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I.
Moment of Silence
9 26 17 JCBE Meeting Video
9 26 17 JCBE Meeting Audio
Welcome to the September 26, 2017, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
The Pledge of Allegiance will be led by District 3 elementary students
II.A.
Vision Statement
The Vision Statement will be read by District 3 middle school students.
II.A.1.
Greetings from District 3 Board Member Stephanie Horne
II.A.2.
Welcome and Overview of Norton Commons Elementary School
III.
Recognitions and Resolutions
Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 26, 2017
Order #281 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 26, 2017. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
III.A.
Recognize and Receive a Student Demonstration of Learning From Norton Commons Elementary School Students
Chaz Stallard and Kruthi Mangamur-Thiyagarajan will share information about their school’s Science, Technology, Engineering, Arts, and Mathematics (STEAM) learning and Student Technology Leadership Programs (STLPs). Specifically, the impact of STEAM learning and the innovation within their library programming, which includes MakerSpace and Engineering is Elementary.
Their presentation will also include information on some aspects of the school’s partnership with the YMCA, including the VEX Robotics Program.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Norton Commons Elementary School students.
III.B.
Recognize and Receive a Student Demonstration of Learning From Norton Elementary School Students
Sydney Jones and Brady Jenkins will share information about the study of their Science Fair projects and what they have learned. Sydney will talk about what liquids negatively affect plants, and Brady will speak about the energy that various types of potatoes give off.
Science education is key to every living creature’s existence. It is used in the comprehension, research, development, and learning of the impact of various internal and external factors that positively and negatively affect us, such as pollution, smoking, chemicals, cancer, and different types of fuels or energies we use for our very existence. Science is vital to helping us to understand how to better take care of our environments, use our natural energies more effectively, develop medicines that cure diseases, and help us live healthier lives.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Norton Elementary School students.
III.C.
Recognize and Receive a Student Demonstration of Learning From Wilder Elementary School Students and Staff
The Wilder Elementary School students and staff will be performing “Just Be Happy” by Pinkzebra. The school’s music program encourages students to explore music literacy through active involvement of rhythmic speech, singing, playing instruments, and movement to create and learn.
Wilder Elementary School has a rich music program and performs each year during the holidays and also produces a large spring musical performance annually, which is held at Ballard High School.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Wilder Elementary School students and staff.
III.D.
Recognize and Receive a Student Demonstration of Learning From Westport Middle School Rock N’ Warhawks Electric Orchestra
The Westport Middle School Rock N’ Warhawks Electric Orchestra will play the song “Believer” by Imagine Dragons using electric string instruments—violins, cellos, and basses. The orchestra program introduces students to a variety of rock, pop, and classical music in an electric setting. Students are presented with the opportunity to create and play their own music and to learn choreography and floor movements that go along with what they are playing.
The orchestra is the most technologically advanced orchestra program in the world today and is widely known throughout the state for its highly-skilled and diversity of talent. The Rock N’ Warhawks Electric Orchestra performs at various school and community activities and conferences in Louisville and statewide. The orchestra has created several music videos, which has been featured on Louisville news stations on multiple occasions. The music videos are also featured on the school’s website and YouTube.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Westport Middle School Rock N’ Warhawks Electric Orchestra.
III.E.
District 3 Video Presentation
Video Presentation
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 26, 2017
Order #282 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 26, 2017. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the September 12, 2017, regular meeting are presented for your review and approval.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 12, 2017, regular meeting.
Order #283 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 12, 2017, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
IX.A.
Recommendation for Approval of the Working Budget for Fiscal Year 2017-18
Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. This item supports Vision 2020 Strategy 3.1.4 ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2017-18.
Order #284 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2017-18. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.
IX.B.
Recommendation for Approval of Request for Proposals for Public Relations and Community Relations Services
The public relations and community relations services that are the subject of the attached Request for Proposals (RFP) are needed by the Board in connection with the Board’s current search for a person to serve as the Superintendent of the Jefferson County Public School District. The attached RFP was prepared by the Board’s General Counsel, who is advising and assisting the Board in connection with the search process.
