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I.
Moment of Silence
Welcome to the June 13, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
6 13 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for June 13, 2017
Order #1 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for June 13, 2017. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.
III.A.
Recognition of the Phoenix School of Discovery, Lead2Feed Student Leadership Program Challenge Winner
As a national Lead2Feed Student Leadership Program Challenge winner, the Phoenix School of Discovery was awarded $10,000 in technology grants and $20,000 for its chosen charity, Kentucky Refugee Ministries. The school’s team, Refugees In a Safe Environment (RISE), created a Bridge Building Day event to promote cultural awareness and break down walls between cultures. More than 500 students formed teams and helped more than a dozen charities in the community while learning about and valuing each other.
Lead2Feed is the nation’s leading and fastest-growing program that encourages and empowers students in developing leadership, literacy, and teamwork skills by completing service learning projects addressing needs in their community. Since its inception, more than 1 million middle and high school students from 5,000 schools and clubs across the United States have participated in Lead2Feed and have helped make a positive difference in their community and across the nation.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize the Phoenix School of Discovery as a national Lead2Feed Student Leadership Program Challenge winner.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for June 13, 2017
Order #2 - Motion Passed: A motion that the Board of Education amend the agenda for May 23, 2017, to allow speakers to address the Board after the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 23, 2017, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the May 23, 2017, regular meeting.
Order #3 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the May 23, 2017, regular meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report: The 2016-17 School Year-In-Review
This presentation will highlight the work of the Superintendent and district staff over the past year to improve academic achievement and district performance, to implement the strategies established in Vision 2020: Excellence with Equity, and to meet goals established by the Board of Education.
Submitted by: Dr. Donna Hargens
https://youtu.be/-UooAqQkFMM
Superintendent Donna Hargens recommends the Board of Education receive the 2016–17 School Year Accomplishments Report.
VII.
Action Items
VII.A.
Recommendation for Approval of a Resolution to Initiate Recognition of National Conference of Firemen & Oilers, SEIU, 32BJ (“SEIU”) as the Official Representative of the Hourly Plant Operator Employees within JCPS
RESOLUTION TO INITIATE RECOGNITION OF NATIONAL CONFERENCE OF FIREMEN & OILERS, SEIU, 32BJ (“SEIU”) AS THE OFFICIAL REPRESENTATIVE OF THE HOURLY PLANT OPERATOR EMPLOYEES WITHIN JEFFERSON COUNTY PUBLIC SCHOOLS
WHEREAS, the Jefferson County Board of Education (a/k/a Jefferson County Public Schools; hereinafter “JCBE”) has previously recognized and enjoyed a collective bargaining relationship with SEIU as the representative of its regular, full-time (excluding probationary, part-time, temporary, seasonal and substitute) custodians;
WHEREAS, SEIU presented to the Chair of the Louisville Labor-Management Committee, Billy Meeks, and JCBE officials written indication that a majority of Hourly Plant Operators employed by JCBE desire for SEIU to represent them as well (under a to-be-negotiated agreement separate from the custodians) and engage in collective bargaining with JCBE with respect to wages, hours and other terms and conditions of their employment with JCBE;
WHEREAS, JCBE is willing to recognize SEIU as the official bargaining representative of its regular, full-time (excluding initial probationary, part-time, temporary, seasonal and substitute) plant operator employees in Job Family IB (referred to herein as the “Subject Employees”); and
THEREFORE, BE IT RESOLVED, that the Jefferson County Board of Education hereby:
1) Recognizes SEIU as the likely collective bargaining representative of the Subject Employees;
2) Directs JCBE Staff to begin negotiations with SEIU representatives on an initial collective bargaining agreement between the Subject Employees and JCBE;
3) Directs that following completion of the negotiations described above, the proposed initial collective bargaining agreement between the SEIU/Subject Employees and JCBE shall be presented to JCBE for final approval.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached resolution to initiate recognition of National Conference of Firemen & Oilers, SEIU, 32BJ (“SEIU”) as the official representative of the hourly plant operator employees within JCPS
Order #4 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached resolution to initiate recognition of National Conference of Firemen & Oilers, SEIU, 32BJ (“SEIU”) as the official representative of the hourly plant operator employees within JCPS. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
VIII.
