Welcome to the August 8, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

8 8 17 JCBE Meeting Audio

• 8 8 17 Meeting Notice
• 8 8 17 Agenda as Amended

Please join us for the Pledge of Allegiance.

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 8, 2017.

Order #1 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 8, 2017, passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.

Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. The district assists the school’s School-Based Decision Making (SBDM) Council members, who statutorily hold the authority to select the principal. Principals report to their area superintendent.

The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal.

Alex Kennedy Elementary School—Patrick Sivori
Byck Elementary School—Carla Kolodey
Camp Taylor Elementary School—John Shanton
Doss High School—Todd Stockwell, Acting Principal
Fairdale High School—Brandy Corbin
Foster Traditional Academy—Letisha Young
Frayser Elementary School—Sarah Carmichael-Miller
Jeffersontown Elementary School—Brooke Schilling
McFerran Preparatory Academy—Desiree Bush
Minors Lane Elementary School—Erika Walker
Norton Elementary School—Tim Hagan, Acting Principal
Schaffner Traditional Elementary School—Zachary Eckels
Watson Lane Elementary School—Sean Russell
Wilkerson Elementary School—Traci Durbin
Young Elementary School—Erica Lawrence

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends the Board of Education recognize new and current principals who have accepted new school assignments

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 8 8 17 Agenda as Amended

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 8, 2017.

Order #2 - Motion Passed:  A motion that the Board of Education amend the agenda for August 8, 2017, to allow speakers on non-agenda items to address the Board after the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Order #3 - Motion Passed:  A motion that the Board of Education amend the agenda for August 8, 2017, to add Action Item: Approval of Contract between Jefferson County Board of Education and AFSCME. passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

Order #4 - Motion Passed:  A motion that the Board of Education approve the agenda for August 8, 2017, as amended passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the July 25, 2017, regular meeting are presented for your review and approval.

Attachment

• 7 25 17 Minutes

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 25, 2017, regular meeting.

Order #5 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 25, 2017, regular meeting. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Plan should be developed using a risk-based methodology and the Board should annually review and approve the Internal Audit Plan. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the 2017-18 fiscal year. 

Submitted by: Cordelia Hardin

Attachment

• Internal Audit Plan 2017-18

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan.

Order #6 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

The agenda was amended at the meeting to add this item. 

Attachment 

• JCBE-JCAESP AFSCME AGREEMENT, 2017-2021

Order #7 - Motion Passed:  A motion to approve a contract between Jefferson County Board of Education and the American Federation of State, County, and Municipal Employees passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.

This presentation will give an overview of the preparations being made for the opening of school, particularly at the elementary level.

Submitted by: Dr. Michael Raisor

Attachment

• Back to School 2017

Acting Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparations for the 2017-18 school year.

Order #8 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparations for the 2017-18 school year. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 8, 2017

Order #9 - Motion Passed:  A motion that the Board of Education approve the consent calendar for August 8, 2017, minus items IX.I., IX.L.2., IX.Q., IX.R., AND IX.S. passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.

Motion Withdrawn:  A motion to remove contracts three and four under Item IX.I. Professional Services Contracts was withdrawn by Dr. Christopher Kolb.

Order #10 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

Order #11 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.L.2. Acceptance of Funding from the Kentucky Higher Education Assistance Authority for the Dual Credit Scholarship Program (16-17) passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.

Order #12 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.Q. Recommendation for Approval of Early Admission into the Primary School Program passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

Order #13 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.S. Recommendation for Approval of Revisions of Board Policy 01.421 Public Participation in Open Meetings passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Order #14 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.R. Recommendation for Approval of Revisions of Board Policy 01.45 Board Meeting Agenda passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour on behalf of Dr. Marin Pollio

Attachment

• Certified Leaves of Absence 08 08 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approves positions.

Submitted by: Tiffeny Armour on behalf of Dr. Martin Pollio

Attachment

• Personnel Actions 08 08 17

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taker per KRS 160.380.

