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I.
Moment of Silence
Welcome to the January 26, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 1 26 2016 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
Students from Farmer Elementary School and Johnson Traditional Middle School will lead the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 26, 2016
Order #294 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 26, 2016. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
III.A.
Recognition of Farmer Elementary School Cheerleaders, Kentucky Association of Pep Organization Sponsors Elementary School State Cheer Competition Winner
Farmer Elementary School cheerleaders won the Kentucky Association of Pep Organization Sponsors (KAPOS) Elementary School State Cheer Competition, which was held last December at the Kentucky Horse Park in Lexington. The team is coached by teacher Brandy Durm.
The Farmer Cheerleaders were named the top team after competing against eight other regional winners in the Elementary Large Division. The team is made up of 21 fourth- and fifth-grade students, who will compete this month in the Junior Louisville Invitational Tournament (LIT) to defend it’s Elementary Grand Champions title.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Farmer Elementary School Cheerleaders for winning the Kentucky Association of Pep Organization Sponsors Elementary School State Cheer Competition.
III.B.
Recognition of Johnson Traditional Middle School, Lead2Feed Student Leadership Program Challenge Winner
Johnson Traditional is one of five middle and high schools from across the nation awarded $5,000 in technology products by the Lead2Feed Student Leadership Program Challenge. The school’s student-led project filled 1,280 backpacks and collected 2,814 cans to support the community food pantry Dare to Care.
Lead2Feed is the nation’s leading and fastest-growing program that engages and empowers students in developing leadership and teamwork skills by completing service learning projects that address hunger or community need. It is also a Common Core-aligned program. Since its inception, more than 1 million middle and high school students from 3,500 schools and clubs across the United States have participated in Lead2Feed and have helped to make a positive difference in their community and across the nation.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Johnson Traditional Middle School as a national Lead2Feed Student Leadership Program Challenge winner.
III.C.
Recognition of the Jefferson County Public School District National Board Certified Teachers
Sixteen outstanding district teachers have earned National Board Certification—the highest professional credential in the field of teaching that ensures that teachers have the knowledge and skills to advance student learning. The teachers are as follows:
• Heather Borders—Eisenhower Elementary School
• Julia Brockman—Fairdale High School
• Kathleen Burnett—Westport Middle School
• Elizabeth Canale—Fern Creek High School
• Caren Cook—Kenwood Elementary School
• Teresa Gamble—King Elementary School
• Melissa George—Stopher Elementary School
• Robert King—Wilder Elementary School
• Amanda Klakamp—Brown School
• Kathryn McGuire—Roosevelt-Perry Elementary School
• Anna Pfister—Eisenhower Elementary School
• Rebecca Schlafer—Westport Middle School
• Angela Sturgeon—Dixie Elementary School
• Stan Torzewski—Fern Creek High School
• Kimberly Weiter—Gilmore Lane Elementary School
• Justin Woods—Waggener High School
Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous certification process. The process consists of four components, which include written assessment of content knowledge, student work samples, video and analysis of teaching practice, and accomplishments as a teaching professional.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.
IV.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the January 11, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the January 11, 2016, regular meeting
Order #295 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the January 11, 2016, regular meeting. The recommendation passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.
V.
Superintendent's Report
VI.
Action Items
VI.A.
Approval of Student Enrollment Projections for 2016–17
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, boundary adjustments, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau.
Additionally, principals were given the opportunity to provide feedback on the draft projections and adjustments were made based on that input where feasible.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the district-wide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2016-17 school year (Attachments B1-B4).
Order #296 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the district-wide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2016-17 school year (Attachments B1-B4). The recommendation passed with a motion by Mr. David Jones and a second by Ms. Diane Porter.
VI.B.
Approval of School Allocation Standards for Fiscal Year 2016-17
Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4, 5, 6 and 7. Sections 4 and 5 are relative to the allocation for certified staff and classified staff, respectively. The teacher allocation will be based on the following class sizes: Kindergarten through 5th grade – 24 to 1; grades 6 through 12 – 28 to 1.
