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I.
Moment of Silence
Welcome to the November 15, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
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Please join us for our traditional moment of silence.
II.
Presentation of Colors and The Pledge of Allegiance
Please join us for the Presentation of Colors presented by Butler Traditional High School Army JROTC Color Guard and The Pledge of Allegiance led by District 4 elementary school students.
II.A.
Vision Statement
The JCPS Vision Statement will be read by Conway Middle School Students.
II.B.
Greetings from District 4 Board Member Chuck Haddaway
Welcome and greetings from District 4 Board Member Chuck Haddaway.
II.C.
Welcome and Overview of Pleasure Ridge Park High School
Principal Kim Salyer will offer greetings and a brief overview of Pleasure Ridge Park High School.
III.
Recognitions and Resolutions
Video of Board Recognitions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 15, 2016
Order #443 - Motion Passed: A motion pursuant to KRS 160.270(1) that the Board of Education excuse the failure of Board Chairman David A. Jones Jr. to attend this meeting passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
Order #444 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 15, 2016 passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
III.A.
Recognition and Student Demonstration From Cane Run Elementary School Compassionate Schools Project Students
Cane Run Elementary students Nevaeh Jewell, Bailey Moore, Jabari Morris, and Vivica Morris will demonstrate how they open their Compassionate Schools Project classroom through focused and relaxed exercises before they began their daily classroom learning and work. These exercises are designed to increase mindfulness, a term used for practices that helps students to focus on the present moment.
Nevaeh will talk about how the Compassionate Schools Project has made a difference to her personally and how it has made a difference in Cane Run Elementary School’s student body.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Cane Run Elementary School Compassionate Schools Project students.
III.B.
Recognition and Student Demonstration From Jacob Elementary School Bellarmine Literacy Project Students
Students Damon Tarrence, Jaylyn Ritchie, and Trinity Maggard will share their thoughts about how the Bellarmine Literacy Project has impacted their reading in school and in the future, and how it has encouraged them to be excited about reading.
The literacy project is a partnership between Bellarmine University and the Jefferson County Public School (JCPS) District. The two-year project was implemented in the fall of 2014 with 19 teachers involved and receiving intensive training on literacy skills and strategies. The teachers met once a week to learn how to incorporate the curriculum, skills, and strategies into their reading lessons and classroom instruction. The project also taught teachers how to meet students where they are in reading and how to help them read on grade level.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Jacob Elementary School students about their Bellarmine Literacy Project.
III.C.
Recognition and Student Demonstration From Farnsley Middle School Math Science Technology Magnet Program Students
Farnsley Middle School Math Science Technology (MST) Magnet Program students will give a student demonstration on the study and implementation of their Bottle Rocket Launching project. Students will share how they use science, technology, engineering and math (STEM) research, methodologies, and practices in the creation and evaluation of their project.
The students studied Isaac Newton’s law of motion, which helped them in the course of their study and creation of their bottle rockets. They prepared data tables to help them determine the optimal amount of fuel usage for their bottle rockets and determine the force and motion of the rockets during launching. The students were also given the task of completing an on-demand writing piece, detailing what they learned and the evaluation and review techniques they used with this project.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Farnsley Middle School Math Science Technology Magnet Program students
III.D.
Recognition and Student Demonstration From Western High School Early College Students
Western High School students MaKya Griffin, Jasmine Gibson, and Mark Jones will give a brief student demonstration on their school’s Early College Program, sharing the benefits and experiences they have received as participants in the program. The students will also expound upon how the program has prepared them for college and beyond.
The program is a partnership with Jefferson Community and Technical College (JCTC), Jefferson County Public Schools (JCPS), the Middle College National Consortium (MCNC), the C.E. and S. Foundation, and the James Graham Foundation, which bridges the gap between high school and college and targets first-generation college-goers who might otherwise not pursue a college degree.
Students can earn up to 60 tuition-free college credits by the time they graduate high school. They also benefit by receiving an on-campus college experience. The credits that students earn throughout high school apply to programs at JCTC or any Kentucky Community and Technical College System school and will transfer to all Kentucky public colleges and universities, giving students a great head start on their college careers.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Western High School Early College students.
III.E.
