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I.
Moment of Silence
Welcome to the August 24, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 8 24 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Recognitions and Resolutions
- Recognition of Seneca High School Student Nathan Jones, Congress of Future Science and Technology Leaders Kentucky Representative
- Recognition of the duPont Manual High School Academic WorldQuest Team
- Recognition of Louisville Male High School Science Teacher Dr. Andrew Kemp, Presidential Award for Excellence in Mathematics and Science Teaching Recipient
- Recognition of Frost Sixth-Grade Academy Principal Faith Stroud, Redesign Challenge Participant
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 24, 2015.
Order #270 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 24, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
III.A.
CANCELLED: Recognition of Seneca High School Student Nathan Jones, Congress of Future Science and Technology Leaders Kentucky Representative
Nathan was selected to represent Kentucky at the Congress of Future Science and Technology Leaders, which met in Boston in late June. The honors-only program gathers the nation’s top Science, Technology, Engineering, and Math (STEM) students. The purpose of the program is to honor, inspire, and direct students who aspire to be scientists and technologists to stay true to their dream and to provide a path, plan, and resources to help them reach their goal.
Nathan was presented with the opportunity to hear Nobel Laureates and National Medal of Science winners talk about scientific research. He also received advice from deans of the world’s top tech universities, met with teenage science prodigies, and learned about the most recent science and technology advances.
Nathan was invited to join a social network in which he can find mentors and explore career and research opportunities.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize Seneca High School student Nathan Jones for being selected to represent Kentucky at the Congress of Future Science and Technology Leaders.
III.B.
Recognition of duPont Manual High School Academic WorldQuest Team
Matthew, Nivedita, Shravan, and Madan won the national Academic WorldQuest competition, which tests high school students’ knowledge of international affairs, geography, history, and culture. The competition also presents students with the opportunity to be exposed to the world outside our borders and prepares them for the challenges and opportunities of the twenty-first century.
In April, the duPont Manual High School students competed against more than 40 teams from across the nation to win the national Academic WorldQuest competition. Each student received a $2,500 scholarship toward the CIEE Summer Study Abroad Program.
Academic WorldQuest was created by the World Affairs Council of Charlotte in 1995. Approximately 4,000 students from across the nation compete in local competitions hosted by more than 40 local World Affairs Councils in 26 states.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize duPont Manual High School students Matthew Raj, Nivedita Khandkar, Shravan Ravishankar, and Madan Subheeswar for winning the national Academic WorldQuest competition.
III.C.
Recognition of Louisville Male High School Science Teacher Dr. Andrew Kemp, Presidential Award for Excellence in Mathematics and Science Teaching Recipient
Dr. Kemp is one of more than 100 teachers nationwide selected to receive the prestigious Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST). The award is the highest honor bestowed upon mathematics and science teachers. In recognition of his outstanding accomplishment, he received a citation signed by President Obama, a $10,000 award from the National Science Foundation (NSF), and a trip to Washington, D.C., to attend a series of recognition events and professional-development opportunities.
Dr. Kemp will become part of a distinguished network of professional educators who serve as role models for their peers and who are leaders in the improvement of mathematics and science education.
The PAEMST program was created in 1983 and is managed by NSF.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize Dr. Andrew Kemp, science teacher at Louisville Male High School, as a recipient of the Presidential Award for Excellence in Mathematics and Science Teaching.
III.D.
Recognition of Frost Sixth-Grade Academy Principal Faith Stroud, Redesign Challenge Participant
Faith, along with 17 educators from across the United States, was selected to participate in the Redesign Challenge Innovators’ Weekend held in Washington, D.C., which is sponsored by the Bill and Melinda Gates Foundation. She received an all-expenses-paid weekend to collaborate and share ideas on how to tackle the challenge of improving online professional development. Early this summer, Faith submitted an idea on how to redesign online/video professional development.
The Redesign Challenge is an online community of educators who share experiences and ideas, develop approaches, and turn innovative ideas into real solutions to K–12’s toughest challenges.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize Faith Stroud, principal of Frost Sixth-Grade Academy, for being selected to participate in the Redesign Challenge.
IV.
Approval of Minutes of Previous Meetings
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 10, 2015, regular meeting and the August 20, 2015, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 10, 2015, regular meeting and the August 20, 2015, special meeting.
