Welcome to the January 11, 2016, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos



Please join us for our traditional moment of silence.

• 1 11 16 Meeting Notice
• 1 11 16 Agenda

Please join us for the Pledge of Allegiance.

The Pledge of Allegiance will be led by students from Shacklette Elementary, Moore Traditional, and duPont Manual High Schools.

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. S/He shall sign such documents on behalf of the Board as may require a signature. S/He shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Order #1 - Motion Passed:  The nomination of David A. Jones, Jr. to serve as Chairperson of the Jefferson County Board of Education for 2016 passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when s/he is acting in that capacity.

Order #2 - Motion Passed:  The nomination of Diane Porter to serve as Vice-Chairperson of the Jefferson County Board of Education for 2016 passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

A. Recognition of the State Deaf/Hard of Hearing Spelling Bee Winners From Shacklette Elementary, Moore Traditional, and duPont Manual High Schools

B. Recognition of Indian Trail Elementary School, MicroSociety International Three STAR Award Recipient

C. Recognition of Dr. Eric Wright and Dana Goins, Kentucky Counseling Association Award Recipients

D. Recognition of the Jefferson County Board of Education in Observance of National School Board Recognition Month

• Board Recognitions by District 01 11 16

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 11, 2016

Order #3 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for January 11, 2016 passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

Samar won first-place honors in the fifth- and sixth-grade division, Alexandra won first-place honors in the fifth- and sixth-grade division, Leanna won second-place honors in the tenth- through twelfth-grade division, and Jason and Ashley won first-place honors in the tenth- through twelfth-grade division of the State Deaf and Hard of Hearing Spelling Bee. The competition was held last December in Elizabethtown. Students in grades one through twelve from Warren, Jefferson, Calloway, Ohio, Henderson, Muhlenberg, Daviess, and Christian Counties, including students from Bowling Green City Schools and the Kentucky School for the Deaf, competed in the state contest. 

In recognition of the students’ outstanding achievement, they each received a trophy and a certificate. 

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education recognize Shacklette Elementary School student Samar Whitt, Moore Traditional School students Alexandra Glasscock and Leanna Ernst, and duPont Manual High School students Jason Vaughn and Ashley Puckett for winning in the State Deaf and Hard of Hearing Spelling Bee.

Indian Trail Elementary School received the Three STAR Award from MicroSociety International at the organization’s twenty-third annual conference on Real-World Learning in Philadelphia. The award recognizes schools and programs that demonstrate a high commitment to academic standards, student leadership, innovation, and community engagement.

The MicroSociety Program was conceived in 1967 and is a national innovative elementary and middle school model through which students apply what they have learned in the classroom to real-world learning activities. Students create a small society of the real world in their school, create and run their own government, and manage businesses, agencies, and an economy.
 
Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education recognize Indian Trail Elementary School for receiving the MicroSociety International Three STAR Award.

Eric received the Outstanding Elementary School Counselor Award and Dana received the Outstanding Middle School Counselor Award at the Kentucky Counseling Association’s (KCA’s) annual conference Closing Awards Brunch, which was held last November in Louisville.

Eric is a positive role model for his school and is well respected for his work in the school and with his students. He is highly involved in leadership opportunities at his school and in the Jefferson County Public School (JCPS) District and often volunteers to present at conferences, meetings, or districtwide trainings. As a counselor, his passion and commitment to serving students and their families is very evident through his outstanding work. Even though he is fairly new to the counseling profession, he has already made a positive impact and has proven to be a true and valuable advocate for students inside and outside the school.

Dana is known as an outstanding counselor who looks for creative and effective ways to support her students even though she has to overcome the challenge of a high student-to-counselor ratio. Until recently, she served as the sole counselor for approximately 1,000 students. She is an exemplary leader and advocate for the counseling profession. Because of her outstanding leadership, dedication, and work, a second counselor was provided this year to help support the students, families, and faculty at her school.
 
Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education recognize Dr. Eric Wright, counselor at Carter Traditional Elementary School, and Dana Goins, counselor at Meyzeek Middle School, as recipients of the Kentucky Counseling Association’s Outstanding Counselor Awards.

The Jefferson County Public School (JCPS) District joins 173 of Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, and the community to recognize the outstanding leadership, commitment, and contributions of our school board members.

Our school board members work tirelessly to ensure a successful learning environment and to ensure that all JCPS students graduate prepared for college and beyond. They work collaboratively with businesses, organizations, and other community members to give schools programs that will enhance the educational experience of all students. 

Our school board members are visionaries and advocates who work diligently to provide unique learning opportunities inside and outside of the classroom for our students. They are champions devoted to making a better tomorrow by ensuring a successful education for all. They are great advocates for our students and encourage parents and the community to continually be involved in helping guarantee a prosperous future for our children—our future leaders.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education receive a special recognition in honor of National School Board Recognition Month.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 14, 2015, special meeting are presented for your review and approval.

Attachment

• 12 14 15 Minutes

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the December 14, 2015, special meeting

Order #4 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the December 14, 2015, special meeting passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

• SUPERINTENDENT REPORT 01 11 16
• SUPERINTENDENT REPORT - POWERPOINT - 01 11 16

None

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Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for January 11, 2016.

Order #5 - Motion Passed:  A motion that the Board of Education approve the consent calendar for January 11, 2016 minus Agenda Items VIII.T. and VIII.S. passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

Order #6 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.S. passed with a motion by Dr. Lisa Willner and a second by Mr. Chuck Haddaway.

Order #7 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.T. passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 01 11 16

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 01 11 16

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

The attached job description for Chief Academic Officer is submitted to change the job responsibilities and minimum qualifications to more accurately reflect the job duties, and necessary qualifications.

The attached job description for Generalist Communications and Information is submitted to change the job responsibilities to more accurately reflect the job duties.

Submitted by: Tom Hudson

Attachments

• Chief Academic Officer
• Generalist Communications and Information

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Chief Academic Officer and Generalist Communications and Information

The Diversity, Equity, and Poverty Programs organizational chart is submitted to add one (1) Coordinator I and one (1) Clerk I, and move the Administrative Intern from Coordinator II to the Coordinator of Homeless Education.

Submitted by: Tom Hudson

Attachment

• Diversity, Equity & Poverty Programs Org Chart 1-11-16

Superintendent Donna Hargens recommends the Board of Education approve the attached organizational chart for Administration: Diversity, Equity and Poverty Programs

This is a report of field trip requests submitted to the Board of Education on January 11, 2016.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 1 11 16
• Field Trips Approved by Superintendent 1 11 16

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will remove existing stage rigging and dead hang all curtains from structure.

On September 28, 2015, the Board of Education approved Structural Services to prepare plans and specifications for Project 16-061.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on December 22, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Bid duPont Manual HS - Stage Rigging Repair

Superintendent Donna Hargens recommends the Board of Education award a contract to Beck Studios, Inc. for Stage Rigging Repair at duPont Manual High School for the low base bid of $42,735; and approve the attached revised BG-1 form for $50,359.

This project will replace the remaining windows with new insulated windows.

On July 27, 2015, the Board of Education approved Luckett & Associates Architects and Engineers to prepare plans and specifications for Project 16018.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on December 8, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Bid Frayser ES-Window Repl Ph IV

Superintendent Donna Hargens recommends the Board of Education award a contract to E.H. Construction, LLC for Window Replacement Phase IV at Frayser Elementary School for the low bid of $368,500 and approve the revised BG-1 form for $421,797.

On July 8, 2013, the Board of Education approved CMTA, Inc. Consulting Engineers to prepare plans and specifications for Project 030-14001.

On March 24, 2014, the Board approved awarding a contract to Parco Constructors Groups, LLC as the low bidder.

