Welcome to the July 27, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 7 27 2015 Board Meeting



Please join us for our traditional moment of silence.

• Meeting Notice 07 27 15
• Agenda 07 27 15

Please join us for the Pledge of Allegiance.

III.A. Recognition of Dr. and Mrs. Timir Banerjee for Their Outstanding Contribution to District Students

Superintendent Donna Hargens recommends that the Board of Education receive the recognition for July 27, 2015.

Order #251 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognition for July 27, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

Timir and Elaine donated $25,000 to the Jefferson County Public Education Foundation to establish an endowment for the Oliver Daniel Winn Health Occupations Students of America (HOSA) Scholarship.

A $1,000 scholarship will be awarded yearly to a senior student from Central High School Magnet Career Academy, Moore Traditional School, Valley High School, or Waggener High School. The scholarship was created to honor the memory of Oliver Winn, a HOSA officer from Muhlenburg County, who tragically lost his life in an accident.

In 1997, Timir made a significant contribution to create a scholarship in his mother’s name, Lily Banerjee, to Wheatley Elementary School to set up a trust for the purpose of providing a scholarship every year to two college-eligible students. This scholarship was created to encourage students and to excite them about the opportunity to attend college without the stress of worrying about how to finance their college education.

The Jefferson County Public School District extends its sincere appreciation to Timir and Elaine Banerjee for their commitment, support, and diligent efforts in providing opportunities for JCPS students to attend college and be successful contributors to our community and world.

Submitted by: Stephanie Bateman

Superintendent Donna Hargens recommends that the Board of Education recognize Dr. Timir Banerjee and his wife, Elaine, community partners in education, for their outstanding contribution to Jefferson County Public School District students.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 22, 2015, regular meeting are presented for your review and approval.

Attachment

• Minutes 06 22 15 Regular Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 22, 2015, regular meeting.

Order #252 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 22, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

• Superintendent's Report 07 27 15

This presentation will give an overview of the preparations being made for the opening of school, particularly at the elementary level.

Submitted by: Dr. Michael Raisor

• PowerPoint: Back to School 2015

Superintendent Donna Hargens recommends that the Board of Education receive a report on opening day preparations for the 2015-16 School Year.

Order #253 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on opening day preparations for the 2015-16 School Year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for July 27, 2015.

Order #254 - Motion Passed:  A motion that the Board of Education approve the consent calendar for July 27, 2015, minus Agenda Item VIII.E.8. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Watson Lane Elementary School and Agenda Item VIII.X. Approval to Rename Jefferson County Metropolitan School the Minor Daniels Academy passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Order #255 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.E.8. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Watson Lane Elementary School passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

Order #256 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.X. Approval to Rename Jefferson County Metropolitan School the Minor Daniels Academy passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 07 27 15

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 07 27 15

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The Risk Management and Benefits and Labor Management and Employee Relations organizational charts are submitted to move one (1) Specialist II from Labor Management and Employee Relations to Risk Management and Benefits.

The Early Childhood organizational chart is submitted to add one (1) Site administrator (230 day). One Site Administrator (230 day) was inadvertently removed from the Early Childhood organizational chart submitted on April 27, 2015.

The Operations Services Division and Safety and Environmental Services organizational charts are submitted to move one (1) Custodian from Operations Services Division to Safety and Environmental Services.

Submitted by: Dr. Michael Raisor

Attachments

• Organizational Charts 07 27 15

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Risk Management and Benefits, Early Childhood (page 1), Labor Management and Employee Relations, Operations Services Division, and Safety and Environmental Services.

This is a report of field trip requests submitted to the Board of Education on July 27, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 07 27 15
• Field Trips Approved by Superintendent 07 27 15

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project consists of replacing the existing exterior lights, poles, and wiring.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Carrithers MS Site Lighting Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project; the assignment of Biagi, Chance, Cummings, London, Titzer, Inc. as the architect/engineer; and the attached BG-1 form for Site Lighting Replacement at Carrithers Middle School for an estimated project cost of $117,800.

This project will replace 274 squares of roofing in Sections 8 and 9.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Central HS MCA Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Central High School Magnet Career Academy for an estimated project cost of $423,028.

This project will replace 77 squares of roofing in Sections 2 and 3.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Conway MS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Conway Middle School for an estimated project cost of $121,579.

This project will replace the remaining windows with new insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Frayser Window Replacement Phase IV

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of T. Dade Luckett & Associates and Environmental Concerns (Lead Abatement only) as the architects/engineers, and the attached BG-1 form for the Window Replacement Phase III at Frayser Elementary School for an estimated project cost of $399,720.

