Jefferson County
January 10, 2017 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the January 10, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

1 10 17 JCBE Meeting Audio



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Oath of Office to be Administered to Dr. Chris Kolb, Member, District 2; Benjamin Gies, Member, District 4; and Chris Brady, Member, District 7
Rationale

The Oath of Office will be administered by the Honorable Judge Clayton to the following Members of the Board of Education of Jefferson County, Kentucky:

  • Dr. Chris Kolb, Member, District 2;
  • Benjamin Gies, Member, District 4; and
  • Chris Brady; Member, District 7.

II.B. Organization of the Board: Election of Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. S/He shall sign such documents on behalf of the Board as may require signature. S/He shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Actions Taken

Order #1 - Motion Passed:  The nomination of Mr. Chris Brady to serve as Chairperson of the Jefferson County Board of Education for 2017 passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

II.C. Organization of the Board: Election of Vice-Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when s/he is acting in that capacity.

Actions Taken

Order #2 - Motion Passed:  The nomination of Dr. Lisa Willner to serve as Vice-Chairperson of the Jefferson County Board of Education for 2017 passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

II.D. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

1 10 17 JCBE Recognitions

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 10, 2017

Actions Taken

Order #3 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 10, 2017, passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

III.A. Recognition of the Jefferson County Public School District’s Distinguished Schools from the 2016 Kentucky Performance Rating for Educational Progress Testing
Rationale

The Kentucky Department of Education released results that show 31 Jefferson County Public School (JCPS) District schools earned the designation of “Distinguished” from the 2016 Kentucky Performance Rating for Educational Progress (K-PREP) testing.

“The results for our district show a number of important accomplishments that align with the district’s Vision 2020 strategic plan,” said JCPS Superintendent Donna Hargens. “Those strategic priorities include an emphasis on reading proficiency, increasing college and career readiness, providing quality educational opportunities to all students at all JCPS schools, and raising the graduation rate. Those priorities have translated into increased scores in many of those areas.”

Submitted by: Allison Gardner Martin

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize 31 Jefferson County Public School District schools who have earned the designation of “Distinguished” from the 2016 Kentucky Performance Rating for Educational Progress testing.

IV. Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agenda for January 10, 2017

Actions Taken

Order #4 - Motion Passed:  A motion that the Board of Education waive the requirement to sign a written commitment to abide by the procedures and practices for the conduct of Board meetings as stated in policy 01.41 POWERS AND DUTIES OF THE BOARD OF EDUCATION passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Order #5 - Motion Passed:  A motion to amend the meeting agenda and allow Persons Requesting to Address the Board on Non-Agenda Items to come forward before Action Items passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

Order #6 - Motion Passed:  A motion that the Board of Education approve the agenda for January 10, 2017, as amended passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

V. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 10, 2016, December 13, 2016, and December 17, 2016, meetings are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the December 10, 2016, December 13, 2016, and December 17, 2016, meetings.

Actions Taken

Order #7 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the December 10, 2016, December 13, 2016, and December 17, 2016, meetings passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

VI. Superintendent's Report
Attachments
Actions Taken

Order #8 - Motion Passed:  A motion that the Board of Education receive the Superintendent's Report passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.

VII. Action Items
VII.A. Approval of 2017 Legislative Position Statement on Charter Schools
Rationale

The Regular Session of the Kentucky General Assembly convenes in January 2017. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.

At the December 10, 2016, meeting, the Board approved the 2017 Legislative Agenda, which included the following item regarding charter schools.

Legislation Regarding Charter Schools

If the General Assembly acts to implement charter schools in Kentucky, JCPS believes that the legislation should incorporate national research- and evidence-based best practices developed through the experiences of states with charter schools.

Note: At the January 10, 2017, Board Meeting, the Board will consider specific policy provisions for charter school legislation based on best practices to recommend to the General Assembly.

This agenda item brings forward policy positions on charter school legislation in conformity with the direction of the board.

Submitted by: Jonathan Lowe on behalf of Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the 2017 Legislative Position Statement.

Actions Taken

Order #9 - Motion Passed:  A motion that the Board of Education table the 2017 Legislative Position Statement until later in the meeting passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.

VII.B. Approval of Draft District Facilities Plan and Selection of Hearing Officer
Rationale

Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).

The LPC held three required meetings and public forums to discuss the development of the DFP and participated in the required Kentucky Department of Education (KDE) orientation.

The draft DFP has been reviewed by KDE staff with a recommendation to approve.

The LPC held a final meeting on December 6, 2016, and voted to accept the draft DFP as reviewed by KDE, and recommended to submit to the Board of Education for approval.