Information Items
VIII.A.
Acceptance of 2017-18 Student Progression, Promotion, and Grading Handbooks for First Reading
Jefferson County Public Schools (JCPS) establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.
A broad-based committee consisting of JCTA representatives, counselors, evaluation and transition coordinators, content specialists, directors, and assistant superintendents reviewed and revised the policies and procedures outlined in the 2017-18 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools.
General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.
Attachments are as follows:
- Attachment 1: SPP&G Review Process – 2017-18
- Attachment 2: Elementary SPP&G Board Mock Up 2017-18 (with details on key changes)
- Attachment 3: MS SPP&G Board Mock Up 2017-18 (with details on key changes)
- Attachment 4: HS SPP&G Board Mock Up 2017-18 (with details on key changes)
- Attachment 5: 2017-18 Elementary SPP&G Draft Handbook
- Attachment 6: 2017-18 MS SPP&G Draft Handbook
- Attachment 7: 2017-18 HS SPP&G Draft Handbook
This item supports Vision 2020 strategy 1.1.3 Provide Equitable Access.
Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2017-18 school year for first reading
Order #5 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2017-18 school year for first reading. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for June 13, 2017
Order #6 - Motion Passed: A motion that the Board of Education amend the agenda to allow a speaker on a non-agenda item to address the Board passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
Order #7 - Motion Passed: A motion that the Board of Education approve the consent calendar for June 13, 2017, minus Items IX.K., IX.N.1., IX.O.7, and IX.R. passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
Order #8 - Motion Passed: A motion to approve Item IX.K. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
Order #9 - Motion Passed: A motion that the Board of Education approve Item IX.N.1 Acceptance of Donations and Small Grants passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #10 - Motion Passed: A motion that the Board of Education approve Item IX.O.7 Recommendation for Approval of Memorandum of Understanding Addendum with Spalding University and Eastern High School passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.
Motion Withdrawn: A motion that the Board of Education amend the Student Support and Behavior Intervention Handbook to remove the fifth bullet point under All Board of Education members have the responsibility to: was withdrawn by Mrs. Linda Duncan.
Order #11 - Motion Passed: A motion that the Board of Education approve Item IX.R Recommendation for Approval of the Student Support and Behavior Intervention Handbook and the Student Bill of Rights passed with a motion by Dr. Christopher Kolb and a second by Dr. Christopher Kolb.
Order #12 - Motion Passed: A motion to award on tie bid for Item No. 207 on Bid ID 7403 to NAPA Auto Parts passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
IX.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.C.
Recommendation for Approval of Job Descriptions
The job description for Coordinator Payroll is submitted as a revision to more accurately reflect current job responsibilities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job description for Coordinator Payroll.
IX.D.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on June 13, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.E.
Recommendation for Approval of Bids and Revised BG-1 Forms
IX.E.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School
This project will consist of repairing deficiencies found in the stage rigging.
On February 7, 2017, the Board of Education approved Slesser Engineering to prepare plans and specifications for Project 17-171.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 23, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Beck Studios, Inc. for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School for the low base bid of $71,605; and approve the attached revised BG-1 form for $83,500.
IX.E.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Operable Partition Replacement at Mill Creek Elementary School
This project will remove and replace the operable partition between the gym and cafeteria.
On April 25, 2017, the Board of Education approved the Facility Planning Unit to prepare plans and specifications for Project 17-233.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 30, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to US Specialties for Operable Partition Replacement at Mill Creek Elementary School for the low base bid of $49,780; and approve the attached revised BG-1 form for $54,000.
IX.E.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase II HVAC Renovation at the Youth Performing Arts School
This project will consist of the replacement of the chiller and new cooling towers.
On March 31, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-206.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 30, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Phase II HVAC Renovation at the Youth Performance Arts School for the low base bid of $978,000; accept Alternate 2 for a total bid of $994,250; reject Alternate 1; and approve the attached revised BG-1 form for $1,122,000.
IX.F.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for a Welding Lab at Pleasure Ridge Park High School
This project will consist of converting an existing classroom into a welding lab by installing electrical requirements, a ventilation system and a compressed air system.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for a Welding Lab at Pleasure Ridge Park High School, for an estimated project cost of $183,460.
IX.G.