The job description for Coordinator Advance Program is submitted for the purpose of a title change to Advance Program/Gifted Talented Coordinator and to move the qualification of Kentucky Professional Certification from Desirable to Minimum Qualifications as required of the Salary Schedule assigned to the position. This proposal is in line with Vision 2020 strategy 3.1.1.

Submitted by Tiffeny Armour on behalf of Dr. Martin Pollio.

Attachment

• Job Descriptions

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revision to the job description for Coordinator Advance Program.

This is a report of field trip requests submitted to the Board of Education on August 8, 2017.

Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 08 08 17
• Field Trip Requests by School 08 08 17
• Field Trip Request for Atherton with Corrected Location

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

On April 25, 2017, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-231.

On June 27, 2017, the Board of Education approved awarding a contract to Riverside Paving and Construction Company, Inc. for $108,245.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Audubon-Car Rider Loop

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Car Rider Loop Addition at Audubon Traditional Elementary School.

On January 24, 2017, The Board of Education approved the issuance of an RFP for LED Lighting Upgrades at the following locations:

• Brandeis Elementary, Price Elementary, Sanders Elementary, Stonestreet Elementary, Trunnell Elementary, and Watterson Elementary Schools
• Carrithers Middle, Jefferson County Traditional Middle, Johnson Middle, and Stuart Middle Schools
• Ballard High, Breckinridge Metropolitan High, Doss High, and Western High Schools
• Phoenix School of Discover and Marian C. Moore School

Interviews were held with the three most qualified RFP respondents and the Facility Planning Department and reviewing committee is now recommending to proceed with CMTA, Inc. as the most qualified provider.

A list of proposed energy conservations measures and estimated guaranteed savings are listed on the attachment.

702 KAR 4:160 requires Board approval of the project, BG-1 estimate, and provider as the next step in the Guaranteed Energy Savings Contract process.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 GESC LED Lighting Retrofit
• GESC Savings Estimates

Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the Qualified Provider, and the BG-1 form for a Guaranteed Energy Savings Contract at Various Schools, for an estimated project cost of $5,078,000.00.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 08 08 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations and Contract Renewals_08 08 17
• Air Filter Media (Supplement)
• Automotive Repair Parts & Service (%) Supplement
• Copier & Duplicator Supplies (%)
• High School Diplomas
• Printer Ink & Toner Cartridges (%)
• Refrigerant
• RFP Spreadsheet for Board Agenda
• SCNS Pizza (Prepared Ready-to-Serve)
• T-Shirts (JCPS All-County)
• T-Shirts (Mayor's Cup)

Acting Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations and contract renewals:
• T-Shirts (JCPS All County);
• High School Diplomas;
• Air Filter Media (Supplement);
• T-Shirts (Mayor's Cup);
• Printer Ink & Toner Cartridges(Percentage);
• Refrigerant;
• Copier & Duplicator Supplies (Percentage);
• Automotive Repair Parts & Service (%) Supplement;
• SCNS Pizza (Prepared Ready-to-Serve);
• Contract Renewal - Piano Tuning Service; and
• Contract Renewal - Kitchen Fire Suppression Systems (Inspection & Service).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 08 08 17
• 01 Middleton Reutlinger
• 02 The Center for Accessible Living
• 03 Jeffersontown Police Department
• 04 Jeffersontown Police Department
• 05 University of Louisville Research Foundation, Inc.
• 06 Houghton Mifflin Harcourt

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 08 08 17

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of July 10 through July 23, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 08 08 17

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of July 10 through July 23, 2017.

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on August 8, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report August 8 2017

Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $78,552.34 to be used as stated in the attachment.

In June 2016, Executive Order 2016-378, Governor Bevin established a dual credit scholarship for Kentucky Public High School students. The state, via KHEAA, provided scholarship funds for students to take up to two dual credit courses in 2016-17 with participating partner universities and colleges up to the school’s total allotment established by their percentage of seniors in Kentucky.

