Jefferson County
September 27, 2016 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the September 27, 2016, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 9 13 2016 Board Meeting



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

Video: September 27th Recognitions

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the recognitions for September 27, 2016

Actions Taken

Order #417 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions for September 27, 2016, passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.

III.A. Recognition of Farmer Elementary School Teacher Gina Kimery, Presidential Award for Excellence in Mathematics and Science Teaching Recipient
Rationale

Gina Kimery is 1 of 213 mathematics and science teachers nationwide selected to receive the prestigious Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST). The award is the highest honor bestowed upon mathematics and science teachers. In recognition of her outstanding accomplishment, she received a $10,000 award from the National Science Foundation (NSF) and a trip to Washington, D.C., to attend a series of recognition events and visit with members of administration. 

Gina will become part of a distinguished network of professional educators who serve as role models for their peers and who are leaders in the improvement of mathematics and science education.

The PAEMST program was created in 1983 and is managed by NSF. 

Submitted by: Allison Gardner Martin

 

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Gina Kimery, math teacher at Farmer Elementary School, as a recipient of the Presidential Award for Excellence in Mathematics and Science Teaching.

III.B. Recognition of Knight Middle School Teacher Kimberly Wagner for Her Heroic Act
Rationale

Last month, Knight Middle School teacher Kimberly Wagner saved the life of seventh-grade student Tyler Bernardi. While eating his lunch, he began choking when a piece of chicken got lodged in his throat. 

He rushed to a table of teachers, where Kimberly leaped into action. She is trained to perform the Heimlich maneuver, but she’d never actually had to use it until this moment.

Tyler said, “I felt myself get that real hard jerk back, and the chicken came out of my throat.”

Kimberly said, “You get a little emotional because you realize what it could have been and what could have happened.”

She and other teachers are not required to undergo CPR and Heimlich maneuver training; however, she gets the training every year, just in case.

The Jefferson County Board of Education and Superintendent Donna Hargens extend their sincere gratitude to Kimberly for her heroic action in saving Tyler’s life.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Knight Middle School teacher Kimberly Wagner for her heroic act of saving the life of student Tyler Bernardi.

III.C. Adoption of Resolution in Support of Safe and Inclusive Schools for LGBTQ People
Rationale

The attached resolution in support of safe and inclusive schools for LGBTQ people shows the Jefferson County Public School district's commitment to creating a culture of care and compassion in which LGBTQ members of our diverse JCPS community are able to thrive and be their best, truest selves.

Submitted by: John Marshall     

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education adopt the attached resolution in support of safe and inclusive schools for LGBTQ people

Actions Taken

Order #418 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education adopt the attached resolution in support of safe and inclusive schools for LGBTQ people passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.

IV. Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agenda for September 27, 2016

Actions Taken

Order #419 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the agenda for September 27, 2016, passed with a motion by Mrs. Stephanie Horne and a second by Mr. David Jones.

V. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 13, 2016, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the September 13, 2016, regular meeting.

Actions Taken

Order #420 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the September 13, 2016, regular meeting passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

VI. Superintendent's Report
Attachments
VII. Action Items
VII.A. Election of Board Member to Serve on the Local Planning Committee
Rationale

Pursuant to Section 101.11 of the Kentucky School Facilities Planning Manual 702 KAR 4:180, one member of the Local Board of Education shall be selected by the Local Board to serve on the Local Planning Committee (LPC). A newly elected board may replace the local board representative selected by the preceding board of education. 

Submitted by: Board Chair David A. Jones Jr.

Attachments

Attachments
Actions Taken

Order #421 - Motion to Amend Failed:  To amend the motion from: "Board Chair David A. Jones Jr. recommends the Board of Education elect Board Member Chuck Haddaway to serve on the Local Planning Committee" to: "A motion that the Board of Education elect Board Member Stephanie Horne to serve on the Local Planning Committee" failed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

Order #422 - Motion Passed:  Board Chair David A. Jones Jr. recommends the Board of Education elect Board Member Chuck Haddaway to serve on the Local Planning Committee passed with a motion by Mr. David Jones and a second by Ms. Diane Porter.

