Jefferson County
November 29, 2016 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the November 29, 2016, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 11 29 2016 Board Meeting



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 29, 2016

Actions Taken

Order #1 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 29, 2016, passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

III.A. Recognition of Eastern High School Students for Earning Top Scores on the High School of Business Exam
Rationale

Eastern High School students are among the top business students nationwide who have earned top scores on various sections of the High School of Business Exam. The exam is administered by the Marketing and Business Administration Research and Curriculum Center (MBA Research) and is a national accelerated business administration program. MBA Research was created in 1971 as an education foundation. The foundation’s mission is to provide support to educators in preparing students for careers in the business industry. 

The High School of Business Program is designed to prepare students to excel in rigorous, college-level business administration programs and to prepare them to be great leaders who are college- and career-ready and promotable in the world of business.

Submitted by: Allison Gardner Martin

 

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Eastern High School students for earning top scores on the High School of Business Exam.

III.B. Recognition of Jefferson County Public School District Students Named to the Kentucky Commissioner of Education’s Student Advisory Council
Rationale

Four Jefferson County Public School (JCPS) District students have been named to serve on Kentucky Commissioner of Education Stephen Pruitt’s Student Advisory Council. Shane Lowe, a student at the Kentucky School for the Blind and Central High School Magnet Career Academy (MCA); Brenden Quirk, a student at Eastern High School; Allison Tu, a student at duPont Manual High School; and Kaeli Riggs, a student at Seneca High School, are 4 of 16 Kentucky students who will meet with the Commissioner and Kentucky Department of Education (KDE) staff to talk about how decisions made at the state level are affecting public school students in the state and to provide important feedback from a student perspective on critical issues impacting Kentucky schools and students.

Submitted by: Allison Gardner Martin

 

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Jefferson County Public School District Students Named to the Kentucky Commissioner of Education’s Student Advisory Council.

III.C. Recognition of Angela Harris, 2016 Ann S. Booth Mathematics Education Service and Achievement Award
Rationale

Angela was presented with the 2016 Ann S. Booth Mathematics Education Service and Achievement (MESA) Award by the Kentucky Council of Teachers of Mathematics (KCTM). The award recognizes exemplary mathematics teachers, education professionals, and business and community leaders who have made significant contributions and supported mathematics education.

Angela was formally recognized and presented with the MESA Award at the KCTM Annual Awards Banquet held on November 4.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Angela Harris, Jefferson County Public Schools mathematics specialist, for receiving the 2016 Ann S. Booth Mathematics Education Service and Achievement Award.

III.D. Recognition of Autumn Geraghty, 2016 Kentucky Finalist for Special Education Teacher of the Year Award
Rationale

Autumn is one of three finalists for the 2016 Special Education Teacher of the Year Award. The award is one of the highest honors presented to Kentucky’s teachers of students with disabilities.

Autumn began her teaching career as a functional mental disability (FMD) teacher at Fairdale High School. She has also served as a Special Olympics coach for basketball and cheerleading and has helped develop a Peer Tutoring program for high school juniors and seniors, some of whom are serving as teachers.

At Ahrens, Autumn works with students ages 18 to 21, connecting them with employers, social contacts, and community resources to help them transition to post-school adult life.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Autumn Geraghty, a functional mental disability teacher at Ahrens Work Transition Program, for being named a 2016 Kentucky Finalist for the Special Education Teacher of the Year Award.

III.E. Recognition of Dr. John Marshall, Louisville Defender Newspaper Outstanding Professional Achievement Recognition Award
Rationale

The Louisville Defender Newspaper presented its Outstanding Professional Achievement Recognition Award to Dr. John Marshall during its Business and Professional Achievement Recognition Luncheon, which was held last month at Churchill Downs. Dr. Marshall was among 16 achievers who won awards in various categories.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Dr. John Marshall, Chief Equity Officer, for receiving the Louisville Defender Newspaper Outstanding Professional Achievement Recognition Award.