Pursuant to the regulations, the Board of Education shall select a Hearing Officer to take public comments on the Board approved DFP.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the draft District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Dr. Michael Raisor, Chief Operations Officer, to serve as the Hearing Officer for the required public hearing.

Actions Taken

Order #10 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the draft District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Dr. Michael Raisor, Chief Operations Officer, to serve as the Hearing Officer for the required public hearing. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

VIII. Information Items
VIII.A. Districts of Innovation Plan Overview
Rationale

KRS 158.108 and KRS 160.107 provide Kentucky public school districts with the opportunity to apply to the Kentucky Board of Education to become a District of Innovation. Such a designation permits the district to apply for certain waivers from Kentucky statutes and administrative regulations in order to pursue innovative educational strategies.

The Jefferson County Board of Education approved an initial District of Innovation application on April 22, 2013, and was designated a District of Innovation by the Kentucky Board of Education in June 2013. A Memorandum of Understanding between the District and the Kentucky Department of Education was approved on March 10, 2014.

In fall 2016, the Kentucky Department of Education initiated a process for districts to submit a revised Districts of Innovation Plan.

This information item will provide Board members with an overview of the revised plan, which will be brought forward at the January 24, 2017, Board meeting for approval. The plan will be available for the Kentucky Board of Education to review and approve at its February 2017 meeting.

Submitted by Jonathan Lowe on behalf of Superintendent Donna Hargens

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on the revised JCPS District of Innovation Plan.

Actions Taken

Order #11 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on the revised JCPS District of Innovation Plan passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.

IX. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 10, 2017

Actions Taken

Order #12 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 10, 2017, passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

IX.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached report the personnel actions that she has taken per KRS 160.380.

IX.C. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on January 10, 2017.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

IX.D. Approval of Project, BG-1 Forms, and Assignment of Architect/Engineer
IX.D.1. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package I at Doss High School and Trunnell Elementary School
Rationale

This project will address the repair and/or replacement of asphalt driveways and walkways at various schools.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package I at Doss High School and Trunnell Elementary School for an estimated project cost of $143,750.

IX.D.2. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Track Repaving at Pleasure Ridge Park High School
Rationale

This project shall include the installation of approximately 1-1/2” of asphalt overlay on top of existing asphalt track. Track striping consistent with KHSAA regulation shall also be included.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Track Repaving at Pleasure Ridge Park High, for an estimated project cost of $74,975.00.

IX.D.3. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package II at Various Schools
Rationale

This project will address the repair and/or replacement of asphalt driveways and walkways at Southern High School, Sanders Elementary School, and Wilkerson Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package II at Various Schools, for an estimated project cost of $212,000.

IX.E. Approval of Contract Completion and BG-4 Forms for Partial Roof Replacements
IX.E.1. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Conway Middle School
Rationale

On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-025.

On February 9, 2016, the Board approved awarding a contract to The Bri-Den Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to The Bri-Den Co., Inc. for Partial Roof Replacement at Conway Middle School for a total construction cost of $128,000.

IX.E.2. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Laukhuf Elementary School
Rationale

On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-024.

On February 9, 2016, the Board approved awarding a contract to Highland Roofing Company as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company for Partial Roof Replacement at Laukhuf Elementary School for a total construction cost of $696,462.

IX.E.3. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Western High School
Rationale

On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-017.

On February 9, 2016, the Board approved awarding a contract to The Bri-Den Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to The Bri-Den Co., Inc. for Partial Roof Replacement at Western High School for a total construction cost of $262,949.05.

IX.F. Approval of Project Closeout and BG-5 Forms for Partial Roof Replacements
IX.F.1. Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Carter Traditional Elementary School
Rationale

On May 24, 2016, the Board of Education approved the contract completion and BG-4 form for Kalkreuth Roofing and Sheet Metal.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Carter Traditional Elementary School.

IX.F.2. Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Kammerer Middle School
Rationale

On January 11, 2016, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing & Metal Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Kammerer Middle School.

IX.G. Approval to Withdraw the BG-1 Form for Fence Installation at Waller-Williams Environmental
Rationale

On November 15, 2016, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project 17-114.

The project was bid and the cost is below the threshold required for BG-1's, per KDE regulations.

This project will be completed by a purchase order which has been issued to the successful bidder, Basham Construction and Rental Co., Inc., in the amount of $13,600.

The Kentucky Department of Education requires the cancelation of the BG-1 form so the funds can be unencumbered.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the withdrawal of the BG-1 form for Fence Installation at Waller-Williams Environmental.

