Jefferson County
June 22, 2015 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the June 22, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 6 22 2015 Board Meeting




Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

There are no recognitions.

IV. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 8, 2015, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 8, 2015, regular meeting.

Actions Taken

Order #241 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 8, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Superintendent's Report
Attachments
VI. Action Items
VI.A. Approval of 2014-15 Final Board Summative Evaluation of Superintendent Donna M. Hargens
Rationale

At its meeting on October 27, 2014, the Board of Education adopted the Superintendent Professional Growth and Effectiveness System (SPGES), developed by the Kentucky Department of Education, for use in the evaluation of the Superintendent for the 2014–15 school year and thereafter.

SPGES establishes seven leadership standards by which the performance of a superintendent is measured and includes a formative evaluation, the collection and presentation of evidences relating to each standard, and a summative evaluation by the Board.

The following timeline has been followed for the 2014–15 Final Summative Evaluation of Superintendent Donna Hargens:

October 27, 2014

  • Board adopts SPGES.

January 12, 2015

  • Board meets in executive session to conduct the Formative Evaluation of the Superintendent.

June 8, 2015

  • Board receives electronic portfolio of evidences responding to SPGES standards.
  • Board meets in executive session for the purpose of a preliminary discussion concerning the 2014–15 Final Board Summative Evaluation of the Superintendent.
  • Superintendent Donna Hargens presents the 2014–15 Year in Review during the regular meeting.
  • Board meets in executive session, conducted with the assistance of an external facilitator, for the purpose of a preliminary discussion concerning the 2014–15 Final Board Summative Evaluation of the Superintendent.

June 22, 2015

  • Board will meet in executive session, conducted with the assistance of an external facilitator, for the purpose of a preliminary discussion concerning the 2014–15 Final Board Summative Evaluation of the Superintendent.
  • Board will discuss and vote during the regular meeting to approve the 2014–15 Final Board Summative Evaluation of Superintendent Donna Hargens.

Submitted by: Chair David A. Jones, Jr.

Attachment

Attachments
Recommended Motion

Board Chair David A. Jones, Jr. recommends the Board of Education approve the 2014–15 Final Board Summative Evaluation of Superintendent Donna M. Hargens.

Actions Taken

Order #242 - Motion Passed:  Board Chair David A. Jones, Jr. recommends the Board of Education approve the 2014–15 Final Board Summative Evaluation of Superintendent Donna M. Hargens. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

VI.B. Approval of Internal Audit Services Contract with Dean Dorton Allen Ford LLC
Rationale

Renewal of the auditor's contract provides for internal audit services based on a risk-based audit plan. This method is considered best practice as established by the Institute of Internal Auditors and as recommended by the Kentucky Auditor of Public Accounts.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached contract with Dean Dorton Allen Ford LLC to continue risk-based audit services during fiscal year 2015-16.

Actions Taken

Order #243 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the attached contract with Dean Dorton Allen Ford LLC to continue risk-based audit services during fiscal year 2015-16. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

VI.C. ITEM WITHDRAWN: Approval of Proposed Boundary Changes for Cluster 10 Elementary Schools
Rationale

This item has been withdrawn.

VII. Information Items
Rationale

There are no information items.

VIII. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for June 22, 2015.

Actions Taken

Order #244 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 22, 2015, minus Agenda Item VIII.AA. Approval of 2015-16 Student Progression, Promotion, and Grading Handbooks passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Order #245 - Motion Failed:  A motion to amend the motion for Agenda Item VIII.AA. Approval of 2015-16 Student Progression, Promotion, and Grading Handbooks to use a true 10-point grading scale failed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Order #246 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.AA. Approval of 2015-16 Student Progression, Promotion, and Grading Handbooks with the original recommended motion passed with a motion by Mrs. Stephanie Horne and a second by Mr. David Jones.

VIII.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VIII.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities. 

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

VIII.C. Approval of Job Descriptions
Rationale

The attached job descriptions for Chief Operations Officer and Supervisor Graphic Arts are submitted to change the reporting relationship of Supervisor Graphic Arts from Chief Communications and Community Relations to Chief Operations Officer.