IV. Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agenda for November 29, 2016

Actions Taken

Order #2 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the agenda for November 29, 2016, passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 15, 2016, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 15, 2016, special meeting.

Actions Taken

Order #3 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 15, 2016, special meeting, passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Order #4 - Motion Passed:  A motion pursuant to KRS 160.270(1) that the Board of Education excuse the failure of Board Chairman David A. Jones Jr. to attend this meeting, passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.

VI. Superintendent's Report
Attachments
VII. Action Items
Rationale

Revised 11/24/2016

VII.A. Approval to Add New Optional/Magnet Programs for the 2017-18 School Year
Rationale

Using the newly developed Magnet Application Process which aligns to Vision 2020, Strategy 2.1.1 – Personalize Deeper Learning, each of the schools listed below have provided the following: 1) a clear rationale and detailed description of their proposed optional/magnet program including plans to sustain the program, curricular alignment, and professional development needed to support the magnet theme; 2) a detailed description of how they involved their SBDM Council, parents, families, and community in the development of the proposal; 3) a comprehensive overview of the budget and organizational planning needed to support the magnet proposal.

School

Magnet Theme

Principal

Asst. Superintendent

Brandeis Elem.

S.T.E.A.M.

Shervita West

Paige Hartstern

Olmsted North MS

S.T.E.A.M.

Ryan Rodosky

Brad Weston

Central HS

Montessori

Raymond Green

Joe Leffert

Manual HS (YPAS)

Guitar

Gerald Mayes

Brad Weston

 

Each magnet application was reviewed and approved to move forward by a cross departmental district team using a newly created rubric aligned to the magnet application and standards.  Next, each application was reviewed and approved by the Superintendent and Cabinet.  The magnet applications moving forward scored a 3 or higher on the 4 point rubric. 

In addition to these applications being considered for board approval, the following schools submitted a magnet application that will not be moving forward at this time due to one or more concerns in the following areas:  1) transportation concerns; 2) concerns relative to student assignment; 3) concerns relative to budget and finance; 4) concerns relative to boundary changes; and/or 5) concerns relative to enrollment and available space.  The Optional/Magnet Office as well as the cross departmental district team look forward to collaborating with these schools as we work through any issues to consider these applications for the 2018-19 school year.  We applaud each application and the magnet theme design to personalize student learning and further engage students in the learning process.  We also encourage each of these schools to move forward for the 2017-18 school year to implement the “identified program” in their school with current students as we work through the systems issues relative to obtaining magnet status for each school. 

School

Magnet Theme

Principal

Asst. Superintendent

Areas of Concern

Crums Lane Elem.

S.T.E.M.

(K-8 Configuration)

Anna Byrd

Glenn Baete

  • K-8 Configuration
  • Moving out Early Childhood
  • Facilities plan is pending
  • Transportation issues, more buses need to run on two bell schedules
  • Student assignment issues, moving out some students to other schools in the cluster

 

Hawthorne Elem.

Spanish Immersion

Jessica Rosenthal

Michelle Dillard

  • Request for 100% application, eliminating needed cluster seats.
  • Changes and impact on schools within the same cluster.
  • Cost for additional buses for district - wide transportation

 

 

Carrithers MS

Fine Arts

Marcella Denise Franklin-Williams

Michelle Dillard

  • Transportation issues - cost of adding additional buses for district wide transportation.
  • Cost of needed building modifications.

 

Lassiter MS

 

Cambridge

Jon Cesler

Brad Weston

  • Transportation concerns/issues
  • School is at or near capacity level

 

Westport MS

 

Montessori

Jodie Zeller

Joe Leffert

  • Transportation issues - cost of adding additional buses to accommodate more magnet students
  • Requested change in boundaries

 

Submitted by: Dr. Lisa N. Herring

Attachment


Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the addition of optional/magnet program status for the following schools for the 2017-18 school year: Brandeis Elementary- S.T.E.A.M.; Olmsted North Middle School- S.T.E.A.M.; Central High School- Montessori; and DuPont Manual High School (YPAS) - Guitar.