Recognition of Schaffner Traditional Elementary School, National Blue Ribbon School
Schaffner Traditional Elementary School was named a National Blue Ribbon School by U.S. Education Secretary John B. King Jr. The designation recognizes public and private elementary, middle, and high schools for overall academic excellence or progress in closing achievement gaps among student subgroups. The designation is also a national symbol of exemplary teaching and learning.
The National Blue Ribbon School program recognizes schools in one of two performance categories—Exemplary High Performing Schools and Exemplary Achievement Gap Closing Schools. Schaffner Traditional Elementary School ranked in the Exemplary High Performing Schools category.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Schaffner Traditional Elementary School for being named a National Blue Ribbon School.
III.F.
Recognition of Christina Johnson and Meghann Clem, Cane Run Elementary School Compassionate Schools Project Teachers
Last month, Christina Johnson was featured in Time magazine for her work with the Compassionate Schools Project at Cane Run Elementary School. The article highlighted her work with the students in the classroom and how the project has impacted the student body.
Christina is in her first year of teaching the Compassionate Schools Project curriculum. She is one of two teachers at Cane Run Elementary School who are part of this pilot project.
Meghann Clem is in her second year of teaching with the project and was involved in the launch of the pilot project in the Jefferson County Public School (JCPS) District. Meghann introduces the classroom that uses the innovative curriculum and concept to visitors and distinguished guests who visit Cane Run Elementary School.
The project is the most comprehensive study undertaken of a twenty-first-century health and wellness curriculum in an elementary and secondary school setting, which integrates the development of the mind and body designed to support and, hopefully, to have a major impact on student academic achievement, mental fitness, health, and compassionate character.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Christina Johnson and Meghann Clem, Compassionate Schools Project teachers.
III.G.
Recognition of Jefferson County Public School District Schools for Attaining Fidelity in the Implementation of Positive Behavior Interventions and Supports for the 2015-16 School Year
Blue Lick Elementary School, Olmsted Academy South, Gutermuth Elementary School, Klondike Lane Elementary School, Knight Middle School, Mill Creek Elementary School, Shacklette Elementary School, Slaughter Elementary School, Southern High School, Western Middle School, and Wilder Elementary School are 11 of 200 Kentucky schools recognized for attaining fidelity in the implementation of Positive Behavior Interventions and Support (PBIS) for the 2015-16 school year. In honor of their outstanding accomplishment, each school received a fidelity banner from the Kentucky Center for Instructional Discipline/Kentucky PBIS Network.
PBIS is a multitiered systems framework for creating a positive learning environment in which all students can be successful. The success of PBIS is exemplified through evidence-based practices and data-based decision making. School staff are charged with the implementation of a constant social and behavioral support system in their daily practices to improve behavioral and academic competence for all students.
Submitted by: Allison Gardner Martin
Revised 11/15/16
Superintendent Donna Hargens recommends the Board of Education recognize Jefferson County Public School District Schools for Attaining Fidelity in the Implementation of Positive Behavior Interventions and Supports for the 2015-16 School Year.
III.H.
Video Montage of District 4 Schools
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for November 15, 2016
Order #445 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the agenda for November 15, 2016, passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 25, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the October 25, 2016, regular meeting.
Order #446 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the October 25, 2016, regular meeting passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Action Items
VII.A.
Acceptance of the Comprehensive Annual Financial Report for Year Ended June 30, 2016
The Comprehensive Annual Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky.
The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2016.
Order #447 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2016, passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VIII.
Information Items
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for November 15, 2016
Order #448 - Motion Passed: A motion that the Board of Education approve the consent calendar for November 15, 2016, minus Items IX.P., IX.S., and IX.U passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IX.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education polices and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.C.
Approval of Job Descriptions
The Coordinator Bus Driver Training job description is submitted to revise the Minimum Qualifications section to include a State Certified Driving Instructor Certificate issued by the Kentucky Department of Education to meet the requirement mandated by the state.
The Supervisor JCPS Call Center job description is submitted to revise the minimum qualifications to a Bachelor's degree.
The Coordinator of Adult Basic Education/Grade 7 job description is new and better reflects the job responsibilities of staff in the Specialist II/Grade 9 position.