The Academy @ Shawnee:        $936

Atherton:                            $16,796

Ballard:                               $14,300

Butler:                                 $30,212

Brown:                                  $4,316

Central:                               $21,060

Doss:                                    $1,560

DuPont Manual                     $36,504

Eastern:                              $43,524

Fairdale:                                $6,240

Fern Creek:                            $1,404

Iroquois:                                   $468

Jefferson County HS:                 $936

Jeffersontown:                        $1,092                    

Louisville Male:                     $12,792

Pleasure Ridge Park:              $23,868

Seneca:                                  $8,216

Southern:                             $10,296

Valley:                                   $5,928

Western:                               $15,548

A list including total for each participating postsecondary institutions is attached.

This funding directly aligns with strategy 1.1.3 and 1.1.7 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• 16-17 Dual Credit Scholarship Funds Recieved

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $255,996 to fund dual credit scholarships earned in 2016-17.

Metro United Way (MUW) has awarded the Louisville Education and Employment Partnership (LEEP) program funding for the 2017-18 school year.

LEEP career planners carry a minimum caseload of 75 students, grades 9-12, in need of interventions to graduate and be prepared for college and career. Career planners work with students to improve attendance and academic performance and encourage and promote responsible decision making.

MUW funding supports the salaries of two career planners - one at Seneca High and one at Western High.

This funding directly aligns with strategy 1.1.7 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Dr. Carmen Coleman

Attachment

• MUW Award Notification

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $70,000 from Metro United Way for the Louisville Education and Employment Partnership and authorize Acting Superintendent to sign attached funding letter.

As summarized below, these funds will be used for a variety of purposes to enhance district programs and services for students with disabilities.

• $7,000.00 for Early Childhood Special Services to be used for iPad Air tablets;

• $60,000.00 for ECE Assistive Technology Center to be used for accessibility solutions, technology for communication disorders, and software for exceptional education;

• $10,000.00 for the Visually Impaired Program to be used for assessment materials and low vision aids;

• $18,000.00 for the Deaf/hard of Hearing Program to be used for wireless teacher microphones, wireless student receivers, classroom hearing aids, and CID spice 2^nd edition kits;

• $21,000.00 for the Autism Program to be used for SensGard Ear Chamber, You Can Control Your Own Worries(anxiety curriculum), Spell Cat to classroom button kit(interactive learning kit), Game of Non-Verbal Communication, and STAR Autism In-Classroom Training kit;

• $40,000.00 for the Occupational Therapy & Physical Therapy Program to be used for sensory and movement equipment;

• $32,000.00 for the Moderate to Severe Disabilities Program to be used for News-2-You online newspaper subscription, Unique Learning System licenses, symbolistix prime, touchmath money kit, touchmath 3-D numeral kit, and tri-fold literacy/choice boards;

• $18,700.00 for the Communication Disorders Program to be used for the purchase of 50 iPad tablets.

This funding directly supports strategy 1.1.3 of Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Dr. Carmen Coleman

Attachments

• WHAS Crusade for Children Award Letters

Acting Superintendent Martin Pollio recommends the Board of Education accept funds totaling $206,700.00 and authorize the acting superintendent to sign the attached Grant Acceptance Agreements for eight grant proposals submitted by the district to this year’s WHAS Crusade for Children.

Donna L. Carroll donated $90 for the Elaine Whelan Literacy Fund to support Stopher Elementary School Library.

Louisville Audubon Society donated $300 for Hartstern Elementary School.

CE&S Foundation donated $1,600 to fund professional development for an Early Childhood staff member.

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $1,990 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

KentuckianaWorks will provide funding, not to exceed $50,000, to provide assessment services, basic skills upgrade classes for English Language Learners, and for English speaking adult students using manufacturing skill trades artifacts. This initiative also promotes career and education pathways by referring them to M-TELL, MSSSC-Certified Production Technician course or other higher level manufacturing courses at JCTC. Classes will be held on-site at the Kentucky Manufacturing Career Center. Funds will cover salaries, fringe benefits, instructional materials, supplies, marketing, and travel expenses of JCPS Adult and Continuing Education coordinator and instructor(s). The funding period is from August 9, 2017, through June 30, 2018.

This initiative aligns with District's Vision 2020 by providing members of the community the academic skills necessary to be successful in the manufacturing industry. There is no other indirect cost to district.