Submitted by: Chair Chris Brady
Attachment
Chair Chris Brady recommends the Board of Education approve the issuance of the attached Request for Proposals (RFP) for Public Relations and Community Relations Services.
Order #285 - Motion Passed: Chair Chris Brady recommends the Board of Education approve the issuance of the attached Request for Proposals (RFP) for Public Relations and Community Relations Services. The recommendation passed passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
X.
Information Items
XI.
Consent Calendar
Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 26, 2017
Order #286 - Motion Passed: A motion that the Board of Education approve the consent calendar for September 26, 2017, minus Items XI.C., XI.D., and XI.N.2. passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #287 - Motion Passed: A motion to approve item XI.C. Job Descriptions passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.
Order #288 - Motion Passed: A motion to approve Items XI.D. Organizational Charts passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
Order #289 - Motion Passed: A motion to approve Item XI.N.2. Stewart B. McKinney Homeless Education Grant from Kentucky Department of Education passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
XI.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statues, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached repot of the personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Job Descriptions
The job description for Assistant Benefits Counselor has been updated to more accurately reflect the job duties. This is in line with Vision 2020 Strategy 2.2.1.
The job description for Payroll System Technician is submitted as a new position. Additional processes have been implemented for items such as No-Escrow Bus Drivers, $2.50 Differential Pay and union due changes related to the Right-to-Work bill. Payroll staff currently work in excess of 40 hours each week to complete the validation and processing of payroll by required deadlines. The Payroll System Technician position will insure data integrity and compliance with payroll processing deadlines. This is in line with Vision 2020 Strategy 2.2.1.
The job description for Diversity Hiring Specialist is submitted as a new position. This position will focus primarily on assisting in increasing diversity at the administrative level within central office, but will also be available to support schools when needed or requested. This is in line with Vision 2020 Strategy 2.2.1. Average salary budget $113,514, actual cost is dependent upon education and experience of the individual.
The job description for Director of School Choice is submitted as a new position. This position will proactivity meet the needs of upcoming initiatives related to school choice and charter schools. this is in line with Vision 2020 Strategy 2.2.1. Average salary budget $121,346, actual cost is dependent upon education and experience of the individual.
Submitted by Tiffeny Armour
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions for Assistant Benefits Counselor, Payroll System Technician, Diversity Hiring Specialist and Director of School Choice.
XI.D.
Recommendation for Approval of Organizational Charts
The attached organization chart for Early Childhood is submitted to change the reporting relationship of the Secretary/Bookkeeper from Early Childhood Operations and Comprehensive Services Specialist to Child Development and Education Specialist, delete two ERSEA Clerks (230 days) and one ERSEA Clerk (260 days); and add one Receptionist/Clerk position reporting to the Coordinator III. This is in line with Vision 2020 Strategy 2.2.1.
The attached organization chart for Payroll and Cash Management is submitted to delete one Senior Payroll Clerk and add one Payroll System Technician. This is in line with Vision 2020 Strategy 2.2.1.
The net total savings for all Organizational Chart changes submitted is $72,707.
Submitted by Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts for Early Childhood and Payroll and Cash Management.
XI.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on September 26, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.F.
Recommendation for Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
XI.F.1.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Fire Alarm Replacement at Audubon Traditional Elementary School
This project includes work to remove and replace the existing fire alarm system with all new panels, devices, wiring and conduits throughout the building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires the approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kidwell Engineering and Design as the architect/engineer, and the BG-1 form for the Fire Alarm Replacement at Audubon Traditional Elementary School, for an estimated project cost of $117,876.
XI.F.2.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Fire Alarm Replacement at Middletown Elementary School
This project includes work to remove and replace the existing fire alarm system with all new panels, devices, wiring and conduits throughout the building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires the approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kidwell Engineering and Design as the architect/engineer, and the BG-1 form for the Fire Alarm Replacement at Middletown Elementary School, for an estimated project cost of $136,448.