This project will replace 558 squares of roofing in Sections 1 and 2.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Laukhuf ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Laukhuf Elementary School for an estimated project cost of $846,423.

This project consists of replacing the existing exterior lights, poles and wiring.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Mill Creek ES Site Lighting Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project; the assignment of Biagi, Chance, Cummings, London, Titzer, Inc. as the architect/engineer; and the attached BG-1 form for Site Lighting Replacement at Mill Creek Elementary School for an estimated project cost of $117,800.

This project will replace 600 squares of roofing in Sections 1, 2, 3, and 4.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Zachary Taylor ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Zachary Taylor Elementary School for an estimated project cost of $908,720.

This project will replace 417 squares of roofing in Sections 1, 2, 3, 4, 5, and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Watson Lane ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Watson Lane Elementary School for an estimated project cost of $636,253.

This project will replace 176 squares of roofing in Section 1.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Western HS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Western High School for an estimated project cost of $271,300.

This project will replace 102 squares of roofing in Section 12.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by Dr. Michael Raisor

Attachment

• BG-1 Western MS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Western Middle School for an estimated project cost of $158,739.

This project will replace 52 squares of roofing in Sections 2A and gutters.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by Dr. Michael Raisor

Attachment

• BG-1 Westport TAPP Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Westport Teenage Parent Program School for an estimated project cost of $118,136.

This project will replace 198 squares of roofing in Section 1.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Wheeler ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Wheeler Elementary School for an estimated project cost of $304,713.

This project is for construction of a new entrance road.

On May 26, 2015, the Board of Education approved BTM Engineering, Inc. to prepare plans and specifications for Project 094-15019.

On May 7, 2015, an emergency declaration was approved to suspend the normal bidding process due to the time frame of the work.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on June 23, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070 and the emergency declaration procedures.

Submitted by: Dr. Michael Raisor

Attachments

• Revised BG-1 New Entrance Road at Bowen ES

Superintendent Donna Hargens recommends that the Board of Education award a contract to Flynn Brothers Contracting, Inc. for a new entrance road at Bowen Elementary School for the low base bid of $85,861; accept alternate 1 for a total bid of $99,361; and approve the attached revised BG-1 form for $116,000.

This project shall construct a secondary asphalt entrance road from Blowing Tree Drive to separate cars from buses.

On March 30, 2015, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 017-15018.

On June 10, 2015, an emergency declaration was approved to suspend the normal approval process due to the time frame of the work.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on June 23, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070 and the emergency declaration procedures.

Submitted by: Dr. Michael Raisor

Attachments

• Revised BG-1 New Road at Alex R. Kennedy ES

Superintendent Donna Hargens recommends that the Board of Education award a contract to Flynn Brothers Contracting, Inc. for a new road at Alex R. Kennedy Elementary School for the low base bid of $120,000 and approve the attached revised BG-1 form for $142,720.

On September 22, 2014, the Board of Education approved the project and the assignment of BTM Engineering, Inc. to prepare plans and specifications for Project 500-15010.

On April 27, 2015, the Board approved awarding a contract to TSI Paving for $74,870.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• Revised BG-1 Portland ES New Parking Lot

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for New Parking Lot at Portland Elementary School.

On November 8, 2010, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 075-11005.

On September 10, 2012, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

Potter & Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 PRP HS Auditorium Renovation

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Auditorium Renovation at Pleasure Ridge Park High School for a total construction cost of $4,851,347.02.

On December 10, 2012, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 086-13024.

On June 10, 2013, the Board approved awarding a contract to Walker Mechanical Contractors as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Sanders ES Boiler Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors for Boiler Replacement at Sanders Elementary School for a total construction cost of $139,848.71.

On December 9, 2013, the Board of Education approved John Phelps Engineering to prepare plans and specifications for Project VAR-14026.

On March 24, 2014, the Board approved awarding a contract to Hussung Mechanical Contractors as the low bidder.