Submitted by: Allison Martin

Attachment

• Subgrant from KentuckianaWorks Foundation

Acting Superintendent Martin Pollio recommends the Board of Education accept funding, not to exceed $50,000, from KentuckianaWorks and authorizes the superintendent to sign and authorize the attached subgrant.

The Jobs for Kentucky's Graduates (JKG) Program is based on the Jobs for American's Graduates (JAG) Model, a multi-year dropout prevention program application that serves students and provides support for an additional 12 months post-graduation.

Through this partnership, JKG will establish a JAG Model accredited multi-year dropout prevention program and provide technical assistance and training to the JKG Specialist and other key staff at The Academy @ Shawnee, Doss, Fairdale and Iroquois High Schools for the 2017-18 school year.

Participating schools agree to employ a full-time, mutually acceptable staff qualified to fulfill the responsibilities of the JKG Specialist; provide furnished classroom and office space; provide the JAG Model Program in a regularly scheduled class or classes for credit; provide post-graduation services to students for 12 months; and establish an in-school advisory committee.

JKG will provide the following funding to each participating school to implement the program, and the schools will be required to cover any remaining salary and benefits for the full-time JKG Specialist.

The Academy@Shawnee: $42,000

Doss High School: $25,000

Fairdale High School: $25,000

Iroquois High School: $25,000

This project aligns with Vision 2020 strategy 1.1.1 Adopt a broader definition of learning. There is no cost to the District for this project.

Submitted by: Carmen Coleman

Attachment

• MOU between Jobs for Kentucky's Graduates and JCBE

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $117,000 from Jobs for Kentucky's Graduates Program and authorize the Acting Superintendent to sign the attached Memorandum of Understanding.

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

This Business Associate Agreements with The Brook-Dupont and The Brook-KMI Hospitals is a new requirement necessary in maintaining compliance with HIPPA regulations for these facilities. The agreements are in addition to the Inter-Agency Agreements (IAAs) that were approved by the Board on June 27, 2017. 

The Business Associate Agreements are effective beginning July 1, 2017, and will expire June 30, 2018. The effective date is July 1, 2017, as this is the date the services take effect and the standard language of the agreements.

The agreements support strategy 1.1.3 and 1.1.7 of Vision 2020. There is no cost to the District related to these agreements.

Submitted by: Dr. Alicia Averette on behalf of Dr. Carmen Coleman

Attachments

• BBA - Brook-Dupont
• BBA - Brook-KMI

Acting Superintendent Martin Pollio recommends the Board of Education accept the Business Associate Agreements with The Brook Hospital-Dupont and The Brook Hospital-KMI.

Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.

Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.

KHEAA will place a fully-trained AmeriCorps College Coach in Valley High School to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.

Jefferson County Board of Education will ensure that Valley High School provides the KCC AmeriCorps member with on-site supervision, mentorship, sufficient workspace and appropriate student access, data and resources. There is no cost to the District related to this MOU. This project directly supports strategy 1.1.7 of Vision 2020.

Submitted by: Dr. Glenn Baete on behalf of Dr. Carmen Coleman

Attachment

• MOU_KYCOMPASS_KHEAA_VALLEY_8.8.17

Acting Superintendent Dr. Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley High School and authorize the acting superintendent to sign same.

Strategy 3.1.4 in Vision 2020 asks that we maximize student learning by ensuring responsible stewardship of resources which includes high-quality teachers in every classroom.  Approximately 8.2 percent of our students in JCPS are English Learners and need additional support from teachers with an ESL Endorsement.  The goal of this project is to increase the percentage of highly qualified teachers across the district who will be equipped to meet the diverse needs of our students. The proposed MOA between JCPS and the University of Louisville will allow up to 11 teachers to earn their ESL Endorsement as they complete 12 credit hours of coursework at the University of Louisville. Title II funds will support this project and cover the cost of tuition not to exceed $120,000.   

Submitted by: Karen Branham on Behalf of Dr. Carmen Coleman

Attachment

• ESL Endorsement Tuition Program

Acting Superintendent Martin Pollio recommends the Board of Education approve the Memorandum of Agreement with the University of Louisville College of Education and Human Development for the ESL endorsement tuition program and authorize the superintendent to sign same.