CMTA, Inc. Consulting Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Liberty HS - Phase I HVAC

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for HVAC Renovation Phase I at Liberty High School for a total construction cost of $6,856,174.69.

On February 23, 2015, the Board of Education approved the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-15017.

On May 11, 2015, the Board approved awarding a contract to Riverside Paving & Contracting as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 2015 Paving Pkg II Greathouse, Shawnee

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving & Contracting for the 2015 Paving Package II at Greathouse/Shryock Traditional Elementary School and the Academy @ Shawnee for a total construction cost of $74,810.

On July 28, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 007-10029.

On February 9, 2015, the Board approved awarding a contract to Stateline Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Eastern HS-Roof Replacement

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing for Renovation Phase I (Bid Package II) Roof Replacement at Eastern High School for a total construction cost of $291,114.58.

On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 162-15007.

On February 9, 2015, the Board approved awarding a contract to Stateline Roofing & Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Kammerer MS - Roof Replacement

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for Roof Replacement at Kammerer Middle School for a total construction cost of $709,174.70.

On September 28, 2015, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Lowe ES Phase 1 HVAC

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Lowe Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 01 11 2016

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments_01 11 16
• Amendment on Lunchroom Commodities Warehouse Delivery
• Amendment on Plumbing Supplies & Equipment Line Item
• Chillers, Water (Air Cooled, Scroll Compressors)
• Communications Officer Services
• Electric Motors
• Electrical Supplies & Lighting (Line Item) Supplement
• HVAC-R Supplies & Equipment
• Licensed Auctioneer Service
• Living Organisms for Biology 1A & 1B
• Sale of Grote Slicer.Applicator With conveyor
• Strength Training Equipment

Superintendent Donna Hargens recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation on Communications Officer Services;
•Licensed Auctioneer Service;
•Electrical Supplies & Lighting (Line Item) Supplement;
•Chillers, Water (Air Cooled, Scroll Compressors);
•Electric Motors;
•HVAC-R Supplies & Equipment;
•Strength Training Equipment;
•Sale of Grote Slicer/Applicator with Conveyor;
•Living organisms for Biology 1A & 1B;
•Contract Renewal on Competitive Negotiation on School and Community Nutrition Services Automated Absence Management and Substitute Placement Service;
•Contract Renewal on Science Supplies & Equipment (Percentage);
•Contract Renewal on Laser Printer Repair Service;
•Contract Renewal on Women's Work Pants;
•Contract Renewal on Reconditioning of Athletic Equipment;
•Amendment on Plumbing Supplies & Equipment Line Item; and
•Amendment on Lunchroom Commodities Warehouse Delivery.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 01 11 16
• 01 Evelyn LLC

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 01 11 16

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of November 30 through December 20, 2015.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 01 11 16

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of November 30 through December 20, 2015.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

• Notes of Interest
• November Financial Report
• November Munis Report

Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for period ended November 30, 2015.

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on January 11, 2016.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report 1 11 2016

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $91,134.48 to be used as stated in the attachment.

General Electric Company (GE) and Amatrol, Inc. wish to donate funding, equipment, curriculum and services that will introduce students to equipment and technologies that will expose students to careers in manufacturing and postsecondary educational opportunities including the Kentucky Federation for Advanced Manufacturing Education (KY FAME). GE, through its GE Appliances operating component, is donating $22,000 to JCPS to be used for the purchase of a Hydraulics Trainer for Jeffersontown High School (JHS) for use in the school’s Industrial Maintenance Technician program.

Additionally, Amatrol, Inc. will donate the following products and services:

• interactive multimedia software that aligns with the equipment valued at $3,213.00 to be used at JHS; 
• tuition-free training for use by JHS instructors in attending training classes at Amatrol Technical Training Institute scheduled for the summer of 2016; 
• banner valued at $500.00 to be displayed at JHS in the area used by the school’s Industrial Maintenance Technician program; and
• Technical Training Aids, Inc., the authorized Amatrol distributor for Kentucky, will provide equipment installation and familiarization training for instructors at JHS valued at $800.00.

