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I.
Moment of Silence
Welcome to the September 13, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Meeting MP3
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance, led by District 1 elementary students.
II.A.
Vision Statement
ESL Newcomer Academy Students will read the Vision Statement.
II.B.
Greetings from District 1 Board Member Diane Porter
Welcome and greetings from District 1 Board Member Diane Porter.
II.C.
Welcome and Overview of Lincoln Elementary Performing Arts School from Principal Susan French-Epps
Principal Susan French-Epps will offer greetings and a brief overview of Lincoln Elementary Performing Arts School.
III.
Recognitions and Resolutions
View 9 13 16 Board Recognitions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for September 13, 2016
Order #409 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for September 13, 2016, passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.
III.A.
Recognition of and Student Demonstrations From Elementary, Middle, and High School Students in Board District 1
Elementary, middle, and high school students from Board District 1 will share their talents and skills through vocal and dance performance as well as through speech by articulating an outstanding attribute about their educational experience at their school.
Through use of these talents, students develop their creative-thinking skills and are presented with various opportunities to express themselves in a more creative and unique way. Students also receive opportunities to demonstrate what they have learned in and outside the classroom through public venues, such as concerts, public performances, and school and community activities.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive student demonstrations of learning from elementary, middle, and high school students in Board District 1.
III.B.
Recognition of Kathy and Larry Olliges for Their Outstanding Contribution to the Jefferson County Public School District
Several years ago, Kathy and Larry Olliges partnered with a local art teacher on the design of a T-shirt that features Louisville scenes, which is sold along with other related items in their store. The goal has been to take the profits from the sales and provide grants to local art teachers to buy art supplies. In this effort, they worked with Melisa Gano, Jefferson County Public Schools (JCPS) arts curriculum specialist, to identify ten schools that will each receive a $500 grant, totaling $5,000. The ten schools are Hazelwood, Roosevelt-Perry, Trunnell, Kenwood, Camp Taylor, Klondike Lane, Wheatley, Portland, King, and Price Elementary Schools.
The Jefferson County Board of Education (JCBE) and Superintendent Donna Hargens extend their sincere appreciation to Kathy and Larry Olliges for their commitment and contribution to JCPS District students.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Kathy and Larry Olliges, owners of Dee’s Crafts, for their outstanding contribution to the Jefferson County Public School District.
III.C.
Recognition of Henderson Services for Its Outstanding Contribution to Lincoln Elementary Performing Arts School
Lincoln Elementary Performing Arts School has two fabulous art pieces—a pink elephant painting and a Brook White glass sculpture—hanging in the lobby. To really appreciate both pieces of art after dark, the standard lighting in the lobby was simply not sufficient. Thanks to Bruce Henderson, owner of Henderson Services, and Rob Yates, service manager, the school now has museum-quality lights showcasing these two wonderful pieces of art. Henderson Services provided the fixtures and the installation at no cost.
The Jefferson County Board of Education (JCBE) and Superintendent Donna Hargens express their gratitude to Henderson Services for its outstanding contribution to Lincoln Elementary Performing Arts School.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Henderson Services for its outstanding contribution to Lincoln Elementary Performing Arts School.
III.D.
Video Montage of District 1 Schools
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for September 13, 2016
Order #410 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the agenda for September 13, 2016, passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
V.
Approval of Minutes of Previous Meetings
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 22, 2016, special meeting and August 23, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the August 22, 2016 special meeting and August 23, 2016, regular meeting.
Order #411 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the August 22, 2016, special meeting and August 23, 2016, regular meeting passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Action Items
VIII.
Information Items
VIII.A.
Hope Street Group
Hope Street Group (HSG) is a national nonpartisan, nonprofit with a mission to bring together the best practitioners, business leaders, and government innovators to create collaborative solutions for the most pressing issues facing America today in education, health, and jobs.
