Welcome to the January 24, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

1 24 17 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 1 24 17 Meeting Notice
• 01 24 17 Opening Ceremonies
• 1 24 17 Agenda

Please join us for the Presentation of Colors presented by Seneca High School Marine Corps JROTC Color Guard and The Pledge of Allegiance led by District 2 elementary school students. 

The JCPS Vision Statement will be read by District 2 middle school students.

Welcome and greetings from District 2 Board Member Dr. Chris Kolb. 

• District 2 Dr. Chris Kolb

Principal Deborah Rivera will offer greetings and a brief overview of Field Elementary School.

https://youtu.be/YHbwiqyBoD8

• 1 24 17 Recognitions

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 24, 2017

Order #465 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 24, 2017 passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Field Elementary School students will perform a traditional Chinese fan dance, which has been a part of Chinese culture for more than 2,000 years. The dance was first introduced during the Han dynasty and is considered a folk dance that serves various purposes. The students learn Chinese through language, practice of cultural traditions, and performing arts. 

The Chinese program at Field Elementary School is a partnership with the support of a grant funded by Western Kentucky University. The school also has a Chinese museum space, which houses artifacts students can observe and incorporate into their learning environment. The program has been part of the school since 2012.

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Field Elementary School students.

Chenoweth Elementary School students will showcase the school’s Outdoor Classroom through a presentation explaining how it is used for various activities and engaging learning opportunities related to science, literacy, mathematics, engineering, and technology. The Outdoor Classroom provides many opportunities for deeper learning in all grades.

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Chenoweth Elementary School students.

Bloom Elementary School students will give a brief presentation on how the game of chess is incorporated into their learning, what skills they have developed and enhanced through playing the game, and how they plan to continue to use their newfound skills and strategies to further enhance their learning experience. 

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Bloom Elementary School students.

A student from Jefferson County Traditional Middle School will share his talents and demonstrate his skills through a musical presentation.

Through music, students have the opportunity to develop their creative-thinking skills and are presented with many opportunities to express themselves in a creative and unique way. Students also are presented with opportunities to demonstrate and share their talents inside and outside the classroom through various venues, such as concerts, public performances, and school and community events.

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from a Jefferson County Traditional Middle School student.

The Jefferson County Public School (JCPS) District joins 173 of Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to recognize the outstanding leadership, dedication, and contributions of our school board members.

Our school board members are decision-makers who work tirelessly to ensure a successful learning environment and to ensure that all JCPS students graduate prepared for college and beyond. They work collaboratively with businesses, organizations, and other community members to give schools programs that will enhance the educational experience of all students and move our students to a higher level. 

Our school board members are visionaries and advocates who work diligently to provide unique learning opportunities inside and outside of the classroom for our students. They are champions devoted to making a better tomorrow by ensuring a successful education for all. They are great advocates for our students and encourage parents and the community to continually be involved in helping guarantee a prosperous future for our children, who our future leaders.

Submitted by: Allison Gardner Martin

• School Board Recognition 2017

Superintendent Donna Hargens recommends the Board of Education receive a special recognition in honor of National School Board Recognition Month.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 1 24 17 Agenda

Superintendent Donna Hargens recommends the Board of Education approve the agenda for January 24, 2017

Order #466 - Motion Passed:  A motion to amend the meeting agenda and allow Persons Requesting to Address the Board on Non-Agenda Items to come forward before the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.

Order #467 - Motion Passed:  A motion to amend the meeting agenda to remove items: IX.R.1. Revision of Board Policy: 01.41 - Organizational Meetings (First Reading); IX.R.2. Revision of Board Policy: 01.421 - Public Participation in Open Meetings (First Reading); IX.R.3. Revision of Board Policy: 01.45 - Board Meeting Agenda (First Reading);and IX.R.5. Revision of Board Policy 04.61 - Gifts and Grants (First Reading) passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

Order #468 - Motion Passed:  A motion that the Board of Education approve the amended agenda for January 24, 2017, passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the January 10, 2017, regular meeting are presented for your review and approval.

Attachment

• 1 10 17 Minutes

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the January 10, 2017, regular meeting.

Order #469 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the January 10, 2017, regular meeting passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

• SUPERINTENDENT REPORT - POWERPOINT - 01 24 17
• SUPERINTENDENT REPORT 01 24 17

KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31 of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year.

