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I.
Moment of Silence
Welcome to the July 25, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
7 25 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
There are no recognitions or resolutions for July 25, 2017.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 25, 2017
Order #576 - Motion Passed: A motion that the Board of Education amend the agenda for July 25, 2017, to allow speakers on non-agenda items to address the Board after the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
Order #577 - Motion Passed: A motion that the Board of Education approve the agenda for July 25, 2017, as amended passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the June 27, 2017, regular meeting and July 10, July 14, and July 15, 2017, special meetings are presented for your review and approval.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 27, 2017, regular meeting and July 10, July 14, and July 15, 2017, special meetings.
Order #578 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 27, 2017, regular meeting and July 10, July 14, and July 15, 2017, special meetings. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Action Items
VIII.
Information Items
VIII.A.
Receive Update on ESL Newcomer Academy
The goal of the ESL Newcomer Academy is to provide a welcoming and respectful environment to meet the needs of sixth through tenth grade English language learners (ELLs) in the Jefferson County Public School district. All students at the academy are beginning English speakers and most are in their first year of instruction in a U.S. school. Many of our students have had limited or interrupted educational experiences in their native countries. ESL Newcomer Academy students go to a different middle or high school with an ESL program after one to three semesters at the Newcomer Academy.
This presentation will give the Board an update regarding ESL Newcomer Academy and efforts to address the educational needs of ESL Newcomer students.
Submitted by: Gwen Snow on behalf of Acting Chief Academic Officer Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the ESL Newcomer Academy.
VIII.B.
Receive Update on Frost/Stuart Middle School Redesign
On March 22, 2016, the Board approved the Middle School Redesign Model, with the following components:
For the 2016–17 school year:
1. Relocate Frost Sixth-Grade Academy to the Stuart Middle School Campus;
2. Close Stuart Middle School;
3. Open a Seventh- and Eighth-Grade Academy on the Stuart Middle School Campus;
4. Change middle school boundaries to consolidate Frost/Valley Prep and Stuart Middle School attendance areas into a single attendance area for the Sixth Grade Academy and the Seventh and Eighth-Grade Academy on the Stuart Campus;
5. Eliminate seventh grade and continue eighth grade at Valley Preparatory Academy;
6. Close Frost building and initiate the sale of the property. With the closure of the Frost building, the district would save an estimated $425,000 per year in operational costs; and
7. Authorize the development and implementation of plan by school and district leadership, in consultation with teachers, staff and families, with an estimated addition expenditure of $1,738,500 for 2016-17 and $704,800.00 recurring expenditure beginning in 2017-18.
For the 2017–18 school year:
1. Close Valley Preparatory Academy.
This presentation will give the Board an update regarding implementation of the redesign model.
Submitted by: Debbie Powers on behalf of Acting Chief Academic Officer Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive a report on the first year implementation of the redesign of the Sixth Grade Academy and Stuart Seventh and Eighth Grade Academy.
VIII.C.
Receive Update on Improvements to Human Resources Systems and Structures
This presentation will provide an update on improvements to Human Resources systems and structures that have positively impacted recruitment, staffing, and support to employees and schools. The focus aligns with Vision 2020 Strategy 3.1.3: Improve Human Resources Infrastructure.
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive an update on improvements to Human Resources systems and structures.
Order #579 - Motion Passed: A motion that the Board of Education receive VIII.A. Information Items passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 25, 2017
Order #580 - Motion Passed: A motion that the Board of Education approve the consent calendar for July 25, 2017, minus items IX.I., IX.U, and IX.W. passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.
Order #581 - Motion Passed: A motion that the Board of Education approve Consent Item IX.I. passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.
Order #582 - Motion Passed: A motion that the Board of Education approve Consent Item IX.U. passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
Order #583 - Motion Passed: A motion that the Board of Education approve Consent Item IX.W. passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
Order #584 - Motion Passed: A motion to award on the tie bid for BID ID# 7415 - Plumbing Supplies & Eqpt. (Line Item) for Item No. 1 to Masters Supply and for Items No. 4, 6, 10, and 26 to Ferguson Enterprises Inc. passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.
IX.A.
Recommendation for Approval of Job Descriptions
The job description for Benefits Counselor is submitted as a revision to more accurately represent job responsibilities.