John Phelps Engineering has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

A list of schools included in this project is attached.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Food Service Phase 33 at Various Schools
• Food Service Phase 33 School List

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hussung Mechanical Contractors for Food Service Phase 33 at Various Schools for a total construction cost of $328,275.57.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 07 27 15

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Competitive Negotiation/Bid Tabs/Contract Renewals/Amendments_07 27 15
• Air Filter Media
• Aluminum, Sheet Metal and Steel
• Amendment on Bus Body Parts and Accessories
• Amendment on Electrical Supplies and Lighting (Line Item)
• Amendment on Lunchroom Commodities (School Delivery)
• Amendment on Lunchroom Commodities (Warehouse Delivery)
• Ancillary Kitchen Custodial Supplies
• Competitive Negotiation on Challenger Center Operations
• Custodial Supplies
• Electrical Service
• Fresh Fruit and Vegetable Program (FFVP)
• Lunchroom Commodities - Supplement #2 (School and Warehouse Delivery)
• Lunchroom Commodities - Supplement #2 (Warehouse Delivery)
• Off-Duty Police Corrections Officer Security
• Plumbing Service
• Plumbing Supplies & Equipment (Line Item)
• T-Shirts for Academic Cup
• Vehicle Paint and Related Items
• Video and Sound Recordings and DVD's

Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
• Competitive Negotiation on Challenger Center Operations;
• Plumbing Supplies and Equipment (Line Item);
• Vehicle Paint and Related Items;
• Air Filter Media;
• Custodial Supplies;
• Aluminum, Sheet Metal, and Steel;
• T-Shirts (For Academic Cup);
• Electrical Service;
• Plumbing Service;
• Off-Duty Police/Corrections Officer Security;
• Video and Sound Recordings and DVDs;
• Ancillary Kitchen Custodial Supplies (Percentage);
• Lunchroom Commodities—Supplement #2 (Warehouse Delivery);
• Fresh Fruit and Vegetable Program (FFVP);
• Lunchroom Commodities—Supplement #2 (Warehouse and School Delivery);
• Contract Renewal on Kitchen Fire Suppression System Semi-Annual Inspection and Service;
• Contract Renewal on Automotive Glass Installation and Replacement (Percentage);
• Contract Renewal on Technical Equipment and Supplies (Percentage);
• Contract Renewal on Electrical Supplies and Lighting (Percentage);
• Amendment on Electrical Supplies and Lighting (Line Item);
• Amendment on Lunchroom Commodities (Warehouse Delivery);
• Amendment on Bus Body Parts and Accessories; and
• Amendment on Lunchroom Commodities (School Delivery).

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 07 27 15

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of June 8 through June 28, 2015.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 07 27 15

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of June 8 through June 28, 2015.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 07 27 15
• 01 Kentucky Dance Council dba Louisville Ballet
• 02 Houghton Mifflin Harcourt
• 03 Kramer Entertainment
• 04 Association of Supervision and Curriculum Development
• 05 Southern Regional Education Board
• 06 River City Drum Corp
• 07 Peace Education
• 08 Family & Children's Place
• 09 Heinemann Publishing
• 10 Louisville Counseling
• 11 Spalding University
• 12 Staff Development for Educators
• 13 Allgeier Company
• 14 Lewman-Miller Appraisal Company
• 15 TWC News and Local Programming, LLC
• 16 WriteSteps, LLC

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided in accordance with Board Policy 01.11 General Powers and Duties of the Board.

Professional services contracts of $5,000 or more totaled $11,097,909 in fiscal year 2014-15. Of this amount, $8,944,336 or 80.6 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin

Attachment

• Final Report of Professional Services Contracts FY2014-15

Superintendent Donna Hargens recommends the Board of Education receive the Final Report of Professional Services Contracts of $5,000 or More for Fiscal Year 2014-15.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

• Monthly Detail Report-June 2015
• Notes of Interest-June 2015
• Unaudited Financial Report-June 2015

Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for Period Ended June 30, 2015.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Investment performance did not meet budget during the 2014-15 fiscal year. This is a result of decreased interest rates paid on cash deposits that could not be made up by increasing our amount invested.
   
Submitted by: Cordelia Hardin

Attachment

• Quarterly Report of Investment Performance 06 30 15

Superintendent Donna Hargens recommends the Board of Education receive the attached Quarterly Report of Investment Performance for period ended June 30, 2015.

Per KRS 198B.6401, the coverage extends to Jefferson County Public Schools and its employees licensed to inspect sprinkler systems in buildings owned by the district.

The policy period is from July 20, 2015, to July 20, 2016, with limits of $1,000,000 per occurrence, $1,000,000 per aggregate, with a $10,000 retention.

The annual premium is $2,244.26, which is a $238.68 increase over the 2014-15 premium.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends the Board of Education renew Fire Sprinkler Inspection Errors and Omissions Insurance from Cincinnati Specialty Underwriters.

