Jefferson County
October 12, 2015 7:00 PM
Special Meeting
I. Moment of Silence
Rationale

Welcome to the October 12, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 10 12 2015 Work Session 2



Please join us for our traditional moment of silence.

Attachments
II. Presentation of Colors and The Pledge of Allegiance
Rationale

Presentation of Colors by the Eastern high School Army JROTC.

The Pledge of Allegiance will be led by District 3 elementary students.


Attachments
II.A. Vision Statement
Rationale


Middle School students from Board District 3 will read the Vision Statement.

II.B. Greetings from District 3 Board Member Stephanie Horne
Rationale

Welcome and greetings from District 3 Board Member Stephanie Horne.

II.C. Welcome and Overview of Westport Middle School from Principal Jodie Zeller
Rationale

Principal Jodie Zeller will offer greetings, a welcome, and a brief overview of Westport Middle School. 

III. Recognitions and Resolutions
Rationale

A. Recognition of and Student Demonstration of Learning from Lowe Elementary, Middletown Elementary, Kammerer Middle, and Ballard High School Choirs

B. Recognition of and Student Demonstration of Learning From Dunn Elementary School and Westport Middle School Robotics Program Students

C. Recognition of and Student Demonstration of Learning From Crosby Middle School Global Scholars Program Students

D. Recognition of and Student Demonstration of Learning from Eastern High School Students who Participate in the High School of Business Program

E. Video Montage of District 3 Schools

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 12, 2015.

Actions Taken

Order #177 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for October 12, 2015. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

III.A. Recognition of and Student Demonstration of Learning from Lowe Elementary, Middletown Elementary, Kammerer Middle, and Ballard High School Choirs
Rationale

Music education in our schools is instrumental because it helps students develop their creative-thinking skills, keeps students engaged in school, gives students the opportunity to express what they have learned in a more creative and different way. It lets students highlight their achievements and share their talents in different venues, such as concerts, public performances, and school and community activities.

These choirs have exemplified excellence at the district level as well as in regional, state, and national music competitions.  

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from the Lowe Elementary School, Middletown Elementary School, Kammerer Middle School, and Ballard High School choirs.

III.B. Recognition of and Student Demonstration of Learning from Dunn Elementary School and Westport Middle School Robotics Program Students
Rationale

This year, Dunn Elementary and Westport Middle Schools are 2 of 24 Jefferson County Public School District schools that are participating in the NASA School District Grant by the Robotics Education and Competition (REC) Foundation. The grant provides equipment and training each year for a period of four years to begin and/or enhance a school’s robotics program and is connected to the VEX Robotics Competition.

Westport Middle School students will give a brief overview of the program and will share what they have learned, and then both schools will provide a demonstration of their work with robotics.

The Robotics Program incorporates science, technology, engineering, and mathematics (STEM) education and teaches communication, problem-solving, collaboration, and transfer of technology skills to students participating in the program. 

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Dunn Elementary and Westport Middle School Robotics Program students.

III.C. Recognition of and Student Demonstration of Learning from Crosby Middle School Global Scholars Program Students
Rationale

The Global Scholars Program is made up of an exclusive group of students who are given the opportunity to expand upon the everyday curriculum and do something fun and special at school.

Incoming sixth-grade students are asked to participate in the program based on their academic achievement in elementary school. They explore current events relating to the fields of science, social studies, math, language arts, and culture.

Seventh-grade students use this background to create a student news program for the entire school to see on Fridays. They do the research, interviews, filming, and editing to create the broadcast.

The eighth-grade students discover the career world through interviews and videos to help them determine their own goals for the future and the paths they need to take to be successful in accomplishing their goals, from high schools that offer the programs they like to colleges that have majors that interest them. They also work together to identify and solve problems through service learning in their school and community.

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Crosby Middle School Global Scholars Program students.

III.D. Recognition of and Student Demonstration of Learning from Eastern High School Students who Participate in the High School of Business Program
Rationale

Ashley Kim, Michael Lindsay, Maria Salameh, and Kennedy Thompson will give a brief introduction of the High School of Business Program, share information about the learning targets, and expound upon how they have applied what they have learned through business-focused projects.

The students will include a demonstration of their presentation skills, problem-solving skills, business skills, finance skills, and marketing skills.