This submission aligns with Vision 2020 Strategy 3.1.3 Improve Human Resources Infrastructure. Accurate and updated job descriptions is a leading factor in maintaining effective and efficient Human Resources for an organization. Updating essential job functions is critical to providing employee accommodations in compliance with the American’s with Disabilities Act (ADA), recruiting qualified applicants for job vacancies, and performance management for current employees. Keeping Job descriptions updated and accurate is an essential component to improving and maintaining Human Resources infrastructures within JCPS.
The job description for Bilingual Transportation Liaison is submitted as a revision to decrease the position’s number of base days. This aligns with Vision 2020 Strategies 3.2.1 and 3.4.1.
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions for Benefits Counselor and Bilingual Transportation Liaison.
IX.B.
Recommendation for Approval of Organizational Charts
Organizational chart PM1 (Page 2) is submitted with the removal of one (1) Shade Worker and one (1) Mason, as well as the addition of one (1) Foreman and one (1) Utility I. This organizational change is in support of the newly formed Preventative Maintenance Blitz teams. This program relates to Vision 2020 strategies 2.1.3, 3.1.1, 3.1.2, 3.1.4, 3.2.3, and 3.2.4
Organizational chart LE1 is submitted to add one (1) Data Management/Research Technician and change the base days of the Bilingual Transportation Liaison in line with Vision 2020 Strategies 3.2.1 and 3.4.1.
Additional Organizational Charts are included as a large scale restructure in response to the vacancy of the Chief Business Officer and in line with Vision 2020 Strategies 2.2.1, 3.1.1, 3.1.2, 3.1.3, and 3.1.4
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
IX.C.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.D.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
IX.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on July 25, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Recommendation for Approval of Project, BG-1 Forms, and Assignment of Architects/Engineers
IX.F.1.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Ballard High School
This project will consist of a partial roof replacement of 699 squares on Sections 3, 4, 7, 11, 12, and 13.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Ballard High School, for an estimated project cost of $1,094,246.
IX.F.2.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Carter Traditional Elementary School
This project will consist of a partial roof replacement of 132 squares on the Gym.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Carter Traditional Elementary School, for an estimated project cost of $217,009.
IX.F.3.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement at Chenoweth Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Nomi Design and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement at Chenoweth Elementary School, for an estimated project cost of $300,125.
IX.F.4.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Conway Middle School
This project will consist of a partial roof replacement of 323 squares on Section 1.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Conway Middle School, for an estimated project cost of $514,012.
IX.F.5.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Dixie Elementary School
This project will consist of a partial roof replacement of 220 squares on Sections 1, 2, and 4.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Dixie Elementary School, for an estimated project cost of $353,576.
IX.F.6.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at duPont Manual High School
This project will consist of a partial roof replacement of 157 squares on Sections 2, 4, 5, and 7.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at duPont Manual High School, for an estimated project cost of $253,275.
IX.F.7.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase II at duPont Manual High School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Nomi Design and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase II at duPont Manual High School, for an estimated project cost of $300,125.
IX.F.8.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Fairdale High School
This project will consist of a partial roof replacement of 85 squares on Section 12.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Fairdale High School, for an estimated project cost of $140,589.
IX.F.9.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the New Metal Roof and Insulation at Farnsley Middle School
This project will consist of providing 504 squares of new metal roofing and insulation over the existing deteriorated metal roof.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the New Metal Roof and Insulation at Farnsley Middle School, for an estimated project cost of $735,893.
IX.F.10.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Iroquois High School
This project will consist of a partial roof replacement of 348 squares on Sections 9, 16, and the Vocational Building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Iroquois High School, for an estimated project cost of $553,177.
IX.F.11.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase I at J. Graham Brown School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Luckett & Associates and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase I at J. Graham Brown School, for an estimated project cost of $406,920.
IX.F.12.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Boiler Replacement at Jaeger Education Center
This project will replace the existing boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Boiler Replacement at Jaeger Education Center, for an estimated project cost of $200,925.
IX.F.13.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase II at Jefferson County Traditional Middle School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Luckett & Associates and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase II at Jefferson County Traditional Middle School, for an estimated project cost of $406,920.