Recommendation for Approval of Revised BG-1 Form for Track Conversion and Resurfacing at Waggener High School
On August 23, 2016, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-056.
On March 7, 2017, the Board of Education approved awarding a contract to Riverside Paving and Construction Company, Inc. for $230,060.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Track Conversion and Resurfacing at Waggener High School.
IX.H.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation and Media Center at Schaffner Traditional Elementary School
On February 21, 2017, the Board of Education approved the contract completion and BG-4 form for E.H. Construction.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation and Media Center at Schaffner Traditional Elementary School
IX.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.J.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016 to date.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Revised on 6/12/17 -
Bid 7433 – Classroom Management Videos was pulled
Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Flight Training Service;
•Automotive/Bus Repair Parts & Service (Line Item);
•Property, Boiler & Machinery Insurance;
•SCNS Lunchroom Products (Manufacturers Only-Warehouse Delivery);
•SCNS Lunchroom Supplies (School Delivery);
•Automotive Repair Parts & Service (%);
•SCNS Lunchroom Products (Warehouse Delivery);
•SCNS Lunchroom Products (School Delivery);
•Custodial Equipment;
•Sign Language Interpreting Service;
•Carpet, Supplies & Installation;
•Wide Format Printing Eqpt. (Materials Production);
•Spoken Language Interpreting Service;
•Contract Renewal - Competitive Negotiation on Executive Search Services;
•Contract Renewal - Electrical Service;
•Contract Renewal - Modification and Fabrication of Stainless Steel for Food Service Equipment;
•Contract Renewal - School Bus Mobile Digital Video Camera Mobile DVR System;
Contract Renewal - Insulation Pipe & Accessories (Percentage);
•Contract Renewal - Plumbing Service;
•Amendment - Instructional & Office Supplies (Line Item); and
•Amendment - Musical Instruments & Supplies.
IX.K.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Revised 6/12/17 - Contract #7 was pulled
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of May 8 through May 21, 2017.
IX.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of May 8 through May 21, 2017.
IX.N.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on June 13, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $151,696.41 to be used as stated in the attachment.
IX.N.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
$20,000 to support building of a playground at Minors Lane Elementary via Metro Government Neighborhood Development Funds
$13,500 to support building of a playground at Cochrane Elementary via Metro Government Neighborhood Development Funds
$7,724 to support playground equipment at Coral Ridge Elementary via Metro Government Neighborhood Development Funds
$20,000 to support building of a playground at Minors Lane Elementary via the Herman H. Nettleroth Fund at PNC Bank
$1,000 to support the YPAS at DuPont Manual High School Orchestra Shell via a donation from an individual through the Community Foundation of Louisville.
$50 in support of the Stopher Elementary Library via from Neal and Janet Kleier
Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $62,274 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.N.3.
Acceptance of Funding from the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks for JCPS Adult and Continuing Education
The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $1,107,523 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center, Right Turn and Power of Work programs.
The purpose of these initiatives is to provide education, training, workforce development, and other support services for youth and adults participating in the Kentucky Youth Career Center and Power of Work programs. Details for each program can be found on the attached table. Funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center and Power of Work staff.
These programs align with the District's Vision 2020 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
No matching funds are required. This grant does not obligate the district financially, nor is there any indirect cost. The term of each of these contracts is July 1, 2017, through June 30, 2018.
Submitted by: Allison Martin
Attachments
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $1,107,523 from KentuckianaWorks and authorize the superintendent to sign the attached agreements.
IX.N.4.
Acceptance of Funding from Kentucky Adult Education, Council on Postsecondary Education
Kentucky Adult Education, Council on Postsecondary Education, intends to fund the district in the amount of $104,053.32 to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live in Jefferson County and are not enrolled in public education. This grant will assist students in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and Interview; attain citizenship, and complete at least one National Reporting System (NRS) education level. It will also offer workforce and occupational training.
Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No additional staffing will be needed to fulfill the terms of this agreement.
This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity for English literacy and civics instruction needed to increase their literacy level to become employable contributing members of the community.
Submitted by: Allison Martin
Attachment: Letter of Intent to Fund
Superintendent Donna Hargens recommends the Board of Education accept this intent to fund letter from Kentucky Adult Education, Council on Postsecondary Education, in the amount of $104,053.32 and authorize the superintendent to sign same.