The High School of Business Program is designed to prepare students to excel in rigorous college-level business administration programs and to prepare them to be great leaders who are college- and career-ready and promotable in the world of business.

Submitted by: Superintendent Donna Hargens

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Eastern High School students who participate in the High School of Business Program.

III.E. Video Montage of District 3 Schools
IV. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 28, 2015, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 28, 2015, regular meeting.

Actions Taken

Order #178 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the September 28, 2015, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.

V. Superintendent's Report
Attachments
VI. Action Items
VII. Information Items
Rationale

A. Report on Plan to Assist 16- and 17-Year-Old Students to Return to School as a Result of Kentucky Senate Bill 97

B. Update on Boundaries for New Elementary School at Norton Commons

VII.A. Report on Plan to Assist 16- and 17-Year-Old Students to Return to School as a Result of Kentucky Senate Bill 97
Rationale

Kentucky Senate Bill 97 (SB 97), raising the compulsory attendance age to 18, was passed by the Kentucky General Assembly Spring of 2013 session. Adoption of the policy was voluntary until 55 percent of Kentucky school districts adopted the policy. As of January 14, 2015, all 173 Kentucky school districts have adopted the policy to raise the compulsory attendance age to 18. The policy took effect beginning with the 2015-16 school year.

This report will provide an overview of the district's plan to assist 16- and 17-year-old dropouts, who are now required to re-enroll for the current school year.

This report will provide details of the dropout recovery plan, data on re-enrollments, procedures, and programs available to support those students moving forward.

Submitted by: Dr. Dewey Hensley and Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on the plan to assist 16- and 17-year- old students to return to school as a result of the adoption of Kentucky Senate Bill 97.

Actions Taken

Order #179 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on the plan to assist 16- and 17-year- old students to return to school as a result of the adoption of Kentucky Senate Bill 97. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.

VII.B. Update on Boundary Options for New Elementary School at Norton Commons
Rationale

On June 23, 2014, the Board of Education approved the project for a new elementary school at Norton Commons to open in the 2016-17 school year.

Boundaries for the new elementary school were proposed as a first reading to the Board at the June 8, 2015, meeting. When determining the proposed boundaries of this new school, we considered: (1) the number of students the building can accommodate, (2) the number of students who attend JCPS, (3) the continued development at Norton Commons, and (4) expected development in other parts of northeastern Jefferson County.

We anticipate the school would open with 400 students in kindergarten through fifth grade in 2016-17. Eventually, the building will be able to serve about 600 students in kindergarten through fifth grade and will have eight classrooms for early childhood students. 

At the time of the first reading, board members requested additional information about the boundaries before considering for approval. This report will provide information about possible options for establishing boundaries, including the pros and cons for each option. 

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on options for the proposed boundaries for the new elementary school at Norton Commons.

Actions Taken

Order #180 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on options for the proposed boundaries for the new elementary school at Norton Commons. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.

VIII. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for x, 2015.

Actions Taken

Order #181 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for October 12, 2015. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chuck Haddaway.

VIII.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VIII.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statues, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

VIII.C. Approval of Organizational Charts
Rationale

The attached Property Management and Maintenance organizational chart is submitted to delete one (1) Utility II Worker.

The attached Safety and Environmental Services organizational chart is submitted to add one (1) Utility II Worker.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Property Management and Maintenance and Safety and Environmental Services.

VIII.D. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on October 12, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests.

VIII.E. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Food Service Phase 35 at Various Schools
Rationale

The scope of Food Service Phase 35 at Various Schools includes upgrading equipment and fixtures to meet plumbing, MSD, building, fire, and health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day. A list of schools included in this project is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of John Phelps as the architect/engineer, and the attached BG-1 form for Food Service Phase 35 at various schools for an estimated project cost of $1,056,306.

VIII.F. Approval of Revised BG-1 Form for Roof Replacement at Carter Traditional Elementary School
Rationale

On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 680-15004.

On February 9, 2015, the Board of Education approved awarding a contract to Kalkreuth Roofing and Sheet Metal for $346,515.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Roof Replacement at Carter Traditional Elementary School.

