Jefferson County
May 24, 2016 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the May 24, 2016, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

5 24 2016 Board Meeting



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 24, 2016

Actions Taken

Order #352 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 24, 2016, passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

III.A. Recognition of the Jefferson County Public School District Gates Millennium Scholars
Rationale

Adiah and Fadumo are 2 of 1,000 students from across the nation and abroad selected as a 2016 Gates Millennium Scholar (GMS). The goal of this nationally renowned program is to promote academic excellence and to provide an opportunity for outstanding minority students with significant financial need to reach their highest potential. The scholars will be given the opportunity to participate in the elite GMS Program, which will provide leadership development and mentoring as well as academic, social, and financial support. In addition, continuing GMSs can request a fellowship for a graduate degree program in one of the following academic disciplines: computer science, education, engineering, library science, mathematics, public health, or science.

The GMS program was created in 1999 and is funded by a $1.6 billion grant from the Bill and Melinda Gates Foundation. The mission is to provide exceptional low-income minority students with the opportunity to obtain a college education. 

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Brown School student Adiah Young and Atherton High School student Fadumo Abullahi as 2016 Gates Millennium Scholars.

III.B. Recognition of Diallo Thornton, National Harper Lee Memorial Award Recipient
Rationale

Diallo’s poem, “Black Is,” was selected from approximately 4,0000 submissions as the first recipient of the national Harper Lee Memorial Award from global education organization Facing History and Ourselves and is part of its student essay contest, Student Voices: To Kill a Mockingbird in Today’s World. In recognition of his outstanding accomplishment, he received a $1,000 scholarship, and his poem was featured in the Huffington Post.

The national contest required students to reflect on the themes, characters, and settings from Harper Lee’s classic American novel, To Kill a Mockingbird, and to relate it to their own life experiences.

Diallo read To Kill a Mockingbird while participating in the Menaissance program, a partnership between the Jefferson County Public Schools (JCPS) and the Academy of Music Production, Education and Development (AMPED) that fosters a love for reading in high school boys by connecting reading to music production.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Diallo Thornton, a student at Moore Traditional School, for receiving the first national Harper Lee Memorial Award from global education organization Facing History and Ourselves.

III.C. Recognition of Chloe Payne and Andrew Cain for Their Heroic Acts
Rationale

In two unrelated incidents, Chloe and Andrew each saved the life of a community member. On March 25, Chloe used her newly learned lifeguard skills when she noticed that a 4-year-old girl was unresponsive in a pool at the All About Kids facility in Jeffersontown. She jumped in the pool and rolled the girl over and noticed she was not breathing. She pulled the little girl out of the pool and started administering CPR. Almost immediately, the girl sat up and started coughing and crying.

In late February, Andrew also demonstrated his heroic effort by saving the life of a mother who was choking. He was patronizing a restaurant and noticed that a woman was passed out in the parking lot beside her car. A child was in the back seat, crying and screaming. He approached the car, reassured the child, told a friend to call 911 immediately, and started administering CPR. Because of his awareness and quick response, the mother is alive today.

In August, Chloe will attend the University of Kentucky, and Andrew will attend Centre College. Both are majoring in biological sciences.

The Jefferson County Board of Education and Superintendent Donna Hargens extend their sincere gratitude to Chloe and Andrew for their heroic actions in saving the lives of the child and the mother.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Louisville Male High School students Chloe Payne and Andrew Cain for their heroic acts of saving the lives of community members.

III.D. Recognition of Fern Creek High School, National School Innovation and Change Award Recipient
Rationale

Fern Creek High School is one of five 2016 School Innovation and Change Award recipients. The award, given by the National Principals Leadership Institute (NPLI), recognizes schools that have risen from underperforming to exemplary performance. 

In honor of the school’s outstanding accomplishment, it received a $10,000 grant to support the school’s ongoing change efforts, an invitation to attend the NPLI in July in New York City, and the opportunity to participate in a leadership consultation with a member of the institute’s national faculty and in a national research project focused on school change.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Fern Creek High School as a national 2016 School Innovation and Change Award recipient.

IV. Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agenda for May 24, 2016

Actions Taken

Order #353 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the agenda for May 24, 2016, passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

V. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 10, 2016, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the May 10, 2016, regular meeting.

Actions Taken

Order #354 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the May 10, 2016, regular meeting, passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

VI. Superintendent's Report
Attachments
VII. Action Items
VII.A. Approval of Tentative Budget for Fiscal Year 2016-17
Rationale

The Tentative Budget is being submitted for Board approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.

Submitted by: Cordelia Hardin

Attachment

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2016-17.

Actions Taken

Order #355 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2016-17. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

VIII. Information Items
VIII.A. Item Withdrawn: Acceptance of 2016-17 Student Progression, Promotion, and Grading Handbooks for First Reading
Rationale

This agenda item was withdrawn. 