The district was not required to commit any matching funds for the project.

Submitted by: Dr. Donna Hargens

Attachment

• MOA_GE_Amatrol

Superintendent Donna Hargens recommends the Board of Education accept funding and donations totaling $26,513 from General Electric Company and Amatrol, Inc. and authorize the superintendent to sign the attached Memorandum of Agreement.

The grant purpose is to increase identification of and services to students from underrepresented groups for the district’s gifted and talented programs. The grant supports Vision 2020 Strategy 1.1.3 providing equitable access and Strategy 1.1.7 eliminating achievement, learning and opportunity gaps.

The Javits grant will support implementation of the Young Scholars model at five elementary schools during the first year. The period of performance may extend three years and separate contracts will be issued for years two and three, provided there is satisfactory progress and continuation funding remains available. The plan is to expand the Young Scholars model to ten schools by year three. 

Professional Development leading to a Gifted and Talented Endorsement will be provided to teachers at each project school. These teachers will become Gifted and Talented Leaders within their school. They will share their gifted and talented expertise with other teachers through Professional Learning Communities. Professional development will also be provided to school counselors. A summer program will be offered at project schools for identified students.

Participating teachers will increase their understanding of the behaviors that correlate with high potential in underrepresented student populations; they will learn to enhance professional practice to foster and support diverse learners and emerging talent; and they will increase student readiness for gifted program participation.

Grant funds support teacher extra service (summer program), stipends and substitutes, benefits, mileage, curriculum materials, supplies, contractual and transportation costs. Schools participating in year one include: 

Cochran Elementary School

Gilmore Lane Elementary School

King Elementary School

Shacklette Elementary School

Watson Lane Elementary School

Fifth school to be determined

There is no match required in year one of the grant.  However, a $5,000 match in year two and $10,000 match in year three for bus transportation, so students may attend the summer program may be required. 

Submitted by: Superintendent Donna Hargens

Attachment

1/7/16 Revised to correct participating schools

• Javits Contract

Superintendent Donna Hargens recommends the Board of Education accept a Javits Gifted and Talented Grant totaling $209,240 from the Kentucky Department of Education and approve the attached agreement.

Jefferson County Public Schools received $76,771.65 from the Jefferson County Public Education Foundation through the following donors:

Sam Basset and Jim George, owners of SCOUT, donated $2,530 to the Lincoln/Dawson Orman Family Resource Center.  

The Community Foundation of Louisville donated $46,241.65 for the Wyatt Debate Scholarship on behalf of the Wilson W. and Anne D. Wyatt Debate Endowment Fund.

The Norton Foundation, Inc. donated $18,000 to support professional development at Public Waldorf Educators at Maupin Elementary.

LG&E and KU Services Company donated $5,000 for the Holiday Basketball Tournament at Pleasure Ridge Park High School.

General Electric Company donated $5,000 to support the SkillsUSA program at Jeffersontown High School and Iroquois High School.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $76,771.65 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The District received a total of three offers of assistance totaling $2,088,411 in support of the Kentucky Education Technology System (KETS) Program in Fiscal Year 2015 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachment

• KDE KETS JCPS Matching Funds Transfer 01 11 16
• SFCC First Offer of Assistance 01 11 16

Superintendent Donna Hargens recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $784,669 and authorize the superintendent to commit $784,669 in local funds to the education technology restricted account to match the offer.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded $424,452 to partially fund salaries and other operating expenses at the Home of the Innocents, Inc.

The attached agreements are effective beginning July 1, 2015, and will expire on July 30, 2016. According to KECSAC regulations, the July 1, 2015, date is required on the agreements because the services have been provided throughout the year.

Historically, only one Memorandum of Agreement was needed to cover all 14 State Agency Programs. Last year, the policy changed requiring each private child-care program director to sign their agreement. In this case, the process was delayed further because of changes needed to the agreements.