Strategy 3.1.4 in Vision 2020 asks that we maximize student learning by ensuring responsible stewardship of resources which includes high-quality teachers in every classroom. Approximately 10 percent of our students in JCPS are Gifted and Talented/Advance Program learners and need additional support from teachers with a Gifted and Talented Endorsement. The goal of this project is to increase the percentage of highly qualified teachers across the district who will be equipped to meet the needs of our Gifted and Talented students. The proposed MOA between JCPS and the University of Louisville will allow up to 21 teachers to earn their Gifted and Talented Endorsement as they complete 12 credit hours of coursework at the University of Louisville. Title II funds will support this project and cover the cost of tuition not to exceed $188,500.

Submitted by: Karen Branham on Behalf of Dr. Carmen Coleman

Attachment

• GT Endorsement Tuition Program

Acting Superintendent Martin Pollio recommends the Board of Education approve the Memorandum of Agreement with the University of Louisville College of Education and Human Development for the Gifted and Talented endorsement tuition program and authorize the superintendent to sign same.

Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.

The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application. 

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Impact Aid Program Survey Form
• Parent-Guardian Information Letter

Acting Superintendent Martin Pollio recommends the Board of Education approve Impact Aid for Fiscal Year 2017-18 as explained in the attached Parent-Guardian Information Letter and Program Survey Form.

Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.

For fiscal year 2017-18, the non-restricted indirect cost rate to be applied to food service will be 14.46%, and the restricted indirect cost rate of 3.15% is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.

If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.

During fiscal year 2016-17, the non-restricted indirect cost rate was 14.21%, and the restricted indirect cost rate was 2.96%.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Acting Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2017-18.

Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the district’s central office by contacting the Department of Data Management, Planning, and Program Evaluation.

Once approved, the district will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2017-18.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• JCPS Funding Assurances FY 2017-18

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached 2017-18 KDE Funding Assurances for General, State, and Federal programs.

According to Board Policy 09.121 Entrance Age, parents or guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements. Beginning in the 2017-18 school year, the enrollment age for kindergarten changed from October 1 to August 1  in accordance with KRS 158.031. 

The District established guidelines to determine a student’s level of academic and social skills for early admission to the primary program. A district team is reviewing the criteria for potential changes in the 2018-19 school year by exploring other districts and evidence-based practices. Until the criteria review process is complete, the district is offering an appeal process for families whose students do not meet the current criteria.

The students listed below are identified by number to protect student confidentiality.

This brings the total number of students approved for early entrance to the Primary School Program for the 2017-18 school year to one hundred fifty four.

Submitted by: Dr. Dena Dossett

Acting Superintendent Martin Pollio recommends the Board of Education approve the petitions for early admission into the primary school program (P1).

Board Policy 01.45 Board Meeting Agenda was submitted for first reading on July 25, 2017.

The Board Policy Committee reviewed this policy during their meeting on June 6, 2017.  

The proposed revisions are recommended by Dr. Martin Pollio and are highlighted in yellow.

Submitted by: Acting Superintendent Martin Pollio

Attachment

• 0145 Board Meeting Agenda Rev

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policy 01.45 Board Meeting Agenda

Board Policy 01.421 Public Participation in Open Meetings was submitted for first reading on July 25, 2017.

The Board Policy Committee reviewed this policy during their meetings held on March 21, 2017, May 16, 2017, and June 6, 2017.

The proposed revisions are recommended by Dr. Martin Pollio and are highlighted in yellow. 

Submitted by: Acting Superintendent Martin Pollio

Attachment

• 01421 Public Participation in Open Meetings Rev

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policy 01.421 Public Participation in Open Meetings

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 8 17 Planning Calendar

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #15 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Member Horne Board Report
• Member Porter Board Report

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the August 8, 2017, meeting of the Jefferson County Board of Education.

Order #16 - Motion Passed:  A motion to adjourn the August 8, 2017, meeting of the Jefferson County Board of Education passed with a motion by Dr. Christopher Kolb and a second by Ms. Diane Porter.