The attached job description for Director Student Assignment is submitted to reflect the change of the reporting relationship from Director III to Chief Data Management, Planning, and Program Evaluation.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Chief Operations Officer, Director Student Assignment, and Supervisor Graphic Arts.

VIII.D. Approval of Organizational Charts
Rationale

The Curriculum and Instruction organizational chart is submitted to change the reporting relationship of Clerk II from Coordinator I (230) to Coordinator Advance Program (230).

The Communications and Community Relations organizational chart is submitted to change the reporting relationship of Supervisor Graphic Arts from Chief Communications and Community Relations Officer to Chief Operations Officer.

The Diversity, Equity, and Poverty Programs organizational chart is submitted to delete one (1) Community Liaison and one (1) Instructional Assistant and add one (1) Teacher and one (1) Clerk II.

The Early Childhood (page 2) organizational chart is submitted to add one (1) Specialist II (Child Development and Education), change the title of Specialist II (Child Development and Health Services) to Specialist II (Comprehensive Services), and change the reporting relationship of Specialist I (Transition), two (2) Bilingual Associate Instructor (I, II, III), seven (7) Resource Teachers, eleven (11) Resource Teacher/Early Childhood Mentoring Teachers, and Clerk II from Specialist II (Comprehensive Services) to Specialist II (Child Development & Education).

The Data Management, Planning, and Program Evaluation Services Division organizational chart is submitted to change the reporting relationship of Director Student Assignment from Director III (Planning and Program Evaluation) to Chief Data Management, Planning, and Program Evaluation and change the reporting relationship of Coordinator I (230) from Coordinator VI to Director Student Assignment.

The Materials Production organizational chart is submitted to change the reporting relationship of Supervisor Graphic Arts from Chief Communications and Community Relations Officer to Chief Operations Officer.

The Options/Magnet Programs organizational chart is submitted to change the reporting relationship of Coordinator I (230) from Coordinator VI to Director Student Assignment and change the reporting relationship of Clerk II from Coordinator I (230) to Coordinator Advance Program (230).

The Operations Services Division organizational chart is submitted to change the reporting relationship of Supervisor Graphic Arts from Chief Communications and Community Relations Officer to Chief Operations Officer.

The Planning and Program Evaluation organizational chart is submitted to change the reporting relationship of Director Student Assignment from Director III (Planning and Program Evaluation) to Chief Data Management, Planning, and Program Evaluation.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Curriculum and Instruction; Communications and Community Relations; Diversity, Equity and Poverty Programs, Early Childhood (page 2), Data Management, Planning and Program Evaluation Services Division, Materials Production, Options/Magnet Programs, Operations Services Division, and Planning and Program Evaluation.

VIII.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on June 22, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

VIII.F. Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
VIII.F.1. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Phase I HVAC Renovation at Butler Traditional High School
Rationale

This project shall include but not be limited to the complete replacement of the HVAC system, sprinkler system, security system, switchgear, sound system, and fire alarm system. Also included are window replacements, new ceilings and lights, creation of a secure entrance, administrative area modifications, various locations for hazardous material abatement, and renovation of various finishes.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Phase I HVAC Renovation at Butler Traditional High School, for an estimated project cost of $18,900,000.

VIII.F.2. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Phase I HVAC Renovations and Media Center Addition at Greenwood Elementary School
Rationale

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, sound system, generator, ceilings, interior lights, and exterior windows. A new media center sized for campus capacity will be added, and the old library will be renovated for classrooms. Minor office renovations and site renovations may also occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of JRA Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Phase I HVAC Renovation and Media Center Addition at Greenwood Elementary School, for an estimated project cost of $5,300,000.

VIII.F.3. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Phase I HVAC Renovations and Elevator Addition at Youth Performing Arts School
Rationale

This project calls for the replacement of the HVAC system, ceilings, lights, generator, fire alarm, security, an elevator addition, stage rigging repair, theater lighting, and seating upgrades.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings. The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract.

