Welcome to the December 13, 2016, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Please join us for our traditional moment of silence.

• 12 13 16 Agenda
• 12 13 16 REVISED Meeting Notice

Please join us for the Pledge of Allegiance.

Video

• 12 13 16 Recognitions by District

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for December 13, 2016

Order #455 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for December 13, 2016, passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.

More than 50 distinguished Jefferson County Public School (JCPS) students have been selected as 2017 National Merit Scholarship Program Semifinalists. 

Approximately 1.6 million juniors in more than 22,000 high schools from across the nation participated in the National Merit Scholarship Program. The program recognizes outstanding students who score very high on the Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test (PSAT/NMSQT). These students will compete for around 7,500 National Merit Scholarships worth about $33 million.

Finalists for the program are selected based on their outstanding academic record throughout high school, endorsement and recommendation by a high school official, and earned SAT scores that confirm their performance on the PSAT/NMSQT as well as their accomplishments, leadership, and participation in school and community activities.

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize the Jefferson County Public School District’s 2017 National Merit Scholarship Program Semifinalists from Atherton, Ballard, duPont Manual, Eastern, Louisville Male, and Seneca High Schools.

The duPont Manual High School Girls Cross-Country Team won the 2016 Kentucky High School Athletic Association (KHSAA) Class 3A Cross-Country State Meet Championship. The state competition was held last month at the Kentucky Horse Park in the Alltech Arena in Lexington. The team competed against more than 20 teams and won the championship title. 

Team member Alena Sapeienza-Wright won first-place honors in the Individual Girls Class 3A Cross-Country State Meet competition. She also won in the 2015 KHSAA 3A competition with a 5K time of 18:09.45.

Yared Nuguse won first-place honors in the Individual Boys Class 3A Cross-Country State Meet with a 5K time of 15:41.13.

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize the duPont Manual High School Girls Cross Country Team for winning the 2016 Kentucky High School Athletic Association Class 3A Cross-Country State Meet Championship and Yared Nuguse for winning first-place honors in the 2016 Individual Boys Class 3A Cross-Country State Meet competition.

The Jefferson County Public School (JCPS) District Communications and Materials Production staff members were recognized in November at the Outstanding Achievement in School Information Services (OASIS) Banquet during the 2016 Kentucky School Public Relations Association’s (KYSPRA’s) annual professional- development conference for earning 11 OASIS Awards. The conference was held in Owensboro.

JCPS also earned the top Kentucky School Boards Association (KSBA) Sweepstakes Award, which honors the highest-scoring set of entries judged in this year’s OASIS program. The district was recognized for its We Are JCPS web series, which highlights JCPS employees and how they make learning possible for JCPS students; the TV program Our Kids, which highlights JCPS students and programs; and the new JCPS logo, which represents energy and upward movement and serves as a symbol of the goal of always moving forward together.
 
The OASIS Awards Program recognizes excellence in the field of school public relations and dedication to keeping the community informed about what’s happening in Kentucky’s public schools. 

Submitted by: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize the Jefferson County Public School District Communications and Materials Production staff for earning 11 Outstanding Achievement in School Information Services Awards from the Kentucky School Public Relations Association and the Kentucky School Boards Association.

In times of significant change and uncertainty, it is useful for public organizations to reflect upon and reaffirm the core values that inform their work.

Vision 2020: Excellence with Equity sets forth a set of Core Values of the District, which include:

• Caring – All JCPS children are nurtured as is they are our own;
• Respect – All students, staff, and families are treated with dignity and respect as members of a safe and welcoming learning community
• Diversity – Our diversity is our strength – difference of each are assets of the whole

There has been a troubling rash of reports of bias incidents and violence occurring in schools in recent days, and the Board wishes to reaffirm core values that guide the District in creating safe, inclusive and supportive schools that welcome all children and families as members of a collective learning community.

Submitted by: Board Chair David A. Jones, Jr.

Attachment

• Resolution Reaffirming the Core JCPS Values of Caring, Diversity, and Respect

Board Chair David A. Jones Jr. recommends the Jefferson County Board of Education adopt a resolution Reaffirming the Core JCPS Values of Caring, Diversity, and Respect

David A. Jones, Jr. has served on the Jefferson County Board of Education (JCBE) since 2012. He was elected to serve as chairperson in 2015 and 2016 and served as vice-chairperson in 2014. Mr. Jones is the founder and chairman of Chrysalis Ventures and has worked as an adviser and director with a wide range of organizations. He has served on more than 30 boards, from large and small companies to nonprofits and civic groups, from his church to educational institutions.