Order #271 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 10, 2015, regular meeting and the August 20, 2015, special meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
V.
Superintendent's Report
VI.
Action Items
A. Approval of Tax Rates for Fiscal Year 2015–16
VI.A.
Approval of Tax Rates for Fiscal Year 2015-16
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2015, through June 30, 2016.
The estimated revenue generated by the 71 cent rate (no increase from fiscal year 2014-15) is $428,666,473 million. Of this amount, $33,703,962 million will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $394,962,511 million, will be allocated to the General Fund to pay for educational services and operations. Approximately $28.7 million is expected from Motor Vehicle.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached tax rates for fiscal year 2015-16.
Order #272 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached tax rates for fiscal year 2015-16. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
VII.
Information Items
A. Report on Three-Year Plan for Males of Color Resolution
VII.A.
Report on Three-Year Plan for Males of Color Resolution
This report will provide the Board with the following:
- Current data that narrates the status of our males of color in the district;
- Current work that addresses the Males of Color resolution; and
- Hear the longitudinal next steps (three-year plan) in moving the work forward.
Submitted by: John Marshall
Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the three-year plan for the Males of Color resolution.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for x, 2015.
Order #273 - Motion Passed: A motion that the Board of Education approve the consent calendar for August 24, 2015, minus Agenda Items VIII.D., VIII.I, VIII.L., VIII.R., and VIII.T. passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.
Order #274 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.D. Approval of Addition to Extra Service Salary Schedule passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
Order #275 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.I. Approval of Bid Tabulations, Competitive Negotiation, Contract Renewals, and Amendments passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
Order #276 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.L. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
Order #277 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.R. Approval of Location Change for the October 12 and December 14, 2015, Board of Education Meetings passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.
Order #278 - Motion Passed: A motion that the Board of Education approve Agenda Item VIII.T. Approval of Board Policies: Equal Opportunity, Discrimination, and Harassment passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Organizational Chart
The Diversity, Equity, and Poverty Programs organizational chart is submitted to change the work calendar of one (1) Assistant Director Student Due Process and one (1) Clerk II from 260 days to 220 days.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Diversity, Equity, and Poverty Programs.
VIII.D.
Approval of Addition to Extra Service Salary Schedule
The addition provides extra service pay in select situations for experienced turnaround priority school principals to partner with and coach new priority school principals, and for principals who have been selected to work with principals who take on the responsibility to implement the Ford NGL master plan in a network.
The principals selected to provide services in the capacity of the Ford NGL Implementation Coach and the new priority principal Leadership Coach will be employed at-will and will be determined annually.
External funding will be obtained for the Ford NGL Implementation coaches.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached addition to the extra service salary schedule.
VIII.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on August 24, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
VIII.F.
Approval of Bid and Revised BG-1 Form for Walking Path at Rangeland Elementary School
This project consists of the construction of a new walking path, new concrete sidewalk, asphalt paving, asphalt overlay, and thermoplastic striping.
On October 14, 2014, the Board of Education approved QK4, Inc. to prepare plans and specifications for Project 081-14024.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on July 28, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to TSI Paving for Walking Path at Rangeland Elementary School for the low bid of $27,121.71 and approve the revised BG-1 form for $32,000.
VIII.G.
Approval of Project Closeouts and BG-5 Forms
VIII.G.1.
Approval of Project Closeout and BG-5 Form for Window Replacement Phase II at Frayser Elementary School
On June 22, 2015 the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Window Replacement Phase II at Frayser Elementary School.
VIII.G.2.
Approval of Project Closeout and BG-5 Form for Air Conditioning Improvements at McFerran Preparatory Academy
On June 22, 2015 the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Air Conditioning Improvements at McFerran Preparatory Academy.
VIII.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.I.
Approval of Bid Tabulations, Competitive Negotiation, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals and amendments:
•Competitive Negotiation on Banking Services;
•Shrink Film (For Nutrition Service Center);
•Pest Control Service (For Nutrition Service Center);
•Audiovisual(Percentage);
•Plumbing Supplies and Equipment (Percentage);
•Controls for Heating and Air Conditioning;
•Printing: JCPS Choices (Guide to Elementary Schools);
•Printing: JCPS Choices (Guide to Middle and High Schools);
•Paper Towels & Toilet Tissue;
•Contract Renewal on Sheet Music/Accompaniment Tapes & Method Books;
•Contract Renewal on Printing: Laser Checks, Laser Receipts and Printed Deposit Tickets;
•Amendment on Electrical Supplies and Lighting Line Item; and
•Amendment on Custodial Supplies.
