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I.
Moment of Silence
Welcome to the February 7, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
2 7 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for February 7, 2017
Order #481 - Motion Passed: A motion that the Board of Education receive the recognitions for February 7, 2017, passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
III.A.
Recognition of the duPont Manual High School Chess Teams, Earned Third-Place Honors in the National Chess Competition
Two duPont Manual High School Chess Teams—senior and sophomore—earned third-place honors in the U.S. Chess Federation 2016 K-12 Grade Championship. Several students earned individual honors.
The members of the senior winning team are Matthew McDonald, Keenan Bilyeu, Tommy Phan, and Binu Godage. The sophomore winning team members are Michael Harris, Will Workman, Ruchira Sumansekara, Vidu Godage, and Jackson Murray.
The duPont Manual High School Chess Team also won the state championship for three consecutive years and has earned six titles since 2005.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize the duPont Manual High School Chess Teams for earning third-place honors in the U.S. Chess Federation 2016 K-12 Grade Championship.
III.B.
Recognition of Dan Ellnor, 2017 Foodservice Achievement Management Excellence Award Recipient
Dan Ellnor was formally recognized and presented with the 2017 Foodservice Achievement Management Excellence (FAME) Silver Spirit Award at the School Nutrition Industry Conference (SNIC), which was held on January 22 at the Hyatt Regency in Orlando, Florida.
The FAME Awards recognizes industry professionals for their outstanding leadership, achievement, innovation, and service. The awards are the most prestigious and are highly regarded as a symbol of success in the school nutrition industry. For more than 25 years, the FAME Awards have honored school nutrition professionals who have raised industry standards by tackling challenges with their school districts and communities.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Dan Ellnor, Jefferson County Public School District Nutrition Service Center manager, for receiving the 2017 Foodservice Achievement Management Excellence Silver Spirit Award.
III.C.
Resolution Declaring Jefferson County Public Schools a Safe Haven School District
Jefferson County Public Schools (JCPS) has a responsibility to welcome and educate all students regardless of their immigration status and celebrate their contributions to our diverse learning community. It is in the best interest of the students, staff, families, and community we serve that the District takes action to ensure that disruptions to the educational environment that may be created by immigration and customs enforcement actions will be opposed by all legal means available.
Submitted by: Board Chair Chris Brady
Attachment
Board Chair Chris Brady recommends the Jefferson County Board of Education adopt a resolution declaring Jefferson County Public Schools a Safe Haven School District.
Order #482 - Motion Passed: Board Chair Chris Brady recommends the Jefferson County Board of Education adopt a resolution declaring Jefferson County Public Schools a Safe Haven School District passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for February 7, 2017
Order #483 - Motion Passed: A motion that the Board of Education amend the agenda for February 7, 2017, and immediately bring forward Item VIII.A. Report on Progress to Achieve the Goals Set Forth in the Joint Commitment to Improve Educational Outcomes between Louisville Metro and JCPS, passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
Order #484 - Motion Passed: A motion that the Board of Education receive a report from Louisville Mayor Greg Fischer and Superintendent Donna Hargens regarding the progress made to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro and Jefferson County Public Schools passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.
Order #485 - Motion Passed: A motion that the Board of Education approve the agenda for February 7, 2017, as amended passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. Minutes may be changed only to correct errors and to reflect an accurate account of actual conduct of Board meetings.
The minutes of the December 13, 2016, regular meeting have been revised and are presented for your review and approval.
The name Julia Bausher has been replaced with Helen Hall, JCSNA Representative, on item VIII.A., to reflect an accurate account of those present.
The minutes of the January 24, 2017, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the revised minutes of December 13, 2016, and the minutes of the January 24, 2017, regular meeting.
Order #486 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the revised minutes of December 13, 2016, and the minutes of the January 24, 2017, regular meeting passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Action Items
VII.A.
Say Yes to Education Initiative
On August 9, 2016, the Board approved a letter of commitment to participate in the Say Yes to Education initiative. In light of recent Board elections, which changed the membership of the Board, the Say Yes to Education Foundation has requested assurances that the Board remains committed to pursuing implementation of the Say Yes to Education model. This letter expresses the continuing support of the Board for implementing the Say Yes to Education model in Louisville.
JCPS, Louisville Metro, and a wide range of community partners have engaged a process to develop and submit an application for Louisville to become the next Say Yes to Education community. The application requires individual letters of commitment from key community entities and individuals, including from the school district superintendent and the president or chair of the local board of education, representing the commitment of the full board of education.