For more than a decade, Jones has worked with the Jefferson County Public Schools (JCPS) through civic and business groups (including Every 1 Reads, Greater Louisville Project, Business Leaders for Education, and 55,000 Degrees) to improve student achievement in our community.

He is also a parent who had two children in JCPS, and he attended the old Louisville Public School system.

Chuck Haddaway was elected to the JCBE in November 2012 and began his term in January 2013. Prior to being elected to the JCBE, Haddaway served as a member of the Okolona Elementary Family Resource Center (FRC) Council and the Carter Traditional Elementary School-Based Decision Making (SBDM) Council.

He is the founder/CEO of BrookeMont, a premiere traveling sports and tourism provider for U8 - U16 female athletes. He also serves on the boards of the Kentucky League of Cities, Kentucky Sports Authority, and the Kentucky Land & Water Conservation Fund Advisory.

He attended Noe Middle School, Pleasure Ridge Park (PRP) High School, Youth Performing Arts School (YPAS), and duPont Manual High School. He majored in political science, with a public policy analysis concentration at the University of Louisville (UofL). Haddaway and his wife, Melissa, have two children, who attend Johnson Traditional Middle School.

It is with great honor that the JCPS District recognizes and extends its sincere appreciation to these leaders for their commitment and service to JCPS.

Submitted: Allison Gardner Martin

Superintendent Donna Hargens recommends the Board of Education recognize David A. Jones, Jr. and Chuck Haddaway, members of the Jefferson County Board of Education, for their outstanding leadership and dedicated service to the Jefferson County Public School District.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 12 13 16 Agenda

Superintendent Donna Hargens recommends the Board of Education approve the agenda for December 13, 2016

Order #456 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the agenda for December 13, 2016, passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 29, 2016, regular meeting are presented for your review and approval.

Attachment

• 11 29 16 Minutes

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 29, 2016, regular meeting.

Order #457 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 29, 2016, regular meeting passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

• SUPERINTENDENT REPORT - POWERPOINT - 12 13 16
• SUPERINTENDENT REPORT 12 13 16

On November 23, 2015, the Board of Education approved Vision 2020: Excellence with Equity, a strategic plan that will guide the work of the district for the next five years. The Board engaged in an extensive nine-month process that included a Board retreat; the work of the Strategy, Technology and Performance, and Finance Working Groups; public meetings to receive community input; focus groups with students; input from stakeholder groups; consultation with district leadership, school administrators, teachers, as well as external education experts and thought leaders.

Vision 2020: Excellence with Equity sets forth the district’s mission, vision, and core values and establishes goals and performance targets in three focus areas: Learning, Growth, and Development; Increasing Capacity and Improving Culture; and Improving Infrastructure and Integrating Systems.

This fall, the Superintendent and Cabinet engaged their staff in formulating detailed series of action steps for the 2016–17 school year, including timelines and personnel responsible, to implement each of the strategies so that we can accomplish our goals.

The attached document, which includes goals, strategies, and action steps, serves as the 2016–17 Comprehensive District Improvement Plan (CDIP).  KDE requires all districts to submit their plans by December 29, 2016.  The CDIP serves as a living document where changes can be made throughout the year as needed and approved by the board.

Submitted by: Dr. Dena Dossett

Attachment

• 2016–17 JCPS Comprehensive District Improvement Plan vF

Superintendent Donna Hargens recommends the Board of Education approve the 2016-17 Comprehensive District Improvement Plan

Order #458 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the 2016-17 Comprehensive District Improvement Plan passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

The Regular Session of the Kentucky General Assembly convenes in January 2017. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.

The Legislative Agenda addresses a number of policy questions that are likely to be under consideration during the 2017 session, and that are important to the work of the district to improve the academic achievement of students, maximize effectiveness and efficiency, and support district certified and classified staff.

Submitted by: Jonathan Lowe

• JCPS 2017 Legislative Agenda Final Approved 12-13-2016
• Draft JCPS 2017 Legislative Agenda v8 12-13-2016 APPROVED BY BOARD
• Draft JCPS 2017 Legislative Agenda v6 12-08-2016
• Draft JCPS 2017 Legislative Agenda v9 12-13-2016

Superintendent Donna Hargens recommends the Board of Education approve the 2017 Jefferson County Public Schools Legislative Agenda

Order #459 - Motion Passed:  A motion that the Board of Education approve the 2017 Jefferson County Public Schools Legislative Agenda as amended passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

• Resolution

Superintendent Donna Hargens recommends the Board of Education receive information regarding the Recognition of AFSCME Council 962 and its Local 4011 as the Official Representative of the Jefferson County School Nutrition Association Employees