IX.F.14.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Jefferson County Traditional Middle School
This project will consist of a partial roof replacement of 303 squares on Sections 1A, 1B, 5, 7, and 8.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Jefferson County Traditional Middle School, for an estimated project cost of $482,680.
IX.F.15.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Jeffersontown High School
This project will consist of a partial roof replacement of the Library.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Jeffersontown High School, for an estimated project cost of $132,672.
IX.F.16.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Johnson Traditional Middle School
This project will consist of a partial roof replacement of 401 squares of flat roof sections and slate roof repair.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Johnson Traditional Middle School, for an estimated project cost of $647,530.
IX.F.17.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Lassiter Middle School
This project will consist of a partial roof replacement of 327 squares on Sections 1, 3, and 4.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Lassiter Middle School, for an estimated project cost of $520,278.
IX.F.18.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Layne Elementary School
This project will consist of a partial roof replacement of 185 squares on Section 1.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Layne Elementary School, for an estimated project cost of $297,375.
IX.F.19.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Chiller and Boiler Replacement at Meyzeek Middle School
This project will replace the existing chiller and boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Shrout Tate Wilson Consulting Engineers and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Chiller and Boiler Replacement at Meyzeek Middle School, for an estimated project cost of $693,680.
IX.F.20.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Meyzeek Middle School
This project will consist of a partial roof replacement of 149 squares on Sections 1, 2, 6, 8, and 12.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Meyzeek Middle School, for an estimated project cost of $240,675.
IX.F.21.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement at Middletown Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement at Middletown Elementary School, for an estimated project cost of $300,125.
IX.F.22.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Chiller and Boiler Replacement at St. Matthews Elementary School
This project will replace the existing chiller and boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Chiller and Boiler Replacement at St. Matthews Elementary School, for an estimated project cost of $323,625.
IX.F.23.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Elevator Addition at Thomas Jefferson Middle School
This project will provide an elevator addition to meet the requirements of the Americans with Disabilities Act.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Voelker Blackburn Niehoff Architects as the architects/engineers, and the BG-1 form for the Elevator Addition at Thomas Jefferson Middle School, for an estimated project cost of $248,135.
IX.G.
Recommendation for Approval of Contract Completions and BG-4 Forms
IX.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Pool HVAC Unit Replacement at Academy @ Shawnee
On April 26, 2016, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 16-202.
On July 26, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Pool HVAC Unit Replacement at Academy @ Shawnee for a total construction cost of $264,000.
IX.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller and Boiler Replacement at Atkinson Academy
On August 10, 2015, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 16-028.
On March 22, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller and Boiler Replacement at Atkinson Academy for a total construction cost of $268,000.
IX.G.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller and Boiler Replacement at Cochran Elementary School
On August 10, 2015, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 16-027.
On April 26, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller and Boiler Replacement at Cochran Elementary School for a total construction cost of $241,000.
IX.G.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Fairdale High School Tech Building
On May 10, 2016, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 16-208.
On June 28, 2016, the Board approved awarding a contract to Walker Mechanical as the low bidder.
Kerr-Greulich Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical for Boiler Replacement at Fairdale High School Tech Building for a total construction cost of $142,096.08.
IX.G.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller Replacement at Fairdale High School
On August 9, 2016, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 17-045.
On December 13, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller Replacement at Fairdale High School for a total construction cost of $328,802.
IX.G.6.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Replacement at Fern Creek High School
On July 28, 2014, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 15008.
On February 23, 2015, the Board approved awarding a contract to Morel Construction Co., LLC as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for Phase I HVAC Renovation at Fern Creek High School for a total construction cost of $16,285,388.55.
IX.G.7.
Recommendation for Approval of Contract Completion and BG-4 Form for a New Elementary School at Norton Commons
On July 28, 2014, the Board of Education approved Voelker Blackburn Niehoff Architects, Inc. to prepare plans and specifications for Project 15000.
On March 30, 2015, the Board approved awarding a contract to Morel Construction Co., Inc. as the low bidder.
Voelker Blackburn Niehoff Architects, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for a New Elementary School at Norton Commons for a total construction cost of $14,793,364.
