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I.
Moment of Silence (Both Meetings)
Welcome to the March 7, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
3 7 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance (Both Meetings)
Please join us for the Pledge of Allegiance.
II.1.
Vision Statement (Both Meetings)
III.
Recognitions and Resolutions (March 21)
III.1.
Recognition of and Student Demonstration from Western Middle School Students in Celebration of March as Music In Our Schools Month (March 21)
The 2017 theme for Music In Our Schools Month is “Music Inspires.” This is a yearly celebration during March, which engages music educators, students, and communities across the nation in drawing attention to the importance of music education. It is also a great opportunity to highlight the talent of exemplary music educators who teach comprehensive, sequential music education through concerts, lessons, public performances, and advocacy activities.
In celebration of MIOSM, Western Middle School students will perform an instrumental music selection. The students are directed by Robert Dixon.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Western Middle School students in celebration of March as Music In Our Schools Month.
III.2.
Recognition of Jefferson County Public School District Music Educators, Ensembles Selected to Perform at the Kentucky Music Educators Conference (March 21)
In February, the Jefferson County Public School (JCPS) District had a record number of distinguished music educators whose ensembles were selected to perform at the fifty-ninth annual Kentucky Music Educators Association (KMEA) Conference. All ensembles go through a rigorous audition process, and only the highest-performing ensembles in the state of Kentucky receive the opportunity to showcase their outstanding musical talents at the conference.
Tonight, we have the honor of recognizing music educators Alisha Bruce, teacher at Carrithers Middle School; Samantha Lily, teacher at Jeffersontown High School; Kathryn Wigger, teacher at Tully Elementary School, Ashley Sumner, teacher at Kennedy Montessori Elementary School; Mike Arthur, teacher at Eastern High School; Cory Zilisch, teacher at Westport Middle School; and Kathryn Cook and Robert Dixon, teachers at Western Middle School.
Cory Zilisch was also recognized as KMEA Middle School Teacher of the Year. The honor recognizes outstanding teachers for their teaching excellence and for their leadership, commitment, and contribution to the profession of music education.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Jefferson County Public School District music educators whose ensembles were selected to perform at the Kentucky Music Educators Association Conference and Cory Zilisch for being selected as Kentucky Music Educators Association Middle School Teacher of the Year.
III.3.
Recognition of Fern Creek High School, 2017 DuFour Award Recipient (March 21)
In February, Fern Creek High School was formally recognized as a 2017 DuFour Award recipient at the Summit on Professional Learning Communities (PLC) at Work, which was held in Phoenix, Arizona. The award recognizes high-performing schools that demonstrate exceptional levels of student achievement. In honor of the school’s outstanding achievement, Solution Tree, an educational publisher and professional development provider, presented the school with a check for $25,000.
DuFour Award Committee chairman Thomas W. Many said, “Along with a litany of impressive statistics, the school has expanded access to more rigorous curricula, disrupted inequity, and expanded opportunities for college and career readiness all while improving their ranking in the state from the 10th to the 87th percentile in academic achievement.”
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Fern Creek High School for receiving the 2017 DuFour Award.
III.4.
Recognition of Dr. John Marshall, 2017 Leader to Learn From (March 21)
Dr. John Marshall, Jefferson County Public School (JCPS) District Chief Equity Officer, was named a 2017 Leader to Learn From by Education Week. He was highlighted as an innovative school leader and for his contributions to JCPS.
Dr. Marshall was selected from a pool of hundreds of nominees submitted by readers, staff reporters and other education writers, state school administrator groups, and experts in the K–12 field. He will be formally recognized at a special Leaders to Learn From event, which will be held at the end of the month in Washington, D.C.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Dr. John Marshall, Jefferson County Public School District Chief Equity Officer, for being named a 2017 Leader to Learn From by Education Week.
IV.
Approval of Meeting Agenda (Both Meetings)
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for March 7, 2017
Order #512 - Motion Passed: A motion that the Board of Education amend the agenda for March 7, 2017, to include information/discussion items regarding work session topics on the Review of Budget Priorities for Fiscal Year 2017-18, Board Advisory Committees, and Board Planning Calendar passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
Order #513 - Motion Passed: A motion that the Board of Education amend the agenda for March 7, 2017, to allow speakers on non-agenda items to speak before information items passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
V.
Approval of Minutes of Previous Meeting (Both Meetings)
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the April 21, 2017, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the April 21, 2017, regular meeting.
Order #514 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the April 21, 2017, regular meeting passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
VI.
Superintendent's Report (March 21)
VII.
Action Items (March 21)
VII.1.