The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of K. Norman Berry Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School, for an estimated project cost of $5,000,000.

VIII.G. Approval of Contract Completions and BG-4 Forms
VIII.G.1. Approval of Contract Completion and BG-4 Form for Window Replacement Phase II at Frayser Elementary School
Rationale

On July 8, 2013, the Board of Education approved Luckett & Associates Architects & Engineers to prepare plans and specifications for Project 290-14020.

On March 10, 2014, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.

Luckett & Associates Architects & Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to E.H. Construction, LLC for Window Replacement Phase II at Frayser Elementary School for a total construction cost of $237,000.

VIII.G.2. Approval of Contract Completion and BG-4 Form for Air Conditioning Improvements at McFerran Preparatory Academy
Rationale

On July 8, 2013, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 440-14006.

On April 21, 2014, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hussung Mechanical Contractors, Inc. for Air Conditioning Improvements at McFerran Preparatory Academy for a total construction cost of $588,369.21.

VIII.H. Approval of Project Closeouts and BG-5 Forms
VIII.H.1. Approval of Project Closeout and BG-5 Form for Courtyard Modifications at Ballard High School
Rationale

On November 10, 2014 the Board of Education approved the contract completion and BG-4 form for Marksbury Cornett.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Courtyard Modifications at Ballard High School.

VIII.H.2. Approval of Project Closeout and BG-5 Form for Roof Replacement at Coleridge-Taylor Montessori Elementary School
Rationale

On December 15, 2014 the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Coleridge-Taylor Montessori Elementary School.

VIII.H.3. Approval of Project Closeout and BG-5 Form for Roof Replacement at Crosby Middle School
Rationale

On October 13, 2014, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Crosby Middle School.

VIII.H.4. Approval of Project Closeout and BG-5 Form for Window Replacement Phase I at Highland Middle School
Rationale

On February 9, 2015, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Window Replacement Phase I at Highland Middle School.

VIII.H.5. Approval of Project Closeout and BG-5 Form for George Unseld Early Childhood Learning Center
Rationale

On February 23, 2015 the Board of Education approved the contract completion and BG-4 form for David Construction, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for George Unseld Early Childhood Learning Center.

VIII.H.6. Approval of Project Closeout and BG-5 Form for HVAC Renovation at C.B. Young, Jr. Service Center
Rationale

On April 27, 2015 the Board of Education approved the contract completion and BG-4 form for Morel Construction Co., LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for HVAC Renovation at C.B. Young, Jr. Service Center.

VIII.I. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by:  Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

VIII.J. Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.45-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations, contract renewals, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiations, bid tabulations, contract renewals, and amendments:
• Competitive Negotiation on Lobbying Services;
• Competitive Negotiation on Legal Services;
• Seat Material (for School Buses);
• Titles I and III Non-Public Instructional Services;
• Full Service Soft Drink/Beverage Vending and Product Only;
• Backfilling of Underground Heating Oil Tanks;
• Cafeteria Graphic Design and Installation Services;
• Custodial Equipment;
• Lunchroom Commodities—Pizza (Prepared Ready-to-Serve);
• Classroom Food Delivery System (For SCNS);
• Student Accident and Athletic Insurance (Pre-K thru 12);
• Lunchroom Commodities—Supplement #2 (School Delivery);
• Printing: 2015-16 Code of Acceptable Behavior;
• Salt, Road Grade;
• Contract Renewal on Bags, Cook Chill Operation and Cook Tank;
• Contract Renewal for Banking Services;
• Amendment on Electrical Supplies and Lighting (Line Item);
• Amendment on Electrical Supplies and Lighting (Percentage);
• Amendment on Lunchroom Commodities (Warehouse Delivery);
• Amendment on Musical Instruments and Supplies; and
• Amendment on Automotive Antifreeze, Fluids, and Lubricants.

VIII.K. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 26 through June 7, 2015.

VIII.L. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 26 through June 7, 2015.

VIII.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

VIII.N. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report is provided per Board Policy 01.11 General Powers and Duties of the Board. 

Of the $10.4 million in professional services contracts, more than $8.4 million, or 81 percent, were submitted by Academic Services. 