This policy covers our healthcare employees, the nursing student program, therapists, psychologists, and social workers. 

The policy period is from August 1, 2015, to August 1, 2016, with limits of $1,000,000 per occurrence and $3,000,000 per aggregate.

The premium will be approximately $53,951, which is a projected increase of 4 percent over last year's premium of $51,876.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends the Board of Education renew the Healthcare Professional Liability Insurance policy from Lexington Insurance Company.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on July 27, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Robert J. Rodosky

Attachment

• Donations and Small Grants Report 07 27 15

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $66,759.30 to be used as stated on the attachment.

Jefferson County Public Schools received $40,145.84 from the Jefferson County Public Education Foundation through the following donors for the stated purposes:

Phoebe A. Wood donated $500 in support of the Louisville Reach Academy at J.B. Atkinson Academy for Excellence in Teaching and Learning for general use.

James Ramsey donated $1,000 in support of the 2015 Hilliard Lyons Teacher Excellence Awards for the University of Louisville Teacher Excellence Award presented to Kitty Head of Ahrens Educational Resource Center.

Henry Heuser, Jr. donated $1,000 in support of the 2015 Hilliard Lyons Teacher Excellence Awards for the UniStar Teacher Award presented to Brian Bowles of Waggener High School.

David and Betty Jones donated $5,000 for the ESL Newcomer Academy for general use.

Zeon Chemicals L.P. donated $3,000 in support of the 2015, 2016, and 2017 Hilliard Lyons Teacher Excellence Awards for the Zeon Elementary School Student-Nominated Teacher Award presented to Roberta Ethington of St. Matthews Elementary School. Future awards will be determined in May each year.

Bellarmine University donated $1,000 in support of the 2015 Hilliard Lyons Teacher Excellence Awards for the Bellarmine University Teacher Excellence Award presented to Jameelah Henderson of Greenwood Elementary School.  

Gordon Food Service donated $1,645.84 through the GFS Fun Funds program for the Louisville Education and Employment Partnership and the Basics for Kids program.  

EY (formerly Ernst & Young) donated $1,000 in support of the 2015 Hilliard Lyons Teacher Excellence Awards for the Ernst & Young Accounting/Business High School Teacher Award presented to Maria Machin of Doss High School.

LG&E & KU Services Company LLC donated $26,000 in support of the LG&E KU/WHAS11 Excellence in Classroom and Educational Leadership (ExCEL) Awards to be awarded to schools and teachers across our region.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $40,145.84 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) in those schools where at least 20 percent of the student body is eligible to receive free school meals. FRYSCs are intended to promote and coordinate the flow of community resources and support families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.

JCPS operates 96 FRYSCs that provide support to 131 schools. During the 2014-15 school year, FRYSCs provided 900,000 needed interventions and supports to students and their families in efforts to help our most at-risk students overcome non-academic obstacles as they strive to achieve academically at high levels. Each center has a unique blend of programs, referrals and partnerships, all of which depend on location, available services, local need, and community input.

FRYSCs have established a record of success based on improved student performance in class work, homework, and peer relations as reported by teachers. Parents also report that they experience greater satisfaction and involvement with schools as a result of assistance through their local FRYSC. 

This is a one-year allocation that begins on July 1, 2015. Due to a funding shortfall of this grant, the General Fund provides over $1 million dollars in additional support to the FRYSCs.

Submitted by: Dr. Dewey Hensley

Attachment: Comm of KY Doc ID No. PON2 730 1500001649 1

• KY Doc ID PON2 730 1500001649 1

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $6,983,347.20 from the Kentucky Cabinet for Health and Family Services for District Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.

Funding in the amount of $2,508,725 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students that prepare them for both college and career by:

• enhancing student learning through integration of academic and technical content to create authentic learning experiences;
• collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
• collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.

Career and Technical Education funding does not require a cost share or match and does not obligate the district financially. 

Submitted by: Dr. Dewey Hensley

Attachment: Comm of KY Doc ID No. PON2 540 15000028111

• KDE Doc ID PON2 540 15000028111

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $2,508,725 from the Kentucky Department of Education for Career and Technical Education programs and authorize the superintendent to sign the attached Memorandum of Agreement.

The 2015-16 Stewart B. McKinney Homeless Education grant will support families by providing school information, assisting with enrollment and the transfer of student records, and facilitating attendance.

Grant funds pay for salaries, purchased services, and supplies. A match is not required, and the grant does not financially obligate the district.

