Welcome to the February 23, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 2 23 2015 Board Meeting

Please join us for our traditional moment of silence.

• *Meeting Notice 02 23 15
• Agenda 02 23 15

Please join us for the Pledge of Allegiance.

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 23, 2015.

Order #169 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 23, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.

The Meyzeek Middle School Student team of Mark, Anjali, Aditya, Jacob, and Allison were selected as a Best in Nation winner in the National Verizon Innovation App Challenge. The competition encourages student interest, creativity, and knowledge in science, technology, engineering, and math (STEM) subjects and mobile technology through an engaging and empowering learning experience.

The competition provides an opportunity for middle and high school students, working with a faculty advisor, to apply their STEM knowledge, skills, and creativity to develop an original mobile app concept that incorporates the use of STEM and addresses a need or problem in their school or community. 

Meyzeek Middle School received $20,000 in grants from the Verizon Foundation to further expand and enhance the school’s STEM Program. Each student team member received a Samsung Galaxy tablet and professional support and training from a Massachusetts Institute of Technology (MIT) App Inventor Master Trainer to help him or her develop his or app design concept and bring it to life for sharing and distribution.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize the student team of Mark Raj, Anjali Chadha, Aditya Mehta, Jacob Loffe, and Allison Tu, students at Meyzeek Middle School, as a Best in Nation winner in the National Verizon Innovative App Challenge.

Students who participate in the magnet programs at Central High School Magnet Career Academy will share information about what they are learning in the medical, law, computer, technology, and business magnet programs and how these programs have made a positive impact in their lives as students and how the programs will influence their future professional endeavors.

The magnet programs provide Central High School MCA students with the opportunity to receive dual credit for high school and college courses, as well as receive industry certifications, work co-op experiences, and hands-on training through the school’s business and educational partnerships.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from students who participate in the magnet programs at Central High School Magnet Career Academy.

The 2015 national theme for Black History Month is “A Century of Black Life, History, and Culture.”

This year’s theme highlights the great contributions made by African Americans in the making of American history. It also stresses the importance of African Americans’ struggles in striving for equality, opportunity, and racial democracy throughout our nation’s history as well as their role in making a significant change in the lives of African Americans in the past, present, and future.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize the month of February as Black History Month.

JCPS is one of the top recipients of a grant totaling more than $180,000 from the WHAS Crusade for Children. Since 1970, the district has received more than $9 million in grants, which have resulted in many incredible benefits to thousands of JCPS students with disabilities. 

During this same time period, JCPS employees and students have worked in partnership with the WHAS Crusade for Children to raise more than $3.5 million in donations to the Crusade through numerous fundraisers, including the Bus Rodeo and a variety of local school activities.

Tonight, Dawn Lee, CEO for the WHAS Crusade for Children, will present a grant to Superintendent Donna Hargens and district staff.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District for being awarded a generous grant from the WHAS Crusade for Children.

The minutes of the February 9, 2015, regular meeting are presented for your review and approval.

Attachment

• Minutes 02 09 15 Regular Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 9, 2015, regular meeting.

Order #170 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 9, 2015, regular meeting. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.

• PowerPoint: Superintendent's Report 02 23 15
• Text: Superintendent's Report 02 23 15

District of Innovation status exempts the district from certain administrative regulations and statutory provisions in an effort to remove barriers that exist to implementing certain strategies designed to improve the learning of students.  

The waiver of the minimum requirements for high school graduation will provide relief from the requirements in 704 KAR 3:305(2) regarding the specific set of courses required to be eligible for high school graduation. Eligible high school students would follow an individual graduation plan that ensures college- and career- readiness as well as meets the requirements of Kentucky’s accountability model as approved under the state’s ESEA Flexibility Waiver.

In order to qualify under this waiver request, a student must complete a locally designed course of study, personalized to the individual student’s needs and interests that incorporates the breadth of the Kentucky Core Academic Standards. In order for a student to participate under this waiver, they must first meet or exceed benchmark scores of End of Course assessments and ACT.

The waiver of accountability administrative procedures and guidelines for Limited English Proficiency (LEP) students will provide relief from the requirements in 703 KAR 5:240 in order to consider both English language and content proficiency in definitions of academic achievement. Any LEP student who scores low on the English language proficiency assessment will have their accountability for any state assessment attributed to the district.

Current JCPS data places students in the LEP subgroup at the low end of the achievement gap, furthest away from the proficiency line. This waiver is an intentional means of addressing the Gap component of the accountability model and moving more students to proficiency and beyond. LEP students at District of Innovation schools who do not demonstrate proficiency on state assessments will receive added supports. 