Order #460 - Motion Passed:  A motion that the Board of Education add the Resolution to Initiate the Recognition of AFSCME Council 962 and its Local 4011 as the Official Representative of the Jefferson County School Nutrition Association Employees to the meeting agenda as an Action Item and waive the first reading passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

Order #461 - Motion Passed:  A motion that the Board of Education approve the Resolution to Initiate Recognition of AFSCME Council 962 and its Local 4011 as the Official Representative of the Jefferson County School Nutrition Association Employees passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for December 13, 2016

Order #462 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for December 13, 2016, passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

• Certified Leaves of Absence 12 13 16

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

• Personnel Actions 12 13 16

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on December 13, 2016.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 12 13 2016
• Field Trip Requests by School 12 13 2016
• Field Trips Approved by Superintendent 12 13 2016

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will replace the existing chiller.

On August 9, 2016, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 17-045.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 22, 2016.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Fairdale HS - Chiller

Superintendent Donna Hargens recommends the Board of Education award a contract to Intertech Mechanical Services for Chiller Replacement at Fairdale High School for the low base bid of $325,000; reject Alternate 1; and approve the attached revised BG-1 form for $372,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 12 13 16

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• REVISED Competitive Negotiation Bid Tabulations Contract Renewals and Amendments12 13 16
• Amendment - HVAC-R Supplies & Equipment
• Amendment - Uninterruptible Power Supplies (UPS)
• Competitive Negotiation for ADA Compliancy Website Audit
• Fire Sprinkler Repair & Testing Service
• Locker Repair Service
• Paper (Warehouse Delivery)
• Repair of Two-Way Radios & Associated Systems for On-Site Communications

Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for ADA Compliancy Website Audit;
•Repair of Two-Way Radios & Associated Systems for On-Site Communications;
•Paper (Warehouse Delivery);
•Locker Repair Service;
•Fire Sprinkler Repair & Testing Service;
•Contract Renewal - Chemical Disposal & Environmental Response;
•Contract Renewal - Chemical Disposal;
•Contract Renewal - Library Books (Percentage);
•Amendment - HVAC-R Supplies & Equipment; and
•Amendment - Uninterruptible Power Supplies (UPS).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 12 13 16
• 01 Crescent Moon Studio 2, LLC
• 02 Criterion Education, LLC
• 03 University of Louisville Research Foundation, Inc.

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $2 million in professional services contracts, $981,090 or 47 percent was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More 12 13 16

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Notes of Interest - October 2016
• October 2016 Monthly Financial Report
• October 2016 Munis Report

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2016.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 12 13 16

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of November 14 through November 22, 2016.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 12 13 16

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of November 14 through November 22, 2016.

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on December 13, 2016.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report December 13, 2016

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $17,920.47 to be used as stated in the attachment.

The City of Lyndon is providing funding for an outdoor walking trail and exercise stations, signage, benches, and landscaping materials at Bowen Elementary School.

The Board will be solely responsible for selecting the vendors that will complete the project, including compliance with all applicable Model Procurement bidding procedures as specified in KRS Chapter 45A.

This project aligns with strategy 3.1.1 in Vision 2020.

Submitted by: Joe Leffert

Attachment 

• City of Lyndon Grant - Bowen Elem Walking Trail

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $10,000 from the City of Lyndon and authorize the Superintendent to sign the attached agreement.

Project Science, Math and the Right Technology (SMART) is designed to provide teenage mothers with access to advanced technology, real-world experiences, and job shadowing opportunities in and outside the classroom in order to enhance academic skills.

Funding supports staff salaries and benefits, field trips, technology supplies and other materials and supplies.

This project aligns with strategy 1.1.7 in Vision 2020.

Submitted by: Dr. Katy Zeitz

Attachment

• TAPP Project SMART Contract

Superintendent Donna Hargens recommends the Board of Education accept funds totaling $227,900 from the Kentucky Department of Education for the South Park and Westport Teenage Parent Programs (TAPP) and authorize the superintendent to sign the attached contract.

Governor Bevin issued Executive Order 2016-378 to establish the Kentucky Dual Credit Scholarship program. The program allows students attending Kentucky public high schools to take up to two dual credit courses per academic year at no cost, up to a lifetime limit of nine credit hours. The Kentucky Higher Education Assistance Authority (KHEAA) is the administering agency.

KHEAA disburses scholarship funds for each eligible dual credit course that is successfully completed by an eligible student. A passing grade of D- or above is considered successful completion for the purposes of the program.

This funding aligns with strategy 1.1.3 in Vision 2020.

Submitted by: Karen Branham

Attachment

• The Kentucky Higher Education Assistance Authority- Dual Credit Scholarships

Superintendent Donna Hargens recommends the Board of Education accept funds totaling $78,624 from the Kentucky Higher Education Assistance Authority.

