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I.
Moment of Silence
Welcome to the April 26, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
4 26 2016 Board Meeting
Please join us for our traditional moment of silence.
II.
Presentation of Colors and The Pledge of Allegiance
Please join us for the Presentation of Colors presented by Southern High School Army Corps JROTC and The Pledge of Allegiance led by District 5 elementary school students.
II.A.
Vision Statement
The Vision Statement will be read by District 5 middle school students.
II.B.
Greetings from District 5 Board Member Linda Duncan
Welcome and greetings from District 5 Board Member Linda Duncan.
II.C.
Welcome and Overview of Fairdale High School
Principal Brad Weston will offer greetings and a brief overview of Fairdale High School.
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for April 26, 2016
Order #330 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for April 26, 2016, passed with a motion by Mrs. Linda Duncan and a second by Mr. David Jones.
III.A.
Recognition of and Student Demonstration of Learning From Olmsted Academy South and Olmsted Academy North Choirs and Iroquois High School Drumline
The Olmsted Academy South and Olmsted Academy North Choirs will share their talents through a vocal presentation. The Iroquois High School Drumline members will share their talents through an instrumental and creative movement presentation.
Music education is very important because it enhances the education of students by helping to develop their creative-thinking skills, keeping students engaged in school, and giving students the opportunity to express what they have learned in a more creative and unique way. Students also receive opportunities to highlight their achievements, enhance their musical skills, and share their talents in different venues, such as concerts, public performances, and school and community activities.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from the Olmsted Academy South and Olmsted Academy North Choirs and the Iroquois High School Drumline.
III.B.
Recognition of and Student Demonstration of Learning From Fairdale High School Students
The Fairdale High School students will share what they have learned from participating in the school’s Cambridge International Examination Program.
The program is a high-rigor, international academic course of studies that offers high school students opportunities for an international diploma and college credit. Courses are available in English, math, natural sciences, social sciences, global studies, and foreign language. The program is recommended for students who have a strong academic record.
The students will talk about how they maximize educational opportunities and how people value education.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Fairdale High School students.
III.C.
Video Montage of District 5 Schools
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for April 26, 2016
Order #331 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the agenda for April 26, 2016, passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 22, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 22, 2016, regular meeting.
Order #332 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 22, 2016, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VI.
Superintendent's Report
https://www.youtube.com/watch?v=zHboX1vK9PI
VII.
Action Items
VIII.
Information Items
VIII.A.
Report on Classification and Compensation Analysis
Chief Business Officer Tom Hudson will provide an update on the Classification and Compensation Analysis.
Submitted by Tom Hudson
Superintendent Donna Hargens recommends the Board of Education receive the attached Report on Classification and Compensation Analysis
Order #333 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the attached Report on Classification and Compensation Analysis. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
VIII.B.
Update on Budget Development Process
Chief Business Officer Tom Hudson and Chief Financial Officer Cordelia Hardin will provide an update on the budget development process.
A Work Session for the tentative budget will be held May 10, 2016.
The tentative budget will be presented for approval at the May 24, 2016, Board meeting.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive an update on the Budget Development Process
Order #334 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive an update on the Budget Development Process. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
VIII.C.
Trauma-Informed Approaches to Education
An overview will be provided on Trauma-Informed and Resiliency Building Approaches including information about the framework to assist students.
Submitted by: Dr. Alicia Averette
Attachment
Superintendent Donna Hargens recommends the Board of Education receive a report regarding Trauma-Informed Approaches to Education
Order #335 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive a report regarding Trauma-Informed Approaches to Education. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.
VIII.D.
Report of the 2016 Regular Session of the Kentucky General Assembly
The Regular Session of the Kentucky General Assembly convened on January 5, 2016, and adjourned Sine Die on April 15, 2016.
Jefferson County Public Schools functions within the statutory framework established by Kentucky General Assembly, so the actions of the legislature have a significant impact on the district’s work. Legislation pertaining to the issues identified in the JCPS 2016 Legislative Agenda, as well as other legislation that have an impact JCPS schools have been considered by the General Assembly.
This report will provide a summary of legislative action and an overview of the Biennial Budget for the Commonwealth of Kentucky relating to elementary and secondary issues.