The Math Curriculum Specialist - Grades K-5 job description is submitted to change the salary schedule to IV Grade 9 and ensures greater equity among the specialists with similar responsibilities and accountability.
The Website/Digital Media Coordinator job description is new. The position of Digital Print Technician is being converted to Website/Digital Media Coordinator.
The Early Childhood Counselor job description is new and added to better align resources and organizational capacities toward the accomplishment of the district's strategic goals and mission.
The Bus Driver - Permanent/Part-Time, No Escrow job description is new and added to allow bus drivers to choose to have no escrow withdrawn.
The job descriptions for Assistant Facilitator, School Social Worker, School Administrator Manager, Assistant Area Coordinator, Child Care Center Facilitator, Program Specialist I, Plant Operator I (Supervises Less than 4), Plant Operator II (Supervises 4 or More), Housekeeping Assistant, Bus Driver Trainer and Funding/Services Specialist are submitted due to a federal mandate on minimum exempt salary. Job responsibilities remain the same.
These changes address strategy 3.1.3: Improve Human Resources Infrastructure.
Submitted by: Tom Hudson
Attachments
Revised 11/14/2016
Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Coordinator Bus Driver Training, Supervisor JCPS Call Center, Coordinator of Adult Basic Education, Math Curriculum Specialist - Grades K-5, Website/Digital Media Coordinator, Early Childhood Counselor, and Bus Driver - Permanent/Part-Time, No Escrow.
IX.D.
Approval of Organizational Charts
The attached organizational chart for Adult and Continuing Education is submitted to delete one (1) Adult Education Specialist II position and add one (1) Coordinator of Adult Basic Education.
The attached organizational chart for Curriculum and Instruction is submitted to add one (1) Resource Teacher from Curriculum Management.
The attached organizational chart for Curriculum Management is submitted to delete one (1) Resource Teacher (195) that will be added to Curriculum and Instruction.
The attached organizational chart for Early Childhood adds eight (8) Lead Instructional Assistants (187) and four (4) Early Childhood Counselors (195), and delete three (3) Resource Teachers (187).
The attached organizational chart for Communications and Community Relations deletes the Digital Print Technician and adds the Website/Digital Media Coordinator.
These changes address strategy 3.1.3: Improve Human Resources Infrastructure.
Submitted by: Tom Hudson
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Adult and Continuing Education, Curriculum and Instruction, Curriculum Management,Early Childhood, and Communications and Community Relations.
IX.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on November 15, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the Fence Installation at Waller Williams Environmental
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
This item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for the Fence Installation at Waller Williams Environmental, for an estimated project cost of $26,094.
IX.G.
Approval of Contract Completion and BG-4 Form for HVAC Renovation, Media Center Addition, and Roof at Dunn Elementary School
On July 8, 2013, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 156-14018.
On March 24, 2014, the Board approved awarding a contract to David Construction Co. as the low bidder.
C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
This item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, BG-4 form, and final payment to David Construction Co. for HVAC Renovation, Media Center Addition, and Roof at Dunn Elementary School, for a total construction cost of $6,547,894.09.
IX.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
This item supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.I.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Food Service Sanitation System;
•Electrical Supplies & Lighting (Line Item);
•Bus Body Parts & Accessories;
•Diesel & Gasoline;
•Paper (Materials Production);
•SCNS Lunchroom Supplies (School Delivery);
•SCNS (Manufacturers Only - Warehouse Delivery);
•Special Education Equipment & Supplies;
•Group Mentoring Service;
•Concrete Flatwork Service;
•Furniture, Classroom & Office (Line Item) Supplement;
•Contract Renewal - Sale & Removal of Automotive Shop Waste Materials;
•Contract Renewal - Overhead Door Repair Service;
•Contract Renewal - Chillers, Water (Air Cooled, Scroll Compressors);
•Contract Renewal - Refill System for Brake Cleaner;
•Contract Renewal - Floor Finish & Related Items;
•Contract Renewal - Chemical Dilution Supplies & Hand Soap; and
•Amendment - Electric Motors.
IX.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of October 7 through October 31, 2016.
IX.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of October 7 through October 31, 2016.