XI.F.3.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Asbestos and Lead Maintenance Contract at Various Schools
This project is a contract for the incidental removal of asbestos and lead as it relates to found conditions in minor construction projects for the Fiscal Year 2017-2018.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Environmental Concerns, Inc. as the architect/engineer, and the BG-1 form for the Asbestos and Lead Maintenance Contract at Various Schools, for an estimated project cost of $250,000.
XI.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.H.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, and amendments:
•Competitive Negotiation for High-Speed Printing Solution;
•First Aid Supplies;
•Tile & Related Items (Including Installation & Removal);
•Controls for Heating & A/C;
•Water Filter Replacement Cartridges (SCNS);
•Pianos (Including Piano Labs & Dollies);
•Musical Instruments: Orff, Percussion & Rhythm (%);
•Snow Removal Service;
•Amendment - SCNS Lunchroom Products (Warehouse Delivery); and
•Amendment - Instructional & Office Supplies (Line Item).
XI.I.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.J.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $2.7 million in professional services contracts, more than $1.8 million, or 65 percent, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
XI.K.
Acceptance of Monthly Financial Report for Period Ended August 31, 2017
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2017.
XI.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of August 30 through September 10, 2017.
XI.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of August 30 through September 10, 2017.
XI.N.
Acceptance of Donations, Grants, and Funding
Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 26, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $238,494.55 to be used as stated in the attachment.
XI.N.2.
Acceptance of Stewart B. McKinney Homeless Education Grant from Kentucky Department of Education
The 2017-18 Stewart B. McKinney Homeless Education grant will support families by providing school information, assisting with enrollment, transfer of student records, and facilitating attendance.
Grant funds pay for salaries, purchased services, and supplies. A match is not required, and the grant does not financially obligate the district
This funding aligns with strategy 1.1.7 in Vision 2020.
Submitted by: Dr. John Marshall
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept a Stewart B. McKinney Homeless Education grant totaling $109,804 from the Kentucky Department of Education and authorizes the acting superintendent to sign the attached Memorandum of Agreement
XI.N.3.
Acceptance of Funding from Catholic Charities for On-Site English as a Second Language Classes
Catholic Charities agrees to provide funding in the amount of $64,360 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from October 1, 2017, through September 30, 2018.
JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location. JCPS Adult and Continuing Education will provide an in-kind contribution of one additional 12-hour per week class and one instructional assistant at no cost to Catholic Charities. Any additional funds needed to execute this agreement will be provided by the Kentucky Adult Education (KYAE) Grant.
Instructors will be required to attend quarterly meetings with the Case Management staff. Catholic Charities will be invoiced $55 per hour per instructor, not to exceed $1,000.
The Office of Refugee Resettlement will pay JCPS Adult and Continuing Education $64,360 which includes $63,360 for classes and $1,000 for staff to attend quarterly meetings.
This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity to gain English speaking skills needed to become employable contributing members of the community.
Submitted by: Allison Martin
Attachment
Acting Superintendent Martin Pollio recommends that the Board of Education accept funding from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.
XI.N.4.
Acceptance of Funding from The Council on Postsecondary Education, Kentucky Adult Education
JCPS Adult and Continuing Education will use the funds to continue providing adult learners with literacy, adult basic education, GED preparation, Family Education, English as a Second Language, transitions to postsecondary education, Corrections, and Workforce Services.
Over 52,000 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students. These funds will utilized to serve over 5,000 adult learners.
This program aligns with the district's Vision 2020 by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the district.
Submitted by: Allison Martin
Attachment:
Acting Superintendent Martin Pollio recommends the Board of Education accept funding from The Council on Postsecondary Education, Kentucky Adult Education (KYAE), in the amount of $2,563,506, and authorize the superintendent to sign the attached agreement.
XI.N.5.
Acceptance of Funding From Louisville Metro Government for the Louisville Education and Employment Partnership
Louisville Metro Government has awarded the Louisville Education and Employment Partnership (LEEP) program funding for the 2017-18 school year.
LEEP career planners carry a minimum caseload of 75 students, grades 9-12, in need of interventions to graduate and be prepared for college and career. Career planners work with students to improve attendance and academic performance and encourage and promote responsible decision making.