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

VIII.O. Acceptance of Unaudited Monthly Financial Report
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Monthly Financial Report for Period Ended May 31, 2015.

VIII.P. Approval of Routine Banking Services for Fiscal Year 2015-16
Rationale

We were notified on June 8, 2015, by Fifth Third Bank, they will no longer continue the agreement we had in place for banking services. The original agreement gave both parties the right to discontinue the contract with 90 days notice.

The following items will maintain our existing agreement with Fifth Third Bank until we can complete the award of the new Request for Proposal.

  1. Designation of Fifth Third Bank as the depository bank until a new depository bank is approved, no later than November 23, 2015, and such accounts are designated as interest-bearing accounts during the current agreement period (KRS 160.570).
  2. Approval of Depository Bond from Fifth Third Bank, in the amount of 103 percent of current daily balances, as shown in the attachment (KRS 160.570).
  3. Authorization per KRS 66.480 to invest funds currently located at Fifth Third Bank. All funds of the Board of Education are invested or deposited in an interest-bearing account.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve routine banking services for fiscal year 2015-16.

VIII.Q. Approval of Assistant Treasurers and Bank Signature Resolution for Fiscal Year 2015-16
Rationale

The approval of assistant treasurers is in accordance with KRS 160.560. Fifth Third Bank, our current depository bank, will be notified and directed to honor the signatures of the treasurer and/or assistant treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

J. Cordelia Hardin is currently serving as treasurer for the Jefferson County Board of Education.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Franklin F. Jones as assistant treasurers for fiscal year 2015-16 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2015-16.

VIII.R. Approval to Borrow Funds for Fiscal Year 2015-16
Rationale

Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.

Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education authorize, if needed, the borrowing of funds not to exceed $25,000,000 from Fifth Third Bank, our current depository bank, for fiscal year 2015-16, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.

VIII.S. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

VIII.S.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on June 22, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making Council.

Submitted by: Dr. Robert J. Rodosky

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $31,539.79 to be used as stated in the attachment.

VIII.S.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $250,000 from the Jefferson County Public Education Foundation through the following donor:

The C. E. and S. Foundation provided a $250,000 grant to support the first year of a three-year plan to pilot the expansion of Kindergarten Readiness Camps. The award notification letter is attached. 

Submitted by: Dr. Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $250,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

VIII.S.3. Acceptance of Refugee School Impact Funding from Catholic Charities of Louisville
Rationale

The Board of Education approved the subgrant agreement and accepted the first installment of funding in the amount of $88,160 on December 15, 2014. This award of $75,040 represents the second installment, and it brings the total grant award to $163,200.

The refugee grant helps to support English as a Second Language (ESL) intake, school registration and language assessment services, summer and after-school programming, parent information sessions, professional development, student books and materials that accelerate language and literacy development, as well as supplies. From August 2014 to June 2015, a total of 501 refugee students and their families— most referred by Catholic Charities and Kentucky Refugee Ministries—were served by the ESL Intake Center. The district’s partnership with refugee resettlement agencies encompasses communication about school placements, transportation, address changes, health records, social service referrals, and extended learning opportunities.

Grant funds from the second installment will pay salaries, benefits, supplies and summer programming costs. This will include a five-week summer program for newly arrived refugee children of elementary-school age and a two-week summer program for Early Grade English Language Learners.

This Catholic Charities grant covers only small amount of the total cost of the ESL program in JCPS, and this is a supplementary grant for extra services. The bulk of the ESL program is primarily funded by General Fund ($12.2 million), with a smaller amount from the federal grants ($1.6 million).

The award notification is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding of $75,040 for a Refugee School Impact Grant from Catholic Charities of Louisville.

VIII.S.4. Acceptance of Funding from Commonwealth of Kentucky Department of Juvenile Justice
Rationale

The Department of Juvenile Justice will provide funding in the amount of $57,272 for school bus transportation for youths who attend summer session and extended-day sessions at the Louisville Day Treatment Center.

The Department will provide six buses and six bus drivers for 33 days of service for the summer program.