The allocation to school councils for operational provisions is validated within these standards, according to Section 6 of the same regulation. The per pupil amount for elementary schools will be $140. The per pupil amount for middle schools will be $120 for projected enrollments of 850 or more, and $130 for projected enrollments of less than 850. The per pupil amount will be $120 for high schools. This assumes that state budget language will allow the lowered per pupil allocation for middle schools and high schools.
The District outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to Section 7 of the same statute.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2016-17.
Order #297 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2016-17. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
VII.
Information Items
VII.A.
Acceptance of the 2015-16 School Nutrition and Physical Activity Report for the Jefferson County Public School District
This item reports to the board the annual assessment of required nutrition standards and physical activity reports as required by KRS 158:856.
This video report, produced by students at Pleasure Ridge Park High School (https://www.youtube.com/watch?v=uqv6GJXiqcc) will provide the board with the Nutrition and Physical Activity Report that is being made available to the public via the district website. After the board receives and adopts the report, the district will present this to all School-Based Decision Making (SBDM) councils.
The superintendent will submit a summary of the nutrition and physical activity reports and recommendations to the Kentucky Department of Education by May 1, 2016.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the annual assessment of the district’s Nutrition and Physical Activity Report.
Order #298 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education accept the annual assessment of the district’s Nutrition and Physical Activity Report. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 26, 2016
Order #299 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 26, 2016, minus Agenda Item VIII.P. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
Order #300 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.P. passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment
VIII.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on January 26, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.D.
Approval of Projects, BG-1 Forms, and Assignment of Architect/Engineer
VIII.D.1.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package II at Various Schools
This project will address the repair and/or replacement of asphalt driveways and walkways at Blake Elementary School, Layne Elementary School, Pleasure Ridge Park High School, and Fairdale High School.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the Architect/Engineer, and the BG-1 form for Paving Package II at Various Schools, for an estimated project cost of $149,000.
VIII.D.2.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package I at Various Schools
This project will address the repair and/or replacement of asphalt driveways and walkways at Wellington Elementary School, Crosby Middle School, and Blankenbaker Bus Compound.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the Architect/Engineer, and the BG-1 form for Paving Package I at Various Schools, for an estimated project cost of $149,000.
VIII.D.3.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Concrete Repairs at Doss High School
This project will consist of removing and replacing all the concrete in the courtyard at Doss High School.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the Architect/Engineer, and the BG-1 form for Concrete Repairs at Doss High School, for an estimated project cost of $49,250.
VIII.E.
Approval of Revised BG-1 Forms
VIII.E.1.
Approval of Revised BG-1 Form for Roof Replacement at Farmington Warehouse
On May 26, 2015, the Board of Education approved the McCulloch Associates Architects to prepare plans and specifications for Project 15020.
On August 10, 2015, the Board of Education approved awarding a contract to Highland Roofing Company, Inc. for $49,360.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Roof Replacement at Farmington Warehouse.
VIII.E.2.
Approval of Revised BG-1 Form for Roof Replacement at Carter Traditional Elementary School
On August 25, 2015, the Board of Education approved the McCulloch Associates Architects to prepare plans and specifications for Project 680-15004.
On February 9, 2015, the Board of Education approved awarding a contract to Kalkreuth Roofing and Sheet Metal for $346,515.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Roof Replacement at Carter Traditional Elementary School.
VIII.F.
Approval of Contract Completions and BG-4 Forms
VIII.F.1.
Approval of Contract Completion and BG-4 Form for the 2013-14 Asbestos & Lead Abatement Maintenance Contract
On August 26, 2013, the Board of Education approved Environmental Concerns, Inc. to prepare plans and specifications for Project VAR-14023.
On November 11, 2013, the Board approved awarding a contract to Romac, Inc. as the low bidder.
