Jefferson County
September 12, 2017 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the September 12, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

9 12 17 JCBE Meeting Audio




Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 12, 2017

Actions Taken

Order #272 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 12, 2017. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.

III.A. Recognition of the Jefferson County Public School District Education Rising State and National Conference Competition Winners
Rationale

More than 20 Jefferson County Public School (JCPS) District high school students won at the state and national Education Rising conference competitions. State winners receive the honor of traveling to compete in the national competition, which was held in Phoenix in June.

District students competed against students from across the nation in more than 20 performance-based competitive events, in which students who are aspiring to be teachers demonstrate their knowledge, skills, and leadership in education. The competitions are also authentic, engaging opportunities for rising educators to stretch their creativity, commitment, and professionalism.

Education Rising, formerly known as Future Educators of America (FEA), is a nonprofit student club organization for middle and high school students who are interested in pursuing a career in education.

Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District Education Rising State and National Conference Competition Winners.

III.B. Recognition of the Marion C. Moore School HOSA Chapter, 2016-17 National HOSA Chapter Reflection Award Recipient
Rationale

The Marion C. Moore School received the distinguished 2016-17 National Health Occupations Students of America (HOSA) Chapter Reflection Award, which recognizes the excellence of a HOSA chapter’s achievement during a school year. The purpose of a HOSA chapter is to achieve the goals of HOSA by implementing a plan of work with a focus on the development of leadership skills, career opportunities, and service-learning among chapter members as well as to document their achievements in the form of a chapter reflection book. 

Chapters earn points for properly documenting chapter activities in the reflection book as described in the event rating sheets. Chapters that earn the required number of points are recognized with the HOSA Chapter Reflection Award.

HOSA is a future health professionals organization that empowers students to become leaders in a global health community through education, collaboration, and experience.
 
Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize the Marion C. Moore School HOSA Chapter for receiving the 2016-17 National HOSA Chapter Reflection Award.

III.C. Recognition of Doss High School Student Desmond Benham, 2017 Kentucky High School Athletic Association State Boys Class 2A Track and Field Championship Winner
Rationale

Desmond won the 400-meter dash in the 2017 Kentucky High School Athletic Association (KHSAA) State Boys Class 2A Track and Field Championship. He is the school’s first state title winner since 1988. He outran more than 15 runners from schools across the state, achieving the best time of 49.02 in the 400-meter race. 

The state meet was held at the University of Kentucky Outdoor Track and Field Complex in Lexington.
 
Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize Desmond Benham, a student at Doss High School, for winning the 400-meter dash in the 2017 Kentucky High School Athletic Association State Boys Class 2A Track and Field Championship.

III.D. Recognition of Lynn Riedling and Foster Traditional Academy, 2017 National Book Challenge Winner
Rationale

Lynn Riedling and her first-grade class at Foster Traditional Academy were recently named a 2017 National Book Challenge Winner by Studentreasures Publishing. They were recognized for their contributions to their book, Dinosaurs. Their book was published earlier this year through one of Studentreasures’ free publishing programs.

Lynn’s students came up with the idea for the book when they were researching dinosaurs. The first-grade authors put their best effort forth in writing and illustrating their favorite dinosaurs before they sent it off to be published.

Submitted by: Allison Gardner Martin

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education recognize Lynn Riedling and Foster Traditional Academy for being named a 2017 National Book Challenge Winner.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Revised 9/12/2017

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 12, 2017

Actions Taken

Order #273 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 12, 2017. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 22, 2017, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 22, 2017, regular meeting.

Actions Taken

Order #274 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 22, 2017, regular meeting. The recommendation passed passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Persons Requesting to Address the Board Regarding Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

IX. Action Items
IX.A. Recommendation for Approval of the Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19
Rationale

This calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.

This process will enable the Board and superintendent to receive input from many sources which will assist in making major decisions on the budget for fiscal year 2018-19.

This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19.

