Jefferson County
May 11, 2015 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the May 11, 2015, meeting of the Jefferson County Board of Education. 

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Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

A. Recognition of Superintendent’s Student Advisory Council
B. Recognition of Mackenzie Berry, National Scholastic Art and Writing Award Recipient
C. Recognition of Emily Hu, 2015 MIT INSPIRE Winner
D. Recognition of Cheyenne Martin, First-Place Winner of the Picture Freedom Art Competition

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 11, 2015.

Actions Taken

Order #2015-75 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 11, 2015. The recognition passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

III.A. Recognition of Superintendent’s Student Advisory Council
Rationale

In 2012, Superintendent Donna Hargens created the Superintendent’s Student Advisory Council comprised of students from various high schools across the district. The purpose of the group was to provide the superintendent and her senior staff with feedback on ways the district can improve students' overall experience.

The superintendent meets quarterly with the Superintendent’s Student Advisory Council to talk about such topics as district policies, dropout and graduation rates, testing, technology, school climate, and college and career preparation. 
 
Members of the Council are recommended by administrators at their schools and are invited to apply to the Council by submitting an essay.

Submitted by: Helene Kramer

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the Superintendent’s Student Advisory Council.

III.B. Recognition of Mackenzie Berry, National Scholastic Art and Writing Award Recipient
Rationale

Mackenzie received a national Silver Medal in the Scholastic Art & Writing Awards for her two poems titled “Curiosity and Humans Like Cats” and “Fight On, Family.”

Since 1923, the Scholastic Art & Writing Awards have recognized the vision, ingenuity, and outstanding talents of our nation’s youth. The awards are presented by the Alliance for Young Artists & Writers, whose mission is to identify students with exceptional artistic and literary talent as well as to present their work to the world through the Scholastic Art & Writing Awards. Students also receive other opportunities for recognition, exhibition, publication, and scholarship.

Mackenzie and her teacher, Alesia Williams, were invited to attend an Art & Writing Awards recognition ceremony at Carnegie Hall in New York City.

Submitted by: Helene Kramer

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Mackenzie Berry, a student at duPont Manual High School, for receiving a national Silver Medal in the Scholastic Art & Writing Awards.

III.C. Recognition of Emily Hu, 2015 MIT INSPIRE Winner
Rationale

Emily is a top winner in the 2015 Massachusetts Institute of Technology’s (MIT’s) INSPIRE Research Competition, the first national high school research competition in the humanities, arts, and social sciences. She also won first-place honors in the Science, Technology, and Society category. The title of Emily’s research project was “Formulating and Implementing a Right to Be Forgotten in the United States: American Approaches to a Law of International Origin.”

The competition provides students with the opportunity to showcase their research, to get feedback from experts, and to give them an unforgettable experience before entering college. The research projects were judged on clarity of the problem statement, originality and creativity, research analysis and conclusions, abstract and report, poster, presentation, and verbal questions and answers.

As a top winner, Emily received the 2015 INSPIRE Lincoln Award based on Community Choice, and she received a $2,000 award, trophy, and certificate of recognition. As a first-place category winner, she received a $1,500 award and a certificate.
 
Submitted by: Helene Kramer

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Emily Hu, a student at duPont Manual High School, as a top winner in the 2015 MIT INSPIRE Research Competition.

III.D. Recognition of Cheyenne Martin, First-Place Winner of the Picture Freedom Art Competition
Rationale

Cheyenne won first-place honors in Picture Freedom, a nationwide art competition that challenges students to create original works of art that capture the many forms of freedom and equality. The competition is sponsored by Toyota, Macy’s, and ArtsWave.

In recognition of her accomplishment, she received $2,000 and airfare and accommodations to attend a special exhibition at the National Underground Railroad Freedom Center in Cincinnati, where her mixed-media image will be displayed.

Submitted by: Helene Kramer

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Cheyenne Martin, a student at Doss High School, for winning first-place honors in the Picture Freedom Art Competition.

IV. Approval of Minutes of Previous Meeting
Rationale

The minutes of the April 27, 2015, regular meeting are presented for your review and approval.

Attachment Pending

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the April 27, 2015, regular meeting.

Actions Taken

Order #2015-76 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the April 27, 2015, regular meeting. The recognition passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Superintendent's Report
Attachments
VI. Action Items
VI.A. Approval of 2015-16 School Meal Prices, Charge Policy, and Addition of Community Eligibility Sites
Rationale

Effective July 1, 2011, Section 205 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296) requires School Food Authorities (SFA) participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e. paid lunches).