Submitted by Dr. Donna Hargens

Attachment

• Home of the Innocents Interagency Agreement

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $424,452 from the Kentucky Educational Collaborative for State Agency Children for Home of the Innocents and authorize the superintendent to sign the attached agreements.

JCPS Adult and Continuing Education will use the funds to provide qualified instructors to team teach adult basic education curriculum and technical content in collaboration with Kentucky Community and Technical College System faculty for individuals working toward the Historic Preservation Technology Certificate at Jefferson Community and Technical College.

The Kentucky Community and Technical College System will provide reimbursement up to $7,580 for services rendered from January 13, 2016, through June 30, 2016.

This program aligns with the district's strategic plan and vision by providing parents and community members with the quality academic instruction leading to a credential. No matching funds are required.

Submitted by: Donna Hargens

Attachment

• MOA from KCTC

Superintendent Donna Hargens recommends the Board of Education accept funding from the Kentucky Community and Technical College System on behalf of Jefferson Community and Technical College, in the amount of $7580, and authorize the superintendent to sign the attached agreement.

If funded, the following eight WHAS Crusade for Children grant applications totaling $362,805.26 would be allocated for Exceptional Child Education (ECE) as follows:

• Assistive Technology Program: $141,917 to be used for accessibility solutions, augmentative communication technology, and software for exceptional education;
• Autism Program: $35,408.10 to be used for classroom materials that offer assistance with organization, behavior, social skills, writing, reading and math comprehension, and college and career readiness;
• Communication Disorders Program: $9,160 to be used to purchase the Expanding Expression Tool Kit;
• Deaf and Hard-of-Hearing Program: $30,400 to be used for Cochlear Implant Processor Accessories, Mini Microphones, Personal Audio Cables, Rechargeable Batteries, Digital Assistive Listening Systems, and the Learning A-Z online program;
• Moderate to Severe Disabilities Program: $59,541 to be used for News 2 You online newspaper subscription and site licenses for Unique Learning Systems online standards-based curriculum;
• Occupational Therapy/Physical Therapy Program: $62,119.96 to be used to purchase positioning/movement equipment and sensory motor equipment;
• Visually Impaired Program: $18,130 to be used for curriculum for blind and visually impaired students, illuminated stand magnifiers, dome magnifiers, hand held monoculars, tablet document camera stands, talking calculators, talking microwave ovens, math windows, and LightAides with activity sets; and
• Early Childhood Special Services: $6,129.20 to be used for adaptive equipment (cube chairs).

The grant applications must be submitted by January 15, 2016, to be considered. The district was not required to commit any matching funding to this project and has no obligation beyond the end date of the agreement.

This project directly supports strategies 1.1.2 and 1.1.7 of Vision 2020.

Submitted by: Dr. Donna Hargens Attachment

• WHAS Crusade (Assistive Technology)
• WHAS Crusade (Autism)
• WHAS Crusade (Comm. Disorders)
• WHAS Crusade (Deaf-Hard of Hearing)
• WHAS Crusade (Early Childhood)
• WHAS Crusade (MSD)
• WHAS Crusade (OT-PT)
• WHAS Crusade (Visually Impaired)
• WHAS Crusade for Children Grant signature pages

Superintendent Donna Hargens recommends the Board of Education approve the submission of the attached WHAS Crusade for Children grant applications in the amount of $362,805.26 and authorize the Superintendent and Board Chairperson to sign the attached grant application signature pages.

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.

Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving non-resident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.

JCPS/Kentucky school districts' reciprocal contract is included as an attachment.

Submitted by: Dr. Dena Dossett

Attachment

• Spencer County Non-Resident Contract

Superintendent Donna Hargens recommends the Board of Education approve the attached reciprocal non-resident contract for fiscal year 2015-16 with the Spencer County School District.