Submitted by: Jonathan Lowe
Superintendent Donna Hargens recommends the Board of Education receive a report regarding the 2016 Regular Session of the Kentucky General Assembly
Order #336 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive a report regarding the 2016 Regular Session of the Kentucky General Assembly. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for April 26, 2016
Order #337 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for April 26, 2016. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
IX.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS.160.380.
IX.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.C.
Approval of Job Descriptions
The reporting for Director Activities/Athletics is moved from the Assistant Superintendent for Academic Achievement K-12 Area 5 to the Assistant Superintendent for Academic Achievement K-12 Area 1.
The Executive Chef Nutrition Service Center position will allow the School and Community Nutrition Center to provide greater support to menu and recipe development that is consistent with federal nutrition guidelines and emerging school nutrition trends, including local foods, ingredients of concern and cleaner label products.
The General Maintenance Technician position will allow Property Management and Maintenance to perform cross-trade duties that do not require a license which will allow work orders to be completed in a timelier manner.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Director Activities/Athletics, Executive Chef Nutrition Service Center, and General Maintenance Technician
IX.D.
Approval of Organizational Charts
The Academic Services Division organizational chart is submitted to delete one (1) Coordinator I (choice Placement Facilitator) and one (1) Clerk I.
The Academic Achievement K-12 Area 1, Academic Achievement K-12 Area 5, and the Activities and Athletics organizational charts are being submitted to change the reporting of the Director Activities and Athletics from Academic Achievement K-12 Area 5 to Academic Achievement K-12 Area 1.
The Accounting Services organizational chart is submitted to delete one (1) Accounting Clerk and one (1) Revenue Clerk.
The ESL organizational chart is submitted to add one (1) Secondary School Counselor (215) and two (2) Resource Teachers (195), effective July 1, 2016.
The Payroll and Cash Management organizational chart is submitted to move the Payroll Program Assistant to report to the Manager Payroll and Cash Management.
The Purchasing organizational chart is submitted to delete one (1) Purchasing/Bid Clerk.
The School and Community Nutrition Services organizational chart is submitted to add one (1) Executive Chef Nutrition Service Center position, effective July 1, 2016.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Academic Services Division, Academic Achievement K-12 Area 1, Academic Achievement K-12 Area 5, Activities and Athletics, ESL, Payroll and Cash Management, Purchasing, and School and Community Nutrition Services.
IX.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on April 26, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the Pool HVAC Unit Replacement at the Academy @ Shawnee.
This project will include the replacement of the indoor air-handling unit and exterior condensing unit along with associated refrigerant piping and any ductwork modifications.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA Engineers as the architect/engineer, and the BG-1 form for the Pool HVAC Unit Replacement at the Academy @ Shawnee, for an estimated project cost of $347,117.
IX.G.
Approval of Bid and Revised BG-1 Forms
IX.G.1.
Approval of Bid and Revised BG-1 Form for Site Lighting Replacement at Carrithers Middle School
The project will consist of replacing the existing exterior lights, poles, and wiring.
On July 27, 2015, the Board of Education approved Biagi, Chance, Cummins, London, Titzer, Inc. to prepare plans and specifications for Project 16016.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on April 12, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to T.E.M. Group, Inc. for Site Lighting Replacement at Carrithers Middle School for the low bid of $198,416 and approve the revised BG-1 form for $228,409.
IX.G.2.
Approval of Bid and Revised BG-1 Form for Chiller and Boiler Replacement at Cochran Elementary School
This project will replace the existing chiller and boiler.
On August 10, 2015, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 16-027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on April 12, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Chiller and Boiler Replacement at Cochran Elementary School for the low base bid of $241,000; reject Alternate 1; and approve the attached revised BG-1 form for $377,000.
IX.G.3.
Approval of Bid and Revised BG-1 Form for Concrete Repairs at Doss High School
The project will remove and replace all of the concrete in the courtyard.
On January 26, 2016, the Board of Education approved the Facility Planning Unit staff to prepare plans and specifications for Project 16140.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on March 10, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Revrac Construction, LLC for the low bid of $39,892 for concrete repairs at Doss High School and approve the revised BG-1 form for $43,887.
IX.G.4.
Approval of Bid and Revised BG-1 Form for Boiler Replacement at the Youth Performing Arts School/Sam Meyers Hall
The project will consist of the replacement of two existing boilers with new high efficient condensing boilers.