Submitted by: John D. Marshall

Attachment: Comm of KY Doc ID No. PON2 540 15000024021

• Stewart B McKinney Homeless Grant MOA

Superintendent Donna Hargens recommends that the Board of Education accept a Stewart B. McKinney Homeless Education grant totaling $90,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached Memorandum of Agreement.

Funds are awarded based on an application for the Special Education Cooperatives throughout the state. The Kentucky Department of Education (KDE) has allowed JCPS to be its own special education cooperative with the inclusion of Kentucky School for the Blind.

KDE has outlined priorities for use of funds. Funds will be used in the areas of core content instruction through strategies such as increasing student literacy and math performance; differentiated instruction and technology-based supports; training of teachers in a systemic approach to improving behavior and student achievement; assuring related services and transit services are provided; and supporting Gap/Focus Schools.

Funds will also pay for supplies, materials, consultants, and professional development stipends.

Submitted by: Dr. Dewey Hensley

Attachment

• KDE IDEA-B Funding Approval Notice

Superintendent Donna Hargens recommends that the Board of Education accept IDEA-B State Share Restricted funds in the amount of $917,286 from the Kentucky Department of Education.

The Jobs for Kentucky's Graduates (JKG) Program is based on the Jobs for American's Graduates (JAG) Model, a multi-year dropout prevention program application that serves students and provides support for an additional 12 months post-graduation.

JKG, through a $30,000 investment from Integrity Staffing Solutions and a $5,000 investment from GE, has made available a special incentive grant of $35,000 to support implementation the JAG Model at The Academy @ Shawnee during the 2015-16 school year. 

Through this partnership, JKG will establish a JAG Model accredited multi-year dropout prevention program and provide technical assistance and training to the JKG Specialist and other key staff at The Academy @ Shawnee. 

The Academy @ Shawnee will agree to employ a full-time, mutually acceptable, certified teacher qualified to fulfill the responsibilities of the JKG Specialist; provide furnished classroom and office space; provide the JAG Model Program in a regularly scheduled class or classes for credit; provide post-graduation services to students for 12 months; and establish an in-school advisory committee.

Submitted by: Dr. Dewey Hensley

Attachment

• Jobs for Kentucky's Graduates MOU

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $35,000 from Jobs for Kentucky's Graduates Program and authorize the Superintendent to sign the attached Memorandum of Understanding.

Metro United Way has awarded the Louisville Education and Employment Partnership (LEEP) program funding in the amount of $90,224.01 to support Career Planners for the 2015-16 school year.

LEEP Career Planners carry a minimum caseload of 75 students, grades 9-12, who are in need of intervention and change to graduate and be prepared for college and career. Career Planners work with students to improve attendance and academic performance and encourage and promote responsible decision making.

Submitted by: Dr. Dewey Hensley

Attachment

• Metro United Way Award Letter

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $90,224.01 from Metro United Way for the Louisville Education and Employment Partnership.

In partnership with the Verizon Foundation, Project Lead the Way (PLTW) will provide four middle schools $20,000 each to support the implementation of the PLTW Gateway Introduction to Computer Science units over a two-year period. 

Grant funds will be used to purchase required technology and pay for training costs for teachers, PLTW participation fees, and/or wireless connectivity costs. 

The following schools received grants: The Academy @ Shawnee, Farnsley Middle School, Olmsted Academy North, and Olmsted Academy South.

Submitted by: Dr. Dewey Hensley

Attachments

• Farnsley MS PLTW Grant Agreement
• Olmsted Academy North PLTW Grant Agreement
• Olmsted Academy South PLTW Grant Agreement
• The Academy @ Shawnee PLTW Grant Agreement

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $80,000 from Project Lead The Way and authorize the superintendent to sign the attached grant agreements.

As summarized below, these funds will be used for a variety of purposes to enhance district programs and services for students with disabilities.

• $6,000.00 for Early Childhood Special Services to be used for adaptive equipment and technology;
• $105,000.00 for ECE Assistive Technology/Materials Center to be used for accessibility solutions, technology for communication disorders, and software for exceptional education;
• $26,000.00 for the Visually Impaired Program to be used for educational aids and low vision aids;
• $23,000.00 for the Audiology Program to be used for programmable digital hearing aids, FM receiver neckloops, and iPad Air;
• $22,000.00 for the Autism Program to be used for Flippers^® Study Guides, guideline math paper, Verbal Behavior Milestones Assessment and Placement Program (VB-MAPP), PENpal (text recorder) and materials, Steps to Self-Determination curriculum, MotivAider (timed device to prompt specific behavior), Incredible 5-Point Scale and supporting materials, and various timers to assist student engagement;
• $40,000.00 for the Occupational Therapy & Physical Therapy Program to be used for physical and occupational therapy equipment; and
• $30,000.00 for the Low-incidence Program to be used for News-2-You online newspaper subscription and Unique Learning System licenses.

