Jefferson County
June 08, 2015 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the June 8, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 6 8 2015 Board Meeting




Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 8, 2015.

Actions Taken

Order #231 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 8, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

III.A. Recognition of Alexandria Brown, National MathMovesU Middle School Scholarship Recipient from Newburg Middle School
Rationale

Alexandria is 1 of 150 students from across the nation who were selected to receive a $1,000 MathMovesU Middle School Scholarship. She was selected for her creative multimedia presentation that illustrated the importance of math in the world around her. The scholarship can be used for college or for a math, science, or technology camp or program. Her school also received a $1,000 matching grant.

The MathMovesU initiative was implemented in 2005 by Raytheon Company to inspire enthusiastic participation and interest of middle school students in mathematics and science. The initiative is an education-based program designed to combine learning mathematics with fun, interactive games and activities online and to understand the relationships of mathematics to real-world applications.

Raytheon Company is a national technology and innovation leader specializing in defense, homeland security, and other government markets around the world.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Alexandria Brown, a student at Newburg Middle School, as a national MathMovesU Middle School Scholarship recipient.

III.B. Recognition of Doss High School, Seneca High School, and Johnson Traditional Middle School as National Lead2Feed World Hunger Leadership Challenge Winners
Rationale

Doss High School is one of five national Lead2Feed World Hunger Leadership Challenge grand-prize winners. The school’s group of 50 students is made up of half refugee and English as a Second Language (ESL) students, and half is made up of business students. The students worked together to raise money to benefit Kentucky Refugee Ministries (KRM), a nonprofit organization that provides resettlement services to refugees. At the fundraiser called 3 Dossome Events, the students raised $2,000, and they donated the money to help Syrian refugees. As a result of the students’ outstanding efforts, KRM will receive a $25,000 prize and Doss High School will receive a technology package valued at $20,000. 

Seneca High School and Johnson Traditional Middle School were second-place winners in the Lead2Feed World Hunger Leadership Challenge. The Lord’s Kitchen will receive $10,000 in honor of Seneca High School students’ exemplary efforts, and Johnson Traditional Middle School’s charity—Wayside Christian Mission—will receive $10,000 for their students’ diligent efforts toward this initiative.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Doss High School, Seneca High School, and Johnson Traditional Middle School as national Lead2Feed World Hunger Leadership Challenge winners.

III.C. Recognition of Kitty Head, 2015 Commission on Adult Basic Education Outstanding Teacher of the Year Award Recipient
Rationale

Kitty received the 2015 Commission on Adult Basic Education (COABE) Outstanding Teacher of the Year Award, which recognizes an individual who is committed to the adult and continuing education profession and who understands the characteristics of the adult learner. 

Kitty is a student advocate who has the ability to reach students on a personal level to better understand their needs and guide them to the skills and training necessary to attain their individual goals. 

Kitty was presented with the Outstanding Teacher of the Year Award at the COABE Conference in Denver, Colorado, in April.

The COABE is a national organization made up of 13,000 members whose mission is to advance national and international adult education and literacy opportunities for all persons.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Kitty Head, a Jefferson County Public School District Adult Education instructor, for receiving the 2015 Commission on Adult Basic Education Outstanding Teacher of the Year Award.

IV. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 26, 2015, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 26, 2015, regular meeting.

Actions Taken

Order #232 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 26, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

V. Superintendent's Report
Attachments
Actions Taken

Order #233 - Motion Passed:  A motion to accept the Superintendent's report passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

VI. Action Items
Rationale

There are no action items this evening.

VII. Information Items
VII.A. Superintendent's 2014-15 Year in Review
Rationale

This presentation will highlight the work of the Superintendent and district staff over the past year to improve academic achievement and district performance to meet goals established by the Board of Education.

This Year in Review summary will inform the evaluation of the Superintendent by the Board and is in addition to evidence that will be provided to Board members responding to the seven leadership standards established in the Superintendent Professional Growth and Effectiveness System (SPGES). 

The Board adopted SPGES for use in the evaluation of the Superintendent for the 2014–15 school year and thereafter at their October 27, 2014, meeting. The Board will act upon the Superintendent's annual performance evaluation at their June 22, 2015, meeting.