In education, Hope Street Teacher Fellows seek to expand teacher voice in the decision-making process of education policy. Fellowships exist at the national and state level, partnering with the Department of Education, educational partners, and various teacher engagement groups at those levels to seek solutions to current education concerns. Fellows identify challenges in education, seek input from their peers to find the best solutions, activate a plan for action, and scale the plan to lead to transformative change.
Hope Street Group seeks to implement a Local Teacher Fellowship (LTF) in the Jefferson County Public Schools. Once selected through an application process (external of JPCS), HSG will provide critical, scaffolded training to LTFs focused on: interacting and engaging with peers, data collection, use of virtual platforms and social media, hosting and facilitating focus groups, interacting with the media, engaging with policymakers, understanding state and local education reforms, and how to write persuasively. HSG will also provide deeper training that builds and refines LTFs’ teacher leadership skills and positions them as trained, teacher leaders in their schools, district, and beyond.
JCPS will be fiscally responsible only for monies attached to the professional training; the Jefferson County Public Education Foundation is securing the remaining portion of the necessary funding from external sources.
Submitted by: Allison Gardner Martin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the Hope Street Group presentation.
Order #412 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the Hope Street Group presentation passed with a motion by Mr. David Jones and a second by Ms. Diane Porter.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for September 13, 2016
Order #413 - Motion Passed: A motion that the Board of Education approve the consent calendar for September 13, 2016, minus Item IX.R. and IX.H. passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.
Order #414 - Motion Passed: A motion that the Board of Education approve Item IX.H. passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
IX.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on September 1, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.D.
Approval of Project, BG-1 Forms, and Assignment of Architects/Engineers
IX.D.1.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Replacement of Wood Windows at Academy @ Shawnee
This project will consist of the replacement of the wood windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Luckett & Associates and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Replacement of Wood Windows at Academy @ Shawnee, for an estimated project cost of $98,730.
IX.D.2.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase I at DuPont Manual High School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Nomi Design and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase I at DuPont Manual High School, for an estimated project cost of $300,125.
IX.D.3.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase I at Jefferson County Traditional Middle School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Luckett & Associates and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase I at Jefferson County Traditional Middle School, for an estimated project cost of $350,820.
IX.E.
Approval of Project Closeout and BG-5 Form for Pool Demolition at Western High School
On July 26, 2016, the Board of Education approved the contract completion and BG-4 form for Cardinal Demolition.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Pool Demolition at Western High School.
IX.F.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.G.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Automotive Glass (Line Item);
•Automotive Glass & Installation (Percentage);
•Paint & Related Items;
•Sheet Music/Accompaniment Tapes & Method Books (%);
•T-Shirts (All-County);
•Locally Raised & Processed Protein;
•Boilers, Fire Tube;
•Musical Instruments (Supplement);
•Contract Renewal - Repower Engine Kit for Navistar Bus;
•Contract Renewal - Laboratory Testing for Nutrition Service Center;
•Contract Renewal - Markerboards, Tackboards, Etc.;
•Contract Renewal - Living Organisms for Biology 1A & 1B;
•Amendment - Athletic Supplies & Equipment (Percentage);
•Amendment - Electrical Supplies & Lighting (Line Item);
•Amendment - Instructional & Office Supplies (Line Item); and
•Amendment - Lunchroom Commodities (School Delivery).
IX.H.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.I.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of August 8 through August 21, 2016.
IX.J.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of August 8 through August 21, 2016.
IX.K.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.K.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 13, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $51,811.32 to be used as stated in the attachment.
IX.K.2.
Acceptance of Fresh Fruit and Vegetable Grant from the Kentucky Department of Education
The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals.
Grant funds pay salary, benefit, supply, and administration costs. The grant does not obligate the district or schools financially, and there is no matching requirement.