The Draft Budget report compares last year’s actual revenues and expenditures and the current year revised budget figures with next year’s projected budget. State law requires that the local board review the Draft Budget by January 31 of each year. The Draft Budget report is not submitted to the state.

The Draft Budget is a starting point for discussion. Its purpose is to show the initial status of the budget for the new year. Both revenue and expenditure items will be impacted by decisions made by the Jefferson County Board of Education and the state legislators. The Draft Budget does not include any changes yet to be proposed by administration for either new year increases or eliminations and reductions. The Draft Budget reflects the same positions as the prior year (less any one-time approvals) plus the cost of steps, and any cost-of-living increases already approved by the Board. Essentially, the Draft Budget is the foundation, and decisions impacting the budget will be reflected in the Tentative Budget in May.      

Projected student enrollment numbers by school will be used to determine individual allocations for regular education schools. After the Board approves enrollment projections and the site-based allocation formula, individual school allocations will be determined.

Student enrollment projections for 2017-18 are to be submitted for approval at the January 24^th Board meeting. Individual site-based allocations and any add-on programs approved at that point are due to schools on February 2, 2017. Special Schools, state agency sites, ECE schools, and district-wide schools centered costs (e.g. sub teachers etc.) will also be allocated on February 2, 2017. 

On March 21, 2017, we will have a session to discuss and seek approval for proposed changes to the budget before it becomes the Tentative Budget. The General Fund Tentative Budget will be presented to the Board in May 2017 as required by KRS 160.470.

This report supports Vision 2020 strategy 3.1.2 Improve Instructional Infrastructure.

Submitted by: Cordelia Hardin

Attachment

• Draft Budget Final 2017-18

Superintendent Donna Hargens recommends the Board of Education review and examine the General Fund Draft Budget for Fiscal Year 2017-18.

Order #470 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education review and examine the General Fund Draft Budget for Fiscal Year 2017-18 passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval. 

The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.

The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau.  Staff is currently analyzing options to move toward considering optimal capacity rather than program capacity in calculating projections.

Additionally, principals were given the opportunity to provide feedback on the draft projections and adjustments were made based on that input where feasible.

Submitted by: Dr. Dena Dossett

Attachments

• Attachment A_Five Year Enrollment Projections
• Attachment B1_Elementary Schools 2017-18 Enrollment Projections
• Attachment B2_Middle Schools 2017-18 Enrollment ProjectionsvF
• Attachment B3_High Schools 2017-18 Enrollment ProjectionsvF
• Attachment B4_Special Schools 2017-18 Enrollment Projections

Superintendent Donna Hargens recommends the Board of Education approve the district-wide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2017-18 school year (Attachments B1-B4).

Order #471 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the district-wide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2017-18 school year (Attachments B1-B4) passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4, 5, 6 and 7. Sections 4 and 5 are relative to the allocation for certified staff and classified staff, respectively. The teacher allocation will be based on the following class sizes:  Kindergarten through 5th grade - 4 to 1; grades 6 through 12 - 28 to 1. 

The allocation to school councils for operational provisions is validated within these standards, according to Section 6 of the same regulation. The per pupil amount for elementary schools will be $140. The per pupil amount for middle schools will be $120 for projected enrollments of 850 or more, and $130 for projected enrollments of less than 850. The per pupil amount will be $120 for high schools. The state budget language allows the lowered per pupil allocation for middle schools and high schools.

The District outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to Section 7 of the same statute.

This report supports Vision 2020 Strategy 3.1.2 Improving Instructional Infrastructure.

Submitted by: Cordelia Hardin

Attachment

• JCPS Allocation Standards FY 2017-18

Superintendent Donna Hargens recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2017-18.

Order #472 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2017-18 passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

The attachment and recorded presentation by students at Pleasure Ridge Park High School will provide the Board of Education with the Nutrition and Physical Activity Report (N&PA) that has been made available to SBDM Councils and the public via the district website.

The superintendent will submit a summary of the nutrition and physical activity reports and recommendations to the Kentucky Department of Education by May 1, 2017.

Link to the N&PA report created by PRP students:

https://drive.google.com/file/d/0BzfJZKoiE8SHbkJHYzNEZ2oxaFU/view?usp=sharing

Submitted by: Dr. Michael Raisor

Attachment

Link

• NutrSrvcsPhysActARpt16

Superintendent Donna Hargens recommends the Board of Education approve the annual assessment of the district's nutrition and physical activity environment required by KRS 158.856.