VIII.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of July 27 through August 9, 2015.
VIII.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of July 27 through August 9, 2015.
VIII.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $3.6 million in professional services contracts, more than $3.1 million, or 86 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VIII.N.
Acceptance of Unaudited Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for Period Ended July 31, 2015.
VIII.O.
Approval of Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2016-17
This calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.
This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2016-17.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for fiscal year 2016-17.
VIII.P.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.P.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 24, 2015.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School Based Decision Making (SBDM) Council.
Submitted by:Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $13,499.60 to be used as stated in the attachment.
VIII.P.2.
Acceptance of Funding from Louisville Metro Government for Sponsorship of Neighborhood Place
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the district that benefit students and families in Jefferson County.
Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improves the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of KERA to remove barriers to student achievement.
This action allows the district to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $84,000 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached External Agency Grant Agreement.
VIII.P.3.
Acceptance of Modification in Funding and Adjusted Performance Objectives from Greater Louisville Workforce Investment Board, Inc.
On June 8, 2015, The Board of Education accepted funding in the amount of $1,264,630 from the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center and Power of Work programs.
These modifications will increase the total amount to $1,414,620 and will adjust performance objectives and budget line items to reflect personnel and programmatic changes. Details for each program can be found on the attached table.
No matching funds are required. This grant does not obligate the district financially, nor is there any indirect cost. The term of each contracts is July 1, 2015, through June 30, 2016.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $150,000 and adjusted performance objectives from Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks and authorize the superintendent to sign the attached revised agreements.
VIII.Q.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
VIII.Q.1.
Approval of Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on Behalf of Valley High School
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.
Kentucky College Coaches is an AmeriCorps initiative, administered by KYCC, that will place recent college graduates in high schools to provide mentoring and hands-on advising and help students and families understand college readiness and navigate the often complicated path from high school to postsecondary education.
KHEAA will place a fully-trained AmeriCorps College Coach in Valley High School to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
KHEAA will provide age-appropriate publications and outreach services to students and parents and will train school personnel on KHEAA resources.
Kentucky Campus Compact will complete a Sex Offender Registry check, state background check, and FBI fingerprint check for each AmeriCorps member.
KYCC will compile data, complete quarterly and end-of-year reports for the funder, and provide leadership to the KHEAA program advisor so s/he can be up-to-date on state and federal guidelines.
KYCC will provide training for all AmeriCorps Kentucky College Coaches AmeriCorps members (KYCC AmeriCorps member) and the program advisor. KYCC will conduct site visits with KYCC AmeriCorps members and their host schools to ensure members are in compliance with the grant guidelines and to provide needed technical assistance.
Valley High School will provide an on-site supervisor/mentor for the KYCC AmeriCorps member. This person will help the KYCC AmeriCorps member create a work plan that is specific to the school, meet with the coach on a weekly basis, and be a mentor to this young professional.
Valley High School will provide the AmeriCorps college coaches with appropriate confidentiality training, orientation, and opportunities to interact with all students and parents as well as access to student data and Individual Learning Plans (with proper parent permission).
Valley High School will provide appropriate workspace for the KYCC AmeriCorps member to include a laptop computer and access to a computer network.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley High School and authorize the superintendent to sign same.
VIII.Q.2.
Approval of Memorandum of Understanding with Kentucky Department of Education for LEAD-Kentucky Participant
The Kentucky Department of Education (KDE) has been working with the National Institute for School Leadership (NISL) to establish LEAD-Kentucky, a research-based professional development program to train and support highly effective educational leaders across all parts of the state to advance the pace of reform in Kentucky.
In order to have an immediate impact on schools, KDE began the program to train an initial cadre of Kentucky education leaders who would train future participants identified as aspiring leaders and/or those newly appointed to lead a school. JCPS has a cadre of administrators and principals participating in the NISL training. As a participant in the LEAD-Kentucky program, Charles D. Atkinson will have access to the same training as district administrators.