Submitted by: Dr. Dewey Hensley                                                

• WHAS Crusade for Children Grant Awards/Acceptance Forms

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $252,000 for seven proposals submitted by the district to this year's WHAS Crusade for Children and authorize superintendent to sign same.

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

Big Smiles Kentucky PSC will provide on-site dental diagnostic and preventive services for students to help with any dental issues and to help meet state health requirements. Big Smiles Kentucky PSC will perform all procedures that are normally done in a standard dental office setting in a self-contained mobile unit on the JCPS facilities.

The district is not required to make any commitment after the dental diagnostic preventive services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, and school nurses will coordinate and implement this project.

The attached Memorandum of Agreement shall be effective beginning July 28, 2015, and ending on July 28, 2016.

Submitted by: Dr. Dewey Hensley

Attachment

• Big Smiles KY PSC MOA

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Big Smiles Kentucky PSC and authorize the superintendent to sign same.

This subgrant will support the English as a Second Language (ESL) Intake Center, provide English language instruction and core content instructional support, and assist in developing a Program of Services Plan for each student as well as offer extended and summer learning opportunities. More than 5,500 students who are English Language Learners will benefit from this program.

Grant funds will be used to pay for salaries, benefits, bus travel, fees, books and curriculum supplies as well as technology software costs. Title III funding does not require a match or cost share and does not obligate the district financially.

Submitted by: Dr. Dewey Hensley

Attachment

• KDE Title III LEP Subgrant Agreement

Superintendent Donna Hargens recommends the Board of Education approve the attached 2015-16 Title III Subgrant Agreement with Kentucky Department of Education to request funding to provide language instruction for Limited English Proficient students and authorize the Superintendent to sign same.

The Kentucky Department of Education has requested that JCPS employee Peggy Williford be released on a Personnel Memorandum of Agreement from August 1, 2015, through June 30, 2016, to serve as a Health Science Consultant.

This position serves as the content expert for Kentucky's Health Science and Allied Health Career and Technical Education programs. The Health Science and Allied Health Programs serve students entering various occupations in the health care field.

Submitted by: Dr. Michael Raisor

Attachment: Comm of KY Doc ID No. PON2  540 1500002894 1

• KY Doc ID No. PON2 540 1500002894 1

Superintendent Donna Hargens recommends that the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Peggy Williford for the 2015-16 school year and authorize the superintendent to sign the same.

The Kentucky Department of Education has requested that JCPS employee Dr. Geneva Stark be released on a Memorandum of Agreement from July 1, 2015, through June 30, 2016, to participate in the Minority Superintendent Internship Program.

Dr. Stark is one of four administrators from across Kentucky selected to participate in the Kentucky Department of Education's (KDE) 2014 Minority Superintendent Internship Program.

The two-year program promotes inclusion and diversity in the superintendent's role, and it aims to develop a highly effective and qualified leadership workforce. The program also provides hands-on experience as a district leader and is a partnership between the intern's home district, the Kentucky Association of School Administrators, and KDE.

Submitted by: Dr. Michael Raisor

Attachment: Comm of KY Doc ID No. PON2 540 1500002676 1

• KY Doc ID No. PON2 540 1500002676 1/Stark

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

The attached Memorandum of Agreement between Jefferson County Public Schools and the Kentucky School Boards Association (KSBA) is an agreement to participate in the School Energy Managers Project, a partnership between KSBA and LGE-KU Energy.

The Memorandum of Agreement will provide funding in the amount of $17,600 to be used for partial payment of the salary for the district’s current Energy Manager for the period of July 1, 2015, to June 30, 2016, or until termination of the grant agreement, whichever occurs earlier.

Submitted by: Dr. Michael Raisor

Attachment

• KSBA 2015-16 School Energy Managers Project MOA

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Kentucky School Boards Association for participation in the School Energy Managers Project and authorize the superintendent to sign same.

On September 23, 2013, the Board of Education accepted a Safe Routes to School grant in the amount of $31,578 from the Commonwealth of Kentucky Transportation Cabinet, Department of Highways, to cover the cost associated with repaving and enlarging the existing pathway at Rangeland Elementary School.