- Alex R. Kennedy Elementary School: $14,500
- Atkinson Academy: $23,250
- Auburndale Elementary School: $30,150
- Blake Elementary School: $26,350
- Blue Lick Elementary School: $26,450
- Breckinridge-Franklin Elementary School: $24,050
- Byck Elementary School: $28,200
- Camp Taylor Elementary School: $22,900
- Cane Run Elementary School: $20,800
- Cochran Elementary School: $14,550
- Cochrane Elementary School: $21,900
- Coral Ridge Elementary School: $26,700
- Crums Lane Elementary School: $25,900
- Dixie Elementary School: $23,600
- Engelhard Elementary School: $21,500
- Fairdale Elementary School: $31,050
- Foster Traditional Academy: $32,850
- Frayser Elementary School: $19,300
- Gilmore Lane Elementary School: $15,000
- Gutermuth Elementary School: $21,150
- Hartstern Elementary School: $23,900
- Hazelwood Elementary School: $23,450
- Indian Trail Elementary School: $22,300
- Johnsontown Road Elementary School: $21,350
- Kenwood Elementary School: $29,300
- Klondike Elementary School: $25,800
- Layne Elementary School: $23,150
- Maupin Elementary School: $22,750
- McFerran Preparatory Academy: $50,150
- Mill Creek Elementary School: $24,550
- Minors Lane Elementary School: $23,950
- Okolona Elementary School: $16,050
- Portland Elementary School: $14,600
- Price Elementary School: $25,150
- Rangeland Elementary School: $24,250
- Roosevelt-Perry Elementary School: $19,900
- Rutherford Elementary School: $30,200
- Sanders Elementary School: $24,250
- Shacklette Elementary School: $21,250
- Shelby Traditional Academy: $38,400
- Slaughter Elementary School: $21,800
- Watson Lane Elementary School: $18,850
- Wellington Elementary School: $24,750
- Wheatley Elementary School: $21,000
- Young Elementary School: $28,500
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education accept a Fresh Fruit and Vegetable Grant totaling $1,089,750 from the Kentucky Department of Education.
IX.K.3.
Acceptance of a Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $60,000 for Reading Recovery.
Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers.
A notice of funding letter from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center is attached.
Submitted by: Karen E. Branham
Attachments
Superintendent Donna Hargens recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center, and authorize the Superintendent to sign the necessary agreement to receive the funds.
IX.K.4.
Acceptance of Amendment for the Refugee School Impact Subgrant from Catholic Charities
The Board of Education approved the Refugee School Impact subgrant agreement and accepted an award of $152,000 on October 26, 2015. The award originally had an end date of August 15, 2016. To align the grant with the federal fiscal year, Catholic Charities has extended the project period through September 30, 2016, and is providing an additional $27,473.
This grant supports English as a Second Language (ESL) intake, school registration and language assessment services, summer and after-school programming, parent information sessions, professional development, student books and materials that accelerate language and literacy development, as well as supplies.
The additional grant funds will be used to purchase technology for the Newcomer and International Academies. No matching funds are required and the grant does not obligate the district beyond the period of performance.
The grant aligns with Vision 2020 strategy 1.1.7, providing differentiated resources to eliminate opportunity gaps, and 3.3.3, optimizing technology to educate students.
Submitted By: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept an amendment to the Refugee School Impact subgrant and accept $27,473 in additional funding from Catholic Charities, Kentucky Office for Refugees.
IX.K.5.
Acceptance of Funding from Bellarmine University for STEAM Project
Year two funding for this project is provided through a Math Science Partnership (MSP) grant from the United States Department of Education via the Kentucky Department of Education and will support science, technology, engineering, art, and mathematics (STEAM) coaches from Bellarmine University leading a professional learning community for teachers in five schools.
An annual MakerFaire Showcase on Bellarmine University’s campus will showcase the STEAM work teachers and students that have been engaged in it throughout the year. Participating schools include Bowan, Brandeis, Field, Alex R. Kennedy, and Tully Elementary Schools.
The funding will cover teacher stipends, substitute costs, and program evaluation costs. The district was not required to commit any matching funding to this project.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $63,480 from Bellarmine University and authorize the superintendent to sign the attached subgrant agreement.
IX.K.6.