5/20/2016

IX. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for May 24, 2016

Actions Taken

Order #356 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for May 24, 2016. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

IX.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

IX.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.C. Approval of Job Descriptions
Rationale

The Customer Service Representative Job Description is being added to staff the new ‘311’ Call Center.

The Employee Relations Generalist Job Description is new. The position was added to the Employee Relations organization chart approved on May 10, 2016.

The job descriptions submitted for Early Childhood were required to comply with guidelines and requirements for a new grant. Every position and job description within Early Childhood has gone through an extensive evaluation.  Job descriptions that were generic in nature, or did not truly reflect the responsibilities of the position, have been updated to meet federal and state guidelines, and now accurately encompass the work of the position. While some job descriptions are marked as “New”, that does not mean that they are additional positions, or require additional funding.  These job descriptions/positions already exist within the current budget; they have simply been updated to reflect the true work of the people in them.

Submitted by: Tom Hudson

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Customer Service Representative, Employee Relations Generalist, Early Childhood Instructor II, ERSEA Coordinator, Early Childhood Instructor III, Early Childhood Operations Liaison, ERSEA Clerk, Early Childhood Instructional Coach, Early Childhood Instructional Assistant-Lead, Early Childhood Instructional Assistant, Early Childhood Coordinator-Transition, Early Childhood Comprehensive Services Liaison, Early Head Start Instructor III, Early Childhood Staffing Specialist, Early Childhood Professional Learning Coordinator, Early Childhood Compliance Specialist, Early Head Start Instructor II, Early Childhood School Readiness Specialist, Child Development and Education Specialist; and Early Childhood Operations and Comprehensive Services Specialist.

IX.D. Approval of Organizational Charts
Rationale

The attached organizational charts are submitted to better align resources and organizational capacity towards the accomplishment of the district’s strategic goals and mission.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Academic Services Division, Administration, Early Childhood; and Labor Management and Employee Relations.

IX.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on May 24, 2016.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

IX.F. Approval of Bid and Revised BG-1 Form for HVAC Renovation, Media Center Addition, and Roof (Bid Package II) Paving at Dunn Elementary School
Rationale

This project will include asphalt overlay, asphalt repair, crack-fill, re-striping, site grading, and drainage work.

The Facility Planning Unit staff prepared plans and specifications for this project. The remaining contingency balance from Bid Package I will fund this project.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on May 10, 2016.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for HVAC Renovation, Media Center Addition, and Roof (Bid Package II) Paving at Dunn Elementary School for the low bid of $72,780 and approve the revised BG-1 form for $7,705,463.

IX.G. Approval of Contract Completion and BG-4 Forms
IX.G.1. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Carter Traditional Elementary School
Rationale

On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 15004.

On February 9, 2015, the Board approved awarding a contract to Kalkreuth Roofing and Sheet Metal as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing and Sheet Metal for Partial Roof Replacement at Carter Traditional Elementary School for a total construction cost of $403,740.67.

IX.G.2. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Moore Traditional School
Rationale

On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 14002.

On April 21, 2014, the Board approved awarding a contract to Tecta America Kentucky as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Kentucky for Partial Roof Replacement at Moore Traditional School for a total construction cost of $300,332.31.

IX.H. Approval of Project Closeout and BG-5 Forms
IX.H.1. Approval of Project Closeout and BG-5 Form for Stage Rigging Repair at duPont Manual High School
Rationale

On April 26, 2016, the Board of Education approved the contract completion and BG-4 form for Beck Studios, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Stage Rigging Repair at duPont Manual High School.

IX.H.2. Approval of Project Closeout and BG-5 Form for Food Service Phase 34
Rationale

On March 22, 2016, the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical Contractors.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Food Service Phase 34.

IX.I. Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Competitive Negotiation on Third Party Administrator for Self-Insurance Workers' Compensation;
•Lunchroom Commodities (Manufacturers Only - Warehouse Delivery);
•Printing: Portfolio Folders;
•Real Estate Auctioneer (Percentage);
•Part A - Self-Insured Motor Vehicle Claims Services Part B - Excess Motor Vehicle Liability Insurance;
•Property, Boiler & Machinery Insurance;
•One Year Honesty Bonds;
•Paper (Materials Production);
•Servicing of Automotive Equipment Washers;
•Uniform Chef Coats (Nutrition Services);
•T-Shirts & Sweatshirts (Nutrition Services);
•Firewall Appliance;
•Uniforms for Students (Supplement);
•Contract Renewal for Competitive Negotiation on Challenger Center Operations;
•Contract Renewal for Competitive Negotiation on Executive Search Services;
•Contract Renewal on Electrical Service;
•Contract Renewal on School Bus Mobile Digital Video Camera Mobile DVR System;
•Amendment on Pump Parts (Various Types); and
•Amendment on Uninterruptible Power Supplies (UPS).

IX.J. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

IX.K. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board. 

Of the $5.5 million in professional services contracts, more than $3.7 million, or 67 percent were submitted by Academic Services. 