Actions Taken

Order #275 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

X. Information Items
XI. Consent Calendar
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 12, 2017

Actions Taken

Order #276 - Motion Passed:  A motion that the Board of Education approve the consent calendar for September 12, 2017, minus contracts 1, 11, 12, 13, and 14 under Item XI.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

Order #277 - Motion Passed:  A motion that the Board of Education approve contract #1 under Item XI.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

Order #278 - Motion Passed:  A motion that the Board of Education approve contracts # 11, 12, 13, and 14 under Item XI.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

XI.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

XI.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

XI.C. Recommendation for Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on September 12, 2017.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the acting superintendent.

XI.D. Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Johnson Traditional Middle School
Rationale

This project will consist of the replacement of the existing boiler.

On June 27, 2017, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 18-004.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on August 24, 2017.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to G.B.M.C., Inc. for Boiler Replacement at Johnson Traditional Middle School for the low base bid of $154,280; and approve the attached revised BG-1 form for $312,000.

XI.E. Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Food Service Phase 37 at Various Locations
Rationale

Jefferson County Public Schools Food Service 37 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire and Health codes.  Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.

The Kentucky Department of Education requires the approval of this resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kidwell Engineering as the architect/engineer, and the BG-1 form for Food Service Phase 37 at various locations, for an estimated project cost of $1,546,696.

XI.F. Recommendation for Approval of Contract Completion and BG-4 Forms
XI.F.1. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package I at Doss High School and Trunnell Elementary School
Rationale

On January 10, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-141.

On April 25, 2017, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for Paving Package I at Doss High School and Trunnell Elementary School for a total construction cost of $153,323.

XI.F.2. Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package II at Southern High School
Rationale

On January 10, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-140.

On April 25, 2017, the Board approved awarding a contract to Louisville Paving Company, Inc. as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Louisville Paving Company, Inc. for Paving Package II at Southern High School for a total construction cost of $109,886.

XI.G. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

XI.H. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016 to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations and contract renewals:
•Laminating Film;
•Asbestos Air Monitoring, Lab Analysis Services & Lead Testing;
•JCPS Optional & Magnets Showcase of Schools;
• Contract Renewal on Competitive Negotiation on Third Party Medicaid Administrative & Recovery Services;
• Contract Renewal for Pre-Owned Textbooks, Supplemental Materials and Related Items;
• Contract Renewal for Sheet Music/Accompaniment Tapes & Method Books (%);
• Contract Renewal for Concrete Flatwork Service;
• Contract Renewal for Classroom Management Videos; and
• Contract Renewal for Removal of Suspended Solid Waste (Grease Trap, Septic Tank, Etc.);

XI.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

XI.J. Acceptance of Monthly Financial Report for Period Ended July 31, 2017
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2017.

XI.K. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of August 8 through August 29, 2017.

XI.L. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of August 8 through August 29, 2017.

XI.M. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

XI.M.1. WITHDRAWN: Acceptance of Donations and Small Grants
Rationale

This agenda item was withdrawn by Acting Superintendent Martin Pollio prior to consideration by the Board. 

Attachments
XI.M.2. Acceptance of Project Lead the Way Grant
Rationale

Project Lead the Way (PLTW) awarded a grant to Knight Middle School to offset the costs associated with the PLTW Gateway Program. Project Lead the Way offers evidence-based, rigorous STEM curriculum for grades K-12. The Gateway program, in particular, provides engineering, biomedical, and computer science curriculum for middle school students that challenges, inspires, and offers schools variety and flexibility. Students will participate in rigorous and relevant experiences through activity, project, and problem-based learning designed to meet the needs of their different learning interests.

Knight Middle School will receive $20,000 to implement at least two PLTW Gateway computer science courses. Funding will help pay for PLTW participation fees, teacher training, related equipment and supplies, and technology. The district was not required to commit any matching funding to this project and has no obligation beyond the end date of the agreement.

This project directly supports strategies 1.1.2 and 1.1.7 of Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $20,000 from Project Lead the Way and authorize the acting superintendent to sign the attached agreement.