Order #473 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the annual assessment of the district's nutrition and physical activity environment required by KRS 158.856 passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 24, 2017

Order #474 - Motion Passed:  A motion that the Board of Education approve the consent calendar for January 24, 2017, minus: Item IX.N.3. Approval of Memorandum of Agreement with Crocus Academy Fegenbush to Expand Early Head Start Services to Additional Eligible Students Ages Six Weeks to Three Years Old passed with a motion by Dr. Lisa Willner and a second by Mr. Benjamin Gies.

Order #475 - Motion Passed:  A motion that the Board of Education approve Item IX.N.3. Approval of Memorandum of Agreement with Crocus Academy Fegenbush to Expand Early Head Start Services to Additional Eligible Students Ages Six Weeks to Three Years Old passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Order #476 - Motion Passed:  A motion that the Board of Education award on TIE BID on BID ID# 7345 - Instructional & Office Supplies (Line Item) to Pyramid School Products, Inc. passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

• Certified Leaves of Absence 01 24 17

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

• Personnel Actions 01 24 17

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on January 24, 2017.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 01 24 2017
• Field Trip Requests by School 01 24 2017
• Field Trips approved by Superintendent 01 24 2017

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of adding a safety shower, eyewash, fume hood and room exhaust to an existing science lab.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

• BG-1 Southern HS Science Lab Safety Upgrade

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA Engineers as the architect/engineer, and the BG-1 form for Science Lab Safety upgrade at Southern High School, for an estimated project cost $117,975.

The Jefferson County Facility Planning Unit prepared plans and specifications for Bid Package II - Paving.

On May 24, 2016, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Dunn ES Bid Package II Paving

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for HVAC Renovation, Media Center Addition, and Roof (Bid Package II) Paving at Dunn Elementary School for a total construction cost of $72,780.

On September 14, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Bid Package II – Bleacher Replacement.

On November 23, 2015, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Southern HS Bleachers

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Toadvine Enterprises for Phase I HVAC Renovation (Bid Package II) Bleacher Replacement at Southern High School for a total construction cost of $500,218.50.

The Facility Planning department will prepare an RFP for LED Lighting upgrades at the following locations:

• Brandeis Elementary School, Price Elementary School, Sanders Elementary School, Stonestreet Elementary School, Trunnell Elementary School, and Watterson Elementary School
• Carrithers Middle School, Jefferson County Traditional Middle School, Johnson Traditional Middle School, and Stuart Middle School
• Ballard High School, Breckinridge Metropolitan High School, Doss High School, and Western High School
• Phoenix School of Discovery and Marian C. Moore School

702 KAR 4:160 requires Board of Education notification to the Kentucky Department of Education of intent to issue an RFP for Guaranteed Energy Savings Contracts.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends the Board of Education approve the issuance of a Request for Proposal (RFP) for a Guaranteed Energy Savings Contract (GESC) and notify the Kentucky Department of Education (KDE) as such.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendment_01 24 17
• Amendment - Flashlights, Batteries, Etc.
• Commodity Processing for State Approved Processors
• Fire Extinguishers & Accessory Item
• Fire Extinguishers Tested, Recharged & Repaired
• Fire Sprinkler Repair & Testing Service
• Instructional & Office Supplies (Line Item)

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendment:
•Commodity Processing for State Approved Processors;
•Instructional & Office Supplies (Line Item);
•Fire Extinguishers & Accessory Item;
•Fire Extinguishers Tested, Recharged & Repaired;
•Fire Sprinkler Repair & Testing Service;
•Contract Renewal - Reconditioning of Athletic Equipment;
•Contract Renewal - Projection System Installation; and
•Amendment - Flashlights, Batteries, Etc.

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $2.7 million in professional services contracts, more than $1.6 million, or 60 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More 01 24 17

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Notes of Interest - November 2016
• November 2016 Financial Report
• November 2016 Munis Report

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2016.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 01 24 17

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of December 14, 2016, through January 5, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 01 24 17

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of December 14, 2016, through January 5, 2017.

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on January 24, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report January 24 2017

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $127,453.67 to be used as stated in the attachment.

The grant aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps. 