Submitted by: Dr. Donna Hargens

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the Superintendent's 2014–15 Year in Review in support of the Superintendent's Summative Evaluation Process for Fiscal Year 2014–15.

Actions Taken

Order #234 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the Superintendent's 2014–15 Year in Review in support of the Superintendent's Summative Evaluation Process for Fiscal Year 2014–15. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

VII.B. Proposed Boundary Changes for Cluster 10 Elementary Schools (First Reading)
Rationale

On June 23, 2014, the Board of Education approved the project for a new elementary school at Norton Commons to open in the 2016-17 school year.

Approval is now sought for establishing the boundaries of the new elementary school at Norton Commons. The attached map shows the proposed boundaries. When establishing the boundaries of this new school, we considered: (1) the number of students the building can accommodate, (2) the number of students who attend JCPS, (3) the continued development at Norton Commons, and (4) expected development in other parts of northeastern Jefferson County.

We anticipate the school would open with 400 students in kindergarten through fifth grade in 2016-17. Eventually, the building will be able to serve about 600 students in kindergarten through fifth grade and will have eight classrooms for early childhood students.

Additionally, as shown on the attached boundary map, part of the boundary for Zachary Taylor Elementary School in Cluster 11 will be reassigned to Norton Elementary School in Cluster 10 for the 2016-17 school year in order to relieve crowding at Zachary Taylor and increase the diversity within Cluster 10. There are approximately 360 students who reside within the Chancey Elementary School boundary that will become the boundary for the new elementary school at Norton Commons and 80 students who reside within the Zachary Taylor boundary that will be reassigned to the boundary for Norton Elementary School. 

The proposed boundaries were shared with principals in Cluster 10 and the Achievement Area Assistant Superintendents. Families who reside in the impacted areas were notified via letters about the boundary changes and invited to a public meeting in May to gather feedback. No concerns regarding the proposed boundaries were voiced.

Submitted by: Dr. Robert J. Rodosky

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the first reading of the following changes for Cluster 10: (1) part of the boundary for Chancey Elementary School will become the boundary for the new elementary school at Norton Commons and (2) part of the boundary for Zachary Taylor Elementary School in Cluster 11 will be reassigned to Norton Elementary School in Cluster 10 for the 2016-17 school year.

Actions Taken

Order #235 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the first reading of the following changes for Cluster 10: (1) part of the boundary for Chancey Elementary School will become the boundary for the new elementary school at Norton Commons and (2) part of the boundary for Zachary Taylor Elementary School in Cluster 11 will be reassigned to Norton Elementary School in Cluster 10 for the 2016-17 school year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

VII.C. Acceptance of 2015-16 Student Progression, Promotion, and Grading Handbooks for First Reading
Rationale

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.

A broad-based committee consisting of JCTA representatives, counselors, evaluation and transition coordinators, content specialists, directors, and assistant superintendents reviewed and revised the policies and procedures outlined in the 2015-16 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools. 

General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.

Attachments are as follows:

  • Attachment 1: Big picture overview of key changes to SPP&G handbooks
  • Attachment 2: Elementary School SPP&G mockup (with additional details on key changes)
  • Attachment 3: Middle School SPP&G mockup (with additional details on key changes)
  • Attachment 4: High School SPP&G mockup (with additional details on key changes)
  • Attachment 5: 2015-16 Draft Elementary School SPP&G (entire handbook)
  • Attachment 6: 2015-16 Draft Middle School SPP&G (entire handbook)
  • Attachment 7: 2015-16 Draft High School SPP&G (entire handbook)

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2015-16 school year for first reading.

Actions Taken

Order #236 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2015-16 school year for first reading. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

VIII. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for June 8, 2015.

Actions Taken

Order #237 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 8, 2015, minus Agenda Item VIII.O.3, which was withdrawn from consideration, passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.

VIII.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor 

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VIII.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absences included in the attachment.

VIII.C. Approval of Job Description
Rationale

The attached job description for Assistant Director Student Relations is submitted to change the title to Assistant Director Student Due Process.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Assistant Director Student Relations.

VIII.D. Approval of Organizational Charts
Rationale

The Accounting Services organizational chart is submitted to add one (1) Accounts Payable and Approval Clerk general fund and delete one (1) Accounts Payable and Approval Clerk categorical fund.