VIII.G. Approval of Project Closeouts and BG-5 Forms
VIII.G.1. Approval of Project Closeout and BG-5 Form for Boiler Replacement at Carrithers Middle School
Rationale

On May 11, 2015, the Board of Education approved the contract completion and BG-4 form for Lusk Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Carrithers Middle School.

VIII.G.2. Approval of Project Closeout and BG-5 Form for Roof and Gutter Replacement at Indian Trail Elementary School
Rationale

On September 14, 2015, the Board of Education approved the contract completion and BG-4 form for Tecta America Zero Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Roof and Gutter Replacement at Indian Trail Elementary School.

VIII.H. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

VIII.I. Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations and amendment:
•Employment Agencies (For Districtwide Substitute Personnel);
•Furniture, Classroom and Office (Percentage);
•Glass, Plastic, and Glazing Compounds;
•Laboratory Testing For Nutrition Service Center;
•Musical Instruments: Orff, Percussion, and Rhythm (Percentage);
•Refrigerant;
•Snow Removal Service;
•Water Coolers, Fountains, and Parts; and
•Amendment on Vehicle Paint & Related Items.

VIII.J. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.

VIII.K. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of September 14 through September 27, 2015.

VIII.L. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of September 14 through September 27, 2015.

VIII.M. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

VIII.M.1. Acceptance of Donations and Small Grants Report
Rationale

This is a report of donations and small grants submitted to the Board of Education on October 12, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making Council.

Submitted by: Dr. Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $38,235.96 to be used as stated in the attachment.

VIII.M.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $32,700 from the Jefferson County Public Education Foundation through the following donors:

Zeon Chemicals donated $2,000 to the Environmental Education Club at Cane Run Elementary School.

Audwin Helton donated $1,000 for the Hilliard Lyons 2015 Community Partnerships Excellence Award.

The C.E. and S. Foundation donated $29,700 to support the Classroom Teachers Enacting Positive Solutions Program. 

Submitted by: Dr. Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $32,700 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

VIII.M.3. Acceptance of Funding from Bellarmine University for the Bellarmine Mathematics and Science Partnerships Subgrant Agreement
Rationale

This funding, which is provided through a Math Science Partnership (MSP) grant from the U.S. Department of Education via the Kentucky Department of Education, will support science, technology, engineering, art, and mathematics (STEAM) coaches from Bellarmine University who will lead a professional learning community for six to eight teachers in five schools.

Professional development includes an initial training for one STEAM coach per school and continues with coaches leading a professional learning community in the participating schools as they implement job-embedded STEAM tasks and units throughout the year. Support will be provided by community stakeholders including the Kentucky Science Center, Kentucky Center for the Arts, Speed Art Museum, principals, math and science content specialists, experienced teachers in STEM/STEAM, and higher education faculty in science, mathematics, and education.

An annual MakerFaire Showcase on Bellarmine University’s campus will showcase the STEAM work teachers and students have been engaged in throughout the year. Participating schools include Bowen Elementary, Brandeis Elementary, Field Elementary, Alex R. Kennedy Elementary, and Tully Elementary schools.

The funding will cover teacher stipends, costs for substitute teachers, and program evaluation costs. The district was not required to commit any matching funding to this project.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $64,192 from Bellarmine University and authorize the superintendent to sign the attached subgrant agreement.

VIII.M.4. Acceptance of Funding from the University of Louisville to Support Teacher-in-Residence Programs
Rationale

The purpose of these funds is to support the Professional Development School collaboration between JCPS and the University of Louisville (UofL) College of Education and Human Development.

UofL will provide funds to support a teacher-in-residence at J.B. Atkinson Academy for Excellence in Teaching and Learning, Cochran Elementary School, and Westport Middle School for the 2015-16 school year.  

The schools will receive the following funding:

  • Atkinson Academy for Excellence in Teaching and Learning: $50,211.89
  • Cochran Elementary School: $47,333.69
  • Westport Middle School: $45,496.33

Funding will cover teacher salaries, fringe benefits, and indirect costs. These agreements do not create a financial obligation for the district, nor are matching funds required.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept $143,041.91 in funding from the University of Louisville to support teacher-in-residence programs at J.B. Atkinson Academy for Excellence in Teaching and Learning, Cochran Elementary School, and Westport Middle School and authorize the superintendent to sign the attached agreements.