Grant funds will pay salaries and benefits for district staff to provide summer programming to K-12 English Language Learners (ELLs) at the following locations:

• Americana Community Center;

• Brown School;

• Catholic Charities – six-week program for newly arrived refugees;

• Kentucky Refugee Ministries – six-week program for newly arrived refugees;

• Klondike Lane and Minors Lane Elementary Schools - reading program for K-3 ELLs who are identified as reading below grade level; and

• Newcomer Academy

Grant funds will also pay stipends to teachers and bilingual associate instructors for professional development as well as supplies and student transportation costs for summer programs.

The period of performance is 10/1/2016 through 9/30/17.  The total potential award is $153,400, with an initial, approved payment of $38,350.  Remaining funds are subject to the availability of Office of Refugee Resettlement funding.  Matching funds are not required, and the grant does not obligate the district beyond the period of performance.

Submitted by: Karen Branham on Behalf of Chief Academic Officer, Dr. Lisa Herring

Attachment

• Catholic Charities - Refugee School Impact Subgrant 2016-2017

Superintendent Donna Hargens recommends the Board of Education accept a Refugee School Impact Sub-Grant of $38,350 from Catholic Charities of Louisville, Kentucky Office for Refugees and approve the attached agreement

The grant purpose is to continue to increase identification of and services to students from underrepresented groups for the district’s gifted and talented programs. The grant supports Vision 2020 strategies 1.1.3- Providing Equitable Access, and 1.1.7- Eliminating Achievement, Leaning, and Opportunity Gaps.

The Javits grant will continue to support implementation of the Young Scholars model at five elementary schools during the second year. The period of performance may extend three years and a separate contract will be issued for year three, provided there is satisfactory progress and continuation funding remains available. The plan is to expand the Young Scholars model to the comparison schools during year three.

Gifted and Talented Lead Teachers at each project school will continue their work towards a Gifted and Talented endorsement. These teachers will continue their role as Gifted and Talented Lead Teachers within their school. They will continue to share their expertise with other teachers through Professional Learning Communities. Continued professional development will also be provided to school counselors. Another summer enrichment program will be offered at project schools for all identified Primary Talent Pool students (K-3).

Participating teachers will continue to increase their understanding of the behaviors that correlate with high potential in underrepresented student populations; they will continue learning to enhance professional practice to foster and support diverse learners and emerging talent; and they will increase student readiness for gifted program participation.

Grant funds support teacher extra service (summer program), stipends and substitutes, benefits, mileage, curriculum materials, supplies, contractual and transportation costs.

Schools participating in year two:

Gilmore Lane Elementary School

King Elementary School

Shacklette Elementary School

Watson Lane Elementary School

Zachary Taylor Elementary School

Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring

Attachment

• Gifted and Talented Award Notification

Superintendent Donna Hargens recommends the Board of Education accept a Javits Gifted and Talented Grant in the amount of $151,698 from the Kentucky Department of Education.

The Kentucky Department of Education has awarded funding in the amount of $4,425,620 for Title II, Part A, Project #401C to support district programs that focus on using practices grounded in scientifically based research to prepare, train, and recruit high-quality teachers and principals.

Title II, Part A funds are explicitly intended to be one of the principle resources for states to meet Title II objectives of increasing the percentage of highly qualified teachers teaching core subjects in their districts and schools. Professional development and learning activities will focus on improving teaching in order to raise student achievement in the core academic subjects. All district teachers may participate in Title II funded professional development and learning activities.

All funds must be spent or encumbered by September 30, 2018.

Title II directly supports Vision 2020 strategies 1.1.2- Personalize Learning, 2.1.1- Personalize Deeper Learning, and 2.1.2- Cultivate Growth Mindset. With Title II funds, 99 percent of funds are used for Professional Learning and Retention & Recruitment.

Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring

Attachment

• Title II Award Notification

Superintendent Donna Hargens recommends the Board of Education accept funding for Title II grant in the amount of $4,425,620 for Fiscal Year 2017.

The sub grant provides services to students who are English Language Learners (ELLs).  This includes the ELL Intake Center, delivering English language instruction and core content instructional support, assisting in developing a Program of Services Plan for each student as well as offering extended and summer learning opportunities.  Grant funds pay for salaries, benefits, transportation, fees, books, curriculum supplies as well as technology costs.  Over 6,500 students who are English Learners will benefit from the sub grant.