XI.M.3. Acceptance of Project Lead the Way Grant
Rationale

Project Lead the Way offers an evidence-based, rigorous STEM curriculum for grades K-12. Students participate in rigorous and relevant experiences through activity, project and problem-based learning designed to meet the needs of their different learning interests.

Iroquois High School received funding to implement the PLTW Engineering program in the 2017-18 school year. Funding pays for PLTW participation fees, teacher training, equipment, supplies and technology.

This project directly supports strategies 1.1.2 and 1.1.7 of Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $12,000 from Project Lead the Way and authorize the acting superintendent to sign the attached agreement.

XI.M.4. Acceptance of Funding for Gifted & Talented, FY18, Project #130D
Rationale

Some examples of the services the district provides through the grant to support primary talent pool development and formally identified gifted and talented students are:

  • Professional development for district teachers;
  • Implementation of curriculum development in the areas of gifted and talented methodologies and teaching strategies;
  • Instructional materials and supplies;
  • Implementation of the state mandated Gifted and Talented Student Services plan and Gifted Student Progress Report for children enrolled in the Advance Program

All activities and expenditures are in compliance with state requirements.

All funds must be spent or encumbered by June 30, 2018.

The award notification from the Kentucky Department of Education is attached.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $151,698 for FY18 Gifted & Talented Funds

XI.M.5. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

The Louisville Audubon Society donated $300 for Hartstern Elementary School.

The Community Foundation of Louisville Depository, Inc. donated $8,000 for Johnsontown Road Elementary School.

The CE&S Foundation, Inc. donated $62,500 for the Community Data Liaison position at Jefferson County Public Schools.

Submitted by: Kristin Wingfeld

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $70,800 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

XI.M.6. Acceptance of School Climate Transformation Funding from the U.S. Department of Education
Rationale

The Board approved the School Climate Transformation Grant on October 13, 2014. The period of performance is October 1, 2014, through September 30, 2019. However, funding for each year is contingent on Congress continuing to appropriate sufficient funds for the program and substantial progress by the District in meeting project objectives. The Year Four award totals $749,958.

The grant provides funding for district level support for implementing classroom management, Restorative Practices (RP), Positive Behavior Interventions and Supports (PBIS). Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of multi-tiered behavior support systems.

The grant pays the salaries and benefits of four District Behavior Support Systems Resource Teachers who along with the District’s Behavior Support Systems Coordinator provide coaching and support to project schools on implementing behavior support systems. Funds contractual services including the creation of JCPS specific classroom management videos for PLCs, instructional coding (evaluation tool), memorandum of agreement with the University of Louisville, travel, supplies, contractual services, and indirect costs are also included in the grant budget.  The grant award notification from the U.S. Department of Education is attached.

This agreement directly supports strategies 1.1.3, 1.1.7, and 2.1.3 in Vision 2020.

Submitted by Dr. Katy Zeitz 

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept Year Four continuation funding for the School Climate Transformation Grant from the U.S. Department of Education.

XI.M.7. Acceptance of FY17 Title I, Part A Section 1003(g) Funding from the Kentucky Department of Education
Rationale

School Improvement Grants (SIG) are grants to state educational agencies (SEAs). SEAs then make sub grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools. Round two funds were awarded to the following schools for the period July 1, 2017 – September 30, 2020:

Doss High School                              $217,645

Fairdale High School                         $178,947

Iroquois High School                         $310,559

Knight Middle School                        $300,074

Olmsted Academy North                    $217,661

Seneca High School                            $202,898

Shawnee High School                         $310,080

Southern High School                         $253,579

Stuart Middle School                           $287,321

Thomas Jefferson Middle School          $339,956

Western Middle School                       $191,085

Western High School                           $427,839

Westport Middle School                        $191,557

Funds will be used for supplies, materials, consultants, and professional development stipends. Funds will also pay for substitutes so teachers can complete professional development and training, educational consultants to provide technical assistance and training, and educational reference materials. Grant funds will also support schools hiring additional staff for academic and behavioral interventions for the grant period.