VIII.M.5. Acceptance of Funding from Kentucky Department of Workforce Investment, Office of Vocational Rehabilitation for Exceptional Child Education
Rationale

This funding will be used to convene a student-focused conference that includes high school students with disabilities in all local educational agencies in the region. The conference will focus primarily on Pre-Employment Transition Services (PETS), but will also include information sessions on job exploration, work-based learning experiences, post-secondary options, workplace readiness training, and self-advocacy, including peer mentoring. These components are based on the Office of Vocational Rehabilitation (OVR) requirement of providing PETS for all students with disabilities who are eligible or potentially eligible for OVR services.

The purpose is to bring students with disabilities together for the dissemination of transition related information and provide trainings on topics related to transitioning from high school to post-high school activities, including employment.

Each region has been allocated $49,000 to acquire space for the conference, secure speakers, and pay for travel/transportation for students to and from their high school and materials needed to conduct an effective conference. 

Submitted by Dr. Dewey Hensley

Attachment: Ky Doc ID No: PON2 531 16000005451

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $49,000 from Kentucky Department of Workforce Investment, Office of Vocational Rehabilitation, and authorize the superintendent to sign the attached Memorandum of Agreement.

VIII.M.6. Acceptance of Funding from Digital Promise for JCPS Adult and Continuing Education
Rationale

JCPS Adult and Continuing Education is receiving a stipend payment to defray the cost of participation in a Joyce Foundation funded research study of online learning through SRI International in partnership with Digital Promise. Digital Promise will provide training to teachers to learn to use the Reading Horizons Elevate program in serving Adult Education students.

Reading Horizons Elevate is an interactive software program allowing students to improve their reading skills in a way that is self-paced and independent. The software also includes English as a Second language (ESL) enhancements that make the program more accessible to ESL students.

The data sharing agreement with SRI International is submitted as a separate agenda item.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens that the Board of Education accept funding totaling $20,000 from Digital Promise and authorize the superintendent to sign the attached agreement.

VIII.N. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

VIII.N.1. Approval of Personnel Memorandum of Agreement with Kentucky Department of Education for Educational Recovery Leader
Rationale

The Kentucky Department of Education (KDE) has requested that JCPS employee Tyler Shearon be released on a Personnel Memorandum of Agreement from October 1, 2015, through June 30, 2016, to serve as an Educational Recovery Leader.

This position will be responsible for mentoring of and guidance to the principal in a persistently low-achieving school.

Due to KDE time constraints, the attached agreement was signed by the Superintendent pending Board approval.

Submitted by: Dr. Michael Raisor

Attachment: KY Doc ID No. PON2 540 1600000655 1

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Tyler Shearon to serve as an Educational Recovery Leader for the 2015-16 school year.

VIII.N.2. Approval of Agreement with the University of Louisville College of Education and Human Development/Sport Administration Program
Rationale

In partnership with the University of Louisville College of Education and Human Development/Sport Administration Program (CEHD/SPAD), Central High School Magnet Career Academy (CHS) will offer a Sports Marketing Class during the 2015-16 school year through the Business Marketing Magnet. CHS will provide an instructor to teach the Sports Marketing Class.

The CEHD/SPAD Program Coordinator will work collaboratively with the CHS Instructor to develop a variety of enrichment activities such as job shadowing, event management activities, and speaking engagements for CHS students and will provide enrichment activities in the class at least twice per semester.

CEHD/SPAD will coordinate at least one on-campus activity for participating students and provide 31 textbooks for classroom use by students in the Sports Marketing Class.

Other than providing the instructor to teach the class, there are no additional direct cost requirements to the district for this project.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached agreement with the University of Louisville College of Education and Human Development/Sport Administration Program and authorize the superintendent to sign same.

VIII.N.3. Approval of SRI International Data Use Agreement for JCPS Adult and Continuing Education
Rationale

JCPS Adult and Continuing Education is participating in a Joyce Foundation funded research study of online learning through SRI International. Teachers and students will learn to use the Reading Horizons Elevate program.

Reading Horizons Elevate is an interactive software program allowing students to improve their reading skills in a way that is self-paced and independent. The software also includes English as a Second Language (ESL) enhancements that make the program more accessible to ESL students.