The Diversity, Equity and Poverty Programs organizational chart is submitted to change the title of Assistant Director Student Relations to Assistant Director Student Due Process.

The Grants and Awards Accounting organizational chart is submitted to delete one (1) Fiscal Coordinator and one (1) Accounting Clerk categorical fund.

The Payroll and Cash Management organizational chart is submitted to delete one (1) Deduction Clerk categorical fund and one (1) Control Clerk Payroll and add one (1) Deduction Clerk general fund.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Accounting Services; Diversity, Equity and Poverty Programs; Grants and Awards Accounting; and Payroll and Cash Management.

VIII.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on June 8, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

VIII.F. Approval of Bid and Revised BG-1 Form for Boiler Replacement at Louisville Male High School
Rationale

This project will address the replacement of the existing boiler and controls.

On January 26, 2015, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 047-15015.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 19, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement at Louisville Male High School for the low base bid of $420,356; reject alternates 1 and 2; and approve the attached revised BG-1 form for $475,000.

VIII.G. Approval of Project Closeout and BG-5 Form for Boiler Replacement at Greathouse/Shryock Traditional Elementary
Rationale

On March 30, 2015 the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical Contractors.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Boiler Replacement at Greathouse/Shryock Traditional Elementary.

VIII.H. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

VIII.I. Approval of Bid Tabulations and Competitive Negotiations
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department. 

Copies of the above-referenced bid tabulations and competitive negotiations are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and competitive negotiations:
• Competitive Negotiation on Group Term Life/AD and D Insurance;
• Competitive Negotiation on Disability Income Program;
• Digital Duplicating Machines, Parts, and Supplies;
• Lunchroom Equipment Repair Parts (Warehouse Delivery) %;
• Milk and Other Dairy Products;
• Bakery Products;
• Removal of Fuel Tank Contaminants;
• Paper Cutter (For Materials Production); and
• Repower for 2009 Bluebird Chassis—Engine Only.

VIII.J. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 11, 2015 through May 25, 2015.

VIII.K. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 11 through May 25, 2015.

VIII.L. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

VIII.M. Approval of Insurance Renewals for Fiscal Year 2015-16
Rationale

Insurance coverage assists in protection of district assets and is in compliance with Board Policy 1.11 General Powers and Duties of the Board. Terms of these policies require annual renewal.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve insurance renewals through Underwriters Safety and Claims, as detailed in the attachment.

VIII.N. Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
Rationale

This renewal is under the same terms and conditions as the original lease agreement/land swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.

The lease agreement/land swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and for a recycling drop-off point for Louisville Metro.
 
Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve a lease agreement/land swap renewal between Louisville Metro Government and the Jefferson County Board of Education.

VIII.O. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

VIII.O.1. Acceptance of Donations and Small Grants Report
Rationale

This is a report of donations and small grants submitted to the Board of Education on June 8, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School Based Decision Making (SBDM) Council.

Submitted by: Dr. Robert J. Rodosky

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $136,781.10 to be used as stated in the attachment.

VIII.O.2. Acceptance of an Increase in Funding from Cabinet for Health and Family Services for District Family Resource and Youth Service Centers
Rationale

The attached contract modification will increase the contract total to $7,013,311.10. Additional funding in the amount of $14,996.10 will be distributed among the district's Family Resource and Youth Service Centers (FRYSC).

The Kentucky Education Reform Act provides for the establishment of FRYSCs in those schools where at least 20 percent of the study body is eligible to receive free school meals. FRYSCs are intended to promote and coordinate the flow of community resources and support families and youths in ways that strengthen their functioning and enhance the growth and development of the individual members of the family unit.

JCPS operates 96 FRYSCs that provide support to 131 schools. During the 2013-14 school year, FRYSCs provided 965,787 needed interventions and supports to students and their families in efforts to help our most at-risk students overcome non-academic obstacles as they strive to achieve academically at high levels. Each center has a unique blend of programs, referrals, and partnerships, all of which depend on location, available services, local need, and community input.

FRYSCs have established a record of success based on improved student performance in class work, homework, and peer relations as reported by teachers. Parents also report that they experience greater satisfaction and involvement with schools as a result of assistance through their local FRYSC.

Submitted by: Dr. Dewey Hensley

Attachment: KY Doc. ID PON2 73014000021091

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $14,996.10 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Service Centers and authorize the superintendent to sign the attached agreement.