Environmental Concerns, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Romac, Inc. for the 2013-14 Asbestos & Lead Abatement Maintenance Contract for a total construction cost of $252,822.22.
VIII.F.2.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Butler Traditional High School
On July 28, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 045-15003.
On February 9, 2015, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Roof Replacement at Butler Traditional High School for a total construction cost of $69,312.
VIII.F.3.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Western Middle School
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 710-15006.
On February 23, 2015, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Roof Replacement at Western Middle School for a total construction cost of $291,328.
VIII.G.
Approval of Project Closeout and BG-5 Form for 2015 Paving Package I at Various Schools
On December 14, 2015, the Board of Education approved the contract completion and BG-4 form for MAC Construction & Excavating.
On November 23, 2015, the Board approved the contract completion and BG-4 form for TSI Paving.
On October 26, 2015, the Board approved the contract completion and BG-4 form for Flynn Brothers Contracting.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for 2015 Paving Package I at Fairdale High School, King Elementary School, and Semple Elementary School.
VIII.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.I.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation on Gigabit Network Service;
•Instructional & Office Supplies (Line Item);
•Fire Extinguishers & Accessory Items;
•Locally Grown Fresh Fruits & Vegetables (Supplement);
•Fence Parts;
•Installation of Voice or Data Cables;
•Contract Renewal on Cleaning of Grease & Dishmachine Exhaust Systems;
•Contract Renewal on Athletic Field Marking Paint;
•Contract Renewal on Uniforms for Students;
•Amendment on Surveillance System Accessories; and
•Amendment on Lunchroom Commodities Warehouse Delivery.
VIII.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.K.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $5 million in professional services contracts, more than $3.6 million, or 72 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VIII.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of December 21, 2015, through January 10, 2016.
VIII.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of December 21, 2015, through January 10, 2016.
VIII.N.
Acceptance of Unaudited Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for period ended December 31, 2015.
VIII.O.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Quarterly Report of Investment Performance for period ended December 31, 2015.
VIII.P.
Review and Examination of General Fund Draft Budget for Fiscal Year 2016-17
KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31 of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year.
The Draft Budget report compares last year’s actual revenues and expenditures and the current year revised budget figures with next year’s projected budget. State law requires that the local board review the Draft Budget by January 31 of each year. NOTE: You are not required to submit the Draft Budget report to the state.
The Draft Budget is a starting point for discussion. Its purpose is to show the initial status of the budget before any changes are made for the new year. The intent is that the budget figures be presented in open forum with full knowledge that the numbers will absolutely change. Specifically, both revenue and expenditure items will be impacted by decisions made by the Jefferson County Board of Education and the state legislators. The Draft Budget does not include any changes yet to be proposed by administration for either new year increases or eliminations and reductions. The Draft Budget does not yet reflect proposed changes in school allocations not yet approved by the Board. The Draft Budget reflects the same positions as the prior year (less any one-time approvals) plus the cost of steps. Essentially, the Draft Budget is the foundation and does not yet reflect major decisions that will not be reflected until the Tentative Budget is presented.
Central office cost center budgets for fiscal year 2016-17 will be reviewed through the process of zero-based budgeting and will be completed in March 2016.
Projected student enrollment numbers by school will be used to determine individual allocations for regular education schools. After the Board approves enrollment projections, individual school allocations will be determined.
Student enrollment projections for 2016-17 are submitted for approval on the January 26 Board meeting agenda. Individual site-based allocations and any add-on programs approved at that point are due to schools on February 2, 2016. Special schools, state agency sites, ECE schools, and district-wide schools centered costs (e.g. sub teachers etc.) will also be allocated on that same date.
In March 2016, we will have a session to discuss and seek approval for proposed changes to the budget before it becomes the Tentative Budget. The General Fund Tentative Budget will be presented to the Board in May 2016 as required by KRS 160.470.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education review and examine the attached General Fund Draft Budget for fiscal year 2016-17.
VIII.Q.