The grant supports Vision 2020 strategies 1.1.3, 1.1.5 and 1.1.7.  The period of performance is July 1, 2016, – September 30, 2018.  A match is not required and the sub grant does not obligate the district after the period of performance.

Submitted by: Karen Branham on Behalf of Chief Academic Officer, Dr. Lisa Herring

Attachment

• Title III- ELL Award Notification

Superintendent Donna M. Hargens recommends the Board of Education accept a $1,085,119 Title III subgrant from the Kentucky Department of Education.

The District was approved for a five-year Head Start/Early Head Start grant through June 30, 2021, and has received additional funding for the period July 1, 2016, – June 30, 2017 to extend the duration of Head Start services both in terms of the number of days and number of hours per day.

The Board approved the most recent Head Start/Early Head Start grant award on October 25, 2016.

The project directly supports strategy 1.1.6 of Vision 2020.

Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring

• Duration Grant Notice of Grant Award

Superintendent Donna Hargens recommends the Board of Education accept additional funding totaling $299,737 from the Administration for Children and Families for the Head Start program.

The Roman Catholic Archdiocese of Louisville donated $3,886.77 to support the 2016 Kindergarten Camp. 

The Community Foundation of Louisville donated $10,000 on behalf of David A. Jones, Jr. to support Newcomer Academies at Shawnee and Iroquois High Schools for immigrant and refugee students. 

Kellie Whelan-Kim donated $25 to support the Elaine Whelan Literacy Fund at Stopher Elementary School. 

The Norton Foundation, Inc. donated $2,535 in support of professional development opportunities at Maupin Elementary.  

The Jefferson County Public Education Foundation provided funding in the amount of $35,100 for the Kingdom Academy Summer Program for summer reading and math instruction. 

The Jefferson County Public Education Foundation provided funding in the amount of $75,000 for the CSI after-school literacy program at the following elementary schools: Price, Goldsmith, Byck, Young, Portland, Atkinson, Maupin, Roosevelt-Perry, and Layne. 

GE Appliances donated $65,000 to further the mission of JCPS Career Academies through implementation of the Ford NGL Talent Development Academies initiative. 

 Submitted by:  Kristin Wingfeld on behalf of Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $191,546.77 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

On June 28, 2016, the Board of Education accepted funding in the amount of $670,735.46 from The Greater Louisville Workforce Development Board, Inc. dba the Workforce Innovation and Opportunity Act dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to update the legal name of KentuckianaWorks from The Greater Louisville Workforce Investment Board, Inc. to The Greater Louisville Development Board, Inc. to The Greater Louisville Development Board, Inc., as well as adjust budget line items to reflect personnel changes, JCPS salary increase and programmatic changes. There is no increase in the originally approved amount of $628,280.46 for program salaries and fringes. This programs directly supports strategies 1.1.5 and 1.1.7 of Vision 2020.

Submitted by: Allison Martin

Attachment: Contract No. 211-400-17, Modification Number

• Contract No. 211-400-17 Modification Number 01

Superintendent Donna Hargens recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

On June 28, 2016, the Board of Education accepted funding in the amount of $256,261.40 from the Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to update the legal name of KentuckianWorks from The Greater Louisville Workforce Investment Board, Inc. to the Greater Louisville Workforce Development Board, Inc., as well as adjust budget line items to reflect personnel changes, JCPS salary increases in the originally approved amount of $238,066.40 for program salaries and fringes. This program directly supports strategies 1.15 and 1.17 in Vision 2020.

Submitted by: Allison Martin

Attachment: Contract No. 500-150-17, Modification Number 01

• Contract No. 500-150-17 Modification Number 1

Superintendent Donna Hargens recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

On June 28, 2016, the Board of Education accepted funding in the amount of $100,000 from the Louisville Metro Government via the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to update the legal name of KentuckianWorks from the Greater Louisville Workforce Investment Board, Inc. to the Greater Louisville Workforce Development Board, Inc., as well as increase the total budget to $131,790 to add a Reimage Employment Coordinator. The new position will be responsible for coordinating the Reimage Internship Program, recruitment, training, and coordinating youth development activities. This program directly supports strategies 1.1.5 and 1.1.7 in Vision 2020.