VIII.O.3. ITEM WITHDRAWN: Acceptance of Refugee School Impact Grant Funding from Catholic Charities of Louisville
Rationale

THIS ITEM WAS WITHDRAWN FROM THE CONSENT CALENDAR 

The Board of Education approved the subgrant agreement and accepted the first installment of funding in the amount of $88,160 on December 15, 2014. This award of $75,040 represents the second installment and brings the total grant award to $163,200.

The Refugee School Impact Grant serves students and families who are adjusting to a new culture and daily life  that are vastly different from their experiences in their countries of origin or countries of transition. JCPS provides instructional support for these refugee children and addresses additional family needs in order to ensure each child's successful transition to their new school.

Grant funds will pay for salaries, benefits, supplies, and summer programming costs. The program period is August 15, 2014, through August 14, 2015.

The award notification letter is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $75,040 for a Refugee School Impact Grant from Catholic Charities of Louisville, Kentucky Office for Refugees.

VIII.O.4. Acceptance of Funding from Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks for JCPS Adult and Continuing Education
Rationale

The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $1,264,630 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center and Power of Work programs.

The purpose of these initiatives is to provide education, training, workforce development, and other support services for youth and adults participating in the Kentucky Youth Career Center and Power of Work programs. Details for each program can be found on the attached funding summary.

Funds will cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center and Power of Work staff. 

These programs align with the district’s Strategic Plan: Vision 2015 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community. 

No matching funds are required. The grants do not obligate the district financially, nor is there any indirect cost. The term of the contracts is July 1, 2015, through June 30, 2016.

Submitted by: Stephanie Bateman

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,264,630 from Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks as detailed on the attached funding summary and authorize the superintendent to sign the attached agreements.

VIII.O.5. Acceptance of a Modification in Funding from Save the Children for Hazelwood and Young Elementary Schools
Rationale

On September 8, 2014, the Board of Education accepted funding in the amount of $70,000 from the Save the Children Federation. The funding will support the Early Steps to Success Program, which includes providing home visits to children from birth to three years of age, helping parents develop skills and strategies that support child development, providing book exchanges, fostering a positive connection between families and schools, and helping children successfully transition to school.

Grant funds will support one full-time position at each school as well as travel and training expenses. The duration of the original agreement was July 1, 2014, through July 30, 2015.

Approval of the attached Amendment No. 1 to Grant Agreement No. 999000530 will amend the original agreement by reducing the amount of funding to $19,750. Approval of the attached Amendment No. 1 to Grant Agreement No. 99900531 will amend the original agreement by reducing the amount of funding to $23,565 for a total of $43,315.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached Amendments to Grant Agreement to reduce the amount of the original agreements and authorize the superintendent to sign same.

VIII.O.6. Acceptance of Grant from United Parcel Service, Inc. for Career and Technical Education
Rationale

United Parcel Service, Inc. (UPS) has awarded the district a $30,000 grant for Career and Technical Education.

The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property. 

Funding from UPS supplements the cost for the program’s Teacher of Record.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $30,000 grant from United Parcel Service, Inc. for Career and Technical Education and authorize the superintendent to sign the attached agreement.

VIII.P. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

VIII.P.1. Approval of Memorandum of Agreement with University of Louisville for Reading Specialist
Rationale

This Memorandum of Agreement supports one of the district’s Core Values that high-quality teaching is the most powerful tool for helping students reach high standards.

Amy Humphrey Stevens will work with district teachers and staff to support effective literacy strategies and reading interventions for students reading below grade level, including English Language Learner students. She will work directly with teachers to provide content-area literacy and reading interventions in identified schools. She will teach courses for the University's College of Education and Human Development, which will result in higher quality teachers for JCPS schools.

This partnership will equip school leaders, coaches, and teachers with the tools needed to support effective literacy strategies for content-area literacy and reading interventions for struggling readers, including English Language Learners students and increase the quality of teacher training and literacy interventions by extending our Signature Partnership with the University of Louisville.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to sign same.

VIII.P.2. Approval of Memorandum of Agreement with Walgreens Company
Rationale

Through a partnership with Walgreens Company, influenza immunizations will be provided to JCPS employees to help minimize absenteeism related to the influenza virus.