LEAD-Kentucky is an intensive executive development program designed to dramatically improve student achievement by building leadership capacity. The intent is to build leadership capacity through distributed leadership, increasing recruitment, and retaining effective leaders. The LEAD-Kentucky participant commits to attend all LEAD-Kentucky sessions equaling 26 face-to-face sessions in a 12-month period.
The attached memorandum of understanding outlines the roles and responsibilities of KDE, LEAD-Kentucky participants, and their sponsoring school districts. As long as all responsibilities are met by the participant and sponsoring district, KDE agrees to pay for the entry fee of $5,250 per person.
Submitted by Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Department of Education and LEAD-Kentucky Participant Charles D. Atkinson for Fiscal Year 2015-16 and authorize the superintendent to sign same.
VIII.Q.3.
Approval of Modified Stewart B. McKinney Homeless Education Agreement with Kentucky Department of Education
The Stewart B. McKinney Homeless Education Agreement was originally approved by the Board of Education on July 27, 2015.
After the agreement was signed by the Superintendent and sent to the Kentucky Department of Education (KDE) to be signed by the Commissioner of Education, KDE issued the attached revised agreement.
This revised agreement changes the project start date from August 1, 2015, to August 15, 2015, and removes the minimum wage language from page 6 of the agreement.
Submitted by: John Marshall
Attachment: KY Doc ID No. PON2 540 1500002402 1
Superintendent Donna Hargens recommends the Board of Education approve the attached revised Stewart B. McKinney Homeless Education Agreement with the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign same.
VIII.Q.4.
Approval of Lease Agreement with Kentucky State Fair Board for JCPS Benefits/Health Fair
Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.
The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.
The annual JCPS Benefits/Health Fair will be held on Friday, October 2.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreement between the Kentucky State Fair Board and Jefferson County Public Schools for the annual JCPS Benefits/Health Fair and authorize the superintendent to sign same.
VIII.Q.5.
Approval of Agreement with University of Louisville for Preschool First Steps to Success Intervention Research Project
Through a grant from the United States Department of Education, Institute of Education Sciences, the University of Louisville through the Kent School of Social Work is evaluating the efficacy of the Preschool First Step to Success (PFS) initiative for children with challenging behavior in grades preschool through grade three.
The purpose of this research is to determine how effective PFS is for improving social/behavioral and academic outcomes to support learning, to identify the utility of the intervention or the degree to which it is feasible, and practical for implementation in schools.
PFS is a collaborative home and school intervention program, delivered by a behavioral coach and lasting approximately three months that is geared for regular Head Start and Pre-K classroom settings and designed to help at-risk children get off to the best start possible in their school careers. PFS includes a classroom management component, a school component, and parent engagement strategies.
Anticipated outcomes include improved problem behaviors, academic performance, parent motivation, social skills, efficacy, and competence.
There is no financial obligation for the district for this project and participating teachers and parents will be provided incentives.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement with University of Louisville for the Preschool First Steps to Success Intervention Research Project and authorize the superintendent to sign same.
VIII.Q.6.
Approval of Agreement with University of Louisville for Tertiary First Step to Success Intervention Research Project
Through a grant from the U.S. Department of Education, Institute of Education Sciences, the University of Louisville through the Kent School of Social Work is evaluating the efficacy of the Tertiary First Step (TFS) to Success interventions with children with challenging behavior in grades preschool through grade three.
The purpose of this research is to determine how effective TFS is for improving social/behavioral and academic outcomes to support learning, to identify the utility of the intervention, or the degree to which it is feasible and practical for implementation in schools. TFS was designed as a secondary prevention intervention to target primary grade children with moderate or emerging behavior disorders.
Through a pilot program in JCPS from 2009-2013, it has been demonstrated that the TFS intervention can be implemented by teachers and coaches, that teachers and parents are satisfied with the intervention procedures and that it is effective for reducing problem behavior, improving academically engaged time, and increasing parent efficacy.
Anticipated outcomes include improved problem behaviors, academic performance, parent motivation, social skills, efficacy and competence.
There is no financial obligation for the district for this project, and participating teachers and parents will be provided incentives.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached agreement with University of Louisville for the Tertiary First Step to Success Intervention Research Project and authorize the superintendent to sign same.
VIII.Q.7.