The expiration date of the original agreement was October 1, 2015. The attached amendment extends the expiration date to October 1, 2016. 

Submitted by: Dr. Michael Raisor

Attachment

• Amended SRTS PO2-628-1400001284 for Rangeland ES

Superintendent Donna Hargens recommends that the Board of Education accept the attached amended agreement with the Kentucky Transportation Cabinet to extend the completion date of the grant to June 30, 2016, and authorize the superintendent to sign same.

Morehead State University has worked with the principals, administrators, and teachers at Central High School Magnet Career Academy and Ballard and Eastern high schools to identify teachers with the necessary credentials to offer dual credit opportunities for students scheduled in those courses. Dual credit courses can be transferred to any regionally accredited college or university for credit.

The attached Memoranda of Agreement detail the data exchange commitments and the expectations of Morehead State University, the local school, the local school adjunct faculty, and students. These details are common elements between Morehead State University and local high schools. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

The Agreements also detail the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses may participate in dual credit if they meet the qualifications for the course. Each school pays a fee to Morehead State University for dual credit administrative costs.

Central High School Magnet Career Academy

• AGR 143 Anatomy and Physiology of Livestock (JCPS Course: Advanced Animal Technology, Professor Wright) 2 credit hours

Ballard High School

• ART 109 Digital Foundations (JCPS Course: Computer Illustration I, Professor Crume) 3 credit hours

Eastern High School

• Math 152 College Algebra (JCPS Course: College Algebra Honors Honors, Professor Kimeu) 3 credit hours;
• MUSH 261 Global Music Experience (JCPS Course: Concert Choir 4 or Guitar 4, Professors Knapke/Smith-Tweddell) 3 credit hours;
• SPA 101 Spanish 1 (JCPS Course: Spanish 4 Advanced Semester 1, Professor Sexton) 3 credit hours; and
• SPA 102 Spanish 2 (JCPS Course: Spanish 4 Advanced Semester 2, Professor Sexton) 3 credit hours.

Submitted by: Dr. Dewey Hensley

Attachments

• MSU MOA for Ballard HS Dual Credit Program
• MSU MOA for Central HS MCA Dual Credit Program
• MSU MOA for Eastern HS Dual Credit Program

Superintendent Donna Hargens recommends the Board of Education approve the attached Memoranda of Agreement with Morehead State University detailing the 2015-16 dual credit opportunities at Central High School Magnet Career Academy and Ballard and Eastern high schools and authorize the superintendent to sign same.

Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Eastern High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Dual Credit courses can be transferred to any regionally accredited college or university for credit.

The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. This Affiliation Agreement updates the previous agreement from the 2012-13 school year.

The addendum details the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses may participate in dual credit if they meet the qualifications for the course. Students/families must pay the $100 per credit hour reduced tuition rate ($300 for a three-credit-hour course).

Courses include:

• BA-250, Principles of Management, Willie Morgan

• MKT-240, Principles of Marketing, Jody Charleston

Submitted by: Dr. Dewey Hensley

Attachment

• Spalding University/Eastern HS Affiliation Agreement

Superintendent Donna Hargens recommends that the Board of Education approve the attached Affiliation Agreement between Spalding University and Eastern High School for dual credit courses and authorize the superintendent to sign same.

Under the terms of the attached agreement, the University of Louisville, through its School of Medicine, Department of Family and Geriatric Medicine, will provide clinic-based prenatal, family planning, and primary care services at the South Park and Westport Teenage Parent Program (TAPP) clinics. Medical services shall be under the direction of an attending physician with the assistance of residents and medical students from the University of Louisville School of Medicine.

JCPS will provide nursing and administrative support for the services provided at the TAPP clinics including appointment scheduling, patient record maintenance including documentation necessary for insurance billing, and on-site nursing assistance during doctor clinics. When physicians are not on site, JCPS Nurse Practitioners (APRN) and Registered Nurses (RN) may provide medical services to TAPP students.

This agreement shall be effective for an initial term of one year commencing on September 1, 2015, and ending on August 31, 2016. If neither party gives written notice of non-renewal, the agreement shall be automatically renewed for additional one-year terms until it is terminated or not renewed.

Submitted by: Dr. Dewey Hensley

Attachment

• TAPP Health Services Agreement with UL

Superintendent Donna Hargens recommends the Board of Education approve the attached Teenage Parent Program Health Services Agreement with the University of Louisville for the South Park and Westport Teenage Parent Program sites and authorize the Superintendent to sign same.