IX.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
IX.I.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiations, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Employee Dispute Resolution System;
•Competitive Negotiation for Substitute Personnel Recruitment & Management Service;
•Competitive Negotiation for Audio/Video System for Stewart Auditorium;
•Competitive Negotiation for Lobbying Services;
•Plumbing Supplies & Eqpt. (Line Item);
•Aluminum, Sheet Metal & Steel;
•Vehicle Paint & Related Items;
•Athletic Supplies & Eqpt. (Line Item);
•Contractual Services on Garage Eqpt.;
•Large Lunchroom Equipment (Percentage);
•Public Safety Eqpt., Supplies & Uniforms (%);
•Video & Sound Recordings and DVDs (Percentage);
•SCNS Pizza (Prepared Ready-To-Serve);
•ERGON Control System Replacement;
•Computer & Data Cables, Cords, Etc.;
•High-Speed Inkjet & Toner-Based Press Lease (Materials Production);
•SCNS Lunchroom Products (School Delivery) Supplement;
•SCNS Lunchroom Products (Warehouse Delivery) Supplement;
•Contract Renewal - Competitive Negotiation on General Banking Services for School Based Accounts;
•Contract Renewal - Competitive Negotiation on General Banking Services for School Based Accounts;
•Contract Renewal - Titles I and III Non-Public Instructional Services;
•Contract Renewal - Pest Control Service (Nutrition Service Center);
•Contract Renewal - TYVEK-25 Labels & Ribbons (Thermal Printing);
•Contract Renewal - Elevator & Lift Service;
•Contract Renewal - Security Guard Service (Traffic & Parking Control for Various Locations);
•Contract Renewal - Classroom Food Delivery System (SCNS);
•Contract Renewal - Plumbing Supplies (Percentage);
•Contract Renewal - Automotive Glass & Installation (Percentage);
•Contract Renewal - Lamps, Lighting (Percentage);
•Contract Renewal - Audiovisual (Percentage);
•Contract Renewal - Laminator Repair Service;
•Amendment - Plumbing Supplies & Eqpt. (Line Item);
•Amendment - Automotive Antifreeze, Fluids & Lubricants; and
•Amendment - SCNS Dairy Products & Other Beverages.
IX.J.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.K.
Acceptance of Final Report of Professional Services Contracts of $5,000 or More for Fiscal Year 2016-17
Professional services contracts of $5,000 or more totaled $4,883,784 in fiscal year 2016-17. Of this amount, $3,228,924 or 66 percent, was submitted by Academic Services.
This report is provided in accordance with Board Policy 01.11 General Powers and Duties of the Board and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the Final Report of Professional Services Contracts of $5,000 or More for Fiscal Year 2016-17.
IX.L.
Acceptance of Monthly Financial Report for Period Ended June 30, 2017
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended June 30, 2017.
IX.M.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of June 13 through July 9, 2017.
IX.N.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of June 13 through July 9, 2017.
IX.O.
Acceptance of Donations, Grants, and Funding
Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on July 25, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $11,222.84 to be used as stated in the attachment.
IX.O.2.
Acceptance of Year 2 Continuation Funding for AmeriCorps REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service (KCCVS), awarded the District a $327,021 grant to recruit 24 AmeriCorps members to serve priority and focus schools. REACH (Ready to Extend A Caring Hand) Corps Members will provide mentoring services for students with high rates of unexcused absences, and they will recruit, train, and manage volunteers to support school improvement efforts.
REACH Corps Member responsibilities include:
- Providing one-on-one mentoring to students with 7-15 unexcused absences at priority or focus elementary and middle schools;
- Serving as a liaison with the parents/guardians of participating students;
- Assisting the Family Resource and Youth Services Coordinator in identifying and addressing student needs;
- Promoting effective citizenship and serving as a community role model;
- Continuing outreach through after-school programs; and
- Recruiting volunteers to serve the school in a variety of areas.
The grant period is August 1, 2017, through July 31, 2018. AmeriCorps Members will be placed in the Family Resource and Youth Services Centers at project schools.
The grant pays member living allowances, contractual expenses, and indirect costs. It also covers a portion of travel, health and other insurance, and evaluation costs. Each school will contribute $5,750 from their school or Family Resource Youth Services Center budget as a match. Community Support Services will also contribute $873, for a total match of $138,873. Matching funds support a Coordinator of Special Projects as well as travel, supplies, member gear and the balance of member health and other insurance costs.
In return for the matching funds, the school receives an AmeriCorps Member who serves at their assigned school five days a week for 8 hours a day.