On August 10, 2015, the Board of Education approved LSE Engineering, Inc. to prepare plans and specifications for Project 16031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on March 31, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement the Youth Performing Arts School/Sam Meyers Hall for the low bid of $113,000 and approve the revised BG-1 form for $130,303.
IX.G.5.
Approval of Bid and Revised BG-1 Form for 2016 Paving Package I
The project will consist of the repair and/or replacement of asphalt driveways and walkways.
On January 26, 2016, the Board of Education approved the Facility Planning Unit staff to prepare plans and specifications for Project 16139.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on March 8, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for the low base bid of $124,200 plus Alternate 1 in the amount of $13,488 for a total bid of $137,688 for the 2016 Paving Package I at Blankenbaker Bus Compound, Crosby Middle School and Wellington Elementary School; and approve the revised BG-1 form for 146,572.
IX.G.6.
Approval of Bid and Revised BG-1 Form for 2016 Paving Package II
The project will consist of the repair and/or replacement of asphalt driveways and walkways.
On January 26, 2016, the Board of Education approved the Facility Planning Unit staff to prepare plans and specifications for Project 16138.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on March 15, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $116,479, and Riverside Paving & Contracting for the low bid of $29,650 for a total bid of $146,129 for the 2016 Paving Package II at Blake Elementary School, Pleasure Ridge Park High School, and Fairdale High School; reject the bid for Layne Elementary School for $27,450; and approve the revised BG-1 form in the amount of $155,435.
IX.H.
Approval of Contract Completion and BG-4 Forms
IX.H.1.
Approval of Contract Completion and BG-4 Form for Stage Rigging Repair at duPont Manual High School
On September 28, 2015, the Board of Education approved Structural Services to prepare plans and specifications for Project 16-061.
On January 11, 2016, the Board approved awarding a contract to Beck Studios, Inc. as the low bidder.
Structural Services has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Beck Studios, Inc. for Stage Rigging Repair at duPont Manual High School for a total construction cost of $39,732.
IX.H.2.
Approval of Contract Completion and BG-4 Form for Window Replacement Phase III at Frayser Elementary School
On October 13, 2014, the Board of Education approved Luckett & Associates Architects & Engineers to prepare plans and specifications for Project 290-15011.
On January 26, 2015, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.
Luckett & Associates Architects & Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to E.H. Construction, LLC for Window Replacement Phase III at Frayser Elementary School for a total construction cost of $236,767.
IX.I.
Approval of the Revised BG-5 Form for Renovation Phase I Bid Package I & II at Eastern High School
On November 24, 2014, the Board of Education approved the contract completion and BG-4 form for Bid Package I for Whittenberg Construction.
On January 11, 2016, the Board approved the contract completion and BG-4 form for Bid Package II for Stateline Roofing.
On March 8, 2016, the Board approved the BG-5 form and project closeout. A change to the construction contract was inadvertently listed as a reimbursement but should have been included as a part of the construction cost. The total amount of the project cost did not change.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Revised BG-5 form for Renovation Phase I Bid Package I & II at Eastern High School.
IX.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.K.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Contract Nursing Management Service;
•Glass, Plastic & Glazing Compounds;
•Automotive Antifreeze, Fluids & Lubricants;
•Moving Service;
•Uninterruptible Power Supplies (UPS);
•Athletic Supplies & Eqpt. (Line Item);
•Linen Service for Shops & Garages (Towels & Coats);
•Removal of Fuel Tank Contaminants (Various Locations);
•Pumps (Various);
•Print Shop Supplies (Materials Production);
•Condiment (FFVP);
•Automotive Repair Parts & Services (Line Item);
•Graphics Shop Supplies (Materials Production);
•Commodity Processing for State Approved Processors (Supplement);
•Carpet, Supplies & Installation;
•Commercial Hot Water Storage Tanks;
•Road Salt;
•K-9 Service;
•Vehicle Lift Installation Project;
•Commodity Processing for State Approved Processors (Supplement);
•Contract Renewal on Public Safety Equipment, Supplies & Uniforms (Percentage);
•Contract Renewal on Living Organisms for Science Modules;
•Contract Renewal on Digital Duplicating Machines, Parts and Supplies;
•Contract Renewal on Musical Instrument Repair;
•Contract Renewal on Backfilling of Underground Heating Oil Tanks;
•Contract Renewal on Lunchroom Commodities-Pizza (Prepared Ready-To-Serve);
•Contract Renewal on Student Accident & Athletic Insurance (Pre-K thru 12);
•Amendment on Plumbing Supplies & Equipment (Line Item);
•Amendment on Flashlights, Batteries, Etc.; and
•Amendment on Commodity Processing for State Approved Processors.