Acceptance of Funding from the Jefferson County Public Education Foundation
David Whelan donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Dee’s Crafts donated $5,000 to support the Art Programs at ten JCPS Elementary Schools.
Class Act Federal Credit Union donated $1,000 for the sponsorship of a 2016 Hilliard Lyons Teacher Excellence Award.
John and Donna Carbone donated $75 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
C.E. and S. Foundation provided $175,000 to support building capacity and strategic budgeting within Jefferson County Public Schools.
The Community Foundation of Louisville provided $8,000 on behalf of Susan Means as a donation for Johnsontown Road Elementary School.
Glen and Mildred Doner donated $50 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
C E & S Foundation donated $500,000 to support the 2016 JCPS Kindergarten Camps.
The Gheens Foundation donated $150,000 to support the 2016 JCPS Kindergarten Camps.
Catholic Education Foundation donated $10,000 to support the 2016 JCPS Kindergarten Camps.
Commonwealth Bank & Trust donated $1,000 to support the 2016 JCPS Kindergarten Camps.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding and support totaling $850,225 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.K.7.
Acceptance of Flexible Focus Funds from the Kentucky Department of Education
The Flexible Focus Fund (FFF) was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2016-17 as follows:
Extended School Services (ESS) $3,570,622
Professional Development (PD) $1,328,917
Early Childhood Programs (preschool) $10,100,211
Safe and Drug-Free Schools $861,643
Instructional Materials $ 2,422,147
All funds must be spent or encumbered by September 30, 2017, for ESS, PD, Preschool, and Safe Schools. All funds must be spent or encumbered by June 30, 2018, for instructional materials.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept Flexible Focus Funds totaling $18,283,540 from the Kentucky Department of Education.
IX.K.8.
Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education Programs
This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following schools:
-
15 Five Star High Schools;
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Butler Traditional, Central, DuPont Manual, Louisville Male, and Western High Schools;
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South Park and Westport Teenage Parent Programs (TAPP)
Funds are used for the following expenses:
-
Teacher professional development
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Substitutes and travel expenses for curriculum-related field trips that enrich student experiences
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Career and Technical Student Organization Advisor registration and travel
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State-recognized industry certificates and skill standards assessments
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Technology and software upgrades
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Equipment to meet industry standards
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Non-consumable instructional enhancements to the career pathway curricular experiences for the students
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education accept $1,168,642 from the Kentucky Department of Education for Career and Technical Education programs.
IX.K.9.
Acceptance of Funding from Louisville Metro Government for Sponsorship of Neighborhood Place
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the district that benefits students and families in Jefferson County.
Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improve the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of KERA to remove barriers to student achievement.
This action allows the district to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
This agreement will be effective beginning July 1, 2016, and ending on June 30, 2017.
Submitted by: Dr. Alicia Averette
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $119,003 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached agreement.
IX.K.10.
Acceptance of Gift Agreement from Norton Hospitals, Inc. to Jefferson County Public Schools
Norton Hospitals, Inc. is providing funding in the amount of $337,500 to the Jefferson County Public Schools (JCPS) to promote and enhance the Programs in the field of pediatric medicine.
The funds will provide partial funding to enable JCPS to contract for the services of fifteen (15) full-time athletic trainers who will be assigned to designated high schools. The trainers will serve all student athletes at the participating schools.
This funding will impact more than 4,000 students in the following 15 high schools: Butler Traditional, Brown, Central, Eastern, Fairdale, Fern Creek, Iroquois, Louisville Male, Moore Traditional, Seneca, The Academy @ Shawnee, Southern, Valley, Waggener, and Western High Schools.
Submitted by: Dr. Glenn Baete
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $337,500.00 from Norton Hospitals, Inc.
IX.L.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.L.1.
Approval of Memorandum of Agreement with Intrust Healthcare, LLC
The following contractor will provide on-site behavioral and mental health services to JCPS students:
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs. The principal will determine which services to bring into their school based on the needs of the students they serve.
The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after the parent or legal guardian gives written permission to do so.