Project administration is provided through Community Support Services and evaluation services are provided by Data Management, Planning, and Program Evaluation.
REACH Corps supports Vision 2020 Strategy 1.1.7. Members provide evidence-based mentoring and differentiated supports for students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Project Schools include:
- Academy @ Shawnee
- Atkinson Academy
- Coleridge-Taylor Elem.
- Carrithers Middle
- Conway Middle
- Crosby Middle
- Crums Lane Elementary
- Frayser Elementary
- Gutermuth Elementary
- Kammerer Middle
- King Elementary
- Luhr Elementary
- Maupin Elementary
- Marion C. Moore
- Noe Middle
- Olmsted Academy North
- Olmsted Academy South
- Thomas Jefferson Middle
- Wellington Elementary
- Western Middle
- Westport Middle
- Wheatley Elementary
- Wilkerson Elementary
- Zachary Taylor Elementary
Submitted by: Dr. Alicia Averette on behalf of Acting Superintendent Martin Pollio
Attachment: KY Doc ID No. PON2 730 17000028160 1
Acting Superintendent Martin Pollio recommends the Board of Education accept Year 2 continuation funding totaling $327,021 from the Kentucky Commission on Community Service and Volunteerism and authorize the superintendent to sign same.
IX.O.3.
Acceptance of Funding from Kentucky Department of Education for Alternative Certification for Elementary and Secondary Program
The Kentucky Department of Education is providing funding for the Alternative Certification Elementary and Secondary (ACES) Program designed to provide financial and academic assistance for teachers seeking alternative routes of certification.
The district is required to provide coordination of and technical assistance for this initiative with local educational agencies, institutions of higher education, and future educator associations through the Office of Diversity, Equity, and Poverty, which also coordinates training, workshops, and seminars.
Funding is for the 2017-18 school year and covers the costs of instructors for workshops and seminars, participant stipends, and PRAXIS exam fees.
The district is not required to provide any matching funds, nor does it have any obligation beyond the 2017-18 school year.
Submitted by: John Marshall
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $80,000 from the Kentucky Department of Education for the Alternative Certification Elementary and Secondary Program and authorize the superintendent to sign same.
IX.O.4.
Acceptance of Funding from the Kentucky Department of Education
Project Science, Math and the Right Technology (SMART) is designed to provide teenage mothers with access to advanced technology, real-world experiences, and job shadowing opportunities in and outside the classroom in order to enhance academic skills.
Funding supports staff salaries and benefits, field trips, technology supplies, and other materials and supplies.
This project aligns with strategy 1.1.7 in Vision 2020.
Submitted by: Dr. Katy Zeitz on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funds totaling $227,900 from the Kentucky Department of Education for the South Park and Westport Teenage Parent Programs and authorize the acting superintendent to sign same.
IX.O.5.
Acceptance of Flexible Focus Funds from the Kentucky Department of Education
The Flexible Focus Fund (FFF) was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2017-2018 as follows:
Extended School Services $3,602,804
Professional Development $1,328,614
Early Childhood Programs (preschool) $9,359,990
Safe and Drug Free Schools $861,557
Instructional Materials $2,424,074
All funds must be spent or encumbered by September 30, 2018 for ESS, PD, Preschool, and Safe Schools. All funds must be spent or encumbered by June 30, 2019 for Instructional Materials. This project directly supports Vision 2020 Strategy 1.1.3- Provide Equitable Access.
Submitted by: Karen Branham on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept Flexible Focus Funds totaling $17,577,039 from the Kentucky Department of Education
IX.O.6.
Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education Programs
This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following schools:
-
15 Five Star High Schools,
-
Butler Traditional, Central, DuPont Manual, Louisville Male, and Western High Schools
-
South Park and Westport Teenage Parent Programs (TAPP)
Funds are used for the following expenses:
-
Teacher professional development
-
Substitutes and travel expenses for curriculum-related field trips that enrich student experiences
-
Career and Technical Student Organization Advisor registration and travel
-
State-recognized industry certificates and skill standards assessments
-
Technology and software upgrades
-
Equipment to meet industry standards
-
Non-consumable instructional enhancements to the career pathway curricular experiences for the students
Submitted by: Christy Rogers on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept $1,168,642 from the Kentucky Department of Education for Career and Technical Education programs
IX.O.7.