Approval of Board Advisory Committees (March 21)
Board Policy 10.2 states in part:
From time to time, the Board may appoint committees composed of citizens to advise the Board on specific matters. The Superintendent shall appoint District employees to serve on these committees as necessary. Such committees shall be ad hoc in nature and will serve at the pleasure of the Board.
During a Work Session on January 24, 2017, the Board identified three areas for which Advisory Committees to the Board are to be established:
- Finance Advisory Committee
- Academic Opportunities Advisory Committee
- Culture, Climate, and Equity Advisory Committee
During a Work Session on March 7, 2017, the Board discussed in greater detail the scope and work for these advisory committees.
Submitted by: Jonathan Lowe on behalf of Board Chair Chris Brady
Board Chair Chris Brady recommends the Jefferson County Board of Education approve the establishment of the following Board advisory committees:
• Finance Advisory Committee
• Academic Opportunities Advisory Committee
• Culture, Climate, and Equity Advisory Committee
VII.2.
Approval of Budget Requests for Fiscal Year 2017-18 (March 21)
The attachment includes a preliminary list of budget requests from schools and central office, which will be discussed with the Board at the March 7 work session, prior to submittal and Board approval on March 21. Cabinet will review and prioritize all preliminary requests with assistant superintendents on March 9.
This agenda item supports all goals and strategies of Vision 2020.
Submitted by: Cordelia Hardin
Attachment pending
Superintendent Donna Hargens recommends the Board of Education approve the attached preliminary list of budget requests for fiscal year 2017-18.
VII.3.
Approval of Board Response to Commissioner (March 21)
On February 14, 2017, Commissioner Pruitt sent a letter to Superintendent Hargens with the results of the Kentucky Department of Education management review of the District and notifying her that, based on those results of the audit, the Department will conduct a management audit of Jefferson County Public Schools.
This letter provides the Board’s response to the Commissioner’s February 14, 2017, letter.
Submitted by: Jonathan Lowe on behalf of Board Chair Chris Brady
Attachment pending
Board Chair Chris Brady recommends the Jefferson County Board of Education approve a letter to Stephen L. Pruitt, Ph.D., the Kentucky Commissioner of Education, responding to the notification of a management audit of the District.
VIII.
Information Items
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the March 7, 2017, consent agenda item IX.1. and receive consent agenda item IX.2. for review.
Order #515 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the March 7, 2017, consent agenda item IX.1. and receive consent agenda item IX.2. for review passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
IX.1.
Items Presented for Approval on March 7, 2017
IX.1.A.
Approval of Field Trip Requests (March 7)
This is a report of field trip requests submitted to the Board of Education on March 7, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.1.B.
Approval of Bids and Revised BG-1 Forms (March 7)
IX.1.B.1.
Approval of Bid and Revised BG-1 Form for Wood Window Replacement at Academy @ Shawnee (March 7)
The project will consist of the replacement of the wood windows with aluminum, thermally broken, insulated windows.
On September 13, 2016, the Board of Education approved Luckett Associates & Architects to prepare plans and specifications for Project 17-067.
The Kentucky Department of Education, Division of Facilities Management, reviewed the application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 9, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Coupe Construction Co., Inc. for Wood Window Replacement at Academy @ Shawnee for the low base bid of $88,400; and approve the attached revised BG-1 form for $107,000.
IX.1.B.2.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation (Bid Package II – Field House HVAC Renovation) at Fern Creek High School (March 7)
The project will consist of the replacement of the Field House HVAC units, lighting, and domestic water heater.
On July 28, 2014, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 15008. The remaining contingency balance from Bid Package I will fund this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 9, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Walker Mechanical for Phase I HVAC Renovation (Bid Package II – Field House HVAC Renovation) at Fern Creek High School for the low base bid of $90,200; accept Alternate 1 for a total bid of $134,200; and approve the attached revised BG-1 form for $18,310,000.
IX.1.B.3.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Pleasure Ridge Park High School (March 7)
The project shall include but not be limited to the complete replacement of the HVAC system, new sprinkler system, security system, switchgear, sound, fire alarm system, window replacement, ceiling, lights, various locations for hazardous material abatement, creation of a secure entrance, administrative area modifications and renovation of various finishes may also occur.
On June 28, 2016, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-003.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 16, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Pleasure Ridge Park High School for the low base bid of $15,742,000; accept Alternates 1, 3, and 4 for a total bid of $15,963,000; reject Alternate 2; and approve the attached revised BG-1 form for $18,005,000.
IX.1.B.4.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Tully Elementary School (March 7)
The project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior windows and roof will be replaced. Interior renovations to convert closed pool area to educational space and other minor renovations will occur.