IX.H. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

IX.I. Approval of Bid Tabulations, and Contract Renewal Rescission
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, and contract renewal rescission:
•Laminating Film (Supplement);
•Instructional Supplies & Equipment (Percentage);
•Chillers, Water (Air Cooled, Screw Compressor);
•Electric Motors;
•HVAC-R Supplies & Equipment;
•Hydraulic Excavator; and
•Contract Renewal Rescission - Fire Extinguishers Tested, Recharged & Repaired.

IX.J. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

IX.K. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of November 23 through December 13, 2016.

IX.L. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of November 23 through December 13, 2016.

IX.M. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on January 10, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $245,943.17 to be used as stated in the attachment.

IX.N. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Sam Bassett and Jim George of SCOUT donated $3,200 to support the Lincoln Elementary/Dawson Orman Family Resource Center.

Ford Motor Company donated $5,000 to support the Doss High School Manufacturing Technology Program.

David Whelan donated $500 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.

The Association of the Louisville Orchestra donated $2,000 to support the Lincoln Elementary Performing Arts School.        

The Community Foundation of Utah donated $2,500 for the Louisville Male High School Physics Program.

Elaine Whelan donated $40 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.

Michael and Jessica Pemberton donated $20 to the Elaine Whelan Literacy fund to support the Stopher Elementary School library.

Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $13,260 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.O. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

IX.O.1. Approval of Cooperative Purchasing Agreement with Fayette County Public Schools
Rationale

This agreement will allow the JCPS Purchasing Department and Fayette County Public Schools to pursue cooperative purchasing ventures in an effort to control cost of product and administration.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Cooperative Purchasing Agreement between Jefferson County Public Schools and Fayette County Public Schools.

IX.O.2. Approval of Memorandum of Agreements for Behavioral and Mental Health Services
Rationale

The following contractors will provide on-site behavioral and mental health services to JCPS students:

  • Alternative Behavioral Interventions, LLC
  • Benny Massey, LPCC
  • Bluegrass Counseling Associates, LLC
  • Deborah Holladay, LPCC
  • Denise Greene, PLLC
  • Earl J. Bell, LCSW
  • Father Maloney’s Boys Haven, Inc.
  • Home of the Innocents
  • Intrust Healthcare, LLC
  • Ja’Mekia C. Stoner, PLLC
  • Kentucky Counseling Center, LLC
  • Maryhurst
  • Molly Rucks, LPCC
  • New Beginnings Family Services, Inc.
  • Transformations, LLC

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning January 11, 2017 and ending on December 31, 2017.

Submitted by Dr. Alicia Averette on behalf of Dr. Lisa Herring

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreements and authorize the superintendent to sign same.

IX.O.3. Approval of Agreement with David A. Stevens, Trustee, for Nonjudicial Modification of Trust
Rationale

Alan L. and Ruth D. Huff, residents of Florida, created a  Trust in 1999 which named the Jefferson County Board of Education as the recipient of the net income of the Trust after their deaths, to be used as a scholarship fund in accordance with the terms of the Trust. Mr. and Mrs. Huff named David A. Stevens, a resident of Florida, as the Trustee of the Trust. As explained in the attached letter from the lawyer who prepared the Trust, it was the intention of Mr. and Mrs. Huff to change the terms of the Trust during their lifetime to provide for the principal of the Trust to be administered by a foundation in Jefferson County instead of by a Trustee in Florida, in order to save Trustee and investment fees. However, Mr. and Mrs. Huff both died during 2016 and this change was not made before their deaths. The lawyer who prepared the Trust has prepared the attached agreement which would result in this change being made now, in compliance with the laws of Florida. Because the Board was named as the beneficiary of the Trust when it was created, it is necessary for the Board to sign the agreement to consent to the principal of the Trust being paid to the Foundation, which will use the net income for scholarships in accordance with the terms of the Trust. 

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Agreement between the Board of Education and David A. Stevens, Trustee, for Nonjudicial Modification of Trust.

IX.P. Approval of Shortened School Day for One Exceptional Child Education Student
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

  • approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD203 rather than by name. Student SSD201 has a medical condition, with proper physician documentation, which requires a 3-hour school day on Monday-Thursday and a 5 hour and 15-minute school day on Friday. Appropriate ECE procedures have been followed for this student who is being served in a self-contained classroom in a regular elementary school setting.

Submitted by Dr. Alicia Averette on behalf of Dr. Lisa Herring

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD203 in the Exceptional Child Education Program for the 2016-17 school year.