The Jefferson County Public School District is the grantee for operating the Head Start/Early Head Start program. The Head Start/Early Head Start Program is required to obtain approval from the Jefferson County Board of Education and the Head Start/Early Head Start Policy Council of the Head Start/Early Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) criteria process. This process includes time lines for taking applications, the application form, and the criteria for each category.

Head Start eligible means a child that meets the requirements for age and family income as established in this regulation or, if applicable, as established by grantees that meet the requirements of section 645(a) (2) of the Head Start Act.  Up to ten percent of the children enrolled may be from families that exceed the low-income guidelines. 

Recruitment is the systematic way in which a Head Start program identifies families whose children are eligible for Head Start services, informs them of the services available, and encourages them to apply for enrollment in the program.

Selection is the systematic process used to review all applications for Head Start services and to identify those children and families that are to be enrolled in the program.

Enrollment is the official acceptance of a family by a Head Start program and the completion of all procedures necessary for a child and family to begin receiving services.

Attendance refers to unfilled enrollment opportunities for children and families in the Head Start program.

The Head Start/Early Head Start Policy Council approved the 2016-17 Head Start/Early Head Start ERSEA criteria process on December 17, 2015.

Submitted by:  Superintendent Donna Hargens

Attachment

• ERSEA Plan 2016

Superintendent Donna Hargens recommends the Board of Education approve the 2016-17 Head Start and Early Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) criteria process.

This proposed policy was received for first reading by the Board of Education on December 14, 2015.

Participation in the United States Department of Agriculture’s School Meal Programs requires local districts to have a student wellness policy which includes goals for nutrition promotion and education, physical activity, and other school-based activities that promote student wellness; and nutrition guidelines for all foods available on each school campus during the school day consistent with USDA’s meal pattern requirements and the nutrition standards for competitive foods.

The current JCPS Policy has not been revised since 2006. The proposed revision to the Student Wellness policy addresses federal and state requirements and are the result of input from the Coordinated School Health Committee, the Chief Operations Officer, Assistant Superintendent of Curriculum and Instruction, and Assistant Superintendent of Academic Support Services. The policy has been reviewed and recommended by Wyatt, Tarrant, and Combs, LLP.

Submitted by: Dr. Michael Raisor

Attachment

• Revised 1 11 16 District Wellness Policy

Superintendent Donna Hargens recommends the Board of Education approve the attached JCPS Policy: Student Wellness Policy.

The proposed revision of Board policy: Student Disciple Code was received for first reading by the Board of Education on December 14, 2015.

The proposed revision will improve the functioning of the committee by permitting staff and stakeholders to formulate independent recommendations for changes to the code for consideration by the Board. The proposed revision also reflects the change to the district organizational structure wherein the General Counsel function is provided by external counsel.

The attached policy reflects a change in the composition of the committee that reviews the Student Discipline Code by removing a Board member and removing the General Counsel. Changes to the language are shown below.

In the system of revision used in the attached policy, words containing (----) are proposed deleted language.

Review

This Code of Acceptable Behavior and Discipline shall be reviewed by a committee that includes students, administrators, teachers, parents, community members, a Board member, the Director of Pupil Personnel, the general counsel and such other members as determined by the Board.

The committee shall be chaired by the superintendent/designee. The Code of Acceptable Behavior and Discipline shall be recommended by the superintendent to the Board for approval.

The Board shall update the student discipline code, at least, every two years.

Submitted by: John Marshall

Attachment

• Student Discipline Code 09 438

Superintendent Donna Hargens recommends the Board of Education approve the proposed revisions to the Board Policy: Student Discipline Code

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 11 16 Copy of Planning Calendar

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.

Order #8 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #9 - Motion Passed:  A motion that the Board of Education enter into executive session for the purpose of discussions relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

Order #10 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.

A recommendation to adjourn the January 11, 2016, meeting of the Jefferson County Board of Education at xxx p.m.

Order #11 - Motion Passed:  A recommendation to adjourn the January 11, 2016, meeting of the Jefferson County Board of Education at 8:59 p.m. passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.