The attached Data Use Agreement will ensure the confidentiality and security of information exchanged between Adult and Continuing Education and SRI International.

Acceptance of funding from Digital Promise is submitted as a separate agenda item.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Date Use Agreement from SRI International and authorize the superintendent to sign same.

VIII.O. Approval of Shortened School Days and/or Weeks for Six Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.

The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:

  • approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD164, SSD165, SSD166, SSD167, SSD168, and SSD169 rather than by name.

Student SSD164 has a medical condition, with proper physician documentation, which requires a 5-hour and 5-minute school day 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a high school setting.

Student SSD165 has a medical condition, with proper physician documentation, which requires a 3-hour and 50-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD166 has a medical condition, with proper physician documentation, which requires a 4-hour and 30-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD167 has a medical condition, with proper physician documentation, which requires a 4-hour and 30-minute school day, 2 days a week for week 1, 3 days a week for week 2, 4 days a week for week 4, and 5 days a week for week 4. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD168 has a medical condition, with proper physician documentation, which requires a 4-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a special school setting.

Student SSD169 has a medical condition, with proper physician documentation, which requires a 5-hour and 50-minute school day five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a high school setting.

Submitted by: Dr. Dewey Hensley


Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a shortened school days and/or weeks for six students in the Exceptional Child Education Program for the 2015–16 school year.

VIII.P. Approval of Proposed 2016-17 School Calendar
Rationale

The District Calendar Committee for the 2016-17 school year held meetings on September 3, 2015, and September 16, 2015. This committee—comprised of parent representatives from the seven Board districts and local schools in addition to representatives from employee unions, central office departments, and the 15th District PTA—developed the attached calendar. 

Please note changes in the dates for fall Professional Development (PD) and Parent/Teacher Conference Day from the previously submitted calendar. The date changes below address the problem of transporting students during the St. James Art Show and accommodate a religious holiday.

  • September 30 Flexible PD Day
  • October 3 PD Day
  • October 4 Parent/Teacher Conference Day

The proposed calendar includes 187 scheduled days plus two extended days for teachers and 175 days (1074 instructional hours for students). Teachers will have one day prior to the start date to set up their classrooms.

Included within the calendar are the following:

  • 1074 Student Instruction Hours
  • 4 Paid Holidays
  • 4 Professional Development Days (3 flexible)
  • 2 Gold Days
  • 1 Opening Day
  • 1 Closing Day
  • 4 Snow Makeup Days

Any accrued instructional time in district calendars over the Kentucky Department of Education’s minimum is to be designated as "banked" instructional time.

All 260/261-day employees have nine paid holidays. A list of recommended paid holidays for the 2016–17 school year is attached.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached proposed 2016–17 school calendar and recommended 2016–17 holidays for 260/261-day employees.

IX. Board Reports, Requests, and Planning Calendar
IX.A. 2015-16 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.

Actions Taken

Order #182 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Dr. Lisa Willner.

X. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XI. Executive Session
Rationale

The Board will now conduct a closed session, as permitted by KRS 61.810(1)(k) and KRS 156.557(6)(c), for the purpose of continuing the Board's ongoing process of conducting preliminary discussions relating to the evaluation of the superintendent. 

XI.A. Enter into Executive Session
Recommended Motion

A motion that the Board of Education enter into executive session, as permitted by KRS 61.810(1)(k) and KRS 156.557(6)(c), for the purpose of continuing the Board's ongoing process of conducting preliminary discussions relating to the evaluation of the superintendent

Actions Taken

Order #183 - Motion Passed:  A motion that the Board of Education enter into closed session, as permitted by KRS 61.810(1)(k) and KRS 156.557(6)(c), for the purpose of continuing the Board's ongoing process of conducting preliminary discussions related to the evaluation of the superintendent passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chuck Haddaway.

XI.B. Adjourn from Executive Session and Return to Open Session
Recommended Motion

A motion that the Board of Education adjourn from Executive Session and return to Open Session

XII. Adjournment
Recommended Motion

A recommendation to adjourn the October 12, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #184 - Motion Passed:  A motion to adjourn the October 12, 2015, special meeting of the Jefferson County Board of Education at 9:16 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.