Acceptance of Offer of Assistance for Annual Debt Service on Bonds
The SFCC Offer of Assistance provides for an approximate bond value of $16,717,728. The debt service on the bond would be paid with the SFCC offering.
The bond can be sold after July 1, 2016.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept an Offer of Assistance from the School Facilities Construction Commission (SFCC) in the amount of $1,393,144 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in the most current approved facility plan.
VIII.R.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on January 26, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $82,735.30 to be used as stated in the attachment.
VIII.R.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $44,800 from the Jefferson County Public Education Foundation through the following donors:
David Whelan donated $500 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
Ford Motor Company donated $14,000 to the Jeffersontown High School STEM project fund.
Dan Juhl donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Ford Motor Company donated $25,000 to support implementation of the Ford Next Generation Learning model in the 15 JCPS Five Star High Schools.
BC Plumbing Company donated $250 to support JCPS Idea Festival.
Elaine Whelan donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Wesley Kleier donated $200 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
Neal and Janet Kleier donated $500 to the Elaine Whelan Literacy fund to support the Stopher Elementary School library.
Joseph and Peggy Conway donated $25 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Clinton and Barbara Potts donated $75 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Joan and Franklin Walker donated $50 to support the Elaine Whelan Literacy Fun to support the Stopher Elementary School library.
The Community Foundation of Louisville donated $4,000 on behalf of an anonymous donor to Byck Elementary School to implement a staff appreciation program.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $44,800 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.R.3.
Acceptance of Funding from the Kentucky Department of Education for the Every 1 Reads Nurses Initiative
The Kentucky Department of Education has issued the annual funding notification for the Every 1 Reads Nurses Initiative totaling $451.400 for fiscal year 2015-16. Funding will be used to cover salaries, benefits, materials, and supplies for existing school nurses.
This funding supports students’ overall care and treatment and will support a connection to the child’s medical provider to ensure the health and medical needs are address.
This funding directly supports strategies 1.1.3 and 1.1.7 in Vision 2020.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $451,400 from the Kentucky Department of Education for the Every 1 Reads Nurses Initiative.
VIII.R.4.
Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education
The Kentucky Department of Education recently awarded Carl D. Perkins, Title I, Part C, Career & Technical Education (Perkins) carryover funds for the period July 1, 2015, to June 30, 2016.
Grant funds will be used to purchase computers for the Academy @ Shawnee. Previously awarded funds under Perkins were allocated to schools which submitted plans. This carryover funding will help meet a recently identified need from a priority school to upgrade computer labs.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept Carl D. Perkins, Title I, Part C Career and Technical Education grant funds totaling $39,020.
VIII.R.5.
Acceptance of Second Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The District received a first offer of assistance totaling $784,669 in support of the Kentucky Education Technology System (KETS) Program in Fiscal Year 2016 and matched the offers with a like amount of funding on January 11, 2016.
The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education accept the second offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $697,483 and authorize the superintendent to commit $697,483 in local funds to the education technology restricted account to match the offer.
VIII.R.6.
Acceptance of Funding from the Kentucky Adult Education, Council on Postsecondary Education
A previous version of this contract was approved by the Board on December 14, 2015, but was never signed by the state. It is being resubmitted due to a change in the language regarding Minimum Wages following Governor Bevin's Executive Order 2015-049 Minimum Wage.
Kentucky Adult Education, Council on Postsecondary Education, has awarded the district $80,923 to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live in Jefferson County and are not enrolled in public education. This grant will assist students in acquiring the skills to prepare for the Immigration and naturalization Service (INS) Citizenship Test and interview; attain citizenship, and complete at least one National Reporting System (NRS) education level. The funding will cover ten managed enrollment classes held at seven locations in Jefferson County.
Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No additional staffing will be needed to fulfill the terms of this agreement. This agreement does not financially obligate the district, nor is there any indirect cost.
Submitted by: Allison Gardner-Martin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding from Kentucky Adult Education, Council on Postsecondary Education, in the amount of $80,923,and authorize the superintendent to sign the attached agreement
VIII.R.7.