SFAs charging less than $2.70 on average for a paid lunch during the 2014-15 school year are required to increase prices for the following school year. Based on guidance provided by USDA, it is determined that the minimum meal price increase for paid lunches in Jefferson County is $.10. The following meal prices will be in effect for 2015-16.

                        Breakfast                Lunch
Elementary        $1.75                       $2.60
Secondary         $1.85                       $2.75
Reduced            $0.30                       $0.40
Adult                 A La Carte                $4.25

Note: Reduced prices, student breakfast, adult breakfast, and adult lunch prices are not affected.

Charge Policy
The decision whether or not to allow any student charges in the school meal program is a local school administrative decision. In schools that allow student charges, school administrators must support the following policy and procedure. Students may only charge a reimbursable breakfast and/or lunch. Under no circumstances may a la carte items be charged. Adult charges are not allowed. 

Students are encouraged to pay in advance for meal purchases at the point-of-sale or online and students will be reminded verbally as needed when their account is getting low. When a student incurs meal charges, parents/guardians will be notified via the district's automated call system regarding the amount owed. Charge letters will be mailed to households once the account reaches $10. When a student's account reaches $40, the principal will be notified by their School & Community Nutrition Services (SCNS) Consultant. Once the account has reached $50, the principal will be charged for the meal. School administration will assist in determining if there are extenuating circumstances and assist as needed. No student will be denied food or beverage.

School-based administrators may complete a free/reduced price meal application for a student with a non-responsive parent/guardian. The USDA requirement to notify the parent/guardian of the action will be followed.

We are also asking for approval to add 32 Community Eligibility sites, which are highlighted in yellow on the attached CEP Site Eligibility list.

Submitted by: Dr. Michael Raisor 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the proposed school meal prices and charge policy for 2015-16 and the addition of 32 Community Eligibility sites as shown on the attached CEP Site Eligibility list.

Actions Taken

Order #2015-77 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the proposed school meal prices and charge policy for 2015-16 and the addition of 32 Community Eligibility sites as shown on the attached CEP Site Eligibility list. The recognition passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

VII. Information Items
VII.A. Report on JCPS Progress to Respond to State Audit Recommendations
Rationale

On May 21, 2014, the State Auditor delivered to the district the results of the nine month audit performed by his office. 

An event hosted by Greater Louisville Inc. (GLI) is planned for May 21, 2015, to provide a panel discussion for those attending the event. 

In an effort to keep the Board informed of our progress, the Superintendent and members of the Cabinet will provide an update on the status of our actions in response to the findings and recommendations of the review.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive an update on the Management Performance Review of Certain Policies, Procedures, Controls, and Financial Activity of the district performed by the State Auditor of Public Accounts, as shown in the attached summary and detailed reports.

Actions Taken

Order #2015-78 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive an update on the Management Performance Review of Certain Policies, Procedures, Controls, and Financial Activity of the district performed by the State Auditor of Public Accounts, as shown in the attached summary and detailed reports. The recognition passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

VII.B. Report on Strategy 2.1 Student Advising and Planning and Strategy 2.2 Career and Dual Pathways
Rationale

The purpose of this report is to inform the Board of Education about progress and continuous improvement efforts within Strategic Plan: Vision 2015 strategies 2.1 (Student Advising and Planning) and 2.2 (Career Pathways and Dual Pathways).

These two strategies work in tandem with intentionality and cohesiveness to ensure all students graduate prepared for career, college, and life. Students need a defined, personalized pathway based on interests and aptitudes to connect and integrate learning with action (Nagatoka, Coa, & Roderick, 2008).

Some initiatives will be highlighted including the 5-Star School/Ford NGL Master Plan, Success Pathways/Alternative School Redesign, Performance-Based Learning, Middle School SREB Career Choices Pilot, Comprehensive Guidance Programs, Advisory Structures, and Unbridled Careers.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a report on Strategy 2.1 Student Advising and Planning and 2.2 Career and Dual Pathways.

Actions Taken

Order #2015-79 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on Strategy 2.1 Student Advising and Planning and 2.2 Career and Dual Pathways. The recognition passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.

VIII. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for May 11, 2015.

Actions Taken

Order #2015-80 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for May 11, 2015. The recognition passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

Order #2015-81 - Motion Passed:  A motion to award a tie bid for Items No. 136 and 137 on Bid ID 7059: Print Shop Supplies for Materials Production (one draw for two items) to Metrocoat passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

VIII.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VIII.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor     

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

VIII.C. Approval of Job Description
Rationale

The attached job description for Coordinator Health Promotions is submitted to change the minimum qualifications to reflect recently amended Kentucky regulations requiring minimum qualifications for district health coordinators.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Coordinator Health Promotions.