The English as a Second Language (ESL) Program provides effective academic, cultural and linguistic support to Immigrant Students and their families.  The Title III grant will pay interpreters and translators for student counseling sessions, purchase supplemental books, study guides and curriculum as well as technology for the ESL Program.  In addition, the grant will pay the salaries and benefits for teachers and bilingual instructors to provide two hours of after school programming two days per week at the International Academy at Iroquois.  The grant will also pay bus transportation costs for the after school program.

The Title III grant supports Vision 2020 strategies 1.1.2; 1.1.4; 1.1.7 and 3.3.3.

The period of performance is July 1, 2016, through September 30, 2018.  A match is not required and the grant does not obligate the district.

Submitted by:  Dr. Lisa Herring

Superintendent Donna Hargens recommends the Board of Education approve a Title III subgrant of $65,991 from the Kentucky Department of Education to provide enhanced opportunities for Immigrant Students.

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

The Confucius Institute at Western Kentucky University (WKU) is an unincorporated nonprofit organization affiliated with the Confucius Institute of the Office of Chinese Language Promotion of the Ministry of Education of the Peoples Republic of China (the Headquarters).

Through this agreement, a Confucius Classroom will continue at Field Elementary School and shall operate for the purpose of enhancing understanding and friendship between the young people of China and the United States by sponsoring the teaching and learning of Chinese language and culture.

This agreement will also allow the Confucius Institute at WKU to apply to the Headquarters for funds, up to $10,000 per year, for the purpose of providing equipment for the teaching and cultural activities of the Confucius Classroom at Field Elementary School.

This project aligns with strategies 1.1.1 and 1.1.5 in Vision 2020.

Submitted by: Joe Leffert

Attachment

• Confucius Institute at WKU

Superintendent Donna Hargens recommends the Board of Education approve the attached Agreement with the Confucius Institute at Western Kentucky University and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board. 

Revised 12/12/2016

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Crocus Academy Fegenbush.

Drama by George provides Real Life Drama, a series of eight 50-minute workshops that use the power of drama to equip middle and high school students with the skills they need to resolve conflicts and manage anger.

Drama by George will conduct eight Real Life Drama sessions with a maximum of 30 students per session during January 2017 at Valley High School.

This project aligns with strategy 1.1.7 in Vision 2020.

Submitted by: Dr. Glenn Baete

Attachment

• VHS Drama by George Agreement

Superintendent Donna Hargens recommends the Board of Education approve the attached Drama by George Agreement and authorize the superintendent to sign the same.

Approval of these documents will bring additional revenue to Jefferson County Public Schools to help fund educational programs. This project supports Vision 2020 Goal Infrastructure Improvements.
 
Submitted by: Cordelia Hardin

Attachments

• Pleasure Ridge Park High School
• Southern High School
• The Academy @ Shawnee
• Waggener High School

Superintendent Donna Hargens recommends the Board of Education approve Communications Facility Space License Agreements at Waggener High School, Pleasure Ridge Park High School, Southern High School, and The Academy @ Shawnee with Sprint Spectrum L.P.

The University of Louisville has a research foundation that works collaboratively with the Kentucky Department of Education to support statewide multi-tiered systems of support (MTSS) for academic and behavior supports. This project focuses on developing training and technical assistance in the basics of effective instruction and classroom management for the universal level of supports for Positive Behavior Supports (PBS) and Response to Intervention (RTI) in schools and in classrooms. The goal of the project is to assist JCPS in building and increasing capacity to evaluate academic and social outcomes for students across the district.

This project directly supports Strategy 1.1.7 of Vision 2020.

Submitted by: Dr. Lisa Herring

• Agreement - UL Research Foundation

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding between the Jefferson County Board of Education and the University of Louisville, Research Foundation and the Kentucky Department of Education for the Academic Behavior Response to Intervention (ABRI) Project and authorize the superintendent to execute the agreement.

The IRC Section 125 Plan Document and the Summary Plan Description have been amended to list the updated pre-tax benefit plans and current vendors in Schedule one through Schedule five.

Submitted by: Tom Hudson

Attachments

• 61415106-v3-JCPS - Cafeteria Plan (2017)
• 61415108-v2-JCPS - Cafeteria Plan SPD (2017)
• 61567999-v1-JCPS - Board Resolutions Updating Cafeteria Plan

Superintendent Donna Hargens recommends the Board of Education approve the amended and restated IRC Section 125 Cafeteria Plan Document and Summary Plan Description effective January 1, 2017.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

• approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD202 rather than by name. Student SSD201 has a medical condition, with proper physician documentation, which requires a 4-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a self-contained classroom in a regular high school setting.