Subgrant from KentuckianaWorks foundation to fund customized Adult Education Services at the Kentucky Manufacturing Career Center via the Jefferson County Public schools Adult and Continuing Education Unit.
KentuckianaWorks will provide funding not to exceed $50,000 to provide assessment services, basic skills upgrade classes for English Language Learners and for English speaking adult students using manufacturing skill trades artifacts. This initiative also prepares participants for the National Career Readiness Certificate. Classes will be held on-site at the Kentucky Manufacturing Career Center. Funds will cover salaries, fringe benefits, instructional materials, supplies, marketing and travel expenses of JCPS Adult and Continuing Education coordinator and instructor(s). The funding period is from January 27, 2016 through June 30, 2016.
This initiative aligns with the District's strategic plan and vision by providing members of the community the academic skills necessary to be successful in the manufacturing industry. No matching funds or in-kind contributions are required.
The funding period is from January 27, 2016, through June 30, 2016.
Submitted by: Allison Gardner-Martin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding not to exceed $50,000 from KentuckianaWorks and authorizes the superintendent to sign and authorize the attached subgrant.
VIII.S.
Approval of Submission of Grant Application for Family Resource/Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers, which are intended to promote and coordinate the flow of community resources and support to families and youths. The District currently operates 96 centers serving 131 schools.
The centers must submit a continuation grant application to receive funding for Fiscal Years 2017 and 2018. Funds will be allocated based on the number of students eligible for free- and reduced-price meals as of December 1, 2015. The level of funding is contingent upon the budget enacted by the 2016 Kentucky General Assembly.
This is a continuation of funding from the State for a two-year grant cycle. The Kentucky Cabinet for Health and Family Services provided $13,996,658 in grant funding. To enhance this grant for the two-year cycle, JCPS is providing approximately $2.3 million in funding.
A District Assurance Certification form and a list of schools that will be submitting grant applications seeking funds to continue their Family Resource/Youth Services Centers is attached.
Submitted by: Dr. Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the submission of 96 grant applications for Family Resource and Youth Services Centers to the Cabinet for Health and Family Services and further recommends that the Board authorize the Superintendent and Board Chairman to sign the attached District Assurance Certification form.
VIII.T.
Approval of the Tuition Contract with the Anchorage Board of Education
The attached tuition contract provides for tuition payments from the Anchorage County Board of Education. The Anchorage Independent School District does not offer a 9 - 12 grade service to its resident students. This agreement is based upon the non-resident tuition rate approved by the Jefferson County Board of Education, which reflects the cost to Jefferson County Public Schools of educating non-resident students.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached tuition contact with the Anchorage Board of Education.
VIII.U.
Approval of Contracts for Nonresident Pupils for Fiscal Year 2016-17
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides for the admission of nonresident students.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
JCPS/Kentucky school districts' reciprocal contracts are included as attachments.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached reciprocal contracts for fiscal year 2016-17 with Barren County School District, Bullitt County School District, Elizabethtown Independent School District, Eminence Independent School District, Fayette County School District, Frankfort Independent School District, Hardin County School District, Henry County School District, LaRue County School District, Meade County School District, Nelson County School District, Oldham County School District, and Shelby County School District
VIII.V.
Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD178 and SSD179 rather than by name.
Student SSD178 has a medical condition, with proper physician documentation, which requires a 3-hour and 30-minute school day 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a high school.
Student SSD179 has a medical condition, with proper physician documentation, which requires a 4-hour school day 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for two students identified as SSD178 and SSD179 in the Exceptional Child Education Program for the 2015–16 school year.
IX.
Board Reports, Requests, and Planning Calendar
IX.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
Order #301 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the January 26, 2016, meeting of the Jefferson County Board of Education at xxx p.m.
Order #302 - Motion Passed: A motion to adjourn the January 26, 2016, meeting of the Jefferson County Board of Education at 9:23 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
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