JCPS agrees to provide the use of mutually agreed upon facilities for Walgreens Company employees/volunteers to perform the vaccinations.

This Memorandum of Agreement will be effective beginning on June 9, 2015, and ending on June 9, 2016. The Agreement will automatically renew for successive one-year terms for five (5) years terminating on June 9, 2020.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Walgreens Company and authorize the superintendent to sign the agreement and to execute future annual renewal agreements.

VIII.Q. Approval of Addenda Items for National School Lunch Program Application and Agreement
Rationale

The United States Department of Agriculture (USDA) National School Lunch (NSLP) and School Breakfast Program (SBP) provides breakfast and lunch meals that meet USDA nutrition guidelines.

Federal Reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for those programs.

The attached items are required by Kentucky Department of Education in order to complete the Application and Agreement and participate in the NSLP and SBP for the 2015-16 school year.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached addenda items for the U.S. Department of Agriculture’s National School Lunch Program application and agreement and authorize the superintendent to sign the attached documents.

VIII.R. Approval of Statement of Authority Addenda Item for Summer Food Service Program Application and Agreement
Rationale

The United States Department of Agriculture (USDA) Summer Food Service Program (SFSP) provides breakfast and lunch meals that meet USDA nutrition guidelines. Benefits include free meals to children in the community at sites that qualify.

Federal reimbursement from the USDA to cover the cost of preparing and serving meals that meet the program requirements will be claimed for those programs. 

The attached Statement of Authority addenda item is required by the Kentucky Department of Education in order to complete the application and agreement and participate in the SFSP for the summer of 2015.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Statement of Authority addenda item for the U.S. Department of Agriculture's Summer Food Service Program application and agreement and authorize the superintendent to sign same.

VIII.S. Elimination of Reduced-Price Meal Payments at 19 Schools
Rationale

The United States Department of Agriculture (USDA) allows School Food Authorities to offer meals at no cost to students who would otherwise qualify for reduced-price benefits.

The expenditures associated with covering the reduced-price student payments may be funded from the nonprofit food service account. Eliminating the reduced-price student payments would ease the financial burden on those households and encourage participation in the healthy school meal program to support academic achievement.

Reduced-price meal payments are only in effect at the 19 schools that cannot participate in the Community Eligibility Provision program next year as shown on the attachment. 

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the elimination of reduced-price meal payments in the U.S. Department of Agriculture’s National School Lunch Program and School Breakfast Program at 19 schools listed on the attachment.

VIII.T. Approval of JCPS Certified Evaluation Plan
Rationale

The Educator Quality Oversight Committee (EQOC) has completed the attached draft of the JCPS Certified Evaluation Plan (CEP) with attention to the requirements and parameters of the Kentucky Professional Growth and Effectiveness System (PGES) in compliance with Kentucky legislative statutes and regulations KRS 156.557 and 704 KAR 3:370 and locally tailored to the needs of our district. Changes in language will be referenced in Article 8 of the JCBE/JCTA agreement.

State law now requires that we include a Local Evaluation Appeals Panel (LEAP) process in compliance with the requirements of KRS 156.557 and 704 KAR 3:370 for any certified professional who wants to appeal his/her summative evaluation.

The Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission to the KDE by June 30, 2015.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached JCPS Certified Evaluation Plan and the attached Memorandum of Agreement with Jefferson County Teachers Association regarding Article 8 Employee Evaluation.

IX. Board Reports, Requests, and Planning Calendar
IX.A. 2014-15 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

Actions Taken

Order #238 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

X. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XI. Executive Session
XI.A. Enter into Executive Session
Actions Taken

Order #239 - Motion Passed:  A motion that the Board of Education recess and reconvene in Executive Session for the purpose of a preliminary discussion relating to the 2014–15 Summative Evaluation of the Superintendent and Negotiation Strategies pursuant to KRS 61.810(1)(k) of the Kentucky Open Meetings Act and KRS 156.557 passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

XI.B. Adjourn from Executive Session and Return to Open Session
Rationale

This meeting was adjourned by consensus.

XII. Adjournment
Recommended Motion

A recommendation to adjourn the June 8, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #240 - Motion Passed:  A recommendation to adjourn the June 8, 2015, meeting of the Jefferson County Board of Education at 11:05 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.