VII.B. Approval of the Working Budget for Fiscal Year 2016-17
Rationale

In compliance with KRS 160.470, the Jefferson County Board of Education is required to submit the Working Budget to the Kentucky Board of Education for approval.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Working Budget for Fiscal Year 2016-17.

Actions Taken

Order #423 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached Working Budget for Fiscal Year 2016-17 passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

VIII. Information Items
VIII.A. Report on Ford NGL 2.0 Master Plan and High School Career Academies
Rationale

This report provides information on the Ford NGL 2.0 Master Plan and High School Career Academies.

Student Video

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on Ford NGL 2.0 Maser Plan and High School Career Academies.

Actions Taken

Order #424 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on Ford NGL 2.0 Maser Plan and High School Career Academies passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

IX. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for September 27, 2016

Actions Taken

Order #425 - Motion Passed:  A motion that the Board of Education approve the consent calendar for September 27, 2016, minus Item IX.K. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

Order #426 - Motion Passed:  A motion that the Board of Education approve Item IX.K. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

IX.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.80.

IX.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.C. Approval of Job Descriptions
Rationale

The attached job descriptions are submitted to better reflect job responsibilities and align resources and organizational capacities towards the accomplishment of the district's strategic goals and mission.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Human Resources Organizational Technician, Arts Curriculum Specialist II Grades K-12, Music Curriculum Specialist II Grades K-12, Practical Living Curriculum Specialist II Grades K-12, and World Language Curriculum Specialist II Grades K-12.

IX.D. Approval of Organizational Charts
Rationale

The School and Community Nutrition Services (page 2) organizational chart is submitted to decrease two (2) Clerk II positions from 260 days to 220 days, and increase one Clerk III position from 220 days to 260 days.

The Humans Resources Recruitment and Staffing organizational chart is submitted to add one (1) Certified Staffing Consultant.

The Human Resources Division organizational chart is submitted to add one Human Resources Organizational Technician.

The Risk Management and Benefits organizational chart is submitted to move one (1) Clerk III (185) to Administrator Recruitment and Development.

The Administrator Recruitment and Development organizational chart is submitted to add one (1) Clerk III (185) from Risk Management and Benefits.

The Business Services Division organizational chart is submitted to add one (1) Clerk II.

The Curriculum Management organizational chart is submitted to change the titles of Specialist II (210) to Arts Curriculum Specialist II Grades K-12, Specialist II (210) to Music Curriculum Specialist II Grades K-12, Specialist II (210) to Practical Living Curriculum Specialist II Grades K-12, Specialist II (210) to World Language Curriculum Specialist II Grades K-12.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for School and Community Nutrition Services, Human Resources Recruitment and Staffing, Human Resources Division, Risk Management and Benefits, Administrator Recruitment and Development, Business Services Division, and Curriculum Management.

IX.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on September 27, 2016.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

IX.F. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for a Food Service Phase 36 at Various Locations
Rationale

Jefferson County Public Schools Food Service 36 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of John Phelps Engineering as the architect/engineer, and the BG-1 form for Food Service Phase 36 at the attached list of various locations, for an estimated project cost of $2,035,315.

IX.G. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Gilmore Lane Elementary School
Rationale

On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 14003.

On March 9, 2015, the Board approved awarding a contract to Tecta America Kentucky as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Kentucky for Roof Replacement at Gilmore Lane Elementary School for a total construction cost of $577,580.

IX.H. Approval of Project Closeout and BG-5 Form for HVAC Renovation Phase I at Liberty High School
Rationale

On January 12, 2016, the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for HVAC Renovation Phase I at Liberty High School.

IX.I. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

IX.J. Approval of Competitive Negotiation, Bid Tabulations, Contract Renewal, and Amendment
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewal, and amendment:
•Competitive Negotiation for APP for Internal Communications;
•Glass, Plastic & Glazing Compounds;
•Furniture, Classroom & Office (Line Item);
•Furniture, Classroom & Office (Percentage);
•Water Coolers, Fountains & Parts;
•Snow Removal Service;
•Audiovisual (Percentage);
•School Website Videos;
•Contract Renewal - Health Equipment & Supplies (Percentage); and
•Amendment - Calculators & Accessories.