IX.L.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.L.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on November 15, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $53,910.09 to be used as stated in the attachment.
IX.L.2.
Acceptance of Additional Funding from Administration for Children and Families for the Head Start/Early Head Start Programs
The district was approved for a five-year Head Start/Early Head Start grant through June 30, 2021, and has received additional funding for the period July 1, 2016 – June 30, 2017, including:
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an additional $211,580 for Head Start Cost of Living Adjustment (COLA)
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an additional $53,774 for Early Head Start COLA, and
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$466,047 for the expansion of the Early Head Start program.
The Board approved the most recent Head Start/Early Head Start grant award on October 25, 2016.
The project directly supports strategy 1.1.6 of Vision 2020.
Submitted by: Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept additional funding totaling $731,401 from the Administration for Children and Families for the Head Start/Early Head Start programs.
IX.L.3.
Acceptance of Individuals with Disabilities Education Part B, Section 611 Funding from the Kentucky Department of Education
The Kentucky Department of Education has awarded funding to the district for the period of July 1, 2016 – September 30, 2018, to pay the excess costs of providing special education and related services to K-12 students with disabilities enrolled in both public and private schools in Jefferson County.
This funding directly supports the Deeper Learning goal and strategies 1.1.2 and 1.1.3 in Vision 2020.
Submitted by: Dr. Alicia Averette
Attachment
Superintendent Donna Hargens recommends the Board of Education accept Individuals with Disabilities Education Act Part B, Section 611 funding totaling $22,761,641.
IX.L.4.
Acceptance of a Preschool Partnership-Tier 1 Grant from Kentucky Department of Education
The Kentucky Department of Education awarded a Preschool Partnership – Tier 1 grant to Jefferson County Public Schools. The grant will support planning activities for implementing a partnership with local child care providers to serve additional 4-year-old children during the 2017-18 school year. Planning activities will include attending a national early childhood conference to learn about partnerships, acquiring extended service time for resource teachers to mentor partners’ staff on early childhood assessment strategies, and providing supplies for partners’ to implement assessment strategies. Upon completion of the planning grant, JCPS will have the opportunity to apply for an implementation grant for the 2017-18 school year.
JCPS will use grant funds to cover costs of conference attendance, resource teachers’ extended service time, and assessment materials for use by partnering local child care providers. The grant does not require matching funds nor does it obligate the district beyond the end date of the project.
The project directly supports strategy 1.1.6 of Vision 2020, “Strengthen early childhood education.”
Submitted by: Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a Preschool Partnership grant totaling $24,990 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
IX.L.5.
Acceptance of Funding from the Jefferson County Public Education Foundation
The Wood & Marie Hannah Foundation donated $2,500 to Western Middle School to replace and expand in-house recording studio equipment damaged by water.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $2,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.L.6.
Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education Industry Certifications
Through the Fiscal Year 17 Perkins Reserve Funds, grants can be used to purchase industry certifications for students that are preparatory during the 2016-17 school year. This includes only industry certifications approved by the Kentucky Workforce Innovation Board (KWIB), and the district will be using grant funds for the following industry certifications:
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Health Science: Certified EKG; Certified Pharmacy; Certified Phlebotomy; State Registered Nursing Assistant (SRNA)/ Medicaid Nurse Aid (MNA)
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Business, Information Technology, Media Arts: Adobe Certified Associate
This project supports strategy 1.1.2 in Vision 2020.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education accept $15,000 from the Kentucky Department of Education for Career and Technical Education Industry Certifications and authorize the superintendent to sign attached contract.
IX.L.7.
Acceptance of Funding from the University of Louisville to Support Teacher-in-Residence Programs
The purpose of these funds is to support the Professional Development School (PDS) collaboration between the University of Louisville (U of L) College of Education and Human Development (CEHD) and Jefferson County Public Schools (JCPS). U of L is providing funds to support a Teacher-in-Residence at Atkinson, Cochran, and Portland Elementary Schools, and Westport Middle School for the 2016-17 school year.
The total amount of funding will be $183,058.75.
Funding covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District beyond the 2016-17 school year.