Acceptance of Additional Funding from the Kentucky Department of Education for the Javits Gifted and Talented Grant
Due to the post-doctoral research position at the University of Louisville ending on July 31. The University of Louisville is transferring funds to the JCPS Javits partner in order to fulfill the former duties of the post-doctoral research position. JCPS will hire a retired person to fulfill these duties. These duties include but are not limited to: testing support, classroom support, and supporting the Javits Project Manager (JCPS Advance/Gifted Coordinator) with any specific needs as related to the Project Reaching Academic Potential Javits Grant. The original contract amount was $141,282. The modification additional amount is $107,219 for a total revised contract amount of $248,501.
The grant supports Vision 2020 Strategy 1.1.3 providing equitable access and Strategy 1.1.7 eliminating achievement, learning, and opportunity gaps.
Submitted by: Karen Branham on Behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio, recommends the Board of Education accept additional funding in the amount of $107,219 for Javits Gifted and Talented Grant from the Kentucky Department of Education and approve the attached modification.
IX.O.8.
Acceptance of Funding from Kentucky Department of Education for the Office of College and Career Readiness
Funding in the amount of $2,728,486 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students, that prepare them for both college and career by:
- Enhancing student learning through integration of academic and technical content to create authentic learning experiences;
- Collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
- Collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.
Career and Technical Education funding does not require a cost share or match does not obligate the District financially.
Submitted by: Christy Rogers on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $2,728,486 from the Kentucky Department of Education for the Office of College & Career Readiness – Career and Technical Education Pathways and authorize the acting superintendent to sign the attached agreement.
IX.O.9.
Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children's Programs
The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $103,992 to partially fund salaries and other operating expenses at the following educational program:
- Louisville Day Treatment - $103,992
The resolutions and KECSAC agreements are effective beginning July 1, 2017, and will expire June 30, 2018.
This supports Strategies 1.1.2 and 1.1.7 of Vision 2020.
Submitted by: Dr. Alicia Averette on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $103,992 from the Kentucky Educational Collaborative for State Agency Children for Louisville Day Treatment and authorize the Acting Superintendent to execute the attached agreement.
IX.P.
Recommendation for Approval of Agreements
Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
IX.P.1.
Recommendation for Approval of Memorandum of Understanding and a Lease Renewal Agreement with Jefferson Community and Technical College
Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long, successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into postsecondary education. The attached lease agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.
The contract period is from July 1, 2017, through June 20, 2018. Due to partner scheduling conflict, this Memorandum of Mutual Understanding for Collaboration and Lease Renewal Agreement is being submitted later than the July 1, 2017 date.
This partnership aligns with the District's Vision 2020 by providing the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions. There is no cost to the district.
Submitted by: Allison Martin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Jefferson Community and Technical College and authorize the superintendent to sign same.
IX.P.2.
Recommendation for Approval of Agreement with Keith and Associates Inc.
Dietetic Interns provide up to date nutrition education to students and School and Community Nutrition Services (SCNS) school-based staff while under the supervision of SCNS administrators at no cost to the Board of Education. By establishing a relationship with dietetic students through internships we are able to promote our Child Nutrition Programs.
Interns can assist with special projects while learning how federal nutrition programs must be operated. Interns often express their desire to work for JCPS in the future. Interns go onto positions in the community, become members of their professional organizations, and while interacting with other professionals in their field they can further advocate for the excellence of our program.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Keith and Associates Inc. for the School and Community Nutrition Services to proctor Dietetic Interns from Marshall University.
IX.P.3.
Recommendation for Approval of Lease Agreement with Kentucky Exposition Center for 2017-18 JCPS Showcase of Schools
Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and district staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.
The Showcase of Schools for the 2017-18 school year will be hosted on Saturday, October 28, in South Wing C of the Kentucky Exposition Center.
This project directly supports Vision 2020 Strategy 3.2.1- Engage with Families.
Submitted by: Karen E. Branham on Behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky Exposition Center to accommodate the Jefferson County Public Schools Showcase of Schools and authorize the acting superintendent to sign same
IX.P.4.
Recommendation for Approval of Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation
The Community Work Transition Program is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified work as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to competitive employment.