IX.N.5.
Acceptance of a Quality Improvement Grant from the Kentucky Governor’s Office of Early Childhood
The Kentucky Governor’s Office of Early Childhood awarded a quality improvement grant to Jefferson County Public Schools. The grant will provide professional development for early childhood educators and additional resources for Kindergarten readiness. 42 Head Start teachers will participate in a one-day training on the instructional use of block play. This professional learning experience applies block play to the early learning of Science, Technology, Engineering, Arts, and Mathematics (STEAM). The grant will provide a classroom set of blocks for each of these teachers’ classrooms. An additional resource provided by the grant is 2,344 copies of the Hello, Tomorrow! school readiness workbook for students transitioning to Kindergarten. Other sources have provided this training and these resources for state-funded preschool teachers and students. The grant does not require matching funds nor does it obligate the district beyond the end date of the project.
This project directly supports Vision 2020 strategy 1.1.6 Strengthen Early Childhood Education.
Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a Quality Improvement grant of $30,000 from the Kentucky Governor’s Office of Early Childhood
IX.N.6.
Acceptance of Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $60,000 for Reading Recovery.
Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center, and authorize the Superintendent to sign the necessary agreement to receive the funds.
IX.O.
Recommendation for Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.O.1.
Recommendation for Approval of 2018 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc.
The 2018 Affiliate Partner Agreement with the Alliance for Young Artists & Writers who operate the Scholastic Art & Writing Awards program is designed to expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students' college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities.
Students from 12 counties in the Louisville Metro Area Art Region (seven in Kentucky, including Jefferson, and five in Southern Indiana) are eligible to submit artworks for regional and national recognition, as well as the possibility for scholarships. The budget for this program is split annually between JCPS and the Fund for the Arts:
-
JCPS student participation expenses - $3,765 for the 2017 program paid from the Curriculum Mgmt. Department 2016-17 fiscal budget
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Fund for the Arts non-JCPS student participation expenses - $2,420 for the 2017 program paid by the Fund for the Arts
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The Alliance Affiliate Fee of $1,000 to cover national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus printing (e.g., programs, ceremony/exhibition posters, labels, art ID cards, etc.) and postage/shipping costs of $800 paid from the Curriculum Mgmt. Department 2016-17 fiscal budget. The budget estimate for the 2018 program is $7,000 for JCPS students and $3,000 for non-JCPS student participation.
Data from just the past five years shows that: 1) student participation has increased 47 percent, 2) regional student awards have increased 21 percent, and 3) over $2 million dollars in scholarship offers were made to student participants.
Once approved, the district will submit the Affiliate Partner Agreement to the Alliance for Young Artists & Writers and proceed to implement the 2018 Scholastic Art Awards program.
Submitted by: Dr. Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached 2018 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc. for participation in the Scholastic Art & Writing Awards Program and authorize the superintendent to sign same.
IX.O.2.
Recommendation for Approval of Memorandum of Agreement for Behavioral and Mental Health Services
The following contractor will provide on-site behavioral and mental health services to JCPS students:
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.
No costs will be incurred by JCPS or JCPS student, parent, or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after the parent or legal guardian gives written permission to do so.
The Memorandum of Agreements shall be effective beginning June 14, 2017, and ending on December 31, 2017.
This project directly supports Vision 2020 goal Deeper Learning, Strategy 1.1.1.
Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.
IX.O.3.
WITHDRAWN: Recommendation for Approval of Data Sharing Agreement with Edj Analytics, LLC
This item was withdrawn.
Superintendent Donna Hargens recommends the Board of Education approve the attached Data Sharing Agreement between Edj Analytics LLC and Jefferson County Public Schools and authorize the superintendent to sign same.
IX.O.4.
Recommendation for Approval of Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Leader
The Kentucky Department of Education has requested that JCPS employee Cassaundra Watkins be released on a Memorandum of Agreement from July 1, 2017, through June 30, 2018. This Contract supersedes the previous KDE Educational Recovery Specialist contract for Cassaundra Watkins approved by the Board on May 23, 2017.
The Educational Recovery Leader (ERL) will be responsible for mentoring of and guidance to the principal in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instructional leadership and school improvement. The ERL will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.