Funding directly supports strategies 1.1.5 and 2.2.1 in Vision 2020
Submitted by: Dr. Lisa Herring
Attachments
Revised 11/14/2016
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $183,058.75 from the University of Louisville and authorize the superintendent to sign the attached agreements.
IX.L.8.
Acceptance of SubGrant from the University of Louisville Research Foundation, Inc.
This grant supports math instruction by providing twenty teachers at eight project schools with professional development and graduate coursework that leads to the Elementary Mathematics Specialist certification. Project teachers will become content leaders sharing instructional strategies with other teachers through Professional Learning Communities and by guiding K-5 lesson study cycles at their respective schools.
The project supports strategies 1.1.2 and 2.2.3 of Vision 2020.
The grant will pay for stipends and substitutes, so teachers may participate in the professional learning, course supplies, and evaluation services. Five percent of the district’s Elementary Math Specialist’s salary and benefits ($5,847) is included as a match to coordinate project activities.
The period of performance is November 16, 2016, through September 30, 2017. The grant does not obligate the district after the period of performance. Participating elementary schools include:
Atkinson Academy
Bates
Blake
Engelhard
Luhr
Portland
Shacklette
Trunnell
Submitted by: Dr. Lisa Herring
Attachments
Superintendent Donna Hargens recommends the Board of Education accept a subgrant of $24,367 from the University of Louisville for Year two of the Math and Science Partnership Project and approve the attached agreement.
IX.L.9.
Acceptance of School Climate Transformation Funding from the U.S. Department of Education
The Board approved the School Climate Transformation Grant on October 13, 2014. The period of performance is October 1, 2014, through September 30, 2019. However, funding for each year is contingent on Congress continuing to appropriate sufficient funds for the program and substantial progress by the District in meeting project objectives. The Year Three award totals $749,795.
The grant provides professional development in implementing Positive Behavior Interventions and Supports (PBIS). Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of PBIS.
The grant pays the salaries and benefits of four District PBIS Leads (Resource Teachers) who along with the District’s PBIS Coordinator provide PBIS coaching and support to project schools. Funds for teacher stipends to participate in PBIS training, substitutes, travel, supplies, contractual services, and indirect costs are also included in the grant budget.
This grant supports the District's Exceptional Child Education Corrective Action Plan and serves 23 middle and high schools. The grant award notification from the U.S. Department of Education is attached.
This funding directly supports strategies 1.1.3, 1.1.7, and 2.1.3 in Vision 2020.
Submitted by Dr. Katy Zeitz
Attachment
Superintendent Donna Hargens recommends the Board of Education accept Year Three continuation funding for the School Climate Transformation Grant totaling $749,547 from the U.S. Department of Education.
IX.M.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.M.1.
Approval of Subgrant Agreement with the University of Louisville for the Mathematics and Science partnership grant from the Kentucky Department of Education
The Kentucky Department of Education awarded a Mathematics and Science Partnerships (MSP) grant to Jefferson County Public Schools. The University of Louisville (UofL) will serve as the institution of higher education partner, which KDE requires for MSP grants.
UofL commits to collaborate with JCPS personnel to design and facilitate 72 hours of teacher professional development for 50 middle school science teachers. The focus of professional learning is to develop high-quality formative assessments, adopt interpretative approaches for analyzing student work, and adjust daily instruction to support students’ progress. Activities include three two-day workshops during the school year, six afterschool sessions, and a four-day summer workshop. Additional services include qualitative data collection and analysis. The cost of all services from UofL shall not exceed the amount approved by KDE in the grant application budget for year one of the project, $57,128.
The project directly supports strategy 1.1.4 of Vision 2020, “Reduce, revise, and refine assessments.”
Submitted by: Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the subgrant agreement with the University of Louisville for the Mathematics and Science Partnership grant from the Kentucky Department of Education.
IX.M.2.
Approval of Subgrant Agreement with KentuckianaWorks Foundation to Fund Customized Adult Education Services
KentuckianaWorks will provide funding not to exceed $50,000 to provide assessment services, basic skills upgrade classes for English Language Learners and for English speaking adult students using manufacturing skill trades artifacts. This initiative also prepares participants for the National Career Readiness Certificate. Classes will be held on-site at the Kentucky Manufacturing Career Center. Funds will cover salaries, fringe benefits, instructional materials, supplies, marketing, and travel expenses of JCPS Adult and Continuing Education coordinator and instructor(s). The funding period is from November 16, 2016, through June 30, 2017.