IX.K. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

IX.L. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. 

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

IX.M. Acceptance of Monthly Financial Report
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2016.

IX.N. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of August 22 through September 12, 2016.

IX.O. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of August 22 through September 12, 2016.

IX.P. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

IX.P.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on September 27, 2016.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $143,823.12 to be used as stated in the attachment.

IX.P.2. Acceptance of Javits Grant from the Kentucky Department of Education
Rationale

The grant purpose is to continue to increase identification of and services to students from underrepresented groups for the district’s gifted and talented programs. The grant supports Vision 2020 Strategy 1.1.3 providing equitable access and Strategy 1.1.7 eliminating achievement, learning and opportunity gaps.

The Javits grant will continue to support implementation of the Young Scholars model at five elementary schools during the second year. The period of performance may extend three years and a separate contract will be issued for year three, provided there is satisfactory progress and continuation funding remains available. The plan is to expand the Young Scholars model to the comparison schools during year three.

Gifted and Talented Lead Teachers at each project school will continue their work towards a Gifted and Talented Endorsement. These teachers will continue their role as Gifted and Talented Leaders within their school. They will continue to share their gifted and talented expertise with other teachers through Professional Learning Communities. Continued professional development will also be provided to school counselors. Another summer enrichment program will be offered at project schools for all identified Primary Talent Pool students (K-3).

Participating teachers will continue to increase their understanding of the behaviors that correlate with high potential in underrepresented student populations; they will continue learning to enhance professional practice to foster and support diverse learners and emerging talent; and they will increase student readiness for gifted program participation.

Grant funds support teacher extra service (summer program), stipends and substitutes, benefits, mileage, curriculum materials, supplies, contractual and transportation costs.

Schools continuing participation in year two:

Gilmore Lane Elementary School

King Elementary School

Shacklette Elementary School

Watson Lane Elementary School

Zachary Taylor Elementary School

There is a potential $5,000 match in year two and $10,000 match in year three for bus transportation, so students may attend the summer program. 

Submitted by: Karen E. Branham

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept a Javits Gifted and Talented Grant totaling $141,282 from the Kentucky Department of Education and approve the attached agreement.

IX.P.3. Acceptance of Funding from Catholic Charities for On-Site English as a Second Language Classes
Rationale

Catholic Charities agrees to provide funding in the amount of $106,600 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from October 1, 2016, through September 30, 2017.

JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location if needed and one instructional assistant at no cost to Catholic Charities. Instructors will be required to attend quarterly meetings with the Case Management staff. Catholic Charities will be invoiced $55 per hour per instructor, not to exceed $1,000.

These ESL classes are federally funded by the Office of Refugee resettlement. All refugees are required to attend ESL classes within two weeks of their arrival. Catholic Charities partners with JCPS Adult and Continuing Education to provide the classes.

This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity to gain English speaking skills needed to become employable contributing members of the community.

Submitted by: Allison Martin

Attachment: Agreement # FY-CC-2017-01

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

IX.P.4. Acceptance of Funding from Catholic Charities via the Cuban Haitian Grant for On-Site ESL Literacy Classes
Rationale

Catholic Charities agrees to provide funding in the amount of $27,400 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fee, and resource assistance from October 1, 2016, through September 30, 2017.

JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location. Instructors will be required to attend quarterly meetings with Case Management staff. Catholic Charities will be invoiced $55 per hour per instructor, not to exceed $1,000.

These ESL classes are federally funded by the Cuban Haitian Grant through Catholic Charities. JCPS Adult and Continuing Education partners with Catholic Charities to provide the classes.

This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity to gain English speaking skills needed to become employable contributing members of the community.