Jefferson County Public Schools, through its Adult and Continuing Education Department, has enjoyed a long, successful collaboration with Jefferson Community and Technical College (JCTC) in helping to successfully transition GED students and other adult learners into postsecondary education. The attached Memorandum of Understanding formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

The contract period is from July 1, 2015, through June 30, 2016. Due to an oversight, JCTC did not submit the Memorandum of Understanding and Lease Renewal Agreement prior to July 1. 

This partnership aligns with the district's Strategic Plan: Vision 2015 by providing the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions. There is no cost to the district.

Submitted by: Stephanie Bateman

Attachment: Comm of KY Doc ID No. PON2 540 1500002402 1

• MOU with JCTC

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding and Lease Renewal Agreement with Jefferson Community and Technical College and authorize the Superintendent to sign same.

The attached Memorandum of Agreement will extend the JCBE/Teamsters Local 783 agreement until June 30, 2019.

As part of the extension, an incentive is created for experienced bus drivers to bid on challenging routes. 

Submitted by: Dr. Michael Raisor 

Attachment

• MOA Teamsters Local 783

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Teamsters Local 783.

As recommended by the JCPS Internal Audit Charter and the Institute of Internal Auditors, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide our audits and reviews during the 2015-16 fiscal year. 

To cover the unallocated hours on pp. 27-28 of the audit plan, we intend to add a new auditor position to the organizational chart in January. When filled, this position will be directed and trained by Dean Dorton.

Submitted by: Dr. Donna Hargens

Attachment

• Risk Assessment Report

Superintendent Donna Hargens recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan to guide audits and reviews during the 2015-16 fiscal year.

Per KAR 3:130, the Board of Education is required to approve all school fees. These fees have been set by the school with input and review by each school’s site-based council. Fees generally are due at registration prior to the beginning of each school year, although the principals polled will work with parents if a payment plan is needed.

The fees listed are not charged to at-risk students, and the principals polled have confirmed that no students are denied opportunities based on lack of funding.

Information regarding school fees was collected from all schools in spring 2015. A review and analysis of that information will be conducted during the 2015-16 school year to determine whether a recommendation for a board policy change regarding school fees is appropriate.

Submitted by: Cordelia Hardin

Attachment

• JCPS School Fees 07 27 15

Superintendent Donna Hargens recommends the Board of Education approve the attached list of school fees.

On April 27, 2015, the Jefferson County Board of Education approved closing Alex R. Kennedy Metro Middle School as an alternative middle school and Buechel Metropolitan High School as an alternative high school; reopening the Buechel facility as a new, combined middle and high alternative school for the 2015-16 school year; and renaming the Buechel facility the Jefferson County Metropolitan School. Approval is now requested to change the name to Minor Daniels Academy.

Minor Daniels was a JCPS teacher and administrator actively involved in the community for many years. He served as a teacher at Meyzeek Middle School and as an administrator in various positions including Director of Community Organization and Neighborhood Operations where he assisted in establishing Neighborhood Stations now named Neighborhood Places. He was instrumental in establishing the addition of the United Negro College Fund as a donation option for JCPS employees. Mr. Daniels was passionate about transforming the community so that everyone would have an opportunity to better themselves.

Mr. Daniels grew up in the Russell and Portland neighborhoods and graduated from Louisville Male High School. He attended Kentucky State College (now Kentucky State University) and earned a Bachelor of Science degree from Philander Smith College in Little Rock, Arkansas, and a Master of Science in Education from Indiana University.

Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, it is appropriate that Jefferson County Metropolitan School be renamed the Minor Daniels Academy.

Submitted by: Dr. Michael Raisor

Attachment

• Letters of Support for Minor Daniels Academy

Superintendent Donna Hargens recommends the Board of Education approve renaming Jefferson County Metropolitan School the Minor Daniels Academy.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 2015-16 Discussion Agenda Planning Calendar 07 27 15

Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2015-16 fiscal year.

Order #257 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2015-16 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion that the Board of Education recess and reconvene in executive session for the purpose of a discussion related to pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act

Order #258 - Motion Passed:  A motion that the Board of Education recess and reconvene in executive session for the purpose of a discussion related to pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

A motion that the Board of Education adjourn from executive session and return to open session

Order #259 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

A recommendation to adjourn the July 27, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Order #260 - Motion Passed:  A recommendation to adjourn the July 27, 2015, meeting of the Jefferson County Board of Education at 8:47 p.m. passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.