This funding directly supports strategies 1.1.5, 1.1.7, 2.2.2, and 2.1.3 in Vision 2020.

There are no matching funds required for the grant, and there is no financial obligation to the district beyond the grant period.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education accept Title I, Part A Section 1003(g) funds for $3,429,201 from the Kentucky Department of Education.

XI.N. Recommendation for Approval of Agreements
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

XI.N.1. Recommendation for Approval of Memorandum of Agreement with the Jefferson Community and Technical College
Rationale

This program directly supports Vision 2020 strategies 1.1.3 (equitable access) and 1.1.7 (elimination of opportunity gaps) by providing expanded options for advanced learning.

This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. The University of Louisville is a Partner Postsecondary Institution.

College of Education faculty from the University of Louisville have worked with the Office of College and Career Readiness staff to align content in a series of education career pathway courses with College of Education courses.

The attached Memorandum of Agreement details the data exchange commitments, expectations of the University of Louisville, the local school, the local school adjunct faculty, and students. The University of Louisville faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. The agreement details the courses and teachers eligible or dual credit.

Students/families are responsible for texts, materials, and tuition which is set at 1/3 the tuition rate at the Kentucky Community and Technical College System as established by the Dual Credit Scholarship program.

  • Scholarship funds may be used for dual credit for up to 2 courses or state funds are exhausted.

  • Since scholarship funds cannot be used for unsuccessful courses, the University of Louisville will not charge the school or district the 50% tuition recovery for unsuccessful scholarship students.

  • Students not using scholarship for these courses are responsible for tuition no matter the outcome.

This agreement does not include any financial obligation for JCPS, rather establishes the parameters and timelines of dual credit for education courses.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools and Jefferson Community and Technical College and authorize the acting superintendent to sign same.

XI.N.2. Recommendation for Approval of Lease Agreement with Kentucky International Convention Center for 2018-19 Showcase of Schools
Rationale

Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and district staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.

The Showcase of Schools for the 2018-19 school year will be hosted on Friday and Saturday, October 26-27, in North Halls C, D, & E of the Kentucky International Convention Center.

Academic Services will pay the Kentucky International Convention Center approximately $44,375 which includes $25,000 for room rental costs, $13,375 for electricity (estimation), and $6,000 (estimation) for staff parking passes for central office and schools.

This directly supports Vision 2020 Strategy 3.2.1- Engage with families and Strategy 3.4.4 - Access to Public School Choice.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools Showcase of Schools and authorize the acting superintendent to sign same

XI.N.3. Recommendation for Approval of Memorandum of Understanding with Louisville Metro Government for Funding for Community Liaisons
Rationale

Louisville Metro Government, through the attached Memorandum of Understanding, provides funding totaling $159,000 to support part of the salaries and fringe benefits of seven community liaisons at the following Community School sites:

  • Cane Run Elementary School
  • Fairdale High School
  • Farnsley Middle School
  • Frost Sixth Grade Academy/Stuart Academy
  • Iroquois High School
  • Meyzeek Middle School
  • Western Middle School

Community liaisons oversee the activities of the Community Schools which offer services to the entire community during the summer and after school hours. These programs are designed to provide inter-generational, educational, social, cultural, and recreational activities for children of all ages and their families. There will be no cost to the District. 

During the 2016-17 school year, JCPS Community Schools provided programs and services to 1,355 children and families.

This agreement supports strategy 1.1.7 in Vision 2020

Submitted by: Dr. John D. Marshall

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Louisville Metro Government and authorize the acting superintendent to sign same.

XI.N.4. Recommendation for Approval of National Center for Families Learning Agreement
Rationale

Dawson Orman Early Childhood and ESL Newcomer Academy at Phoenix will implement the Parents and Children Together (PACT) program with English as Second Language (ESL) students and their families.