On June 28, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-004.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 22, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Tully Elementary School for the low base bid of $9,862,000; accept Alternate 1 for a total bid of $9,930,000; reject Alternate 2; and approve the attached revised BG-1 form for $11,284,000.
IX.1.B.5.
Approval of Bid and Revised BG-1 Form for Track Conversion and Resurfacing at Waggener High School (March 7)
This project will consist of converting the existing 6 lane yard track to a 9 lane meter track, resurfacing with asphalt and rubberized topping, striping, and field event improvements.
On August 23, 2016, the Board of Education approved Jacobi, Toombs, and Lanz, Inc. to prepare plans and specifications for Project 17-056.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 7, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Riverside Paving and Contracting Company, Inc. for Track Conversion and Resurfacing at Waggener High School for the low base bid of $181,260; accept Alternates 1, 2, 5, and 6 for a total bid of $230,060; reject Alternates 3 and 4; and approve the attached revised BG-1 form for $269,500.
IX.1.C.
Approval of Contract Completions and BG-4 Forms (March 7)
IX.1.C.1.
Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Atkinson Academy (March 7)
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 15002.
On February 9, 2015, the Board approved awarding a contract to Carlon Roofing & Sheet Metal, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Carlon Roofing & Sheet Metal, Inc. for Partial Roof Replacement at Atkinson Academy for a total construction cost of $85,004.61.
IX.1.C.2.
Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Central High School (March 7)
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-026.
On February 9, 2016, the Board approved awarding a contract to Geoghegan Roofing Corp as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp for Partial Roof Replacement at Central High School for a total construction cost of $459,990.
IX.1.C.3.
Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Wheeler Elementary School (March 7)
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-021.
On February 9, 2016, the Board approved awarding a contract to Geoghegan Roofing Corp as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp for Partial Roof Replacement at Wheeler Elementary School for a total construction cost of $338,700.
IX.1.C.4.
Approval of Contract Completion and BG-4 Form for 2016 Paving Package II at Layne Elementary School and Pleasure Ridge Park High School (March 7)
On January 26, 2016, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 16-138.
On April 26, 2016, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for 2016 Paving Package II at Layne Elementary School and Pleasure Ridge Park High School for a total construction cost of $58,297.
IX.1.C.5.
Approval of Contract Completion and BG-4 Form for 2016 Paving Package I at Blankenbaker Bus Compound, Crosby Middle School, and Wellington Elementary School (March 7)
On January 26, 2016, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 16-139.
On April 26, 2016, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for 2016 Paving Package I at Blankenbaker Bus Compound, Crosby Middle Schools, and Wellington Elementary Schools for a total construction cost of $141,856.
IX.1.D.
Approval of Construction Change Orders (March 7)
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.1.E.
Approval of Professional Services Contracts of $5,000 or More (March 7)
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.1.F.
Acceptance of Donations, Grants, and Funding (March 7)
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.1.F.1.
Acceptance of Donations and Small Grants (March 7)
This is a report of donations and small grants submitted to the Board of Education on March 7, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $14,000.00 to be used as stated in the attachment.
IX.1.F.2.
Approval of Memorandum of Agreement and Acceptance of Funding from Fund for the Arts (March 7)
The Memorandum of Agreement sets out the terms by which Fund for the Arts and JCPS will work together to implement the 5x5 Arts Initiative in 85 elementary schools during 2016-2017 school year, which will provide five live arts experiences to elementary school students before they complete the fifth grade. The 5x5 program is part of the broader Fund for the Arts “Every Child” Arts Education Initiative.
The district agrees to match costs up to the amount of, and not to exceed $100,000 for schools’ participation in the 5x5 program. Fund for the Arts grants provide ticket vouchers and pay transportation costs for student field trips and/or provides in-school performances or artist residencies costs in excess of $100,000.
The attachment list the total funds provided to schools with both district and Fund for the Arts grants. The total cost of the project is $258,315.
This agreement supports Vision 2020 goal Deeper Learning, strategy 1.1.3
Submitted by Dr. Lisa N. Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $158,315 from the Fund for the Arts, and approve the attached Memorandum of Agreement and authorize the superintendent to sign same.
IX.2.
Items Presented for Approval on March 21, 2017
The following agenda items are presented for review and discussion only. The Board will be asked to take action on these items at the March 21, 2017, meeting.
IX.2.A.
Certified Leaves of Absence (March 21)
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.2.B.
Report of Personnel Actions (March 21)
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.2.C.
Approval of Job Description (March 21)
The attached job description for Nutrition Production Assistant is submitted as a new job description to more accurately reflect the work duties performed by some employees currently in the Nutrition Services Assistant position. This position would not go into effect until 07/01/17
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job description for Nutrition Production Assistant.