OVR will provide eligible students with post-high school transition services; e.g., vocational assessment, job placement, and training. Approval of the attached third-party cooperative agreement will allow the district to participate in the program.
The term of the agreement is July 26, 2017, and ending June 30, 2018.
This program supports Vision 2020 Strategy 3.1.2.
Submitted by: Dr. Alicia Averette on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached 2017-18 Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation for the Community Work Transition Program and authorize the acting superintendent to sign same.
IX.P.5.
Recommendation for Approval of Communications Facility Space License Agreement with Powertel/Memphis, Inc.
Approval of this Agreement will provide additional revenues for Jefferson County Public Schools. The licensee will initially pay $20,600 per year. That fee will grow by 3 percent per year. They will also pay $3,750 at the beginning of the agreement and $2,500 at each five (5) year renewal that will be passed on to Ballard High School as a donation to be spent on educational activities.
This item supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Communications Facility Space License Agreement with Powertel/Memphis, Inc.
IX.P.6.
Recommendation for Approval of Affiliation Agreement with Spalding University and Ballard High School and the Office of College and Career Readiness
Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Ballard High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements and aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. These dual credit courses can be transferred to any regionally accredited college or university for credit.
The Office of College and Career Readiness worked with the Accounting department at Spalding to be able to offer an online course to students in the accounting pathway for dual credit. This course will be offered to eligible students across JCPS high schools. Recruitment and enrollment will be managed by the Business/IT Career Pathway specialists along with personnel at Spalding University.
HB 206 establishes a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Spalding is a Partner Postsecondary Institution.
The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:
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Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
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Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour
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Spalding will not charge Ballard/JCPS 50% of tuition for unsuccessful students.
This agreement directly impacts Vision 2020 strategies 1.1.3 (Equitable access) and 1.1.7 (elimination of learning gaps) and helps achieve leading indicators for equitable access to advanced learning opportunities (7) and success in those opportunities (8).
Courses Include:
Ballard:
Office of College and Career Readiness:
Submitted by: Suzanne Wright on behalf of Acting Superintendent Martin Pollio
Attachments
Acting Superintendent Pollio recommends the Board of Education approve the attached Affiliation Agreements between Ballard High School and the Office of College and Career Readiness along with Spalding University for dual credit courses and authorize the acting superintendent to sign same.
IX.P.7.
Recommendation for Approval of Memorandum of Agreement with University of Louisville
The UL Providing Access to Community Transition (PACT) program is a three-year transition program designed for students with Moderate to Severe Disabilities (MSD) ages 18-21. This collaborative effort enables students to be with age appropriate peers on the UL campus as they complete their transition years of public education. In addition to campus experiences in college classes and UL activities, students receive instruction in the community as well as instruction related to IEP and postsecondary goals.
The Memorandum of Agreement is effective beginning July 26, 2017, and ending June 30, 2018.
This program supports Vision 2020 Strategy 1.1.2.
Submitted by: Dr. Alicia Averette on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville to provide a classroom setting for Moderate to Severe Disability (MSD) students and authorize the superintendent to sign same.
IX.Q.
Recommendation for Approval of Submitting an Application for an Alternative Model for School-Based Decision Making from Atherton High School
The attached application for an alternative model for school-based decision making (SBDM) has been developed by representatives of the parents, students, certified personnel, and the administrators of Atherton High School. If approved by the Jefferson County Board of Education, this application will be transmitted to the Commissioner of Education and the Kentucky Board of Education for final approval.
A school that chooses to have SBDM, but would like to be exempt from the administrative structure set forth by KRS l60.345, may develop an alternate form of SBDM under the following process.
Alternate models may address membership, organization, duties and responsibilities of the council. The alternate model shall be developed by a committee composed of representatives of parents, students, teachers and administrators. The composition of the committee shall be three (3) parents, three (3) teachers, one (1) student and one (1) administrator who shall be the Principal of the school. The parent representatives shall be appointed by the parent teacher organization. If no parent teacher organization exists at the school, then the parent representatives of the committee shall be elected under the procedures set out for electing parents to the school council. The student representative shall be appointed by the student government organization. If no student government organization exists at the school then the Principal shall appoint the student representative. The teacher representatives shall be elected by the teachers of the school.