The waiver for Maupin Elementary of timeline and grade levels for coverage of content standard established in 704 KAR 3:303, the Kentucky Core Academic Standards (KCAS), will ensure that all content standards are taught, but in a different grade-level order, aligning with the developmental structure of the Waldorf curriculum. In lieu of the grade-level timeline set forth in KCAS, Maupin Elementary would follow a curriculum timeline created by the Alliance for Public Waldorf Education in conjunction with the Alice Birney School in Sacramento, California. This waiver request is a component of the implementation plan for the proposal submitted by the Catalpa team that was approved by the Board.

The waiver of 702 KAR 7:140, Section 5. Activities of the Student Attendance Day for Maupin Elementary is needed because the Waldorf approach has a different use of time than traditional elementary school programs, aligned with the age-appropriate developmental needs of students.

Specifically, within the standard JCPS school day of 9:00 am to 3:45 pm, kindergarten students would have 30 minutes of rest time in the mornings, and 30 minutes of snack/rest time in the afternoon. The Waldorf-inspired method includes substantially more rhythmic movement and indoor and outdoor physical activity as an integral component of the school day. Young children participating in the program require sufficient rest time.

Also, the waiver clarifies that the Waldorf –inspired method at all grade levels incorporates well-supervised creative play with social intent as a key component of the instructional day. This takes place both indoors and outdoors in natural environments, offering students time and opportunity for exploration, development of curiosity about the world, problem-solving, strengthening of gross and fine motor skills, and conflict resolution. This waiver request is a component of the implementation plan for the proposal submitted by the Catalpa team that was approved by the Board.

Attachment

• JCPS DOI Waiver Requests

Superintendent Donna Hargens recommends that the Board of Education approve four waiver requests to be submitted to the Kentucky Board of Education as part of our District of Innovation status: (1) the minimum requirements for high school graduation; (2) accountability administrative procedures and guidelines for Limited English Proficiency students; (3) Maupin Elementary—grade-level timeline deviation for coverage of Kentucky Core Academic Standards; and (4) Maupin Elementary—activities of the student attendance day.

Order #171 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve four waiver requests to be submitted to the Kentucky Board of Education as part of our District of Innovation status: (1) the minimum requirements for high school graduation; (2) accountability administrative procedures and guidelines for Limited English Proficiency students; (3) Maupin Elementary—grade-level timeline deviation for coverage of Kentucky Core Academic Standards; and (4) Maupin Elementary—activities of the student attendance day. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

For Fiscal Year 2015, the first offer of assistance is $783,154 and the second offer of assistance is $696,137.

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program since the 1993 school year.

The district received $1,532,062 in support of the KETS Program in Fiscal Year 2014; $1,374,624 in Fiscal Year 2013; $1,027,868 in Fiscal Year 2012; $2,036,686 in Fiscal Year 2011; $2,108,238 in Fiscal Year 2010; and $1,798,790 in Fiscal Year 2009 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachment

• KDE KETS JCPS Matching Funds Transfer
• KDE KETS Offer of Assistance FY 2015

Superintendent Donna Hargens recommends that the Board of Education accept offers of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program and authorize the superintendent to commit $1,479,291 in local funds to the education technology restricted account to match the offers.

Order #172 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education accept offers of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program and authorize the superintendent to commit $1,479,291 in local funds to the education technology restricted account to match the offers. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

This action will renew the Superintendent’s contract for a term of four (4) years.

Since joining the District, Superintendent Hargens has declined annual salary increases provided in the 2011 Contract. She has requested that in any extension of her Contract there be no increase in the base salary rate established in the 2011 Contract and that provisions for mandatory annual increases be deleted.

In addition, she has requested deletion of Article IX, which calls for certain technology and communication devices and services to be provided at District expense.

In the system of revision used in the attached contract, underlined (_____) words are proposed language, and words containing (-----) are proposed deleted language.

Approval of the Superintendent's Contract will conform with Board Policy 02.1311 Contract Renewal of Superintendent and KRS 160.350.

Submitted by: Rosemary Miller

Attachments

• Draft for Discussion
• Draft for Discussion (Showing Changes)
• Policy 02.1311 Contract Renewal of Superintendent

Board Chair David A. Jones Jr. recommends that the Board of Education approve the attached Superintendent’s Contract for a term of office commencing July 1, 2015, and ending June 30, 2019.