Actions Taken

Order #5 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the addition of optional/magnet program status for the following schools for the 2017-18 school year: Brandeis Elementary- S.T.E.A.M.; Olmsted North Middle School- S.T.E.A.M.; Central High School- Montessori; and DuPont Manual High School (YPAS) - Guitar. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

VII.B. Approval to Remove Magnet Status from Cane Run Elementary School’s Environmental Magnet Program
Rationale

The principal and School Based Decision Making Council (SBDM) of Cane Run Elementary School have requested the removal of their magnet status as an Environmental Magnet Program.

A review of the data indicates the magnet status of Cane Run Elementary School has not been effective in improving the diversity index through enrollment in the magnet program.  Data reviewed by the school indicates approximately 16 percent of students were attending Cane Run Elementary School based on magnet selection. Of the students who applied for the magnet for the 2016-17 school year, 72 percent were category 1 and 28 percent were category 2.

Last year, Cane Run Elementary School had an AMO target of 51.0 and their overall learners score was 30.6 on the 2015-16 KPREP.  Thus, the most recent data indicates that the magnet is not positively impacting student achievement. 

Submitted by: Dr. Lisa N. Herring

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the removal of magnet status from Cane Run Elementary School’s Environmental Magnet Program for the 2017-18 school year.

Actions Taken

Order #6 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the removal of magnet status from Cane Run Elementary School’s Environmental Magnet Program for the 2017-18 school year, passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.

VIII. Information Items
Rationale

None

IX. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for November 29, 2016

Actions Taken

Order #7 - Motion Passed:  A motion that the Board of Education approve the consent calendar for November 29, 2016, minus Items IX.C., IX.M., IX.Z., and IX.AA. passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Order #8 - Motion Failed:  A motion that the Board of Education approve Item IX.C. Approval of Job Descriptions failed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

Order #9 - Motion Passed:  A motion that the Board of Education approve Item IX.M. Approval of Bid Tabulations and Contract Renewals passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

Motion Withdrawn:  A motion to approve the attached schedule of regular Board meeting dates with all meeting locations to be at the VanHoose Education Center was withdrawn by Mrs. Linda Duncan.

Order #10 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017 passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

Order #11 - Motion Failed:  A motion that the Board of Education approve Item IX.AA. Amendment of Board Policies: 03.11 Hiring Certified and 03.21 Hiring Classified (First Reading) failed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.

IX.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

IX.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the request for leaves of absence included in the attachment.

IX.C. Approval of Job Descriptions
Rationale

The attached job description is being submitted to increase the Grade to make it equitable as it relates to the other Chief positions when considering the number of direct reports and level of accountability.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached job description for Chief Equity Officer.

IX.D. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on November 29, 2016.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

IX.E. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the Science Lab Renovation – Phase II at Atherton High School
Rationale

This project will consist of the renovation of an existing science lab with casework and finishes.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Studio Kremer as the architect/engineer, and the attached BG-1 form for the Science Lab Renovation – Phase II at Atherton High School for an estimated project cost of $191,915.

IX.F. Approval of Revised BG-1 Form for the 2015-16 Asbestos and Lead Abatement Maintenance Contract at Various Schools
Rationale

On September 14, 2015, the Board of Education approved the project and the assignment of Environmental Concerns, Inc. to prepare plans and specifications for Project 16046.

On November 23, 2015, the Board approved awarding a contract to Abatement Solutions Technologies, Inc. for $180,000.00.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to match the total funds available. The original bid included an option to extend the contract at the discretion of both parties by one year.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for the 2015-16 Asbestos and Lead Abatement Maintenance Contract at Various Schools.

IX.G. Approval of Bid and Revised BG-1 Form for Pool Demolition at Hazelwood Elementary School
Rationale

This project will consist of the demolition of the pool buildings and associated lights, fencing and equipment. Infill pool with dirt, and seed and straw.