At a Work Session held on July 26, 2016, the Board heard a presentation from Say Yes to Education Foundation Senior Vice-President Ellen Grant (former Deputy Mayor of Buffalo, New York) and National Program Director Nadia Moore regarding the Say Yes to Education initiative
As the Say Yes to Education website explains, “In partnership with whole cities and counties, Say Yes facilitates a culture of collaboration around the goal of postsecondary completion for all young people. By realigning the civic infrastructure to provide coordinated services and enrichment opportunities district-wide, communities can find renewed hope and sustainably improve outcomes at scale.”
Say Yes to Education’s strategy provides tuition scholarships for postsecondary education to high school graduates in a city. That becomes a powerful incentive for students, families, and community to ensure that every student graduates high school prepared for college and career. It is directly aligned with the JCPS Vision
Submitted by: Jonathan Lowe on behalf of Superintendent Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Jefferson County Board of Education reaffirm its support for the Say Yes to Education initiative as set forth in the attached letter of commitment.
Order #487 - Motion Passed: Superintendent Donna Hargens recommends the Jefferson County Board of Education reaffirm its support for the Say Yes to Education initiative as set forth in the attached letter of commitment passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.
VII.B.
Approval of the Establishment of Board Committees
Board Policy 01.22 states:
The Board may establish committees when deemed necessary by the Board. These committees shall serve in an advisory capacity and may not take action to bind the Board. All Board committee meetings shall be subject to the Kentucky Open Meetings Act.
During a Work Session on January 24, 2017, the Board discussed ideas for Board Committees and determined to move forward with a Policy Committee and a Facilities Committee.
At the same work session, the Board identified three areas for which Advisory Committees to the Board are to be established:
- Finance Advisory Committee
- Academic Opportunities Advisory Committee
- Culture, Climate, and Equity Advisory Committee
Board Policy 10.2 states in part:
From time to time, the Board may appoint committees composed of citizens to advise the Board on specific matters. The Superintendent shall appoint District employees to serve on these committees as necessary. Such committees shall be ad hoc in nature and will serve at the pleasure of the Board.
The establishment of these advisory committees to the Board will be brought to the Board as an action item at a later date.
Submitted by: Board Chair Chris Brady
Board Chair Chris Brady recommends the Jefferson County Board of Education establish a Policy Committee and a Facilities Committee, and authorize the Board Chair to determine committee membership and committee chairs based on Board member interest and representational balance.
Order #488 - Motion Passed: Board Chair Chris Brady recommends the Jefferson County Board of Education establish a Policy Committee and a Facilities Committee, and authorize the Board Chair to determine committee membership and committee chairs based on Board member interest and representational balance passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
VIII.
Information Items
VIII.A.
Report on Progress to Achieve the Goals Set Forth in the Joint Commitment to Improve Educational Outcomes between Louisville Metro and JCPS
At its meeting on October 28, 2013, the Board of Education approved the Joint Commitment to Improve Educational Outcomes between Jefferson County Public Schools and Louisville Metro Government. The Joint Commitment sets forth a vision for the community to provide “a world-class, seamless, and coordinated education system that provides ample opportunities for developing creativity and critical thinking, skilled workers, engaged citizens, and civic leaders” and establishes the goal to move Louisville into the top tier of its peer cities in educational attainment.
The city and JCPS agree to work together to make sure more children enter kindergarten ready to learn, more youth graduate from high school ready for college and careers, and more youth enter college and complete certificates and degrees.
Submitted by: Jonathan Lowe on behalf of Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education receive a report from Louisville Mayor Greg Fischer and Superintendent Donna Hargens regarding the progress made to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro and Jefferson County Public Schools.
VIII.B.
Acceptance of Internal Audit Status Report 2016-17
The submission of the Internal Audit Status Report is being made to comply with the requirements of the Jefferson County Public Schools Internal Audit Charter (“Charter”). In accordance with the Charter, the Board is required to meet at least twice annually with the Chief Audit Executive and receive communications on the internal audit activity’s performance relative to its plans and other matters. Additionally, it is best practice for the Board to meet directly with the Chief Audit Executive periodically.
This report supports Vision 2020 Focus Area: Improving Infrastructure and Integrating Systems.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Internal Audit Status Report by Jim Tencza of Dean Dorton Allen Ford.
Order #489 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the attached Internal Audit Status Report by Jim Tencza of Dean Dorton Allen Ford passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for February 7, 2017
Order #490 - Motion Passed: A motion that the Board of Education amend the agenda for February 7, 2017, and immediately bring forward speakers on non-agenda items passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
Order #491 - Motion Passed: A motion that the Board of Education approve the consent calendar for February 7, 2017, minus IX.C. Approval of Job Descriptions and IX.D. Approval of Organizational Charts
passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.