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

IX.L. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of April 25 through May 9, 2016.

IX.M. Acceptance of Unaudited Monthly Financial Report
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for period ended April 30, 2016.

IX.N. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of April 25 through May 9, 2016.

IX.O. Approval of Resolutions Concerning Jefferson County School District Finance Corporation
Rationale

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation's School Building Revenue Bonds, Series 2016A (the "Series 2016A Bonds").

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.

IX.P. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

IX.P.1. Acceptance of Section 1003(g) Title I, Part A, School Improvement Funds, Project 320AS
Rationale

The Kentucky Department of Education has awarded the district $658,200 in Section 1003(g) Title I, Part A, School Improvement funds. These funds were awarded to 18 priority schools to support their Summer 2016 plans as part of the persistently low achieving schools requirement. These funds must be spent or encumbered by September 30, 2016.

The schools that qualify for these funds by the Kentucky Department of Education Award Notification are:

Academy @ Shawnee                       $32,400

Byck Elementary                                $57,400

Doss High                                          $32,400

Fairdale High                                     $32,400

Iroquois High                                     $32,400

Knight Middle                                     $32,400

Moore Traditional                               $57,400

Olmsted Academy North Middle        $32,400

Roosevelt Perry Elementary                $57,400

Thomas Jefferson Middle                   $32,400

Seneca High                                       $32,400

Southern High                                    $32,400

Stuart Middle                                     $32,400

Valley High                                         $32,400

Valley Prep Academy                          $32,400

Western Middle                                  $32,400

Western High                                     $32,400

Westport Middle                                 $32,400

                                                         $658,200

Submitted by: Karen E. Branham

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept $658,200 in Section 1003(g) Title I, Part A, School Improvement funds for Project 320AS, (SIG).

IX.P.2. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on May 24, 2016.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $44,633.34 to be used as stated in the attachment.

IX.P.3. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Charlene Murray donated $150 to support the Elaine Whelan Literacy Fund at Stopher Elementary School.

YMCA of Greater Louisville donated $1,000 to sponsor the YMCA Award for Youth Development as part of the Hilliard Lyons Teacher Excellence Awards.

The Community Foundation of Louisville donated $1,000 on behalf of David and Jamie Calzi to sponsor the EY Accounting/Business High School Teacher Award as part of the Hilliard Lyons Teacher Excellence Awards.

Janet and Neal Kleier donated $50 to support the Elaine Whelan Literacy Fund at Stopher Elementary Scho

A donation in the amount of $25,000 was received from the Estate of David L. Jones to support the David L. Jones Vocal Scholarships for JCPS seniors.

Louisville/Jefferson County Metro Government donated $2,500 as the first installment of a $5,000 Neighborhood development fund to support the Wheeler Elementary Playground Expansion.

The C.E. and S. Foundation donated $100,000 to support the 2016 REACH program. 

The C.E. and S. Foundation donated $50,000 for the 2016 Early Grade Summer Reading Program for English language learners. 

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $29,700 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.Q. Acceptance of 2016-17 JCPS Certified Evaluation Plan (CEP)
Rationale

The Educator Quality Oversight Committee (EQOC) has completed its statutorily-required annual review of the JCPS Certified Evaluation Plan (CEP) and recommends the attached revised draft for the 2016-17 school year.

In the system of revision used in the attached Certified Evaluation Plan, proposed additional language is in red and words containing (----) are proposed deleted language.

The Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission to the KDE by the end of the 2015-16 school year.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education waive the first reading and accept the attached Certified Evaluation Plan for 2016-17.

IX.R. Approval of 2017-18 School Calendar
Rationale

The District Calendar Committee composed of representatives from Board districts, parents, business and tourism community; local schools, employee unions, central office departments, and the 15th District PTA developed the attached calendar.

The Calendar Committee held meetings on April 14, 2016, and April 21, 2016, where the proposed 2017-18 School Calendar was established and vetted by the committee.

The highlights of this calendar include a mid-August start date, a small fall break in October, winter break, spring break and an end date scheduled prior to Memorial Day.

This calendar necessitates 27 pay periods during the 2016-17 year for certain employee groups to insure no-gap in pay checks.

Submitted by Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the proposed 2017-18 school calendar.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year. 


It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur.

Actions Taken

Order #357 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

XI. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Attachments
XII. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XIII. Executive Session (If Needed)
Rationale

This executive session was adjourned by consensus and returned to open session at approximately 10:25 p.m.

Actions Taken

Order #358 - Motion Passed:  A motion that the Board of Education enter into Executive session to discuss collective bargaining negotiations pursuant to KRS 61.810(1)(e) of the Open Meetings act passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

XIV. Adjournment
Recommended Motion

A recommendation to adjourn the May 24, 2016, meeting of the Jefferson County Board of Education

Actions Taken

Order #359 - Motion Passed:  A recommendation to adjourn the May 24, 2016, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.