Strategy 1.1.5: Improve student literacy:
Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps
Submitted by: Dr. Marco Muñoz
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.
IX.O.5.
Recommendation for Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.
The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede the access to our school.
This item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.
IX.O.6.
Recommendation for Approval of Agreement between JCPS and the Rotary Club of Louisville
The Rotary Club of Louisville (RCL) and Jefferson County Public Schools (JCPS) seek to work together to offer a Louisville Rotary Promise Scholarship (LRPS) program; the goal is to positively impact the college attainment rates in Jefferson County, Kentucky. Initial efforts of the program will seek to address the affordability of a college education for children of low-income families. The program will begin with a focus on JCPS high schools that have low college attendance rates and serve a high number of low-income families with the goal of offering tuition-free attendance at Jefferson Community and Technical College for eligible students.
The purpose of this agreement is to delineate the operational guidelines of the LRPS program and define the respective roles and responsibilities of JCPS and RCL. The Rotary Promise is currently available to qualifying students at Western High School (starting with the class of 2016) and Iroquois High School (starting with the class of 2017). To qualify, students must have a 2.5 cumulative GPA (weighted), 90 percent attendance, and no major discipline records. The scholarship is a last dollar scholarship (after all federal, state, and institutional grants as well as KEES scholarship are applied) to Jefferson Community and Technical College. The agreement details the required activities for students and the limitations of the scholarship as well as the data sharing agreement between the two organizations.
This revised MOA includes a previous amendment to indicate the qualifying GPA is the weighted GPA and includes an additional section detailing the process for determining keeping or transitioning the LRPS high schools. Criteria for making this decision include (1) the number of students matriculating to college the fall after graduation meeting the JCPS district average and (2) the school is no longer classified as underperforming by KDE. When both targets are met, the combined leadership team (RCL and JCPS) will establish a transition timeline to exit that high school if both parties agree exiting is the right course of action.
This agreement/program directly supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.7 Eliminate opportunity gaps.
Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between Rotary Club of Louisville and Jefferson County Public Schools to support the Louisville Rotary Promise Scholarship and authorize the Superintendent to sign same.
IX.O.7.
Recommendation for Approval of Memorandum of Understanding Addendum with Spalding University and Eastern High School
Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Eastern High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements and aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. These dual credit courses can be transferred to any regionally accredited college or university for credit.
HB 206 establishes a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Spalding is a Partner Postsecondary Institution.
The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:
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Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
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Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour
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Spalding will not charge Eastern/JCPS 50% of tuition for unsuccessful students.
Courses Include:
This agreement/program directly supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.7 Eliminate opportunity gaps.
Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens
Attachment
Superintendent Hargens recommends the Board of Education approve the attached Affiliation Agreement between Eastern High School and Spalding University for dual credit courses and authorize the superintendent to sign same.
IX.O.8.
Recommendation for Approval of Memorandum of Agreement with Sullivan College of Technology and Design
The Agreement will allow JCPS and Sullivan College of Technology and Design to extend a partnership in providing an advanced welding certification and training program for graduates of the Iroquois High School welding program. The program will fill a training requirement for both our current graduates and the Commonwealth of Kentucky.
This agreement supports Vision 2020 Strategy 3.3.2 Harness Innovation.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between Sullivan College of Technology and Design and Jefferson County Public Schools for an Educational Partnership relating to Welding Training and Certification Courses.
IX.P.
Recommendation for Approval of 2017-18 Early Head Start Home-Based Option Proposal
The Jefferson County Board of Education is the grantee for operating the Head Start/Early Head Start program. To improve program services, the Head Start/Early Head Start grantee is allowed to submit a request to the Region IV Head Start Office in order to modify program options.
Jefferson County Board of Education (JCBOE) Early Childhood will submit a request that the Early Head Start program be changed to offer a new home-based service option to children, prioritizing infants and toddlers. The home based option will provide a full range of high-quality services to a maximum of 40 children and their families. This program option allows us to reach underserved populations, such as dual-language families who are not proportionately represented in center-based services, positively impacting their school readiness. Our district’s 2016 Brigance Kindergarten Screening showed that the English language learner group scored the lowest on the percentage of children deemed ready for kindergarten and was the only group of children that did not show gains compared to the prior year. This program option allows us to reach this group of children at an earlier age, and to equip their families to provide their children with the appropriate support to become ready for kindergarten.