Submitted by: Allison Martin

Attachment: Contract No. 500-150-17, Modification Number 01

• Contract No. 550-150-17 Modification Number 01

Superintendent Donna Hargens recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

School Improvement Grants (SIG) are grants to state educational agencies (SEAs). SEAs, in turn, make subgrants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools. Funds were awarded to the following schools for the period January 1, 2017 – September 30, 2020:

Byck Elementary School  $1,695,646

Moore Middle School $1,960,937

Roosevelt-Perry Elementary School $1,371,923

Funds will also pay for supplies, materials, consultants, and professional development stipends. Funds will also pay for substitutes so teachers can complete professional development and training, educational consultants to provide technical assistance and training, and educational reference materials. Grant funds will also support schools hiring additional staff for academic and behavioral interventions for the grant period.

This funding directly supports strategies 1.1.5, 1.1.7, 2.1.2, and 2.1.3 in Vision 2020.

There are no matching funds required for the grant, and there is no financial obligation to the district beyond the grant period.

Submitted by: Dr. Lisa Herring

Attachment

• FY17 Title I School Improvement(g) Award Notification

Superintendent Donna Hargens recommends the Board of Education accept Title I, Part A Section 1003(g) funds for $5,028,506 from the Kentucky Department of Education.

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

The following contractor will provide on-site behavioral and mental health services to JCPS students:

• Centerstone of Kentucky (formerly known as Seven Counties)

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning January 25, 2017, and ending on December 31, 2017.

The project directly supports strategy 1.1.1 of Vision 2020.

Submitted by Dr. Alicia Averette on behalf of Dr. Lisa Herring

• MOA - Centerstone of Kentucky

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.

Participation in this pilot program supports Vision 2020 1.1.3 (Provide Equitable access) and 1.1.7 Eliminate achievement, learning, and opportunity gaps as well as helping achieve Leading indicator 7 and 8 goals.

JCPS is one of 12 districts across four states who have been invited to pilot College Boards new Full Year Model program. This Full Year program is designed to provide robust resources to students, teachers, and leaders year-round (for free). It is also founded on an early student commitment to taking the AP exam which will also optimize the registration process. If approved the pilot will begin March 1, 2017, and conclude June 2018. The pilot project will be studied by College Board to see if this combination of incentives will change AP teacher and student behaviors and lead to increased access to and success in AP courses and exams.

Key Elements:

AP teachers and support staff will have access to a comprehensive online bank of released questions indexed to unit content and skills (most subjects).

AP Calculus and AP World History teachers will have access to scoring training (online), College Board developed unit quizzes with integrated Khan Academy practice for students.

Students are strongly encouraged to commit to sit for the exam by October 15 (with financial penalty for changing their minds later). This allows for “pre-slugging” of answer sheets.

There is no cost to participate in the pilot. There will be added “labor” costs to train teachers (College Board to provide the training) to use the resources and for district and AP coordinators to learn the new systems. College Board will provide each AP Coordinators a $3,000 stipend to defray these costs.   

Submitted by: Dr. Lisa N. Herring

Attachment

• College Board - AP Full Year Model Pilot Program

Superintendent Hargens recommends the Board of Education approve the attached Memorandum of Agreement between the College Board and Jefferson County Public Schools to participate in the “Full Year” pilot program for Advanced Placement courses and authorize the superintendent to sign same.

The attached agreement allows for expansion of the Early Head Start Program. The district was approved for a five-year Head Start/Early Head Start grant through June 30, 2021, and received additional funding for the period July 1, 2016, – June 30, 2017, including:

• $466,047 for the expansion of the Early Head Start program.

The Board approved the most recent Early Head Start Expansion Grant award on November 15, 2016.

The project directly supports strategy 1.1.6 of Vision 2020.

Submitted by: Karen Branham on Behalf of Chief Academic Officer Dr. Lisa Herring

Attachment

• Crocus Academy Fegenbush MOA 1-24-17

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Crocus Academy Fegenbush.

KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.

Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review. 

JCPS/Kentucky school districts' reciprocal contracts are included as attachments. 