IX.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
IX.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $5.5 million in professional services contracts, more than $3.7 million, or 67 percent were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
IX.N.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of March 7 through April 10, 2016.
IX.O.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Quarterly Report of Investment Performance for period ended March 31, 2016.
IX.P.
Acceptance of Unaudited Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for period ended March 31, 2016.
IX.Q.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of March 7 through April 10, 2016.
IX.R.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on April 26, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $91,594.56 to be used as stated in the attachment.
IX.R.2.
Acceptance of Funding for Title I Part A, Project #310A
The Kentucky Department of Education has awarded funding in the amount of $39,695,975 for Title I, Part A, Project #310A. This amount reflects an increase of $142,488 over the original award.
Title I, Part A (Title I) of the Elementary and Secondary Education Act, as amended (ESEA) provides financial assistance to local educational agencies (LEAs) and schools with high numbers or high percentages of children from low-income families to help ensure that all children meet challenging state academic standards.
The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments.
Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically-proven research to raise student achievement, especially in literacy and mathematics.
All funds must be spent or encumbered by September 30, 2016.
The award notification from the Kentucky Department of Education is attached.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $39,695,975 for Title I, Part A, Project
#310A.
IX.R.3.
Acceptance of Funding for Title I Part A, Project #31OB
The Kentucky Department of Education has awarded funding in the amount of $37,308,249 for Title I, Part A, Project #310B. This amount reflects an increase of $76.00 over the original award.
Title I, Part A (Title I) of the Elementary and Secondary Education Act, as amended (ESEA) provides financial assistance to local educational agencies (LEAs) and schools with high numbers or high percentages of children from low-income families to help ensure that all children meet challenging state academic standards.
The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments.
Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically-proven research to raise student achievement, especially in literacy and mathematics.
All funds must be spent or encumbered by September 30, 2017.
The award notification from the Kentucky Department of Education is attached.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $37,308,249 for Title I, Part A, Project.
#310B.
IX.R.4.
Acceptance of Funding for Title II Part A, Project #401B
The Kentucky Department of Education has awarded funding in the amount of $4,508,155 for Title II, Part A, Project #401B, to support district programs that focus on using practices grounded in scientifically based research to prepare, train, and recruit high-quality teachers and principals. This amount reflects an increase of $6,879 over the original award.
Title II, Part A, funds are explicitly intended to be one of the principle resources for states to meet Title II objectives of increasing the percentage of highly qualified teachers teaching core subjects in their districts and schools. Professional development and learning activities will focus on improving teaching in order to raise student achievement in the core academic subjects. All district teachers may participate in Title II funded professional development and learning activities.
All funds must be spent or encumbered by September 30, 2017.
The award notification from the Kentucky Department of Education is attached.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $4,508,155 for Fiscal Year 2016 Title II, Part A, Project #401B.
IX.R.5.
Acceptance of Funding from the Jefferson County Public Education Foundation
W.A. and Joie Rosenbarger donated $100 to the David L. Jones Vocal Scholarship fund.
Neil Huffman Mazda donated $1,000 to Atherton High School’s marching band for uniforms and replacement instruments.
Thomas and Margaret Costello donated $100 to the David L. Jones Vocal Scholarship fund.
Robin and John Stamm donated $100 to the David L. Jones Vocal Scholarship fund.
JCTC Foundation, Incorporated donated $1,000 for a Hilliard Lyons Teacher Excellence Community Partner Award.
Mary Anne Gallahue donated $75 to the David L. Jones Vocal Scholarship.
George P. Charmoli donated $28,461.85 on behalf of the Estate of Dorothy Jane Charmoli to the Louisville Education and Employment Partnership ABC Scholarship Fund.
The V.V. Cooke Foundation donated $1,000 to support the Kindergarten Readiness Camp.