Louisville Metro Government funding supports the salaries of six career planners, one at each of the following high schools: Butler, Central, Fairdale, Fern Creek, Jeffersontown, and Valley.
This funding directly aligns with strategy 1.1.7 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin A. Pollio recommends the Board of Education accept funding totaling $278,400 from Louisville Metro Government for the Louisville Education and Employment Partnership and authorize Acting Superintendent to sign the attached agreement.
XI.N.6.
Acceptance of a Modification in Funding from The Greater Louisville Workforce Development Board, Inc., dba KentuckianaWorks Workforce Investment and Opportunity Act for the Kentucky Youth Career Center [KYCC-WIOA]
On June 13, 2017, the Board of Education accepted funding in the amount of $565,125.20 from The Greater Louisville Workforce Development Board, Inc. dba the Workforce Innovation and Opportunity Act dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.
The purpose of this modification is to reallocate budget line items for staff fringe, supplies, and youth development activities. This modification also includes changes to the annual goal and performance targets outlined in the attached "Quantitative Measures." There is no increase in the originally approved amount of $565,125.20. This program aligns with the District's Vision 2020, and there is no cost to the district.
Submitted by: Allison Martin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel, and operating expenditures and authorize the superintendent to sign the attached contract.
XI.N.7.
Acceptance of a Modification in Funding from the Louisville Metro Government via The Greater Louisville Workforce Development Board, Inc., dba KentuckianaWorks for the Kentucky Youth Career Center. [KYCC-METRO]
On June 13, 2017, the Board of Education accepted funding in the amount of $253,261.41 from the Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc., dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.
The purpose of this modification is to reallocate budget line items for supplies, account for salary increases and funds to staff development, increasing the original budget from $253,261.41 to $255,261.41, a total increase of $2,000. This modification also includes changes to the annual goal and performance targets, as outlined in the attached "Quantitative Measures." This program aligns with the District's Vision 2020, and there is no cost to the district.
Submitted by: Allison Martin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel, salary increases and operating expenditures and authorize the superintendent to sign the attached contract.
XI.O.
Recommendation for Approval of Agreements
Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.O.1.
Recommendation for Approval of California Community Center Lease Agreement
Approval of this agreement will allow Jefferson County Public Schools to operate satellite offices at the California Community Center for the convenience of residents of the western section of the district.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with the California Community Center.
XI.O.2.
Recommendation for Approval of Memorandum of Agreement with Campbellsville University for Dual Credit Courses at duPont Manual High School
This program directly supports Vision 2020 strategies 1.1.3 (equitable access) and 1.1.7 (elimination of opportunity gaps) by providing expanded options for advanced learning.
This document complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Campbellsville University is a Partner Postsecondary Institution.
Students/families are responsible for texts, materials, and tuition which is set at $52/credit hour (approximately 1/3 the tuition rate at the Kentucky Community and Technical College System as established by the Dual Credit Scholarship program). Juniors and Seniors can apply for a dual credit scholarship for up to two courses in their high school career.
This agreement does not include any financial obligation for JCPS, rather establishes the parameters and timelines of dual credit for education courses.
Eligible Courses at duPont Manual High School:
SPA 111 Elementary Spanish I
SPA 112 Elementary Spanish II
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools and Campbellsville University for dual credit courses at duPont Manual High School and authorize the superintendent to sign same.
XI.O.3.
Recommendation for Approval of Agreement for Instructional Services with Louisville Metro Youth Detention Services
As the Local Education Agency and Fiscal Agent for the Title I Part D funds and the ADA funds designated for the Louisville Metro Youth Detention Center, the Jefferson County Board of Education is responsible for providing instructional services to juveniles in custody at the Louisville Metro Youth Detention Center.
This Agreement details the responsibilities of each party and describes the process for developing the educational program that will be provided by Jefferson County High School staff to those juveniles in the custody of Louisville Metro Youth Detention Services at the Louisville Metro Youth Detention Center.
The educational curriculum will include math, science, social studies, language arts, life skills, and college/career prep education, and will utilize a variety of technological tools as alternative methods of enhancing the learning experience.