This initiative aligns with the District's Vision 2020 goal Communications, Engagement and Access to Information by providing members of the community the academic skills necessary to be successful in the manufacturing industry.
Submitted by: Allison Martin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding, not to exceed $50,000, from KentuckianaWorks and authorizes the superintendent to sign the attached subgrant agreement.
IX.M.3.
Approval of Agreement with Morehead State University, Eastern High School, and Ballard High School
This dual credit agreement supports 1.1.7 (eliminate opportunity gaps) and 1.1.1 (broader definition of learning) from Vision 2020. A 2015 report from ACT noted that students who participated in Dual Credit or other college equivalent learning experiences were twice as likely to enroll in college and three times as likely to complete their program in less than 6 years (national average time to complete a 4 year degree). The terms of the memorandum of agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows SACS accreditation standards for credentialing adjunct faculty.
This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement.
Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Eastern and Ballard High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements. These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Memorandum of Agreement details the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. This Memorandum of Agreement updates the previous agreement from the 2015-16 school year.
The agreement details the courses and teachers eligible or dual credit. Juniors and seniors scheduled in the high school courses listed may participate in dual credit if they meet the qualifications for the course. Students are eligible for the Dual Credit Scholarship until the school allocation has been maximized. After Dual Credit Scholarship funds are depleted, Morehead State will award scholarship to the remaining qualified students.
Ballard courses include:
Eastern courses include:
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MATH 152 College Algebra (3 credit-hours, Spring)
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MUSH 261 Global Music Experience (3 credit-hours, Spring)
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SPA 101 Spanish I (3 credit-hours, Fall)
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SPA 101 Spanish II (3 credit-hours, Spring)
Submitted by: Dr. Lisa Herring
Attachments
Superintendent Hargens recommends the Board of Education approve the attached Memorandum of Agreements between Eastern High School and Ballard High School and Morehead State University for dual credit courses and authorize the superintendent to sign same.
IX.N.
Approval of Shortened School Day for Five Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD196, SSD197, SSD198, SSD199, and SSD200 rather than by name.
Student SSD196 has a medical condition, with proper physician documentation, which requires a 4-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Student SSD197 has a medical condition, with proper physician documentation, which requires a 3.5-hour school day on Tuesday and a 4.5-hour school day on Thursday. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Student SSD198 has a medical condition, with proper physician documentation, which requires a 5.25/5.50-hour school day, 2 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Student SSD199 has a medical condition, with proper physician documentation, which requires a 5-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Student SSD200 has a medical condition, with proper physician documentation, which requires a 4-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a high school setting.
Submitted by: Dr. Alicia Averette
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for five students identified as SSD196, SSD197, SSD198, SSD199, and SSD200 in the Exceptional Child Education Program for the 2016-17 school year.
IX.O.
Acceptance of the 2016-17 School Nutrition and Physical Activity Report for the Jefferson County Public School District
KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.
The 2016-17 Nutrition and Physical Activity Report (including Coordinated School Health and Health Promotion Schools of Excellence) will be presented to all School-Based Decision Making Councils and will be available to the public via the District website.
The presentation of the report or public forum occurs annually at the last regularly scheduled Board meeting in January.
After the January Board presentation, the Superintendent will submit a summary of the findings and recommendations of the 2016-17 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2017.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the 2016-17 Nutrition and Physical Activity Report and grant approval to post the report on the District's website for a 60-day commenting period.
IX.P.
WITHDRAWN: Removal of Magnet Status at Cane Run Elementary School's Environmental Magnet Program for 2017-18
This item was withdrawn prior to consideration by the Board.
Revised 11/14/2016
IX.Q.
Notification of Consent and Release for City of Shively
Construction of a sidewalk along Garrs Lane at Butler High School will make it safer for students and other pedestrians to cross the property. This Consent and Release allows the construction work to be performed on the property.
This project supports Vision 2020 goal Infrastructure Improvements.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notification of a Consent and Release with the City of Shively.
IX.R.