VIII.D. Approval of Organizational Charts
Rationale

The Curriculum Management and Title I organizational charts are submitted to ensure alignment of services and compliance with federal regulations.  Two Title I Component Specialist positions will move from Title I to Curriculum Management as Specialist II positions.  The Specialist II positions are the same grade level as the Title I Component Specialist positions.  The change involves no cost differential or change in funding source.  One (1) Specialist I (210 day) Position will be deleted from the Title I organizational chart.

The Exceptional Child Education organizational chart is submitted to delete one (1) Instructor (195 day) and add one (1) Career Technical Education Job Coach (195 day).

The Academic Support Programs organizational chart is submitted to change the reporting relationship of one (1) Resource Teacher from Assistant Superintendent for Academic Support Programs to Specialist II.

The Academic Achievement K-12 Area 2 organizational chart is submitted to delete one (1) Clerk II.

The Vehicle Maintenance organizational chart is submitted to change the funding source of one (1) Mechanic A & B from categorical fund to general fund.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Curriculum Management, Exceptional Child Education, Academic Support Programs, Title I, Academic Achievement K-12 Area 2, and Vehicle Maintenance.

VIII.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on May 11, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

VIII.F. Approval of Bid and Revised BG-1 Form for 2015 Paving Package II at The Academy @ Shawnee, Greathouse/Shryock Traditional Elementary School, and Moore Traditional School
Rationale

The scope of work includes milling of existing asphalt, asphalt overlay, asphalt repair, crackfill, and restriping.

On February 23, 2015, the Board of Education approved assigning JCPS Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-15017.

Bids were received, publicly opened, and read aloud in the office of JCPS Facilities and Environmental Services on April 14, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award contracts to Flynn Brothers Contracting, Inc. for the low bid of $41,000 and Riverside Paving & Contracting for the low bid of $74,810 for 2015 Paving Package II at The Academy @ Shawnee, Greathouse/Shryock Traditional Elementary School, and Moore Traditional School and approve the attached revised BG-1 form in the amount of $123,601.

VIII.G. Approval of Contract Completion and BG-4 Form for Boiler Replacement at Carrithers Middle School
Rationale

On July 8, 2013, the Board of Education approved Kerr Greulich Engineers, Inc. to prepare plans and specifications for Project 167-14012.

On June 23, 2014, the Board approved awarding a contract to Lusk Mechanical Contractors, Inc. as the low bidder.

Kerr Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Lusk Mechanical Contractors, Inc. for Boiler Replacement at Carrithers Middle School for a total construction cost of $172,674.

VIII.H. Approval of Bid Tabulations, Contract Renewals and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• Print Shop Supplies (For Materials Production);
• Commercial Hot water Storage Tanks;
• Bus Service: After School Activity Runs and Athletic Game Runs;
• Graphics Department Supplies (For Materials Production);
• Automotive Repair Parts and Services (Line Item);
• Masonry and Concrete Restoration;
• Contract renewal on Tractor and Mower Parts (Percentage);
• Contract renewal on Rubber Mulch and Borders for Playgrounds;
• Contract renewal on Linen Service (For Lunchrooms and Nutrition Service Center);
• Amendment on Lunchroom Supplies - School Delivery (Non-Food);
• Amendment on Plumbing Supplies and Equipment (Line Item); and
• Amendment on Musical Instruments and Supplies.

VIII.I. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of April 13 through April 21, 2015.

VIII.J. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of April 13 through April 21, 2015.

VIII.K. Approval of Professional Services Contract of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

VIII.L. Appointment of External Auditors
Rationale

The selection of Strothman & Company PSC is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit program of the federal government. Strothman & Company was the winning bidder when these services were awarded through a Request for Proposals (RFP) based on price, references, and school district experience. The bid tabulation is attached.

Fees for auditing services are not to exceed $290,000 as awarded by the RFP. The contract amount will exceed past years because it includes significant services previously performed by JCPS Internal Audit, as shown below. Outsourcing these tasks to the external audit firm allows the JCPS Internal Audit team to remain focused on risk-based auditing rather than compliance auditing. This approach is considered best practice by the Institute of Internal Auditors.