Order #173 - Motion Failed:  A motion to table discussion of the superintendent's contract until the March 9, 2015, meeting to allow time for public comment failed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.

Order #174 - Motion Passed:  Board Chair David A. Jones Jr. recommends that the Board of Education approve the attached Superintendent’s Contract for a term of office commencing July 1, 2015, and ending June 30, 2019. The recommendation passed with a motion by Mr. David Jones and a second by Ms. Diane Porter.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• *2014—15 Discussion Agenda Planning Calendar 02 23 15

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

Order #175 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for February 23, 2015.

Order #176 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for February 23, 2015. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 02 23 15

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 02 23 15

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education on February 23, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips. 
 
Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 2 23 15
• Field Trips Approved by the Superintendent 2 23 15

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will address the repair and/or replacement of asphalt driveways and walkways at various schools and facilities including Greathouse/Shryock Traditional Elementary School, The Academy @ Shawnee, Moore Traditional School, and Wilhoit Bus Compound.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval. 
 
Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Various Schools Paving Package II

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG–1 form for Paving Package at Various Schools, for an estimated project cost of $149,000.

This project will include the complete replacement of the HVAC system, new sprinkler system, upgrade of fire alarm and security systems, window replacement, hazardous material abatement, creation of a secure entrance, administrative area modifications, renovation of various finishes and a partial roof replacement.

On July 28, 2014, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 012-15008.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 5, 2015.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 Fern Creek HS Phase I HVAC Renovation

Superintendent Donna Hargens recommends that the Board of Education award a contract to Morel Construction Co., LLC for Phase I HVAC Renovation at Fern Creek High School for the low base bid of $15,665,000 plus Alternates 3 & 4 for a total bid of $15,852,000; reject Alternates 1 & 2; and approve the revised BG–1 form for $18,310,000.

This project will replace 121 squares of roofing in Sections 2, 3, and 8.

On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 710-15006.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 15, 2015. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 Western MS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Western Middle School for the low base bid of $184,622; accept Alternate 1 for a total bid of $291,328; and approve the attached revised BG-1 form for $334,000.

On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 374-15007.

On February 9, 2015, the Board of Education approved awarding a contract to Geoghegan Roofing for $449,600.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Young ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Young Elementary School.

On December 9, 2013, the Board of Education approved the project and the assignment of John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-14026.

On March 24, 2014, the Board approved awarding a contract to Hussung Mechanical Contractors for $307,488.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

A list of schools included in this project is attached.

• BG-1 Various Schools Food Service Phase 33
• School List Food Service Phase 33

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Food Service Phase 33 at Various Schools.

On February 24, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 018-14027.

On May 12, 2014, the Board approved awarding a contract to Corbett Construction Co. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Atherton HS Gym Ceiling Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Corbett Construction Co. for Gym Ceiling Replacement at Atherton High School for a total construction cost of $99,000.

On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14031.

On May 12, 2014, the Board approved awarding a contract to Louisville Paving Co., Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Binet School Paving Package I

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Louisville Paving Co., Inc. for 2014 Paving Package I at the Binet School for a total construction cost of $54,627.

On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14031.

On May 12, 2014, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Jeffersontown HS Paving Package I

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for 2014 Paving Package I at Jeffersontown High School for a total construction cost of $17,385.

On September 12, 2011, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project NPS-12012.

On September 24, 2012, the Board approved awarding a contract to David Construction, Inc. as the low bidder.

C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Unseld Early Childhood Learning Center

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to David Construction, Inc. for the George Unseld Early Childhood Learning Center for a total construction cost of $8,443,085.

On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14032.

On May 12, 2014, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Various Schools Paving Package II

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for 2014 Paving Package II at Westport Teenage Parent Program and Wilt Elementary School for a total construction cost of $39,605.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 02 23 15

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment 

• *Bid Tabulations, Contract Renewals, and Amendments_02 23 15

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• First Aid Supplies;
• Mulch, Hardwood (For Playgrounds);
• Mail Service (Part A: Pre-Sort Mail Services)(Part B: Mail Preparation Services);
• Laser Printer Repair Service;
• Women's Work Pants;
• Contract Renewal on Competitive Negotiation on Employee Assistance Program;
• Contract Renewal on Competitive Negotiation on Third-Party Administrator Services for Self-Insurance Workers Compensation;
• Contract Renewal on One Year Honesty Bonds;
• Contract Renewal on Agenda Books (Elementary, Middle, and High Schools);
• Contract Renewal on Linen Service for Shops and Garages (Towels and Coats);
• Amendment on Wrecker Service; and
• Amendment on Furniture, Classroom Office (Line Item).