For the 16-17 school year, there are 84 Jefferson County students who pay tuition to attend five other Kentucky districts and one student who resides in another Kentucky district who pays tuition to attend Jefferson County Public Schools, as shown below:

Submitted by: Dr. Dena Dossett

Attachments

• 2017-18_NonResident Contract_JCPS Resides_KY Attends
• 2017-18_NonResident Contract_KY Resides_JCPS Attends

Superintendent Donna Hargens recommends the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2017-18 with the following school districts: Bardstown Independent, Barren County, Bourbon County, Breckinridge County, Bullitt County, Elizabethtown Independent, Fayette County, Frankfort Independent, Hardin County, Henry County, Larue County, Meade County, Nelson County, Oldham County, Shelby County, and Spencer County.

According to Board Policy 09.121 Entrance Age, parents or guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements.  Beginning in the 2017-18 school year, the enrollment age for kindergarten changed from October 1 to August 1 in accordance with KRS 158.031. 

The District established guidelines to determine a student’s level of academic and social skills for early admission to the primary program.  Currently, students must score at the 95th percentile on the BRIGANCE and Intelligence Test in order to qualify for early admission.  A district team is reviewing the criteria for potential changes in the 2018-19 school year by exploring other districts and evidence-based practices.  Initial review shows a few districts that have similar criteria.  Until the criteria review process is complete, the district is offering an appeal process for families who students do not meet the current criteria.

As of January 13, 2017, the following eighteen students have successfully completed the appeal process and are recommended for early admission. The students are identified by number to protect student confidentiality.

Submitted by: Dr. Dena Dossett

Superintendent Donna Hargens recommends the Board of Education approve the petitions for early admission into the primary school program (P1) for eighteen students for the 2017-18 school year.

At the January 10, 2017, meeting, the Board received a presentation providing an overview of the revised District of Innovation Plan.

KRS 158.108 and KRS 160.107 provide Kentucky public school districts with the opportunity to apply to the Kentucky Board of Education to become a District of Innovation. Such a designation permits the district to apply for certain waivers from Kentucky statutes and administrative regulations in order to pursue innovative educational strategies.

The Jefferson County Board of Education approved an initial District of Innovation application on April 22, 2013, and was designated a District of Innovation by the Kentucky Board of Education in June 2013. A Memorandum of Understanding between the District and the Kentucky Department of Education was approved on March 10, 2014.

In fall 2016, the Kentucky Department of Education (KDE) initiated a process for districts to submit a revised Districts of Innovation Plan. Based on that process, and feedback from the KDE, this plan was developed.

This agenda item addresses the following Vision 2020 Goals:

• Deeper Learning
• Professional Capacity in Teachers and Leaders
• High-performing Teams and Professional Learning Communities
• Infrastructure Improvements

Submitted by Jonathan Lowe on behalf of Superintendent Donna Hargens

Attachments

• DOI Phase Two Application Executive Summary
• JCPS District of Innovation Application

Superintendent Donna Hargens recommends the Board of Education approve the revised Jefferson County Public Schools District of Innovation Plan

This item was withdrawn prior to consideration by the Board. 

• 01 41 Organizational Meetings 01-17 Draft Rev

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policy 01.41 – Organizational Meetings for first submission and reading.

This item was withdrawn prior to consideration by the Board. 

• 01 421 Public Participation Speakers 01-17 Draft Rev

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policy 01.421 – Public Participation in Open Meetings for first submission and reading.

This item was withdrawn prior to consideration by the Board. 

• 01 45 Board Agenda 01-17 Draft Rev

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policy 01.45 – Board Agenda for first submission and reading.

This item was withdrawn prior to consideration by the Board. 

• 01.61 Retention of Recordings 01-23-2016 Rev Draft

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policy 01.61 – Records Management for first submission and reading.

This item was withdrawn prior to consideration by the Board. 

• 04.61 Gifts and Grants 01-23-2016 Rev Draft

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policy 04.61 – Gifts and Grants for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 24 17 Planning Calendar

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #477 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Board Report Vice-Chair Willner 1-24-2017

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Chair Brady stated that the Board will conduct a closed session as permitted by KRS 61.810(1)(f) regarding discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.

Order #478 - Motion Passed:  A motion that the Board of Education conduct an executive session for the purpose of conducting discussions as permitted by KRS 61.810(1)(f) passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Order #479 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

A recommendation to adjourn the January 24, 2017, meeting of the Jefferson County Board of Education.

Order #480 - Motion Passed:  A motion to adjourn the January 24, 2017, meeting of the Jefferson County Board of Education at 10:52 p.m. passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.