The attached Memorandum of Agreement shall be effective from July 1, 2015, through June 30, 2016.

Submitted by: Dr. Dewey Hensley

Attachment: KY Doc. ID No. PON2 523 1500002221 1

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice and authorize the superintendent to sign same.

VIII.S.5. Acceptance of Grant from University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
Rationale

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $60,000 for Reading Recovery.

Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers.

The funding notification from the University of Kentucky Collaborative Center for Literacy Development/ Reading Recovery Center is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center.

VIII.T. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

VIII.T.1. Approval of Memorandum of Agreement with Bellarmine University for JCPS-Bellarmine Literacy Project Year 2
Rationale

The JCPS-Bellarmine Literacy Project will target approximately 40-50 high-need elementary schools, selected by data analysis, to provide intentional professional development to teachers and principals in an effort to improve literacy instruction in the classroom. A list of participating schools is attached.

All teachers and principals participating in the project will engage in ongoing coursework offered by Bellarmine University. Teachers will learn key literacy strategies that, when implemented with fidelity, will improve student literacy outcomes. Teachers who participated in year 1 of the Bellarmine Literacy Project will also be invited to participate in advanced coursework in year 2 as they expand their expertise in research-based literacy strategies. 

The project will serve up to 600 teachers during the 2015-16 school year and will directly support an integral strategy in our delivery planning called the Third-Grade Pledge to Proficiency in an effort to ensure all students are reading on grade level at the end of third grade.

The district's participation in this project will be instrumental in building teacher capacity in literacy education in some of our lowest performing elementary schools.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Bellarmine University for Year 2 of the JCPS-Bellarmine Literacy Project and authorize the superintendent to sign same.

VIII.T.2. Approval of Memorandum of Agreement with Hosparus, Inc.
Rationale

Hosparus, Inc. will provide bereavement counseling services at no cost to JCPS students who have experienced the loss of a family member, friend, or other important person in their life. While the bereavement might not be at the crisis level, it could be disruptive to the education process of the child and interfere with their ability to concentrate and learn. School personnel will recommend students who might benefit from the program and parent permission will be obtained before bereavement counseling begins.

Through the attached Memorandum of Agreement, Hosparus, Inc., upon availability, will provide a grief counselor to provide group, individual, and family bereavement counseling within the school setting. 

This Memorandum of Agreement shall be effective beginning May 12, 2015, and ending on May 12, 2016. The Agreement shall automatically renew for successive one-year terms for five (5) years terminating on May 12, 2020.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Hosparus, Inc. and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.

VIII.T.3. Approval of Agreements with Kentucky Department of Education for Education Recovery Specialists and Education Recovery Leaders
Rationale

The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2015, through June 30, 2016:

  • Dottie Akridge, Education Recovery Specialist;
  • Pam Bale, Education Recovery Leader;
  • Angela Harris, Education Recovery Specialist;
  • Roger Kissling, Education Recovery Specialist;
  • Christina Punches-Guntsch, Education Recovery Specialist;
  • Natalie Bedell Redman, Education Recovery Specialist;
  • Patrick Tyler Stevens, Education Recovery Leader;
  • Cassaundra Watkins, Education Recovery Specialist; and
  • Richard Aaron Wisman, Education Recovery Specialist.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memoranda of Agreement with the Kentucky Department of Education for the 2015-16 school year and authorize the superintendent to sign the same.

VIII.T.4. Approval of 2015–16 National Air & Space Education Institute Network Agreement
Rationale

Approval of this agreement will allow The Academy @ Shawnee to offer a comprehensive program and curricula for Science, Technology, Engineering, and Mathematics education (the “NASEI Program”) and benefit from the support of a network of school districts, colleges, universities, private sector collaborators, and other organizations (the "NASEI Network"). This program supplements the new Kentucky Aeronautical Engineering curriculum.

The program will allow The Academy @ Shawnee students to earn additional tuition-free college credit through Morehead State University. In addition, NASEI, INC. will provide teacher professional development and student aviation- and space-related experiences not available through any other venue.  There is an annual fee of $4,750 which provides exclusive access to program support, teacher training, and student experiences and assessments. 