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 02 23 15

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 26 through February 8, 2015.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 02 23 15

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 26 through February 8, 2015.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 02 23 15
• 01 KiZAN Technologies, LLC

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contract of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments

• Monthly Detail Report for January 2015
• Unaudited Financial Report for Period Ended January 31, 2015

Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Financial Report for Period Ended January 31, 2015.

This report is provided per Board Policy 01.11 General Powers and Duties of the Board. 

Of the $7 million in professional services contracts, more than $5.7 million, or 81 percent, were submitted by Academic Services. 

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More

Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

Jefferson County Public Schools received $83,936.24 from the Jefferson County Public Education Foundation through the following donors:

Fund for the Arts donated $10,000 to support the Lincoln Elementary Performing Arts School.

North Oldham High School donated $100 to the Wilson Wyatt Debate League Endowment for debate competition judging fees.

Valley High School Class of 1964, through the following individuals, donated a total of $646.42 toward a scholarship for a 2015 Valley High School graduate:

• Patricia Davis—$275
• John D. Miller Jr.—$300
• Thomas Sowder—$25
• Judy Taylor—$46.42

WHAS Crusade for Children donated $73,189.82 as part of their 2014-15 grant commitment, which was accepted by the Board on August 11, 2014. These funds will enhance district programs and services for students with disabilities.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $83,936.24 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The district applies for Carl D. Perkins grant funds annually for the improvement of high school Career and Technical Education programs.

These funds are administered by the Kentucky Department of Education through the Office of Career and Technical Education and are allocated to counties based on the number of students ages 5-17 served by the county and the number of families in the district who are below the poverty level.

Career and Technical Education programs offer students career exploration and preparation opportunities that prepare them for both college and career. The grant funds will be used to purchase equipment and software for the program.

Submitted by: Dr. Dewey Hensley

Attachment

• KDE Funding Notification

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $52,348 from the Carl D. Perkins, Title I, Part C, Career and Technical Education grant.

The attached Memorandum of Agreement sets the terms by which Fund for the Arts and JCPS will work together to implement the 5x5 Arts Initiative, which will provide five live arts experiences to elementary school students before they complete the fifth grade. The 5x5 program is part of the broader Fund for the Arts "Every Child" Arts Education Initiative.

The district agrees to match costs up to but not to exceed $100,000 for the following schools to participate the 5x5 program. Fund for the Arts grants provide ticket vouchers and pay transportation costs for student field trips and/or provides in-school performances or artist residencies costs in excess of $100,000.

• Atkinson Academy—$4,035
• Bates Elementary School—$3,700
• Blake Elementary School—$3,330
• Bloom Elementary School—$2,950
• Blue Lick Elementary School—$3,395
• Breckinridge-Franklin Elementary School—$9,510
• Byck Elementary School—$3,500
• Camp Taylor Elementary School—$3,830
• Carter Traditional Elementary School—$3,000
• Cochran Elementary School—$9,788
• Cochrane Elementary School—$3,940
• Coleridge-Taylor Elementary School—$3,775
• Coral Ridge Elementary School—$3,400
• Crums Lane Elementary School—$3,540
• Dixie Elementary School—$3,380
• Dunn Elementary School—$2,650
• Eisenhower Elementary School—$4,000
• Engelhard Elementary School—$6,890
• Fairdale Elementary School—$4,030
• Farmer Elementary School—$2,910
• Field Elementary School—$2,966
• Foster Traditional Academy—$3,130
• Frayser Elementary School—$3,900
• Gilmore Lane Elementary School—$2,600
• Goldsmith Elementary School—$2,930
• Greenwood Elementary School—$3,188
• Hartstern Elementary School—$4,250
• Hawthorne Elementary School—$3,960
• Hazelwood Elementary School—$4,042
• Indian Trail Elementary School—$3,710
• Kenwood Elementary School—$3,875
• Kerrick Elementary School—$3,480
• King Elementary School—$6,918
• Klondike Elementary School—$3,990
• Laukhuf Elementary School—$4,055
• Layne Elementary School—$3,050
• Lincoln Elementary Performing Arts School—$9,470
• Luhr Elementary School—$3,550
• McFerran Preparatory Academy—$3,850
• Norton Elementary School—$2,800
• Okolona Elementary School—$4,040
• Portland Elementary School—$3,705
• Price Elementary School—$7,165
• Rangeland Elementary School—$4,064
• Rutherford Elementary School—$2,530
• Sanders Elementary School—$4,150
• Semple Elementary School—$3,880
• Shelby Traditional Academy—$8,685
• Slaughter Elementary School—$3,420
• Tully Elementary School—$2,530
• Watson Lane Elementary School—$3,600
• Watterson Elementary School—$3,600
• Wilder Elementary School—$2,100
• Wilkerson Elementary School—$4,720
• Young Elementary School—$4,946