The Broussard Family Charitable Fund donated $2,500 to support the H.U.G. Reading Program at Lincoln Elementary School.
Class Act Federal Credit Union donated $500 to support the JCPS Idea Festival.
Erica and Quanyell Watts donated $2,000 to establish the Dominique Kemp, Jr. Scholarship for JCPS high school seniors.
Barbara Richards donated $25 to support the Elaine Whelan Literacy Fund at Stopher Elementary School.
Louisville Metro Council donated $3,500 through the 4th District Neighborhood Development Fund for the Distinguished Alumni Induction Program at Central High School.
The Community Foundation of Louisville donated $2,500 on behalf of David A. Jones, Jr. and Mary Gwen Wheeler to support the H.U.G. Reading Program at Lincoln Elementary School.
The Community Foundation of Louisville donated $15,000 on behalf of Henry Heuser, Jr. to purchase artwork for Lincoln Elementary School.
James R. Ramsey donated $1,000 to support the 2016 Hilliard Lyons Teacher Excellence Awards.
Grace Wooding donated $200 to support the David L. Jones Vocal Scholarship for JCPS seniors.
Betty and Henry Heimerdinger donated $25 to support the David L. Jones Vocal Scholarship for JCPS seniors.
Jeffrey and Laura Bennett donated $100 to support the David L. Jones Vocal Scholarship for JCPS seniors.
Aldena Everhart donated $50 to support the David L. Jones Vocal Scholarship for JCPS seniors.
Barbara Merrell donated $100 to support the David L. Jones Vocal Scholarship for JCPS seniors.
PNC Bank donated $3,000 for the PNC Grow Up Great program at DuValle Education Center.
Tenaris Global Services donated $3,000 for the Electrical Program at Iroquois High School.
Tenaris Global Services donated $4,500 for the Republic Conduit Merit Award Program at Iroquois High School, which will be awarded in three $1,500 scholarships to Iroquois High School Students.
Tenaris Global Services donated $2,500 for the Manufacturing Technician Program at Doss High School.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $71,836.85 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.S.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.S.1.
Approval of Memorandum of Agreements for Behavioral and Mental Health Services
The following contractors will provide on-site behavioral and mental health services to JCPS students:
- Alternative Behavioral Interventions, LLC
- Benny Massey, LPCC
- Earl J. Bell, LCSW
- Father Mahoney’s Boys Haven, Inc.
- Kentucky Counseling Center, LLC
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
The Memorandum of Agreements shall be effective beginning April 27, 2016, and ending on December 31, 2016.
Submitted by: Dr. Alicia Averette
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreements and authorize the superintendent to sign same.
IX.S.2.
Approval of 2017 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc.
The 2017 Affiliate Partner Agreement with the Alliance for Young Artists & Writers who operate the Scholastic Art & Writing Awards program is designed to expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards Program directly impacts students' college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities.
Students from 12 counties in the Louisville Metro Area Art Region are eligible to submit artworks for regional and national recognition, as well as the possibility for scholarships. The budget for this program is split annually between JCPS and the Fund for the Arts:
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The JCPS student participation expense is $5410.70 for the 2016 program paid from the Curriculum Management Department's 2015-16 fiscal budget.
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The Fund for the Arts non-JCPS student participation expense is $2132.50 for the 2016 program paid by The Fund for the Arts.
The budget estimate for the 2017 program is $7000 for JCPS students and $3000 for non-JCPS student participation.
Data from the past five years show student participation has increased 47%, regional student awards have increased 21%, and over $2 million dollars in scholarship offers were made to student participants.
Once approved, the district will submit the Affiliate Partner Agreement to the Alliance for Young Artists & Writers and proceed to implement the 2017 Scholastic Art Awards program.
Submitted by: Karen E. Branham
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached 2017 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc. for participation in the Scholastic Art & Writing Awards Program and authorize the superintendent to sign same.
IX.T.
Acceptance of Third Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The district received offers of assistance totaling $1,482,152 in support of the Kentucky Education Technology System (KETS) Program in Fiscal Year 2016 and matched the offers with a like amount of funding.
The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education accept the third offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $610,298 and authorize the superintendent to commit $610,298 in local funds to the education technology restricted account to match the offer.
IX.U.