This agreement is in effect as of the date of signing and will be renewed each June unless notice is given by either party by the end of the previous April.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement for National Air & Space Education Institute with The Academy @ Shawnee and authorize the superintendent to sign same.

VIII.T.5. Approval of Memorandum of Agreement with Rotary Club of Louisville
Rationale

The Rotary Club of Louisville and JCPS seek to work together to offer a Louisville Rotary Promise Scholarship program to positively impact the college attainment rates in Jefferson County, Kentucky.

Initial efforts of the program will seek to address the affordability of a college education for children of low-income families. The program will begin with a focus on JCPS high schools that have low college attendance rates and serve a high number of low-income families with the goal of offering tuition-free attendance at Jefferson Community and Technical College for eligible students.

The purpose of this agreement is to delineate the operational guidelines of the Louisville Rotary Promise Scholarship program and to define the respective roles and responsibilities of JCPS and Rotary Club of Louisville. The agreement details the required activities for students and the limitations of the scholarship as well as the data-sharing agreement between the two organizations.

The Rotary Promise Scholarship is currently available to qualifying students at Western High School (starting with the class of 2016) and Iroquois High School (starting with the class of 2017). To qualify, students must have a 2.5 cumulative GPA, a 90 percent attendance rate, and no major discipline records.

The Rotary Promise Scholarship is a last-dollar scholarship (after all federal, state, and institutional grants as well as Kentucky Educational Excellence Scholarship are applied) to Jefferson Community and Technical College.  

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between Rotary Club of Louisville and Jefferson County Public Schools to support the Louisville Rotary Promise Scholarship and authorize the Superintendent to sign same.

VIII.T.6. Approval of Memorandum of Agreement with Sullivan College of Technology and Design
Rationale

The attached Memorandum of Agreement with Sullivan College of Technology and Design (SCTD) will allow JCPS and SCTD to partner in providing an advanced welding certification and training program for graduates of Jeffersontown High School and Iroquois High School welding instruction programs and other post-secondary schools.

The program will fill a training requirement for both our current graduates and the Commonwealth of Kentucky.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Sullivan College of Technology and Design.

VIII.T.7. Approval of Lease Agreements with Kentucky International Convention Center for 2015-16 Showcase of Schools
Rationale

Each year, the Jefferson County Public School District hosts the Showcase of Schools where visitors have the opportunity to pick up brochures and other materials related to the many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.

The Middle and High School Showcase of Schools for the 2015-16 school year will be hosted on Friday and Saturday, October 16 and 17, 2015, in Hall 2C of the Kentucky International Convention Center.

The Elementary Showcase of Schools for the 2015-16 school year will be hosted on Saturday, November 14, 2015, in Hall 1AB of the Kentucky International Convention Center.

Submitted by: Dr. Robert J. Rodosky

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreements with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools Showcase of Schools and authorize the superintendent to sign name.

VIII.U. Notification of Water Easement at Wilkerson Traditional Elementary School
Rationale

This easement allows for the relocation of a water main to accommodate an expansion of the school. 
 
Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive notification of a water easement at Wilkerson Traditional Elementary School as shown in the attachments.

VIII.V. Notification of Right-of-Way at Schaffner Traditional Elementary School
Rationale

This right-of-way allows for construction of underground electrical service to continue Louisville Gas & Electric Company outdoor lighting.
 
Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive notice of a right-of-way at Schaffner Traditional Elementary School as shown in the attachment.

VIII.W. Approval of Workers' Compensation Excess Insurance Policy
Rationale

The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000 or less. The policy will provide a specific retention of $1,000,000 with a corridor deductible of $500,000 and no aggregate. The premium is based on payroll but is estimated to be $268,119.

This is an increase in the rate per $100 of payroll from the current 0.336 to Safety National’s proposal of 0.344. Additionally, payroll increased by one percent.

Safety National Casualty Corporation has an A+ AM Best rating.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Safety National Casualty Corporation through Neace Lukens for a period of one year beginning July 1, 2015, through June 30, 2016.