In addition, we are requesting a waiver to increase maximum group size from eight children to ten children for our Early Head Start transition classrooms, which will serve children who turn three after August 1 and up to December 31. With this increased maximum size, we will be able to staff each transition classroom with a certified teacher and an instructional assistant holding a minimum of an appropriate Child Development Associate credential.
This fully aligns with Jefferson County Public Schools Vision 2020 strategy 1.1.6 Strengthen Early Childhood Education.
The Head Start/Early Head Start Policy Council has assisted in planning and has approved the proposal.
Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the submission of the 2017-18 Early Head Start Proposal to add a home-based program option for up to 40 children and families, and to grant a waiver to increase the maximum group size for Early Head Start transition classrooms from eight to ten students
IX.Q.
Recommendation for Approval of 2017-18 School-Wide Fundraising Activities
KRS 158.290, 702 KAR 3:130 (the "Redbook"), and Board Policy 09.33 Fund-Raising Activities require that all schoolwide fund-raising activities be approved by the Board of Education.
A list of schoolwide fund-raising activities for the 2017-18 school year is attached.
This supports Vision 2020 Strategy 3.1.2 Improve Instructional Infrastructure.
Submitted by: Dr. Paige Hartstern on behalf of Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached fund-raising activities for the 2017-18 school year.
IX.R.
Recommendation for Approval of the Student Support and Behavior Intervention Handbook and the Student Bill of Rights
Board policies 09.428 Student Rights and 09.438 Student Discipline Code and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).
In compliance with Board policies and Kentucky Revised Statutes, multiple committees have reviewed the current Code to recommend changes for the 2017–18 school year. Dr. Zeitz and her team conducted numerous opportunities for feedback including community forums, online feedback, and targeted individual stakeholder groups. Throughout this process, both internal and external stakeholders were involved in providing feedback.
The process for feedback and recommended revisions were shared with the Board of Education at a work session on May 23.
Per the Board’s request, additional stakeholder feedback was gathered to prepare the attached final draft of the Student Support and Behavior Intervention Handbook. This year’s update is consistent with Vision 2020.
The updated Student Support and Behavior Intervention Handbook recommended changes are highlighted in green and yellow.
Submitted by: Dr. Katy Zeitz on behalf of Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and the Student Bill of Rights for the 2017-18 school year.
IX.S.
Notification of New Location to Install Sound Triangulation Equipment
This agreement allows ShotSpotter, Incorporated to locate a sound triangulation device on an additional Jefferson County Public Schools property at the request of the Louisville Metropolitan Police Department.
This Agreement supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Agreement to allow installation of sound triangulation equipment at an additional location.
IX.T.
Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses.
Board Members Chris Kolb and Stephanie Horne will attend the KSBA Summer Leadership Institute in Lexington, Kentucky, on July 7-8, 2017.
Estimated Expenses:
- Registration Fee: $215
- Lodging/Hotel: $139
- Meals: Reimbursed at district rate
- Mileage: Reimbursed at district rate
Submitted by: Superintendent Donna Hargens
01.821 - Board Member Compensation and Expenses: https://www.jefferson.kyschools.us/books/01821-board-member . . .
Superintendent Donna Hargens recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Members Chris Kolb and Stephanie Horne to attend the KSBA Summer Leadership Institute in Lexington, Kentucky on July 7-8, 2017.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #13 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
Order #14 - Motion Passed: A motion that the Board of Education conduct an executive session for the purpose of discussions relating to collective bargaining negotiations as permitted by KRS 61.810(1)(e) passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
Order #15 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #16 - Motion Passed: A motion that the Board of Education conduct an executive session for the purpose of discussions which might lead to the appointment of an individual employee as permitted by KRS 61.810(1)(f) passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.
Order #17 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
XIV.
Adjournment
A recommendation to adjourn the June 13, 2017, meeting of the Jefferson County Board of Education.
Order #18 - Motion Passed: A motion to adjourn the June 13, 2017, meeting of the Jefferson County Board of Education passed with a motion by Dr. Christopher Kolb and a second by Ms. Diane Porter.
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