IX.2.D.
Approval of Organizational Charts (March 21)
Organizational Chart SN1, Page 2 is submitted to reflect a title change from some employees in the Nutrition Services Assistant to new position, Nutrition Production Assistant, which is also submitted for approval on this meeting’s agenda. These changes would not go into effect until 07/01/17.
Submitted by: Tom Hudson
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational chart for School and Community Nutrition Services (SN1, Page 2).
IX.2.E.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More (March 21)
This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $2.9 million in professional services contracts, more than $1.8 million, or 63 percent, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
IX.2.F.
Approval of Professional Services Contracts of $5,000 or More (March 21)
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.
IX.2.G.
Approval of Bid Tabulations, Contract Renewals, and Amendments (March 21)
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
Below are listed Request For Proposals scheduled for approval March 21, 2017:
•Contract Renewal - Employee Assistance Program #3007 Contract period July 1, 2017 through June 30, 2018;
•Contract Renewal - Disability Income Program #3044 Contract period July 1, 2017 through June 30, 2018;
•Contract Renewal - Third Party Administrator Services for Self-Insurance Workers' Compensation #3057 Contract period July 1, 2017 through June 30, 2018; and
•Contract Renewal - App for Internal Communications #3061 Contract period July 1, 2017 through June 30, 2018;
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Locks & Miscellaneous Hardware;
•Bags, Cook Chill Operation & Cook Tank;
•Fence Parts;
•Books Other Than Library or Textbook (Percentage);
•Small Lunchroom Equipment (Percentage);
•Cleaning of Grease & Dishmachine Exhaust Systems;
•Contract Renewal - Competitive Negotiation for Employee Assistance Program;
•Contract Renewal - Competitive Negotiation on Disability Income Program;
•Contract Renewal - Competitive Negotiation Third Party Administrator Services for Self-Insurance Workers' Compensation;
•Contract Renewal - App for Internal Communications;
•Contract Renewal - Uniform Rental for Bus Compounds & Garages;
•Contract Renewal - Full Service Soft Drink/Beverage Vending and Product Only;
•Contract Renewal - Linen Service for Shops & Garages (Towels & Coats);
•Contract Renewal - Removal of Fuel Tank Contaminants (Various Locations);
•Contract Renewal - K-9 Service;
•Contract Renewal - Tool Repair Service; and
•Amendment - Refrigerant.
IX.2.H.
Acceptance of Purchase Order Report (March 21)
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of February 3 through February 22, 2017.
IX.2.I.
Acceptance of Voucher Report (March 21)
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of February 3 through February 22, 2017.
IX.2.J.
Acceptance of Funding from the Jefferson County Public Education Foundation (March 21)
Fund for the Arts donated $10,000 on behalf of Robert and Suzanne Whayne to support the Arts Program at Lincoln Performing Arts School.
Sacred Heart Schools donated $75 for Wilson Wyatt Debate League tournaments.
Beechwood High School donated $75 for Wilson Wyatt Debate League tournaments.
Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $11,650 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.2.K.
Approval of Agreements (March 21)
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.2.K.1.
Approval of Modification of the 2016-17 Memorandum of Agreement with Kentucky Department of Education for Education Administration Program Consultant (March 21)
The Kentucky Department of Education has requested the original Memorandum of Agreement for Judi Vanderhaar be modified to adjust the amount of salary, fringes and indirect cost paid to the District. This modification increases the amount of the original agreement by $1,119.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Modification to the 2016-2017 Memorandum of Agreement with the Kentucky Department of Education for Education Administration Program Consultant Judith Vanderhaar.
IX.2.K.2.
Approval of Modification of the 2016-17 Memorandum of Agreements with Kentucky Department of Education for Education Recovery Leader, Patrick Tyler Stevens; and Education Recovery Specialists, Cassaundra Watkins and Richard Aaron Wisman (March 21)
The Kentucky Department of Education has requested the original 2016-17 Memorandum of Agreements for the individuals listed below be modified to adjust the amount of salary, fringes and indirect cost paid to the District.
-
Patrick Tyler Stevens – Education Recovery Leader; increase of $336
-
Cassaundra Watkins – Education Recovery Specialist; increase of $106
-
Richard Aaron Wisman – Education Recovery Specialist; increase of $264
Submitted by: Tom Hudson
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached modifications of the 2016-17 Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign the same
IX.2.K.3.