The Memorandum of Agreement shall be effective beginning September 14, 2016, and ending on December 31, 2016.
Submitted by: Dr. Alicia Averette
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Intrust Healthcare, LLC and authorize the superintendent to sign same.
IX.L.2.
Approval of Memorandum of Agreement with Jewish Hospital & St. Mary’s Healthcare, Inc.
Jewish Hospital & St. Mary’s Healthcare, Inc., D.B.A. Frazier Rehab Institute (Jewish) will provide athletic trainers to Pleasure Ridge Park, duPont Manual, and Doss High Schools, who will assist the schools in developing and maintaining an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries. Jewish will designate one trainer at each school to serve as the primary trainer who will coordinate coverage and services with the school's athletic director.
Jewish will provide a trainer to attend all home football, soccer, field hockey, basketball, baseball, softball and track and field events. A trainer will be at each school for an average of fifteen (15) hours per week for visitation and/or game coverage.
Jefferson County Public Schools (JCPS) agrees to purchase all athletic training supplies to be used by the trainers. JCPS agrees to provide an athletic training area for the trainers. JCPS agrees to allow advertisement in the stadium and gymnasium at each school as well as PA announcements during all home events where a PA system in utilized.
Submitted by: Dr. Glenn Baete
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Jewish Hospital & St. Mary’s Healthcare, Inc., D.B.A. Frazier Rehab Institute and authorize the superintendent to execute the Agreement.
IX.L.3.
Approval of Memorandum of Agreement with Kentuckiana College Access Center-ETS Grant
The Educational Talent Search (ETS) Grant awarded to KentuckianaWorks Foundation by the US Department of Education provides funds for high school students to receive college ready and college access services in preparation for post-secondary education admission, enrollment, and retention. Program criteria states that two-thirds of the students served must be low-income and first-generation college students and be a US citizen or permanent resident. Educational Talent Search services are offered regardless of racial, social, ethnic, or cultural background. However, ETS encourages participation of students who are members of groups underrepresented in higher education.
Kentuckiana Works College Access Center will serve the following high schools: Fairdale, Iroquois, Liberty, Valley, & Western. Below is a list of required services KCAC will provide students:
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Information on the full range of federal student financial aid programs and benefits.
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Assistance in completing financial aid applications, including FAFSA.
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Connections to education or counseling services designed to improve the financial literacy and economic literacy of students and their parents.
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Assistance in preparing for college entrance exams and completing college admission applications.
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Advice and assistance in secondary course selection.
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Connections to high quality academic tutoring services.
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Guidance on and assistance in secondary school reentry, alternative education programs for dropouts, entry to general educational development, or postsecondary education.
The services are being continued at these schools from the previous grant cycle which will end August 31, 2016. Each school’s 8 year average and class of 2015 seamless college matriculation rate is below the JCPS rate.
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School
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08-15 Average
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C/o 2015
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Fairdale
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43%
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39%
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Iroquois
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37%
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34%
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Liberty
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18%
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15%
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Valley
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30%
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28%
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Western
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36%
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26%
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JCPS
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57%
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53%
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Submitted by: Karen E. Branham
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between the Kentuckiana Works College Access Center (KCAC) Educational Talent Search (ETS) Federal TRIO Program and Fairdale, Iroquois, Liberty, Valley, and Western High Schools.
IX.L.4.
Approval of Agreement with Kentucky Department of Education and Adecco USA, Inc.
In accordance with the client service agreement established by the Kentucky Department of Education, Adecco will provide employment services to JCPS students enrolled in career pathways. This agreement will provide the opportunity for high school students that have progressed in the career pathway of their choice and are prepared for real-world work experience in the private sector. Adecco will provide all administrative functions of employing students at no costs to JCPS.
Through the cooperative education training program (co-op), a career pathway teacher will recruit students to participate in work-based learning. Each employment opportunity will be connected specifically to the career pathway curriculum. Adecco will work with companies in the private sector to fill the workforce demands of industry. Students will be placed in positions that support their chosen career pathway.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached agreement by and between the Kentucky Department of Education, Office of Career and Technical Education, and Adecco USA, Inc.