Submitted by: Michelle Dillard on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve Submitting the attached Application for an Alternative Model for School-Based Decision Making from Atherton High School
IX.R.
Recommendation for Approval of Kentucky Department of Education Required Documents for the National School Lunch Program and School Breakfast Program
The Kentucky Department of Education requires that the three attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2017-18 school year.
The Indirect cost form communicates if the Board will be collecting indirect cost from the School and Community Nutrition Program. It also identifies if the Board has made adjustments to the indirect cost pool.
The Intent to Participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the 2017-18 school year.
The Procurement Certification is an attestation that the Board agrees to abide by federal procurement regulations.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the Kentucky Department of Education documents.
IX.S.
Recommendation for Approval of Deed of Correction and Correction to Deed of Partial Release
The Deed of Correction corrects the description of the property described in the Special Warranty Deed dated February 23, 2016, between the Jefferson County School District Finance Corporation and Southpointe Partners, LLC. The Deed of Correction to Deed of Partial Release corrects Exhibit B of the Deed of Partial Release dated February 23, 2016, between the Jefferson County School District Finance Corporation and the Jefferson County Board of Education.
This item supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Deed of Correction and Correction to Deed of Partial Release.
IX.T.
Recommendation for Approval of Certified Personnel Evaluation Plan
Senate Bill 1 requires local school districts to implement a personnel evaluation system aligned to the statewide framework for teaching. This personnel evaluation system must be developed by a 50/50 committee (our Educator Quality Oversight Committee – EQOC), be approved by the local board of education and align with the statutory requirements of Senate Bill 1. The 2017-18 Jefferson County Public School Certified Personnel Evaluation Plan meets these requirements and is aligned with Vision 2020, Strategy 2.2.1
Submitted by: Tiffeny Armour on behalf of Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Certified Personnel Evaluation Plan.
IX.U.
Recommendation for Approval of the Renaming of Western Middle School to Western Middle School for the Arts
A school leadership assessment was conducted at Western Middle School March 28 - April 2, 2010. This assessment was based on past low student achievement, chronic absenteeism, and a high number of behavior incidents. This team recommended as an intervention option that Western Middle School be transformed. A design team was created to facilitate this transformation process. The goal of the design team was for Western Middle to become a visual and performing arts magnet school, beginning in the 2010-11 school year. Since then, Western Middle School has become a school at which students apply to be a part of one of the following majors: Art, Band, Choir, Dance, Drama, and Orchestra. As of today, the number of students who have been accepted into the magnet program offerings stands at approximately 550 students for the upcoming school year. At the inception of the program, the number of students accepted was 60.
Based on recent conversations with stakeholders, including the Site Based Decision Making Advisory members, Principal's Advisory Council, PTSA, Youth Services Center, Community, and Business members we are requesting that our facility be renamed Western Middle School for the Arts.
Therefore, in accordance with Board Policy 05.11 School Property-Naming Facilities and Alterations and related procedures, it is appropriate that Western Middle School be renamed Western Middle School for the Arts.
Submitted by: Dr. Michael Raisor
Acting Superintendent Martin Pollio recommends the Board of Education approve the renaming of Western Middle School to Western Middle School for the Arts.
IX.V.
Revision of Board Policy 01.45 Board Meeting Agenda (First Reading)
Board Policy 01.45 Board Meeting Agenda is submitted for first reading.
The Board Policy Committee reviewed this policy during their meeting on June 6, 2017.
The proposed revisions are recommended by Dr. Martin Pollio and are highlighted in yellow.
Submitted by: Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 01.45 Board Meeting Agenda for first submission and reading.
IX.W.
Revision of Board Policy 01.421 Public Participation in Open Meetings (First Reading)
Board Policy 01.421 Public Participation in Open Meetings is submitted for first reading.
The Board Policy Committee reviewed this policy during their meetings held on March 21, 2017, May 16, 2017, and June 6, 2017.
The proposed revisions are recommended by Dr. Martin Pollio and are highlighted in yellow.
Submitted by: Acting Superintendent Martin Pollio
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 01.421 Public Participation in Open Meetings for first submission and reading.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #585 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the July 27, 2017, meeting of the Jefferson County Board of Education.
Order #586 - Motion Passed: A motion to adjourn the July 27, 2017, meeting of the Jefferson County Board of Education passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.
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