VIII.X. Approval of Kentucky Read to Achieve Reading Diagnostic and Intervention Grant Assurance Statements
Rationale

In 2014, the Kentucky Department of Education (KDE) awarded 28 elementary schools Kentucky Read to Achieve Reading Diagnostic and Intervention Grants for $48,500 each year for two years to be used to supplement the salaries of Read to Achieve (RTA) intervention teachers to provide daily intensive intervention for struggling primary students. These grants provide schools with funds to design and implement a reading intervention program that addresses the needs of primary (K–3) students reading at low levels.

The Board of Education accepted funding totaling $2,716,000 on July 28, 2014, and authorized the superintendent to sign the necessary agreement and assurance forms; however, KRS 158.792 (3)(b) requires that schools awarded RTA funding provide assurance each year that the following principles will be met:

  • A research-based comprehensive schoolwide reading program will be available;
  • Intervention services will supplement, not replace, regular classroom instruction;
  • Intervention services will be provided to struggling primary program readers within the school based upon ongoing assessment of their needs; and
  • A system for informing parents of struggling readers of the available family literacy services within the district will be established.

Funds are used to partially cover RTA intervention teacher salaries, fringe benefits, and expenditures. Schools are required to cover any additional expenses.

Submitted by: Dr. DeweyHensley                                                                                         

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education authorize the superintendent to sign the attached Read to Achieve Assurance Statements for the 2015-16 school year.

VIII.Y. Approval of Nonresident Student Tuition Rates for Fiscal Year 2015-16
Rationale

The Board approves nonresident student tuition rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students.

For the 2014-15 school year, 36 nonresident students attended the following Jefferson County high schools:

Oldham County Residents (1)
Ballard High School—1

Anchorage Residents (35)
Ahrens Educational Resource Center—1
Ballard High School—6
DuPont Manual High School—17
Eastern High School—9
JCPSeSchool—1
Jeffersontown High School—1

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2015-16.

VIII.Z. Approval of Amended Job Family 6 Salary Schedule for 2015–16
Rationale

Louisville Metro Council approved Ordinance Number 216 on December 18, 2014. This ordinance requires every employer within the jurisdictional boundaries of Louisville Metro to pay each of its employees wages at a rate of not less than $7.75 per hour effective July 1, 2015.

This will increase the Student Worker wage from $7.25 to $7.75 to meet this requirement.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve an increase in the Student Worker Wage from $7.25 to $7.75 per hour as shown on the attached amended Job Family 6 salary schedule for 2015–16.

VIII.AA. Approval of 2015-16 Student Progression, Promotion, and Grading Handbooks
Rationale

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.

A broad-based committee consisting of JCTA representatives, counselors, evaluation and transition coordinators, content specialists, directors, and assistant superintendents reviewed and revised the policies and procedures outlined in the 2015-16 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools. 

General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.

Attachments are as follows:

  • Attachment 1: 2015-16 Draft Elementary School SPP&G (entire handbook)
  • Attachment 2: 2015-16 Draft Middle School SPP&G (entire handbook)
  • Attachment 3: 2015-16 Draft High School SPP&G (entire handbook)

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2015-16 school year.

VIII.BB. Approval to Apply for New School Improvement Grants for Cohort 1 and Cohort 2 Priority Schools with Continuation of Implementation of the Turnaround Intervention Model
Rationale

The following 12 Cohort 1 and 2 Priority Schools are eligible to apply for Federal School Improvement Grant (SIG) funds.

The new SIG funds ($7.1 million statewide or approximately $130,000 per school per year) are available for a three-year period beginning in 2015-16 and extending through the 2017-18 school year. Schools that exit priority status based on 2014-15 results would still be eligible to receive funds.