Submitted by: Dr. Dewey Hensley

Attachment

• Fund for the Arts MOA

Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $228,402.00 from Fund for the Arts and authorize the superintendent to sign the attached Memorandum of Agreement.

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

The U.S. Department of Education Substance Abuse and Mental Health Services Administration (SAMHSA) awarded $100,000 in funding through the Now is the Time Project Advancing Wellness and Resilience in Education (Project AWARE) Local Educational Agency grant to support training of school personnel and other adults who interact with youth in both the school and community. The Board accepted the funding on October 13, 2014.

In partnership with Seven Counties Services, the district will work through Project AWARE to train staff in the 23 schools identified in the Exceptional Child Education Corrective Action Plan in Youth Mental Health First Aid (YMHFA). The training will assist staff in detecting and responding to emerging mental illnesses in children and youth and encourage adolescents and their families experiencing these problems to seek treatment.

There are no matching funds required for this grant and no financial obligation to the district beyond the two-year grant period, which began on September 30, 2014.

The attached Memorandum of Agreement shall be effective beginning February 24, 2015, and ending on September 29, 2015.

Submitted by: Dr. Dewey Hensley

Attachment

• Schools Participating in Project AWARE Grant
• Seven Counties Services MOA

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services and authorize the superintendent to sign same.

The University of Louisville School of Dentistry will provide onsite dental and oral health screening services for district students in Kindergarten through grade five.

The district is not required to make any commitment after the dental diagnostic services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, as well as school nurses, will coordinate and implement the project.

This Memorandum of Agreement shall be effective beginning February 24, 2015, and ending on June 30, 2015. The Agreement shall automatically renew for successive one-year terms for five (5) years terminating on June 30, 2019.

Submitted by: Dr. Dewey Hensley

Attachment

• UofL School of Dentistry MOA

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Louisville School of Dentistry and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.

This policy is with National Union Fire Insurance Company of Pittsburgh, Pennsylvania, and covers the Aviation Program at The Academy @ Shawnee and other related activities in the amount of $5,000,000.

The premium is $31,246 annually and has not increased from last year.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education renew the Aviation Insurance Policy for one year from March 6, 2015, to March 6, 2016.

This policy is with Cincinnati Specialty Underwriters Insurance Company of Cincinnati, Ohio, and covers field trips and other related special activities in the amount of $2,000,000.

The premium is $35,326 annually. This is an increase of $1,251 from last year due to increased activity.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education renew the Special Activities Insurance Policy for one year from February 28, 2015, to February 28, 2016.

On September 8, 2014, the Board of Education approved the schedule of regular meeting dates for 2015, which set the date, time, and location for regular meetings pursuant to KRS 160.270 and Board Policy 01.42.   

At their organizational meeting in January 12, 2015, Board members expressed a desire to change the location of some Board meetings and hold those meetings in schools. This will give Board members  opportunities to interact with students and school-based staff, have broader contact with the community, highlight the schools' strengths and challenges, and create shared experiences so they are better prepared for making decisions about schools.

Submitted by: Superintendent Donna Hargens

Superintendent Donna Hargens recommends that the Board of Education approve changing the location of the March 30, 2015, Board meeting from the VanHoose Education Center to Moore Traditional School, 6415 Outer Loop.

This policy was previously revised by the Board of Education on January 26, 2015.

The proposed attached revision will place discussion and consideration of the Board's Planning Calendar near the end of the meeting during the Board's Reports and Requests.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, and words containing (-----) are proposed deleted language.

Submitted by: Rosemary Miller

Attachment

• Proposed Revision: Policy 01.45 Board Meeting Agenda

Superintendent Donna Hargens recommends that the Board of Education waive the first reading and approve the attached Board Policy: Board Meeting Agenda.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the February 23, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Order #177 - Motion Passed:  A recommendation to adjourn the February 23, 2015, meeting of the Jefferson County Board of Education at 9:13 p.m. passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.