This Agreement shall be effective October 1, 2017, and shall renew annually each year for a maximum period of five years, unless either party gets written notice of non-renewal on or before April 1 of the next preceding renewal term. This agreement does not include any financial obligation for JCPS.
This program directly supports Vision 2020 strategies 1.1.3 Equitable Access.
Submitted by: Dr. Carmen Coleman
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement for Instructional Services with Louisville Metro Detention Services and authorize the superintendent to sign same.
XI.O.4.
Recommendation for Approval of Mobile Assessment Services Agreement
The following contractor will provide telemedicine mobile assessments:
The goal of these services is to support students who may have psychological and/or substance use issues so they can develop critical thinking and self-regulation skills.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered.
The Mobile Assessment Services Agreement shall be effective beginning September 27, 2017, and ending on September 26, 2018.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Dr. Carmen Coleman.
Attachment
Acting Superintendent Martin A. Pollio recommends the Board of Education approve the attached Mobile Assessment Services Agreement and authorize the superintendent to sign same.
XI.O.5.
Recommendation for Approval of 2018 School Buses for Regular Transportation and Special Needs Transportation to Replace Aging Fleet Inventory
The 2018 School Bus Purchase Authorization from the Kentucky Department of Education, Education and Workforce Development Cabinet, Division of District Support, will allow the district to participate in the state contract bid for school buses.
Funds are from the JCPS 2017-2018 School Bus Replacement Account. The purchase will include five (5) IC International 52 passenger special needs buses with lifts, five (5) IC International 52 passenger special needs buses without lifts, and sixty-four (64) IC International 66 passenger buses at a total cost of $5,497,513.
The buses recommended for purchase are to replace aging fleet inventory, a part of the normal bus replacement program cycle.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the purchase of five (5) IC International 52 passenger special needs buses with lifts, five (5) IC International 52 passenger buses without lifts, and sixty-four (64) IC International 66 passenger buses and authorize the acting superintendent to sign the attached 2018 School Bus Purchase Authorization form.
XI.P.
Recommendation for Approval of the School Calendar Committee
Due to changes in KRS 158.070, effective June 29, 2017, school districts will need to follow new provisions when planning the calendar. The superintendent must recommend for approval of the local board a calendar committee. This committee must review, develop, and recommend school calendar options for the superintendent to present to the local board.
The calendar committee shall include, but is not limited to, the following members:
- One (1) school district principal;
- One (1) school district office administrator other than the superintendent;
- One (1) member of the local board of education;
- Two (2) parents of students attending a school in the district;
- One (1) school district elementary school teacher
- One (1) school district middle or high school teacher;
- Two (2) school district classified employees; and
- Two (2) community members from the local chamber of commerce, business community, or tourism commission
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the School Calendar Committee.
XI.Q.
Recommendation for Revision of Board Policies (First Reading)
XI.Q.1.
Revision of Board Policy: Extended School/Direct Student Services (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the federal Every Child Succeeds Act of 2015 (20 U.S.C. 6303B), which provides that a state education agency (Kentucky Department of Education) may award Title I funding to districts for direct student services.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 08.133 – Extended School/Direct Student Services for first submission and reading.
XI.Q.2.
Revision of Board Policy: School Hiring (SBDM) (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of Senate Bill 1 relating to principal hiring.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 02.4244 School Hiring (SBDM) for first submission and reading.
XI.Q.3.
Revision of Board Policy: General Powers and Duties of the Board (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of HB 540, which establishes local boards of education as authorizers of charter schools.
In addition, based on input from the committee, and guidance from General Counsel, language relating to the responsibilities of the Board has been revised for clarity.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 01.11 General Powers and Duties of the Board for first submission and reading.
XI.Q.4.
Revision of Board Policy: Board Member Qualifications (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of HB 195, which changed statutory references from General Education Diploma (GED) to a High School Equivalency Diploma.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 01.2 Board Member Qualifications for first submission and reading.
XI.Q.5.