Submitted by: Allison Martin

Attachment: Agreement # FY-CCCH-2017-01

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

IX.P.5. Acceptance of Funding from Catholic Charities via the Cuban Haitian Grant for On-Site Cultural and Work Orientation Classes
Rationale

Catholic Charities, agrees to provide funding in the amount of $3,780 for JCPS Adult and Continuing Education to provide an on-site Cultural and Work Orientation class for refugees in the Louisville area for Catholic Charities at the St. Anthony's location. JCPS Adult and Continuing Education partners with Catholic Charities to provide this class.

This Cultural and Work Orientation class is federally funded by the Cuban Haitian Grant through Catholic Charities. JCPS Adult and Continuing Education partners with Catholic Charities to provide this class.

This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity to gain the cultural and work orientation needed to become employable contributing members of the community.

Submitted by: Allison Martin

Attachment: Agreement # FY-CCCWO-2017-01

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

IX.P.6. Acceptance of Funding from the Council on Postsecondary Education, Kentucky Adult Education
Rationale

Adult and Continuing Education will use the funds to continue providing adult learners with Literacy services and Adult Basic Education, GED preparation, Family Education, English as a Second Language, Transitions to Postsecondary Education, Corrections, and Workforce Services.

Approximately 52,264 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students. These funds will be utilized to serve over 5,000 adult learners.

This program aligns with the district's Vision 2020 by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required.

Submitted by: Allison Martin

Attachment: PO2 415 1700001228 1

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding from the Council on Postsecondary Education, in the amount of $2,580,707, and authorize the superintendent to sign the attached agreement.

IX.P.7. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

The V.V. Cooke Foundation donated $2,150 to the Brown School Technology Fund for the purchase of classroom iPADs. 

Joan Waddell donated $300 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.

New Venture Fund donated $20,000 to support the Elevating and Celebrating Effective Teachers and Teaching (ECET2) Project.

Dianne and Michael Jacob donated $500 to support the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.

Louisville Metro Government donated $9,000 for a 3rd District Neighborhood Development Fund for the Schaffner Traditional Elementary Playground project.

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $22,950 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.P.8. Acceptance of Funding from the Kentucky Department of Education for the Instructional Transformation Program
Rationale

The Instructional Transformation (IT) Project focuses on improving student learning and teacher effectiveness through quality professional learning experiences related to rigorous implementation of standards, distributed leadership, and advanced assessment literacy. Each IT district receives funds to implement the district leadership team’s improvement plan and is supported by an effectiveness coach. Project ensures high level implementation of Kentucky Academic Standards through the Math Design Collaborative and Literacy Design Collaborative.

Funds are used for the following expenses:

    • Teacher professional development

    • Stipends and substitutes for professional learning days

    • Extended service pay for project coordinator

    • Conference registration and travel

    • Supplementary books and study guides

    • Project supplies for schools

This grant directly supports strategies 1.1.1, 1.1.2, 1.1.5 and 1.1.7 in Vision 2020. There is no obligation to the district beyond June 30, 2017.

Submitted by: Karen Branham

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept $85,000 from the Kentucky Department of Education for the Instructional Transformation Program and authorize the superintendent to sign the attached contract.

IX.P.9. Acceptance of Funding from the Whole Kids Foundation
Rationale

Through this Whole Kids Foundation Innovation Grant, the district will provide training to 25 secondary health teachers focusing on mindfulness, self-care, well-being, food and culture, nutrition education, connections between food and nourishment, and mental health.  Based on training, teachers will develop and implement a mindfulness-based curriculum for their secondary health/nutrition students. Training is open to all secondary health teachers.

Grant funds will be used for the following:

  • contracting with Education Consultant,

  • extra service pay for project coordinator,

  • stipends and substitutes for professional learning days,

  • supplies for hands-on activities with teachers and students partnering with local Whole Foods store, Baptist Health and other community partners, and

  • materials and supplies for teachers.

This grant directly supports strategies 1.1.1 and 2.2.3 in Vision 2020. There is no obligation to the district beyond January 1, 2018, and there were no matching funds required for the grant.