Approval of Modification of Personnel Memorandum of Agreement with Kentucky Department of Education for Health Service/Law Safety Consultant (March 21)
The Kentucky Department of Education has requested the original Memorandum of Agreement for Peggy Williford be modified to adjust the amount of salary, fringes and indirect cost paid to the District. This modification increases the original amount by $1,018.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached modification of the 2016-17 Personnel Memorandum of Agreement with the Kentucky Department of Education for Peggy Williford and authorize the superintendent to sign the same.
IX.2.K.4.
WITHDRAWN: Approval of Memorandum of Agreement by and Between the Jefferson County Board of Education and Jefferson County Teachers Association (March 21)
This item was withdrawn prior to consideration by the Board.
IX.2.K.5.
WITHDRAWN: Approval of Third Party Memorandum of Agreement with Kentucky Office of Vocational Rehabilitation (March 21)
This item was withdrawn prior to consideration by the Board.
IX.2.K.6.
Approval of the Kentucky Department of Education Permanent Agreement for School Meal Program (March 21)
To provide the United States Department of Agriculture School Meal Programs including the National School Lunch Program, School Breakfast Program, Summer Food Service Program; and Child and Adult Care Food Program, the Board must periodically renew the permanent agreement with the Kentucky Department of Education Division of School and Community Nutrition Services. The agreement outlines the requirements for participation in the program, compliance with school meal program requirements and KDE's obligation to reimburse the district for appropriately offered and claimed school meals.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the Kentucky Department of Education (KDE) School and Community Nutrition Permanent Agreement.
IX.2.L.
Approval of Proposed 2017 High School Graduation Schedules (March 21)
The attached 2017 graduation schedules provide that no graduation will be conducted prior to the last student day.
Option 1 will remain in effect pending no more than one school closings due to inclement weather after Board approval on March 21, 2017.
Option 2 adds one day and is in effect if there are two school closings due to inclement weather.
Submitted by: Dr. Glenn Baete on behalf of Dr. Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached 2017 graduation schedules, Option 1 and Option 2.
IX.2.M.
Approval of Shortened School Day for One Exceptional Child Education Student (March 21)
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD204 rather than by name. Student SSD204 has a medical condition, with proper physician documentation, which requires a 3-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a self-contained classroom in a regular high school setting.
Submitted by: Dr. Alicia Averette on behalf of Dr. Lisa Herring
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD204 in the Exceptional Child Education Program for the 2016-17 school year.
IX.2.N.
Approval to Rename Brown School to J. Graham Brown School (March 21)
The Brown School was founded in 1972 in honor of J. Graham Brown and opened in the Brown Hotel. The J. Graham Brown School family requests the renaming for the following reasons:
- Our school community believed our official school name to be J. Graham Brown School, and that “Brown School” was the school’s nickname. Our Alumni Association and PTSA also shared this belief; both support organizations have J. Graham Brown School in their official titles.
- Recognizing J. Graham Brown School as our official name provides proper recognition to our namesake.
- We refer to ourselves as the J. Graham Brown School. This name is on the outside of our building, on our diplomas, and all materials (letterhead, website, etc.).
- Identifying our school as the J. Graham Brown School distinguishes us from other schools across the nation who have the name “Brown” in their title.
- On January 19, 2017, our SBDM Council unanimously approved a motion supporting the name change.
Therefore, in accordance with Board Policy 05.11 School Property-Naming Facilities and Alterations and related procedures, it is appropriate that Brown School be renamed the J. Graham Brown School.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the renaming of Brown School to J. Graham Brown School.
X.
Board Planning Calendar (March 7)
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #516 - Motion Passed: A motion that the Board of Education add the items presented by Jonathan Lowe to update the planning calendar through June 27 passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #517 - Motion Passed: A motion to request the superintendent review the strategic plan and prioritize metrics through cross-departmental collaboration and propose report dates for the metrics on the Planning Calendar to be received on March 21 passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
XI.
Board Reports (March 7)
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items (Both Meetings)
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
Order #518 - Motion Passed: A motion that the Board of Education enter into executive session for the purpose of discussions relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
Order #519 - Motion Passed: A motion that the Board of Education adjourn executive session and return to open session at 11:17 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.
Order #520 - Motion Passed: A motion that the Board of Education conduct an executive session for the purpose of conducting discussions as permitted by KRS 61.810(1)(f) passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.
Order #521 - Motion Passed: A motion that the Board of Education adjourn executive session and return to open session at 11:56 p.m. passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
XIV.
Adjournment
A recommendation to adjourn the March 7, 2017, meeting of the Jefferson County Board of Education.
Order #522 - Motion Passed: A motion to adjourn the March 7, 2017, meeting of the Jefferson County Board of Education at 11:56 p.m. passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
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