Approval of Finding to Change the Status of 13700 Sandray Boulevard from a Permanent Center to a Transitional Center
On October 25, 2016, the Board of Education requested a finding to make a minor change to the District's Facility Plan (DFP).
On November 1, 2016, the Local Planning Committee (LPC) convened and voted on the recommendation to change the status of 13700 Sandray Boulevard, the former Frost Middle School building from a permanent center to a transitional center.
The vote was fourteen (14) in support of the finding.
Per 702 KAR 4:180 a change to the DFP must be approved by the LPC.
Submitted by: Cordelia Hardin and Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the finding of the Local Planning Committee to change the status of 13700 Sandray Boulevard, the former Frost Middle School building from a permanent center to a transitional center.
IX.S.
Approval of Regular Board Meeting Schedule for 2017
Approval of the attached meeting dates will set the schedule of regular meetings of the Board of Education for 2017.
The Board will meet twice a month on Tuesdays, except in April, July, and December when there is only one meeting.
Regular meetings are open to the public and are held in the Stewart Auditorium at the Van Hoose Education Center, 3332 Newburg Road, unless otherwise noted.
Meetings for January through March 2017 will be held at 7 p.m. Meeting times for April through December 2017 will be established by the Board at a later date.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017.
Order #449 - Motion to Amend Failed: To amend the motion from: "Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017." to: "Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017 for the months of January through March only" failed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
Order #450 - Motion Failed: Superintendent Donna Hargens recommends the Board of Education approve the attached schedule of regular Board meetings for 2017, failed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
IX.T.
Approval of Board Policy: 09.121 Entrance Age
The proposed policy was received for first reading by the Board of Education on October 25, 2016.
The proposed amendment is to remove the tuition requirement for students who qualify for enter school earlier than permitted under statutory age requirements. The last amendment to this board policy was August 11, 2014. Since that time, KRS 158.030 has been amended to provide for these students to be included in a school’s average daily attendance for purposes of funding. This proposed amendment would align with the current KRS 158.030. The timing of revision is important given the kindergarten application period opens October 31, 2016. Families have until April 2017 to petition for early entrance.
This report addresses strategic goal: Access to Public School Choice
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Board Policy 09.121 Entrance Age
IX.U.
Approval of Board Policy: 08.134 Magnet Education
The proposed policy was received for first reading by the Board of Education on October 25, 2016.
The proposed amendments include adding the magnet mission statement to the policy and providing clarifying language regarding the development and implementation of equitable criteria, processes, and procedures to achieve this mission. Examples include but are not limited to (1) magnet standards, (2) procedures for establishing new magnets, and (3) student continuation and exit procedures (attached).
This report addresses strategic goal: Access to Public School Choice
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Board Policy 08.134 Magnet Education
Order #451 - Motion Passed: A motion to pull item IX.U. Approval of Board Policy: 08.134 Magnet Education and to take action at a future meeting passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
IX.V.
Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses.
Board Member Stephanie Horne will attend the 22nd Annual Kentucky Chamber Day on Thursday, January 5, 2017, at Heritage Hall, Lexington Convention Center.
Estimated Expenses:
Registration Fee: $225
Travel Expense: $61.50 (150 miles @ .41 cents/mile)
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Stephanie Horne to attend the 22nd Annual Kentucky Chamber Day on Thursday, January 5, 2017, at Heritage Hall, Lexington Convention Center.
IX.W.
Approval of Job Family II Salary Schedule
Job descriptions are being revised due to a federal mandate on the minimum exempt salary. The attached Job Family II salary schedule reflects those changes. Job responsibilities remain the same.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached salary schedule for Job Family II, Grades 2 through 7.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #452 - Motion Passed: A motion to award on tie bids to A-M Electric for BID ID #7307 Electrical Supplies & Lighting (Line Item); to American Bus and Accessories for BID ID #7312 Bus Body Parts & Accessories; and to Rich Products Corporation for BID ID #7325 SCNS (Manufacturers Only - Warehouse Delivery) passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
Order #453 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the November 15, 2016, meeting of the Jefferson County Board of Education.
Order #454 - Motion Passed: A motion to adjourn the November 15, 2016, meeting of the Jefferson County Board of Education at 9:41 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
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