 

2013-14


2014-15

Audit of Comprehensive Annual Financial Report

140,000

 

90,000

Audit of 70 School Activity Funds with Internal Audit assistance

76,900

 

 

Audit of 146 School Activity Funds without JCPS support

 

 

170,000

Federal Grant Audit

30,000

 

30,000

Total

246,900

 

290,000

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education appoint Strothman & Company PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2015.

VIII.M. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

VIII.M.1. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $73,827.20 from the Jefferson County Public Education Foundation through the following donors:

Ellen Banerjee donated $25,000 to the Oliver Daniel Winn Health Occupations Students of America (HOSA) Scholarship Fund to annually provide a scholarship to a selected student from Central High School Magnet Career Academy, Moore Traditional School, Valley High School, or Waggener High School.

Henry Ford Learning Institute donated $5,000 for Frost Sixth-Grade Academy and $5,000 for Valley High School to support students in the Ford Next Generation Learning Community Partnership with JCPS to help transform public schools into career-themed academies.

C.E. and S. Foundation, Inc. donated $27,079, which represents the final of five installments of a grant in support of the Early College Program at Western High School.

Community Foundation of Louisville donated $1,198.20 for scholarships at The Academy @ Shawnee.

Bill and Joie Rosenbarger donated $50 to the David L. Jones Scholarship Fund.

The Tiger Foundation donated $1,000 to provide transportation for Jefferson County seniors who have completed their college registration to attend the College Signing Day Program 2015 Celebration on May 18, 2015, at the KFC YUM! Center.

Karen vanAssenderp donated $9,500 for the purchase of new computers to benefit students in the new computer lab at Newburg Middle School.

Submitted by: Helene Kramer

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $73,827.20 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

VIII.M.2. Donations and Small Grants Report
Rationale

This is a report of donations and small grants submitted to the Board of Education on May 11, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School Based Decision Making (SBDM) Council.

Submitted by: Dr. Robert J. Rodosky

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $16,679.10 to be used as stated in the attachment.

VIII.M.3. Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children’s Program at Home of the Innocents
Rationale

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the district $405,408 to partially fund salaries and other operating expenses at the Home of the Innocents, Inc.

The attached agreements are effective beginning July 1, 2014, and will expire on July 30, 2015. According to KECSAC regulations, the July 1, 2014, date is required on the agreements because the services have been provided throughout the year.

Historically, only one Memorandum of Agreement was needed to cover all 14 State Agency Programs. Last year, the policy changed requiring each private child-care program director to sign their agreement. In this case, the process was delayed further because of changes needed to the agreements.

Submitted by Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $405,408 from the Kentucky Educational Collaborative for State Agency Children for Home of the Innocents and authorize the superintendent to sign the attached agreements.

VIII.N. Approval of Resolution for Workers Compensation Self-Insured Program
Rationale

The Workers' Compensation program has been self-insured since 1978.

This program has realized cost savings for the district in the form of interest on reserves and rate increases on insurance premiums and has eliminated poor claims administration and increased administrative control, plan flexibility, and improved service to employees.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to self-insure the Workers' Compensation liabilities of the district.

VIII.O. Approval of Payment of Out-of-District Expenses for Board Member
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts. 

Board Member Dr. Lisa Willner will attend the National School Boards Association (NSBA) Council of Urban Boards of Education (CUBE) Summer Issues Seminar, July 23-25, 2015, in Savannah, Georgia.

Estimated Expenses:

  • Registration Fee: $325
  • Estimated Air Travel Expenses: Approximately $500 
    • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
    • Lodging/Hotel: Approximately $200/night
    • Meals: Reimbursed at district per diem rate
    Submitted by: Superintendent Donna Hargens

    Attachment

    Attachments
    Recommended Motion

    Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Dr. Lisa Willner to attend the NSBA Council of Urban Boards of Education Summer Issues Seminar.

    IX. Board Reports, Requests, and Planning Calendar
    IX.A. 2014-15 Board of Education Discussion Agenda Planning Calendar
    Rationale

    A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

    It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

    Attachment

    Attachments
    Recommended Motion

    Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

    Actions Taken

    Order #2015-82 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

    X. Persons Requesting to Address the Board on Non-Agenda Items
    Rationale

    Each speaker is allowed three minutes to address the Board.

    At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

    At the end of three minutes, the bell will sound twice, indicating that your time is up.

    XI. Executive Session (If Needed)
    XII. Adjournment
    Recommended Motion

    A recommendation to adjourn the May 11, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

    Actions Taken

    Order #2015-83 - Motion Passed:  A recommendation to adjourn the May 11, 2015, meeting of the Jefferson County Board of Education at 8:58 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.