Order #492 - Motion Passed: A motion that the Board of Education approve Item IX.C. Approval of Job Descriptions
passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.
Order #493 - Motion Passed: A motion to amend Item IX.D. Approval of Organizational Charts to change the immediate supervisor of the Director of College and Career Readiness from the Chief Business Officer to the Chief Academic Officer (a solid line to CAO and dotted line to CBO)
passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
Order #494 - Motion Passed: A motion to approve Item IX.D. Organizational Charts, as amended passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.
IX.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.C.
Approval of Job Descriptions
The attached job description for Accounts Payable Control Clerk is submitted as a new job description with the function of adding support to the department of Accounting Services.
The attached job description for Associate Principal - Early Childhood is submitted as a new job description with the intention of reclassifying current Site Administrators within the Early Childhood department under a position that more accurately aligns with their performed duties.
The attached job description for Project Manager - Education and Business/Industry Alignment is submitted as a new job description after receipt of a grant from GE Appliances due to their recognition of a need for a stronger alignment between education and industry.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Accounts Payable Control Clerk, Associate Principal-Early Childhood, and Project Manager - Education and Business/Industry Alignment.
IX.D.
Approval of Organizational Charts
The Accounting Services Organizational Chart is submitted to add one (1) new position, Accounts Payable Control Clerk.
The Early Childhood Organizational Chart (Page 1) is submitted to:
- Remove the position of Coordinator Early Childhood (230)
- Remove one (1) Site Administrator (Categorical Fund)
- Change the position of Site Administrator (230, General Fund) to new position, Associate Principal-Early Childhood, as well as add an additional one (1) employee in this position
- Add two (2) of the new position of Associate Principal Early Childhood (Categorical Fund)
- Change the reporting relationship of Clerk II (187, Categorical Fund) from the proposed removed position of Coordinator Early Childhood Center (230, Categorical Fund) to Director Early Childhood.
The College and Career Readiness Organizational Chart is submitted to add one (1) new position, Project Manager - Education & Business/Industry Alignment.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Accounting Services, Early Childhood (Page 1), and College and Career Readiness.
IX.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on February 7, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School
This project will consist of repairing deficiencies found in the stage rigging at Academy @ Shawnee and Jefferson County Traditional Middle School.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Slesser Engineering as the architect/engineer, and the BG-1 form for Stage Rigging Repair at Academy @ Shawnee and Jefferson County Traditional Middle School, for an estimated project cost of $92,040.
IX.G.
Approval of Bids and Revised BG-1 Forms
IX.G.1.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Academy @ Shawnee
The project will consist of the partial roof replacement of 365 squares in sections 1, 7, 19, and 20.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Academy @ Shawnee for the low base bid of $459,711; and approve the attached revised BG-1 form for $518,000.
IX.G.2.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Brandeis Elementary School
This project will consist of the partial roof replacement of 85 squares on the gym roof.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-035.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Brandeis Elementary School for the low base bid of $112,050; and approve the attached revised BG-1 form for $129,700.
IX.G.3.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Byck Elementary School
The project will consist of the partial roof replacement of 125 squares on the cafeteria and library.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-034.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Byck Elementary School for the low base bid of $180,000; and approve the attached revised BG-1 form for $208,000.
IX.G.4.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Central High School MCA
The project will consist of the partial roof replacement of 365 squares in Sections 1, 5, and 7.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-033.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Central High School MCA for the low base bid of $469,808; and approve the attached revised BG-1 form for $529,000.
IX.G.5.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Jeffersontown High School
The project will consist of the partial roof replacement of 199 squares on the welding shop.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-032.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 19, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Jeffersontown High School for the low base bid of $232,862; and approve the attached revised BG-1 form for $265,000.
IX.G.6.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Noe Middle School
The project will consist of the partial roof replacement of 48 squares on the boiler room.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Stateline Roofing and Sheet Metal Co., Inc. for Partial Roof Replacement at Noe Middle School for the low base bid of $78,495; and approve the attached revised BG-1 form for $93,000.
IX.G.7.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Southern High School
The project will consist of the partial roof replacement of 155 squares in Sections 14, 15, 16, 17, 20, and 21.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-030.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 19, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Southern High School for the low base bid of $210,000; and approve the attached revised BG-1 form for $241,000.