Submitted by: Dr. Lisa Herring

Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD202 in the Exceptional Child Education Program for the 2016-17 school year.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses.  

Board Member Diane Porter will attend the 2017 Council of Urban Boards of Education, September 27-29, 2017, in New Orleans, Louisiana, and the Council of the Great City Schools 61^st Annual Fall Conference, October 18-22, 2017, in Cleveland, Ohio. 

Estimated Expenses:

Council of the Great City Schools

Registration Fees:  $-0-

Lodging/Hotel:  $845 (Approximately $169/night for five nights)

Estimated Air Travel Expense: $353

Ground Transportation (taxis, buses, airport shuttles):  Reimbursable with receipt

Meals:  Reimbursed at district per diem rate 

Council of Urban Boards of Education

Registration Fees:  ~$425

Lodging/Hotel:  $567 (Approximately $189/night for three nights)

Estimated Air Travel Expense: $413

Ground Transportation (taxis, buses, airport shuttles):  Reimbursable with receipt

Meals:  Reimbursed at district per diem rate 

Submitted by: Superintendent Donna Hargens

Attachment

• Board Policy 01821 Board Member Compensation and Expenses

Superintendent Donna Hargens recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Diane Porter to attend the 2017 Council of Urban Boards of Education, September 27-29, 2017, in New Orleans, Louisiana, and the Council of the Great City Schools 61st Annual Fall Conference, October 18-22, 2017, in Cleveland, Ohio.

KDE recommends JCPS staff identify students who may need referrals for special education services based upon "Basis of Knowledge" according to federal IDEA and state regulations for special education. 

Approval of the attached rubric is the last requirement for closing the Correction Action Plan associated with KDE Complaint 1516-06.

This project directly supports Strategy 3.1.2 of Vision 2020.

Submitted by: Dr. Lisa Herring

Attachment

• Procedures - Basis of Knowledge

Superintendent Donna Hargens recommends the Board of Education approve the attached approved and recommended practice by KDE.

The property at this address was the former location of the Frost Middle School. This action is a step in the total process required by 702 KAR 4:090 which requires the Board to declare the property as “surplus to the educational needs of the district” prior to disposition of the property. The status of this property was changed from Permanent to Transitional on the District Facility Plan by vote of this Board on November 15, 2016, with final approval by KDE.  That change of status was necessary before this current declaration could be made.
 
Submitted by: Cordelia Hardin

Attachment

• 13700 Sandray Boulevard Finding Approval

Superintendent Donna Hargens recommends the Board of Education declare property located at 13700 Sandray Boulevard, Louisville, KY 40272 as surplus to the educational needs of Jefferson County Public Schools, thereby allowing the property to be disposed of with Kentucky Department of Education approval.

The proposed policy was received for first reading by the Board of Education on October 25, 2016.

The proposed amendments include adding the magnet mission statement to the policy and providing clarifying language regarding the development and implementation of equitable criteria, processes, and procedures to achieve this mission.  Examples include but are not limited to (1) magnet standards, (2) procedures for establishing new magnets, and (3) student continuation and exit procedures (attached).

By strengthening and applying the exit procedures consistently, as recommended by the Magnet Steering Committee, magnet schools will need to exhaust support and intervention processes before exploring exit.  The expected outcome is fewer student exits, more students engaged in their magnet programs, and better family/student experience. We will track this data for the next few years and make any needed adjustments based on the data.

This report addresses strategic goal: Access to Public School Choice

Submitted by: Dena Dossett

Attachment

• 08134MagnetEducationPolicy
• MagnetContinuationExitProcess

Superintendent Donna Hargens recommends the Board of Education approve the attached Board Policy 08.134 Magnet Education

Each year, the Kentucky School Boards Association (KSBA) provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.

Due to a miscommunication between KSBA and the District during a transition of responsibility with the district for policy development, updates for 2015 were not brought before the board for approval. This action will bring these Board Policies up to date.

The attached document shows KSBA’s proposed changes highlighted in yellow. New language is underlined and deleted language is stricken through. KSBA provides the reason for the proposed changes in the header of each policy.

Submitted by: Jonathan Lowe

Attachment

• KSBA Policy Update 2015 12-13-2016 Highlights v2

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 12 13 16 Planning Calendar

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #463 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Willner Board Report 12 13 16

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the December 13, 2016, meeting of the Jefferson County Board of Education

Order #464 - Motion Passed:  A motion to adjourn the December 13, 2016, meeting of the Jefferson County Board of Education at 9:20 p.m. passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.