On July 26, 2016, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 17-026.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Badgett Constructors, LLC. for Pool Demolition at Hazelwood Elementary School for the low base bid of $90,251; and approve the attached revised BG-1 form for $105,000.

IX.H. Approval of Bid and Revised BG-1 Form for Pool Demolition at Watterson Elementary School
Rationale

This project will consist of the demolition of the pool buildings and associated lights, fencing and equipment. Infill pool with dirt, and seed and straw.

On July 26, 2016, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 17-025.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 10, 2016.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Complete Demolition Services for Pool Demolition at Watterson Elementary School for the low base bid of $43,400; accept Alternate 1 for a total bid of 52,600; and approve the attached revised BG-1 form for $63,000.

IX.I. Approval of Contract Completion and BG-4 Form for 2016 Paving Package II at Blake Elementary School and Fairdale High School
Rationale

On January 26, 2016, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 16138.

On April 26, 2016, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for 2016 Paving Package II at Blake Elementary School and Fairdale High School for a total construction cost of $116,479.

IX.J. Approval of Project Closeout and BG-5 Form for Concrete Repairs at Doss High School
Rationale

On October 25, 2016, the Board of Education approved the contract completion and BG-4 form for Revrac Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Concrete Repairs at Doss High School.

IX.K. Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Gilmore Lane Elementary School
Rationale

On October 25, 2016, the Board of Education approved the contract completion and BG-4 form for E.H. construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Gilmore Lane Elementary School.

IX.L. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

IX.M. Approval of Bid Tabulations, and Contract Renewals
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, and contract renewals:
•Competitive Negotiation for Consulting Services for the School for Males of Color;
•SCNS (Warehouse Delivery);
•SCNS (School Delivery);
•Wrecker Service;
•Locally Grown Fresh Fruits & Vegetables (Nutrition Service Center);
•Pump Parts (Various Types);
•Uniform & Floor Mat Rental (SCNS);
•Integrated Pest Management Pesticide Products;
•Removal of Suspended Solid Waste (Grease Trap, Septic Tank, Etc.);
•Contract Renewal - Magazine & Periodical Subscriptions (Percentage);
•Contract Renewal - Physical Education Equipment & Supplies (%);
•Contract Renewal - Licensed Auctioneer Service;
•Contract Renewal - Arc-Flash Prevention Service;
•Contract Renewal - Mail Service (Part A - Pre-Sort Mail) (Part B - Mail Preparation); and
•Contract Renewal - Two-Way Radio System Service;

IX.N. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

IX.O. Acceptance of Monthly Financial Report
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2016.

IX.P. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $2 million in professional services contracts, $951,090 or 47 percent was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

IX.Q. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of November 1 through November 13, 2016.

IX.R. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of November 1 through November 13, 2016.

IX.S. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on November 29, 2016.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $57,318.35 to be used as stated in the attachment.

IX.T. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

IX.T.1. Approval of Memorandum of Agreement for Behavioral and Mental Health Services
Rationale

The following contractor will provide on-site behavioral and mental health services to JCPS students:

  • Mindful Direction Counseling

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning November 30, 2016, and ending on December 31, 2017.

This project directly supports Vision 2020 goal Deeper Learning, Strategy 1.1.1.

Submitted by: Dr. Lisa Herring

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.

IX.T.2. Approval of Childcare Enrichment Program Memorandum of Agreement with YMCA of Greater Louisville
Rationale

The Jefferson County Public School district and the YMCA of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before and after-school childcare program to enable the children of working families to participate in a variety of physical, cultural, educational, and social activities. The district currently operates 48 CEP sites serving more than 97,000 children.

The attached Memorandum of Agreement ensures our ability to continue the current program and allows for expansion if the student need is apparent.

This agreement shall be effective from November 30, 2016, through November 30, 2017, and is renewable on a yearly basis.