Submitted by: Karen E. Branham

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept $25,000 from the Whole Kids Foundation and authorize the superintendent to sign the attached grant agreement.

IX.Q. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

IX.Q.1. Approval of Memorandum of Agreements for Behavioral and Mental Health Services
Rationale

The following contractors will provide on-site behavioral and mental health services to JCPS students:

  • Deborah Holladay, LPCC
  • Denise Greene, PLLC
  • Maryhurst
  • Transformations, LLC

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning September 28, 2016, and ending on December 31, 2016.

Submitted by: Dr. Alicia Averette

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreements and authorize the superintendent to sign same.

IX.Q.2. Approval of Affiliated Agreement with Iowa State University for Dieteic Intern
Rationale

This Affiliation Agreement allows an Iowa State University dietetics student to do an internship program at Jefferson County Public Schools with School and Community Nutrition Services (SCNS). This program is consistent with Vision 2020 core value of collaboration and the goal of infrastructure improvements, as it creates a partnership with Iowa State University and allows SCNS to teach a dietetics student and gain the perspective and ideas of a fresh set of eyes.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the Affiliation Agreement with Iowa State University and authorize the superintendent to sign same.

IX.Q.3. Approval of Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation
Rationale

The Community Work Transition Program is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified work as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to competitive employment.

OVR will provide eligible students with post-high school transition services; e.g., vocational assessment, job placement, and training. Approval of the attached third-party cooperative agreement will allow the district to participate in the program.

The term of the agreement is September 28, 2016, and ending June 30, 2017.

Submitted by: Dr. Alicia Averette

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached 2016-17 Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation for the Community Work Transition Program and authorize the superintendent to sign same.

IX.Q.4. Approval of Agreement with Learning Stewards, Inc. for Magic Ladder Project
Rationale

The Magic Ladder Project is a continued collaborative effort between JCPS and Learning Stewards, Inc.  The project will provide targeted interventions to struggling readers within JCPS, specifically five first grade classrooms and approximately 40 third graders. An enhanced technology-based system will be utilized which provides scaffolded learning avenues for students in order to maximize their learning opportunities.  Volunteer steward-tutors will manage the technology equipment and assist with monitoring student progress. Data will be monitored.

This project addresses strategies 1.1.5 and 1.1.7 in Vision 2020 Excellence with Equity. The Learning Steward team will work closely with the Curriculum and Instruction team to ensure consistent alignment.

Submitted by: Karen E. Branham

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Agreement with Learning Stewards, Inc. and authorize the superintendent to sign same.

IX.Q.5. Approval of Memorandum of Understanding with Louisville Metro Government for Funding for Community Liaisons
Rationale

Louisville Metro Government, through the attached Memorandum of Understanding, provides funding totaling $159,000.00 to support part of the salaries and fringe benefits of seven Community Liaisons at the following Community School sites:

  • Cane Run Elementary
  • Fairdale High School
  • Farnsley Middle School
  • Frost Middle School
  • Iroquois High School
  • Meyzeek Middle School
  • Western Middle School

Community Liaisons oversee the activities of the Community Schools which offer services to the entire community during the summer and after school hours. These programs are designed to provide intergenerational, educational, social, cultural, and recreational activities for children of all ages and their families.

During the 2015-16 school year, JCPS Community Schools provided program and services to 1,382 children and families.

Submitted by: John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Louisville Metro Government and authorize the Superintendent to sign same

IX.Q.6. Approval of Memorandum of Agreement with Western Kentucky University
Rationale

Western Kentucky University (WKU) College of Health and Human Services is seeking to allow a WKU social work student to complete required hours for a Social Work Practicum with the Wilder Elementary School Family Resource Center (FRC).

The student will work 400 hours before the end of the WKU spring 2017 semester under the supervision of the FRC Coordinator.

Submitted by: Joe Leffert

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Western Kentucky University and authorize the superintendent to sign same.

IX.R. Approval of Shortened School Day for Two Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

  • approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD188 and SSD189 rather than by name. Student SSD188 has a medical condition, with proper physician documentation, which requires a 5-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a high school setting.