IX.L.5.
Approval of Lease Agreement with Kentucky State Fair Board for JCPS Benefits/Health Fair
Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.
The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement between the Kentucky State Fair Board and Jefferson County Public Schools.
IX.L.6.
Approval of the Affiliation Addendum with Spalding University and Eastern High School
Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Eastern High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements. These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. This Affiliation Agreement updates the previous agreement from the 2015-16 school year.
The agreement details the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses listed may participate in dual credit if they meet the qualifications for the course. Students/families must pay the $100 per credit hour reduced tuition rate ($300 for a three credit-hour course).
Courses Include:
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Affiliation Agreement between Eastern High School and Spalding University for dual credit courses and authorize the superintendent to sign same.
IX.M.
Approval of Amendment to the Memorandum of Agreement Between JCPS and the Rotary Club of Louisville
In the original Memorandum of Agreement (MOA), the Rotary Club of Louisville, Kentucky, and Jefferson County Public Schools seek to work together to offer a Louisville Rotary Promise Scholarship Program. The goal is to positively impact the college attainment rates in Jefferson County, Kentucky. Initial efforts of the program will seek to address the affordability of a college education for children of low-income families. The program will begin with a focus on JCPS high schools that have low college attendance rates and serve a high number of low-income families with the goal of offering tuition-free attendance at Jefferson County Technical College (JCTC) for eligible students.
In the amendment to the MOA, the grade point average (GPA) changes for eligibility from an unweighted to weighted GPA calculation. In JCPS, all college equivalent courses such as Advanced Placement and Dual Credit are weighted. This change honors students’ hard work and commitment to taking the most challenging coursework available at their school. It also mirrors the practice of using weighted GPAs seen in other scholarship opportunities.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education approve authorization of the Amendment to the Memorandum of Agreement between Rotary Club of Louisville (RCL) and Jefferson County Public Schools to support the Louisville Rotary Promise Scholarship.
IX.N.
Approval of 2016-17 Cost of Living Adjustment and Early Head Start Start-Up Supplement Application
The Early Childhood Head Start/Early Head Start program is applying for supplemental funding from the Office of Head Start to help with costs incurred by the 1.8% cost of living adjustment to staff salaries, as well as the start-up costs associated with the additional 10 Early Head Start classrooms in the new five-year grant. The total proposed budget in the application is $731,401.
Start-up funding in the amount of $466,047 will support the 10 additional Early Head Start (EHS) classrooms, onboarding and transitioning of staff, upgrading facilities and outdoor spaces, and ensuring classroom compliance and quality in each of our locations.
Additional salary and fringe benefits costs in the amount of $265,354 are the result of the 1.8% cost of living adjustment (COLA) for employee salaries. Over the span of 11 years, employees have received 25.86% in cost of living adjustments provided by the district. However, the Office of Head Start has only provided additional funds for 5.66% in salary increases.
The Head Start/Early Head Start Policy Council has approved the 2016-17 COLA and EHS Start-Up Supplement Application.
Submitted by: Karen E. Branham
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the submission of the 2016-17 Cost of Living Adjustment and Early Head Start Start-Up Supplement Application in the amount of $731,401.
IX.O.
Notification of Conveyance of Right of Way for Butler Traditional High School
This right of way is granted to allow Louisville Gas & Electric Company to expedite the construction of an underground electrical service on the Butler Traditional High School campus.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Butler Traditional High School.
IX.P.
Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD186 and SSD187 rather than by name. Student SSD186 has a medical condition, with proper physician documentation, which requires a 6-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a special school.
Student SSD187 has a medical condition, with proper physician documentation, which requires a 5-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served part-time in general education and part-time in special education environment in an elementary school.
Submitted by: Dr. Alicia Averette
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for two students identified as SSD186 and SSD187 in the Exceptional Child Education Program for the 2016-17 school year.