  1. Fern Creek High School
  2. The Academy @ Shawnee
  3. Valley High School/Valley Preparatory Academy
  4. Western Middle School
  5. Western High School
  6. Knight Middle School
  7. Doss High School
  8. Fairdale High School
  9. Iroquois High School
  10. Seneca High School
  11. Southern High School
  12. Waggener High School

As part of the SIG application, schools are required to implement an intervention model, which is then approved by the Board of Education. Upon initial identification as a priority school, these schools implemented the turnaround (re-staffing) intervention model and would continue to implement this model under the new SIG funding.

Submitted by: Dr. Robert Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the use of the Turnaround Model at the 12 Cohort 1 and 2 Priority Schools for purpose of applying for new school improvement grant funds.

VIII.CC. Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts. 

Board Member Dr. Lisa Willner will attend the Regional Teacher Union Reform Network (TURN) Summer Conference, July 9-10, 2015, in St. Louis, Missouri.  

Estimated Expenses:

  • Registration Fee: $100 (JCTA and JCPS each pay half the cost)
  • Estimated Air Travel Expense: Approximately $360      
    • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
    • Lodging/Hotel: Approximately $138/night (JCTA and JCPS each pay half the cost)
    • Meals: Reimbursed at district per diem rate

    Board Member Diane Porter will attend the Harvard University Public Education Leadership Project (PELP) Institute, July 6-11, 2015, in Boston, Massachusetts.  

    Estimated Expenses:

    • Registration Fee: $2,800
    • Estimated Air Travel Expense: Approximately $530      
      • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
      • Lodging/Hotel: Included in registration fee 
      • Meals: Reimbursed at district per diem rate

      Board Member Chris Brady will attend the KSBA Summer Leadership Institute, July 11, 2015, in Lexington, Kentucky. 

      Estimated Expenses:

      • Registration Fee: $225 
      • Meals: Reimbursed at district per diem rate
      • Mileage: Reimbursed at district rate

      Board Members Linda Duncan and David A. Jones, Jr. will attend the KSBA Summer Leadership Institute, July 10-11, 2015, in Lexington, Kentucky. 

      Estimated Expenses:

      • Registration Fee: $225
      • Lodging/Hotel: $139 
      • Meals: Reimbursed at district per diem rate
      • Mileage: Reimbursed at district rate

      Submitted by: Superintendent Donna Hargens

      Attachment

      Revised 06/22/15

      Attachments
      Recommended Motion

      Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Dr. Lisa Willner to attend the Regional Teacher Union Reform Network Summer Conference, Board Member Diane Porter to attend the Harvard University Public Education Leadership Project Institute, and Board Members Chris Brady and Linda Duncan to attend the KSBA Summer Leadership Institute.

      IX. Board Reports, Requests, and Planning Calendar
      IX.A. 2014-15 and 2015-16 Board of Education Discussion Agenda Planning Calendars
      Rationale

      A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

      It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

      Attachments

      Attachments
      Recommended Motion

      Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2014–15 and 2015-16 fiscal years.

      Actions Taken

      Order #247 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2014–15 and 2015-16 fiscal years. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

      X. Persons Requesting to Address the Board on Non-Agenda Items
      Rationale

      Each speaker is allowed three minutes to address the Board.

      At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

      At the end of three minutes, the bell will sound twice, indicating that your time is up.

      XI. Executive Session (If Needed)
      XI.A. Enter into Executive Session
      Recommended Motion

      A motion that the Board of Education recess and reconvene in executive session for the purpose of a discussion related to negotiation strategies pursuant to KRS 61.810(1)(e) of the Open Meetings Act

      Actions Taken

      Order #248 - Motion Passed:  A motion that the Board of Education recess and reconvene in executive session for the purpose of a discussion related to negotiation strategies pursuant to KRS 61.810(1)(e) of the Open Meetings Act passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

      XI.B. Adjourn from Executive Session and Return to Open Session
      Recommended Motion

      A motion that the Board of Education adjourn from executive session and return to open session

      Actions Taken

      Order #249 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

      XII. Adjournment
      Recommended Motion

      A recommendation to adjourn the June 22, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

      Actions Taken

      Order #250 - Motion Passed:  A recommendation to adjourn the June 22, 2015, meeting of the Jefferson County Board of Education at 8:35 p.m. passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.