IX.Q. Approval to Rename Moore Traditional School the Marion C. Moore School
Rationale

Moore High School opened in 1969 and was named for Ms. Marion C. Moore, one of the four original counselors in Jefferson County Public Schools who also served as a teacher and principal. In 2005 the name was changed to Moore Traditional School.

Moore Traditional School does not follow the traditional program, or dress code and is not an accurate description of the school. The name becomes confusing conveying incorrect expectations of our program for students, parents and community members. It is requested to rename the school the Marion C. Moore School. 

Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, it is appropriate that Moore Traditional School be renamed the Marion C. Moore School.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the renaming of Moore Traditional School to Marion C. Moore School.

IX.R. Appointment of Board Member Dr. Lisa Willner to Serve as Representative on the Louisville Metro Cradle to Career Cabinet
Rationale

The Louisville Metro Cradle to Career Cabinet came into being in the fall of 2016, co-convened by Superintendent Donna Hargens and Mayor Greg Fischer. The purpose of the Cabinet is to develop and implement a long-term, sustainable, collective governance structure to maximize the impact of comprehensive support services on improved outcomes for children. This work is closely aligned with the Say Yes to Education Model, and the Harvard By All Mean Project, with which the District, Louisville Metro, and community partners are deeply engaged.

Members of the Louisville Metro Cradle to Career Cabinet include representatives from Louisville Metro Government, Jefferson County Public Schools, and key community, social service, and P-20 education partners. In fall 2016, the Cabinet requested that a member of the Jefferson County Board of Education serve as a member of that body, and Board Chair Jones asked Dr. Willner to serve in that capacity.

After several months of planning, the work of the Cradle to Career Cabinet is coming into clearer focus, and the structure, organization, roles of the Cabinet and its members will become more formalized in the coming months. This appointment formalizes Dr. Willner’s role of the Cradle to Career Cabinet as a representative of the Board.

Submitted by: Vice-Chair Diane Porter

Recommended Motion

Vice-Chair Diane Porter recommends the Jefferson County Board of Education appoint Dr. Lisa Willner as the Board’s representative on the Louisville Metro Cradle to Career Cabinet.

IX.S. Approval of Board Policies: Kentucky School Boards Association 2015 Updates
Rationale

The following policies are attached for approval:

  • 03.111       Medical Examination – Certified
  • 03.12322   Family and Medical Leave – Certified
  • 03.18        Evaluation – Certified
  • 03.211      Medical Examination – Classified
  • 03.22322   Family and Medical Leave – Classified
  • 05.4          School Facilities
  • 05.42        Severe Weather/Tornado Drills
  • 06.2          Safety
  • 06.432      Hazards in and on Bus
  • 07.111      Competitive Foods
  • 07. 16       Food Service/School Nutrition Employees
  • 08.2323     Access to Electronic Media
  • 08.31        Student Attendance Day
  • 09.122      Attendance Requirements
  • 09.211      School Health Requirements
  • 09.22        Student Health and Safety
  • 09.34        Student Publications
  • 09.4261    Telecommunication Devices
  • 10.5          Visitors to the Schools

These proposed policies were received for first reading by the Board of Education on December 13, 2016.

Each year, the Kentucky School Boards Association (KSBA) provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.

Due to a miscommunication between KSBA and the District during a transition of responsibility with the district for policy development, updates for 2015 were not brought before the board for approval.

KSBA provides the reason for the proposed changes in the header of each policy.

In the system of revision used in the attached policies, words containing (----) are proposed deleted language, underlined (____) words are proposed language and yellow highlighting is language KSBA recommends that Boards include in the policy area.

Submitted by: Jonathan Lowe on behalf of Superintendent Donna Hargens

Attachment

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Board policies.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #13 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

XI. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Attachments
Actions Taken

Order #14 - Motion Passed:  A motion that the Board of Education take a short break passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

Order #15 - Motion Passed:  A motion that the Board of Education approve the 2017 Legislative Position Statement passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

XII. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XIII. Executive Session (If Needed)
Actions Taken

Order #16 - Motion Passed:  A motion that the Board of Education conduct an executive session for the purpose of conducting discussions that might lead to the dismissal of an individual employee, as permitted by KRS 61.810(1)(f) passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

Order #17 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Dr. Lisa Willner and a second by Mr. Benjamin Gies.

XIV. Adjournment
Recommended Motion

A recommendation to adjourn the January 10, 2017, meeting of the Jefferson County Board of Education

Actions Taken

Order #18 - Motion Passed:  A motion to adjourn the January 10, 2017, meeting of the Jefferson County Board of Education at 12:14 a.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.