Revision of Board Policy: Nonteaching Coaches and Assistant Coaches (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with changes to 702 KAR 7:065 that added a requirement that middle school coaches and assistant coaches obtain and maintain CPR certification.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.2141 Nonteaching Coaches and Assistant Coaches for first submission and reading.
XI.Q.6.
Revision of Board Policy: Safety (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with changes to 702 KAR 7:065 which added a requirement that coaches and assistant coaches obtain and maintain CPR certification, and HB 241 which amended KRS 160.445 relating to implementation of a concussion protocol for student athletes suspected of having suffered a concussion.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 09.311 Safety for first submission and reading.
XI.Q.7.
Revision of Board Policies: Dismissal from School (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 33, which amended KRS 620.146 regarding notification requirements for students who have been placed into the custody of the Cabinet for Health and Family Services as a result of dependency, neglect, or abuse.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 09.1231 Dismissal from School for first submission and reading.
XI.Q.8.
Revision of Board Policy: Salaries – Certified (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 378, which amended KRS 337.070 regarding the distribution of payroll statements to certified employees.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.121 Salaries - Certified for first submission and reading.
XI.Q.9.
Revision of Board Policy: Salaries - Classified (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with HB 378, which amended KRS 337.070 regarding the distribution of payroll statements to classified employees.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.221 Salaries - Classified for first submission and reading.
XI.Q.10.
Revision of Board Policy: Salary Deductions – Certified (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with SB 6, which prohibits the automatic withholding of dues or fees for employee organizations without prior written consent.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.1211 Salary Deductions - Certified for first submission and reading.
XI.Q.11.
Revision of Board Policy: Salary Deductions – Classified (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with SB 6, which prohibits the automatic withholding of dues or fees for employee organizations without prior written consent.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.2211 Salary Deductions - Classified for first submission and reading.
XI.Q.12.
Revision of Board Policy: School Council Policies (SBDM) (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the provisions of Senate Bill 1 relating to school-based decision making (SBDM) councils.
In addition, based on committee input, the language relating to SBDM council policy compliance with Board policies prohibiting discrimination has been updated to reflect all classes of individuals protected under current Board policy.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 02.4241 School Council Policies (SBDM) for first submission and reading.
XI.Q.13.
Revision of Board Policy: Comprehensive School Improvement Plan (First Reading)
The proposed language amendment, highlighted in yellow, is recommended by the Board Policy Committee, which discussed this policy at their meeting held on September 5, 2017.
The proposed changes were recommended by the Kentucky School Boards Association in their 2017 Policy Update and will bring Board Policy into alignment with the federal Every Student Succeeds Act of 2015 regarding public access to school report cards and comprehensive school improvement plans.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 02.442 Comprehensive School Improvement Plan for first submission and reading.
XI.R.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Member Chris Brady, Ben Gies, Stephanie Horne, Dr. Chris Kolb, and Dr. Lisa Willner will attend the Northern KY KSBA Fall Regional Meeting, October 3, 2017, in Erlanger, Kentucky.
Estimated Expenses:
- Registration Fee: $35
- Mileage Reimbursement: Approximately 186 miles @ $.40/mile ($74.40)
Submitted by: Acting Superintendent Martin Pollio
Acting Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Chris Brady, Ben Gies, Stephanie Horne, Dr. Chris Kolb, and Dr. Lisa Willner to attend the Northern KY KSBA Fall Regional Meeting.
XI.S.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Member Chris Brady attended the Weiss Institute Convening, September 13 -14, in Buffalo, New York.
Estimated Expenses:
- Estimated Air Travel Expenses: Approximately $320
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Lodging/Hotel: Approximately $306/night
- Meals: Reimbursed at District per diem rate
Submitted by: Acting Superintendent Martin Pollio
Acting Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Chris Brady to attend the Weiss Institute Convening.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #290 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Executive Session (If Needed)
XV.
Action Item (If Needed)
XVI.
Adjournment
A motion to adjourn the September 26, 2017, meeting of the Jefferson County Board of Education.
Order #291 - Motion Passed: A motion to adjourn the September 26, 2017, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.
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