This agreement directly supports strategy 3.2.1 in Vision 2020

Submitted by: John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program and authorize the superintendent to sign same

IX.T.3. Approval of Memorandum of Understanding and a Lease Renewal Agreement with Jefferson Community and Technical College.
Rationale

Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long, successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into postsecondary education. The attached lease agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

The contract period is from July 1, 2016, through June 30, 2016. Due to the reorganization of staff at JCTC, this Memorandum of Understanding and Lease Renewal Agreement is being submitted later than the July 1, 2016, date.

This partnership aligns with the District's Vision 2020 goal Communications, Engagement, and Access to Information by providing the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions. There is no cost to the district.

Submitted by: Allison Martin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement with Jefferson Community and Technical College and authorize the superintendent to sign same.

IX.U. Approval of Shortened School Day for One Exceptional Child Education Student
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

  • approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD201 rather than by name. Student SSD201 has a medical condition, with proper physician documentation, which requires a 3-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a resource room in a high school setting.

Submitted by: Dr. Lisa Herring

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD201 in the Exceptional Child Education Program for the 2016-17 school year.

IX.V. Approval to Waive the Applicable Per Mile Rate When Board of Education Vehicle is Used in the Discharge of an Employee's Duty
Rationale

It is necessary to waive this requirement when the employee is performing their required duty such as checking roadway conditions in inclement weather and other such events as deemed appropriate by the Superintendent’s designee.

The employee would still be responsible for the applicable taxes on $3.00 each workday for the personal commute associated with the use of a Board of Education owned vehicle per the Internal Revenue Service commuting rules.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the waiver of the per mile rate charged for commuting to and from work when the vehicle is used in the discharge of the employee’s required duties.

IX.W. MOVED TO ACTION ITEM: Approval to Add New Optional/Magnet Programs for the 2017-18 School Year
Rationale

This item was moved from the Consent Agenda to Action Item.

11/24/2016

IX.X. MOVED TO ACTION ITEM: Approval to Remove Magnet Status from Cane Run Elementary School’s Environmental Magnet Program
Rationale

This item was moved from the Consent Agenda to Action Item.

11/24/2016

IX.Y. Approval of Communications Facility Space License Agreements with T-Mobile
Rationale

Approval of these documents will bring additional revenue to Jefferson County Public Schools to help fund educational programs. This project supports Vision 2020 Goal Infrastructure Improvements.
 
Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve Communications Facility Space License Agreements at Louisville Male High School and Academy @ Shawnee with T-Mobile.

IX.Z. Approval of Regular Board Meeting Schedule for 2017
Rationale

Approval of the attached meeting dates will set the schedule of regular meetings of the Board of Education for 2017.

The Board will meet twice a month on Tuesdays, except in April, July, and December when there is only one meeting.

Regular meetings are open to the public and are held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, unless otherwise noted.

Meetings for January through March 2017 will be held at 7 p.m. Meeting times for April through December 2017 will be established by the Board at a later date.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017.

IX.AA. Amendment of Board Policies: 03.11 Hiring Certified and 03.21 Hiring Classified (First Reading)
Rationale

The proposed amendments provide clarifying language regarding the notification to the district by a Jefferson County Public School employee or applicant if he or she is arrested, charged or convicted of a certain set of offenses.

Submitted by: Tom Hudson

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached revisions to Board Policy 03.11 Hiring Certified and 03.21 Hiring Classified for first submission and reading.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #12 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

XI. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XII. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Actions Taken

Order #13 - Motion Passed:  A motion that the Board of Education amend the agenda for November 29, 2016, to add the first reading of the Resolution to Recognize AFSCME Council 962 and its Local 411 as the Official Representative of the Jefferson County School Nutrition Association Employees passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

XIII. Executive Session (If Needed)
XIV. Adjournment
Recommended Motion

A recommendation to adjourn the November 29, 2016, meeting of the Jefferson County Board of Education.

Actions Taken

Order #14 - Motion Passed:  A motion to adjourn the November 29, 2016, meeting of the Jefferson County Board of Education at 10:07 p.m. passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.