IX.G.8.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Thomas Jefferson Middle School
The project will consist of the partial roof replacement of 60 squares on the library and Section 11.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-028.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 19, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Geoghegan Roofing Corp. for Partial Roof Replacement at Thomas Jefferson Middle School for the low base bid of $93,000; accept Alternate 1 for a total bid of $145,000; and approve the attached revised BG-1 form for $167,000.
IX.G.9.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Wellington Elementary School
The project will consist of the partial roof replacement of 98 squares in Sections 5 and 6.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-037.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Geoghegan Roofing Corp for Partial Roof Replacement at Wellington Elementary School for the low base bid of $139,300; and approve the attached revised BG-1 form for $160,500.
IX.G.10.
Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Western Middle School
The project will consist of the partial roof replacement of 276 squares in Sections 1, 4, 5, 6, 7, and 14.
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-038.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Western Middle School for the low base bid of $352,000; and approve the attached revised BG-1 form for $400,000.
IX.G.11.
Approval of Bid and Revised BG-1 Form for Window Replacement Phase I at duPont Manual High School
The project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On September 13, 2016, the Board of Education approved Nomi Design to prepare plans and specifications for Project 17-066.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 24, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to W.R. Cole & Associates, Inc. for Window Replacement Phase I at duPont Manual High School for the low base bid of $239,000; accept Alternate 1 for a total bid of $407,000; reject Alternate 2; and approve the attached revised BG-1 form for $488,500.
IX.H.
Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Watson Lane Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-022.
On February 9, 2016, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Partial Roof Replacement at Watson Lane Elementary School for a total construction cost of $628,012.18.
IX.I.
Approval of Contract Completion and BG-4 Form for Full Roof Replacement at Zachary Taylor Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-023.
On February 9, 2016, the Board approved awarding a contract to Stateline Roofing and Metal Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing and Metal Co., Inc. for Full Roof Replacement at Zachary Taylor Elementary School for a total construction cost of $776,016.53.
IX.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.K.
Acceptance of Fiscal Year 2017 First and Second Offers of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The District received offers of assistance totaling $2,089,589 in support of the Kentucky Education Technology System (KETS) Program in Fiscal Year 2016 and matched the offers with a like amount of funding.
The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education accept 2 offers of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $1,394,414 and authorize the superintendent to commit $1,394,414 in local funds to the education technology restricted account to match the offer.
IX.L.
Approval of Bid Tabulations, Contract Renewal, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
Below is a list of awarded Requests For Proposals from July 1, 2017, to date:
•Flight Training Service #3058;
•Compensation Software (SaaS) #3059;
•Implementation of Restorative Practices #3060;
•App for Internal Communications Food Service Sanitation Systems #3062;
•Consulting Services for the School for Males of Color #3064 (Minority Owned Vendor);
•ADA Compliance Website Audit #3063; and
•Contract Renewal - Third Party Medicaid Administrative and Recovery Service #3034.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewal, and amendment:
•Science Supplies & Equipment (Percentage);
•Refrigerant;
•Boilers, Fire Tube;
•Mulch, Hardwood (Playgrounds);
•Contract Renewal - Moving Service; and
•Amendment - SCNS (School Delivery).
IX.M.
Acceptance of Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended December 31, 2016.
IX.N.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of January 6 through January 19, 2017.
IX.O.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Quarterly Report of Investment Performance for quarter ended December 31, 2016.
IX.P.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of January 6 through January 19, 2017.
IX.Q.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.Q.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 7, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $44,248.05 to be used as stated in the attachment.
IX.Q.2.
Acceptance of an Equipment Assistance Grant from The Kentucky Department of Education
The Equipment Assistance Grant will help improve the nutritional quality, food safety, and energy efficiency of school meals as well as support expanded student participation in meal services. Eligible schools must have 50 percent or more of their students qualify for free/reduced price meals.
The Grant aligns with Vision 2020, strategy 3.1.1. The grant does not obligate the district or schools financially, and there is no matching requirement. The grant will pay for new nutrition services equipment at the following five schools.
- Foster Traditional Academy $25,000
- Frederick Law Olmsted Academy North $25,000
- Kenwood Elementary School $25,000
- Shelby Traditional Academy $25,000
- Stuart Middle School $25,000
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education accept an Equipment Assistance Grant of $125,000 from the Kentucky Department of Education.
IX.Q.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
Louisville Metro Government donated $2,500 through a Neighborhood Development Fund grant to Johnsontown Road Elementary School for their Walking Track Resurfacing Project.
Louisville Metro Government donated $2,500 through a Neighborhood Development Fund grant to Wheeler Elementary School to support their playground expansion.
Louisville Metro Government donated $5,000 through a Neighborhood Development Fund grant to Okolona Elementary School to support playground expansion.
Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $10,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.Q.4.
Acceptance of Funding for Title I, Part A from the Kentucky Department of Education
The Kentucky Department of Education has awarded funding in the amount of $36,809,508 for Title I, Part A.
Title I, Part A (Title I) of the Elementary and Secondary Education Act, as amended (ESEA) provides financial assistance to local education agencies (LEAs) and schools with high numbers or high percentages of children from low-income families to help ensure that all children meet challenging state academic standards.
The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments.
Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically-proven research to raise student achievement, especially in literacy and mathematics.
Title I Part A directly supports Vision 2020 strategies 1.1.2- Design personalized and engaging learning environments; 1.1.3- Provide equitable access; 1.1.5- Improve student literacy; 1.1.6- Strengthen early childhood education; and 1.1.7- Eliminate achievement, learning, and opportunity gaps.
Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring.
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $36,809, 508 for Title I, Part A.
IX.Q.5.
Acceptance of Funding for Title I, Part D from the Kentucky Department of Education
The Kentucky Department of Education has awarded funding in the amount of $289,407 for Title I, Part D.
Title I, Part D of ESEA, as amended also called The Prevention and Intervention Programs for Children and Youth who are neglected, delinquent, or At-Risk, provides financial assistance to educational programs for youth in state-operated institutions or community day programs.
The program also provides financial assistance to support school districts programs involving collaboration with locally operated correctional facilities.
Title I directly supports Vision 2020 strategies 1.1.2- Design personalized and engaging learning environments; 1.1.3- Provide equitable access; 1.1.5- Improve student literacy; 1.1.6- Strengthen early childhood education; and 1.1.7- Eliminate achievement, learning, and opportunity gaps.
Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $289,407 for Title I, Part D from the Kentucky Department of Education.
IX.R.
Notification of Conveyance of Right of Way for Audubon Traditional Elementary School
This right of way is granted to allow Louisville Gas & Electric Company to relocate a guy pole and anchor to be set on the other side of the sidewalk for bus traffic. This notification supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Audubon Traditional Elementary School.
IX.S.
Approval of 2017 Purchase of Schools Buses for Regular Transportation and Handicapped Transportation to Replace Aging Fleet Inventory
The 2017 School Bus Purchase Authorization from the Kentucky Department of Education, Education and Workforce Development Cabinet, Division of District Support, will allow the district to participate in the state contract bid for school buses.
Funds are from the JCPS 2016-17 School Bus Replacement Account. This purchase will include sixty-seven 66-passenger, IC International buses and five (5) 52-passenger, IC International with Wheel Chair Lift and AC buses at a cost of $5,175,923.
The buses recommended for purchase are to replace aging fleet inventory, a part of the normal bus replacement program cycle.
Submitted by Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the purchase of sixty-seven (67) 66-passenger, Type C, IC International buses, five (5) 52-passenger,IC International with Wheel Chair Lift and AC buses and authorize the superintendent to sign the attached 2017 School Bus Purchase Authorization form.
IX.T.
Approval to Rename Smyrna Traditional Elementary School to Smyrna Elementary School
Smyrna Elementary School opened in 1961. In 2001, the school name changed to Smyrna Traditional Elementary School. However, Smyrna Traditional Elementary School does not follow the traditional program. The school name is unclear to parents and community members who are seeking to place scholars in a traditional program. It is requested to rename the school back to its original name of Smyrna Elementary School.
Therefore, in accordance with Board Policy 05.11 School Property - Naming Facilities and Alterations and related procedures, it is appropriate that Smyrna Traditional Elementary School be renamed Smyrna Elementary School.
Submitted by: Mr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the renaming of Smyrna Traditional Elementary School to Smyrna Elementary School.
IX.U.
Approval of Revised Regular Board Meeting Schedule for 2017
On November 29, 2016, the Board approved a 2017 regular Board meeting schedule, which established that meetings from January through March 2017 will be held at 7 p.m. and that meeting times for April through December 2017 would be established by the Board at a later date.
The attached schedule sets 7 p.m. as the meeting time for all regular Board meetings in 2017.
Regular meetings are open to the public and are held in the Stewart Auditorium at the Van Hoose Education Center, 3332 Newburg Road, unless otherwise noted.
Submitted by: Jonathan Lowe on behalf of Superintendent Donna Hargens
Attachment
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #495 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the February 7, 2017, meeting of the Jefferson County Board of Education.
Order #496 - Motion Passed: A motion to adjourn the February 7, 2017, meeting of the Jefferson County Board of Education at 11:22 p.m. passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
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