IX.Q.
Amendment of Board Policy 09.224 Emergency Medical Treatment (First Reading)
KSR 158.836 encourages school districts to keep an epinephrine auto-injector in schools “to the extent that the epinephrine auto-injectors are donated to a school or a school has sufficient funding to purchase the epinephrine auto-injectors.” The epinephrine auto-injector is to be administered to an individual having a life-threatening allergic or anaphylactic reaction.
The amendment to this policy will require schools to stock epinephrine. Health Services will obtain epinephrine auto-injectors through the “EpiPens 4 Schools” program sponsored by the pharmaceutical company Mylan. This program will provide each school with 2 sets of auto-injectors and replacements at no cost. Training will be incorporated into Health Services Medication Administration Training for school staff.
Health Services Nurse Practitioners will go to each individual school and provide school staff, who have attended the Health Services Medication Administration Training for the current school year, with training materials and resources. All future training will be incorporated into Health Services Medication Administration training for school staff.
This initiative is directly connected to Vision 2020 Strategy 2.1.3 Improve Culture and Climate by providing a safer environment for students, staff, and visitors.
Submitted by: Dr. Lisa Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the proposed amendment to Board Policy 09.224 for first submission and reading.
IX.R.
WITHDRAWN: Amendment of Board Policies: 03.11 Hiring –Certified and 03.21 Hiring Classified (First Reading)
The proposed amendments provide clarifying language regarding the notification to the district by a Jefferson County Public School employee or applicant if he or she is arrested, charged or convicted of a certain set of offenses.
Submitted by: Tom Hudson
Attachments
IX.S.
Approval of Board Policy: 09.12 Admissions & Attendance
The proposed revised policy was received for first reading by the Board of Education on August 23, 2016.
The proposed amendments change language relating to homeless children and youth to conform with McKinney-Vento Reauthorization, approved as part of the Every Student Succeeds Act (ESSA), and to clarify language relating to homeless children and youth.
Submitted by: Dr. John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Board Policy 09.12 Admissions & Attendance
IX.T.
Approval of Technical Amendments to Board Policies: Name Change for the Student Support and Behavior Intervention Handbook
These proposed revised policies were received for first reading by the Board of Education on August 23, 2016.
On July 26, 2016, the Board approved the Student Support and Behavior Intervention Handbook for the 2016-17 School year. That document is the district’s code of acceptable behavior and discipline required under KRS 158.148. The name was altered to better communicate the purpose of the document to staff, parents, and students
The proposed technical amendments change references from the “Code of Acceptable Behavior and Discipline” to “Student Support and Behavior Handbook” to conform to the name change for the document.
Submitted by: Jonathan Lowe
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached amended Board Policies:
02.4241 School Council Policies
05.48 Weapons
06.342 Hazards in and on Bus
08.2323 Access to Electronic Media
09.123 Absences and Excuses
09.4 Student Behavior
09.423 Use of Alcohol, Drugs, and Other Prohibited Substances
09.4261 Telecommunications Devises
09.427 Student Dress Code
09.428 Student Rights
09.42811 Harassment and Discrimination
IX.U.
Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Members Chris Brady and Linda Duncan will attend the 2016 Fall KSBA Fifth Region Regional Meeting on Thursday, September 15, 2016, at Claudia Sanders Dinner House, Shelbyville, Kentucky. (Board members are attending the Fifth Region meeting, as the Fourth Region meeting falls on the October 25, 2016, Jefferson County Board of Education meeting.)
Estimated expenses are as follows:
- Mileage Reimbursement: Approximately 50 miles @ $.41/mile ($21)
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Chris Brady and Linda Duncan to attend the 2016 Fall KSBA Fifth Region Regional Meeting.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #415 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the September 13, 2016, meeting of the Jefferson County Board of Education
Order #416 - Motion Passed: A motion to adjourn the September 13, 2016, meeting of the Jefferson County Board of Education at 9:30 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
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