Student SSD189 has a medical condition, with proper physician documentation, which requires a shortened school day (5 hours Monday/Wednesday, 3 ½ hours Tuesday/Thursday, and 3 hours on Friday). Appropriate ECE procedures have been followed for this student who is being served part time in general education and part time in a special school.

Submitted by: Dr. Alicia Averette

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for two students identified as SSD188 and SSD189 in the Exceptional Child Education Program for the 2016-17 school year.

IX.S. Approval of the Business/Community Leader Representatives for the Local Planning Committee
Rationale

Pursuant to 702 KAR 4:180, the local Board of Education shall select the Business/Community Leaders to serve on the Local Planning Committee (LPC).

Section 101 of The Kentucky School Facilities Planning Manual explains the requirements for the Local Board of Education to select Local Business/Community Leaders to serve on the LPC.

Three representatives from the Business/Community are required to serve on the LPC. The LPC is the organizational unit charged with the task of developing the District Facilities Plan once every four years.

  • Timothy R. Corrigan, Founding Partner, The Rotunda Group LLC
  • Meg Panella, Operating Partner, Keller Williams Realty Louisville East
  • Reverend Daniel Corrie Shull, Senior Pastor, Burnett Avenue Baptist Church

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve Timothy R. Corrigan, Meg Panella, and Reverend Daniel Corrie Shull to serve as the Business/Community Leader Representatives for the Local Planning Committee.

IX.T. Approval of Amendment of Board Policy 09.224 Emergency Medical Treatment
Rationale

KSR 158.836 encourages school districts to keep an epinephrine auto-injector in schools “to the extent that the epinephrine auto-injectors are donated to a school or a school has sufficient funding to purchase the epinephrine auto-injectors.” The epinephrine auto-injector is to be administered to an individual having a life-threatening allergic or anaphylactic reaction.

The amendment to this policy will require schools to stock epinephrine. Health Services will obtain epinephrine auto-injectors through the “EpiPens 4 Schools” program sponsored by the pharmaceutical company Mylan. This program will provide each school with 2 sets of auto-injectors and replacements at no cost. Training will be incorporated into Health Services Medication Administration Training for school staff.

Health Services Nurse Practitioners will go to each individual school and provide school staff, who have attended the Health Services Medication Administration Training for the current school year, with training materials and resources. All future training will be incorporated into Health Services Medication Administration training for school staff.

This initiative is directly connected to Vision 2020 Strategy 2.1.3 Improve Culture and Climate by providing a safer environment for students, staff, and visitors.

Submitted by: Dr. Lisa Herring

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the proposed amendment to Board Policy 09.224

IX.U. Approval of Salary Schedules and Union/Association Agreements for the 2016-17 School Year
Rationale

The attached salary schedules pertain to JCTA, JCAESP/AFSCME, SEIU, JCSNA, Teamsters, and JCPS administrators and reflect an increase of .75 percent and include step increases.

All rates less than $14 per hour after the .75 percent increase have been increased to $14 per hour, effective 7/1/2016.

The rate for support staff substitute has been increased from $9 per hour to $10.10 per hour, and the rate for substitute custodian has been increased from $9 per hour to $12.7505 per hour, effective 9/24/16. All other rates for substitutes and temporary employees remain unchanged from the 2015-16 salary schedule.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached salary schedules for the 2016-17 school year. Also attached for review/approval are the tentative union and association agreements.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #427 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Order #428 - Motion Passed:  A motion to award on tie bid for Item No. 8 and 11 on Bid ID #7302: Furniture, Classroom & Office (Percentage) to The Hurst Group passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

XI. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XII. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XIII. Executive Session (If Needed)
XIV. Adjournment
Recommended Motion

A recommendation to adjourn the September 27, 2016, meeting of the Jefferson County Board of Education.

Actions Taken

Order #429 - Motion Passed:  A recommendation to adjourn the September 27, 2016, meeting of the Jefferson County Board of Education at 10:46 p.m. passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.