PACT is a prevention/early intervention program that provides in-home counseling, skill building, and support. The goals of the PACT program are to help families improve family functioning, increase parenting skills, improve children's behavior at home and in school, and increase family social supports and social connections.

Jefferson County Public Education Foundation was awarded an $80,000 grant from National Center for Families Learning (NCFL) to support the project.

The district has no financial obligation beyond the end date of the grant, September 18, 2018.

This project aligns with strategy 1.1.6 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approved the attached National Center for Families Learning agreement and authorized the acting superintendent sign same.

XI.O. Acceptance of a Report on the Required KAR Board Notification of Data Security
Rationale

The JCPS Information Technology Department, through the Operations Services Office and Chief Operations Officer and District Chief Information Officer Dr. Michael Raisor, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the district.

While 100% security represents a theoretical goal, the measures already implemented and the ones that will be implemented reflect both the importance of the system and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the Board in due course, in addition to the annual compliance acknowledgement that will be presented to the Board each year.

Submitted by: Dr. Michael Raisor

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive a report on House Bill 5, Board Notification of Data Security safeguards.

XI.P. Recommendation for Approval of Revisions of Board Policies (Second Readings)
XI.P.1. Approval of Board Policy 01.111 District Planning (Second Reading)
Rationale

Board Policy 01.111 – District Planning was submitted for first reading on August 22, 2017.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee, which discussed this policy at their meeting held on August 1, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their annual 2017 Policy Update and will align Board Policy with the federal Every Child Succeeds Act of 2015 and Senate Bill 1 (2017 RS).

Submitted by: Jonathan Lowe 

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 01.111 – District Planning.

XI.P.2. Approval of Board Policy 02.1311 Contract Renewal of Superintendent (Second Reading)
Rationale

Board Policy 02.1311 – Contract Renewal of a Superintendent was submitted for first reading on August 22, 2017.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change clarifies the language in Board Policy to better reflect statutory requirements regarding the renewal of a superintendent’s contract. 

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 02.1311 – Contract Renewal of a Superintendent.

XI.P.3. Approval of Board Policy 03.1161 Coaches and Assistant Coaches (Second Reading)
Rationale

Board Policy 03.1161 – Coaches and Assistant Coaches was submitted for first reading on August 22, 2017.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change will align Board Policy with changes to 702 KAR 7:065 requiring middle school coaches obtain and maintain CPR certification. 

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 03.1161 – Coaches and Assistant Coaches.

XI.P.4. WITHDRAWN: Approval of Board Policy 08.13451 Title I – Parent and Family Engagement Policy (Second Reading)
Rationale

This item was withdrawn prior to consideration by the Board.

XI.P.5. Approval of Board Policy 09.4294 Driver’s License Revocation (Second Reading)
Rationale

Board Policy 09.4294 Driver’s License Revocation was received for first reading on August 22, 2017.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change brings Board Policy regarding the revocation of driver’s licenses into alignment with amendments to KRS 159.010 in 2013 that changed the compulsory attendance age from 16 to 18.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board Policy 09.4294 – Driver’s License Revocation.

XI.Q. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts. 

Board Members Chris Kolb and Lisa Willner will attend the National School Boards Association (NSBA) Advocacy Institute, February 4-6, 2018, in Washington, D.C.

Estimated Expenses:

  • Registration Fee: $695
  • Estimated Air Travel Expenses: Approximately $285 
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Lodging/Hotel: Approximately $264/night
  • Meals: Reimbursed at District per diem rate

Submitted by: Acting Superintendent Martin Pollio

Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Chris Kolb and Lisa Willner to attend the NSBA Advocacy Institute.

XII. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #279 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Executive Session (If Needed)
XV. Action Item (If Needed)
XVI. Adjournment
Recommended Motion

A motion to adjourn the September 12, 2017, meeting of the Jefferson County Board of Education.

Actions Taken

Order #280 - Motion Passed:  A motion to adjourn the September 12, 2017, meeting of the Jefferson County Board of Education passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.