Approval of Resolution for Workers Compensation Self-Insured Program
The Workers' Compensation program has been self-insured since 1978.
This program has realized cost savings from the district in the form of interest on reserves and rate increases on insurance premiums, and has eliminated poor claims administration and increased administration control, plan flexibility, and improved service to employees.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to self-insure the Workers' Compensation liabilities of the district.
IX.V.
Approval of Participation in the National Writing Project, College-Ready Writers Program
This project supports Vision 2020 Strategy 1.1.5, Improved Student Literacy.
The National Writing Project (NWP) won an i3 grant in 2012 to evaluate the effectiveness of its College-Ready Writers Program. An independent evaluation found the program had positive effects on teacher practice and student text-based argument writing. The College-Ready Writers Program (CRWP) demonstrated a positive, statistically significant effect on student writing content, structure, stance and conventions.
Evaluation of the CRWP showed improved outcomes in student argument writing supported by reasoning and developed through the use of evidence from a source material. Student argument writing has been identified as critical to college and career readiness and is central to new academic standards for English language arts and literacy.
The Louisville Writing Project, housed at the University of Louisville, is currently part of a National Writing Project Supporting Effective Educator Development grant from the U.S. Department of Education. Through the grant, the Louisville Writing Project is interested in piloting the CRWP at a district middle school.
Seventh- and eighth-grade English language arts teachers will participate in professional development to teach four cycles of CRWP during the 2016-17 school year. Teachers will lead students in revising two writing pieces and analyze student argument writing using project tools. They will collect pre- and post- writing samples from students, maintain teacher logs, and participate in teacher surveys.
In addition, three to five teachers will be selected to serve as co-researchers. Teacher co-researchers will document their practice in two classrooms, one using the CRWP materials and another business as usual class. Teacher co-researchers will receive a $1,000 participation incentive for their involvement in project research paid directly by the Louisville Writing Project at the University of Louisville. The incentive payment will be for days worked specifically for the CRWP and not for any time a teacher is paid by the district, and it will not be related to the responsibilities of the teacher’s position with the district.
The period of performance is the 2016-17 school year. The grant does not obligate the district after the period of performance. The participating middle school is Olmsted Academy North.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the district’s participation in a pilot of the College-Ready Writers Program and authorize the Superintendent to sign the attached school and district commitment form.
IX.W.
Approval of the Reciprocal Non-Resident Contact for Fiscal Year 2016-17 with the Bardstown Independent School District
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving non-resident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
JCPS/Kentucky school districts' reciprocal contract is included as an attachment.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached reciprocal non-resident contract for fiscal year 2016-17 with the Bardstown Independent School District.
IX.X.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD182 rather than by name. Student SSD182 has a medical condition, with proper physician documentation, which requires a 5-hour and 40- minutes school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in an elementary school.
Submitted by: Dr. Alicia Averette
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD182 in the Exceptional Child Education Program for the 2015–16 school year.
IX.Y.
Notification of Water Easements
These easements, granted to the Louisville Water Company (LWC), allow for excavation and installation of secondary sources of water and replacement and addition of water mains. These actions are part of a multi-year program by LWC to upgrade water service to our schools.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive notification of water easements at Chenoweth, Wilder, Sanders, Kennedy, and Zachary Taylor Elementary Schools, and Seneca High School as shown in the attached documents.
IX.Z.
Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 (attached) Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenses incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-District expenses.
Board member Lisa Willner will attend the Regional Cooperative Training on May 3, 2016, at the Ohio Valley Education Cooperative in Shelbyville, Kentucky.
Estimated Expenses:
- Registration Fee: $80
- Mileage Reimbursement: Approximately 70 miles @ .43/mile ($30.10)
There will be three convenient training sessions that will provide special one-hour versions of workshops that meet the annual requirements for ethics, finance and superintendent evaluation training.
- Capital Funding
- Evaluating the Superintendent
- Ethics and the School Board Meeting
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve the payment of necessary out-of-District expenses to be incurred by Board Member Lisa Willner to attend the Regional Cooperative Training
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
X.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
Order #338 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the April 26, 2016, meeting of the Jefferson County Board of Education
Order #339 - Motion Passed: A motion to adjourn the April 26, 2016, meeting of the Jefferson County Board of Education at 10:35 p.m., passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
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