Approval of Memorandum of Agreement with University of Louisville to Develop an Equity Responsive Climate
Under the terms of the attached agreement between JCPS and the University of Louisville (UofL), the UofL College of Education and Human Development will provide research information designed to gather baseline data on cultural competence, climate and culture, instructional capacity, learning conditions, and other perceptions directly from principals, assistant principals, teachers, students, and parents.
This information will help guide professional development provided to administrators and teachers on cultural competence and JCPS District and site-level priority setting.
JCPS shall pay the University of Louisville for services as outlined in the attached agreement:
- Year 1: $99,700
- Year 2: $96,014
- Year 3: $98,252
- Year 4: $100,557
The term of this Agreement shall be from August 25, 2015, through June 30, 2019.
Submitted by: John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville College of Education and Human Development and authorize the superintendent to sign same.
VIII.R.
Approval of Location Change for the October 12 and December 14, 2015, Board of Education Meetings
On September 8, 2014, the Board of Education approved the schedule of regular meeting dates for 2015, which set the date, time, and location for regular meetings pursuant to KRS 160.270 and Board Policy 01.42.
At their organizational meeting in January 12, 2015, Board members expressed a desire to change the location of some Board meetings and hold those meetings in schools. This will give Board members opportunities to interact with students and school-based staff, have broader contact with the community, highlight the schools' strengths and challenges, and create shared experiences so they are better prepared for making decisions about schools.
The October 12, 2015, Board of Education meeting will be held at Westport Middle School, 8100 Westport Road. The December 14, 2015, Board of Education meeting will be held at Ramsey Middle School, 6409 Gellhaus Lane.
A change in location of a meeting from the schedule of regular meetings originally approved by the Board causes the meeting to become a “special” called meeting.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve location changes for the October 12, 2015, Board meeting from the VanHoose Education Center to Westport Middle School and the December 14, 2015, Board meeting from the VanHoose Education Center to Ramsey Middle School.
VIII.S.
Approval of Agreement between Jefferson County School District Finance Corporation and Southpointe Partners, LLC
Approval of this agreement will provide easier ingress and egress for vehicular traffic, relocation of the parking lot, and a traffic signal.
JCPS will receive required fair market value of $49,200 based on an appraisal, and other non-cash payment for the property such as a separate bus and staff entrance into the front of the school via a traffic signal, and a separate parent/guardian entrance to a new road the developer is installing to the rear of the property.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve an agreement between Southpointe Partners, LLC, and the Jefferson County School District Finance Corporation for the sale of property at Bates Elementary School as shown in the attachment.
VIII.T.
Approval of Board Policies: Equal Opportunity, Discrimination, and Harassment
The attached policies were discussed during a work session and received for first reading by the Board of Education on August 10, 2015.
Each policy incorporates the following set characteristics of individuals for protection from discrimination and harassment and for access to equal opportunities: “…race, color, creed, national origin, age, religion, marital or parental status, political affiliations or beliefs, sex, sexual orientation, gender identity, gender expression, veteran status, genetic information or disability…”
The following policies are submitted for approval:
- 01.1 Powers and Duties of the Board of Education
- 03.113 Certified Personnel Equal Employment Opportunity
- 03.162 Certified Personnel Harassment Discrimination
- 03.212 Classified Personnel Equal Employment Opportunity
- 03.262 Classified Personnel Harassment Discrimination
- 09.13 Students Equal Educational Opportunities
- 09.42811 Student Harassment Discrimination
Also included is a summary of the proposed amendments.
Submitted by: John Marshall
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Board Policies: Equal Opportunity, Discrimination, and Harassment policies.
IX.
Board Reports, Requests, and Planning Calendar
IX.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
Order #279 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XI.A.
Enter into Executive Session
A motion that the Board of Education recess and reconvene in Executive Session for the purpose of a discussion regarding the formative evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557
Order #280 - Motion Passed: A motion that the Board of Education recess and reconvene in Executive Session for the purpose of a discussion regarding the formative evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557 passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
XI.B.
Adjourn from Executive Session and Return to Open Session
A motion that the Board of Education adjourn from Executive Session and return to Open Session
Order #281 - Motion Passed: A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
XII.
Adjournment
A recommendation to adjourn the August 24, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #282 - Motion Passed: A recommendation to adjourn the August 24, 2015, regular meeting of the Jefferson County Board of Education at 9:55 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
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