of Board Policy: Salary Deductions – Classified (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with SB 6, which prohibits the automatic withholding of dues or fees for employee organizations without prior written consent.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment 

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.2211 Salary Deductions - Classified.

XI.O.12. Recommendation for Approval of Revision of Board Policy: School Council Policies (SBDM) (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of Senate Bill 1 relating to school-based decision making (SBDM) councils.

In addition, based on committee input, the language relating to SBDM council policy compliance with Board policies prohibiting discrimination has been updated to reflect all classes of individuals protected under current Board policy.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

 

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 02.4241 School Council Policies (SBDM).

XI.O.13. Recommendation for Approval of Revision of Board Policy: Comprehensive School Improvement Plan (Second Reading)
Rationale

This policy was received for first reading on September 26, 2017.

The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the federal Every Student Succeeds Act of 2015 regarding public access to school report cards and comprehensive school improvement plans.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 02.442 Comprehensive School Improvement Plan.

XII. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #302 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Executive Session (If Needed)
XV. Action Item (If Needed)
XVI. Adjournment
Recommended Motion

A motion to adjourn the October 10, 2017, meeting of the Jefferson County Board of Education.

Actions Taken

Order #303 - Motion Passed:  A motion to adjourn the October 10, 2017, meeting of the Jefferson County Board of Education passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.