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I.
Moment of Silence
Welcome to the February 9, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:2 9 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 9, 2015.
Order #163 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 9, 2015. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
III.A.
Recognition of Sunny Podbelsek
Sunny won first-place honors in the National Radon Poster Contest for her creative poster titled, “Radon Attack of the Silent Killer.” In honor of her outstanding accomplishment, she received $1,000 and a laptop computer.
Sunny was 1 of more than 3,500 students from 26 states who submitted entries for the poster contest. The entries were judged on content accuracy, visual communication of the topic, reproducibility, and originality.
Sunny has earned top honors in several other art competitions. She was a winner in TARC’s Design-A-Bus Contest and the Kentucky Personnel Cabinet’s Public Service Recognition Poster Contest, and she received two Silver Medals in the National Scholastic Art Awards.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Sunny Podbelsek, a student at the Brown School, for winning first-place honors in the National Radon Poster Contest.
III.B.
Recognition of the District’s Berea College Pinnacle Scholar Award of Excellence Recipients
Eight students from four district high schools were selected to receive the 2014 Berea College Pinnacle Scholar Award of Excellence, which recognizes high school seniors who have demonstrated excellence in and contributed significantly to the fields of science, music, and service.
Students are nominated by a local teacher or guidance counselor, and the Berea College faculty and staff then selects the top students in each category to receive the award.
The program helps the college to fulfill its mission of serving the region through a focus on learning, labor, and service.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize the District’s 2014 Berea College Pinnacle Scholar Award of Excellence recipients from Atherton, Butler Traditional, duPont Manual, and Moore Traditional high schools.
III.C.
Recognition of Allyson Vitato
On January 15, Allyson was presented with the Milken Family Foundation National Educator Award and $25,000 during an all-school assembly. To help celebrate her outstanding accomplishment, Kentucky Education Commissioner Terry Holliday, Milken Educator Awards Senior Vice President Dr. Jane Foley, and JCPS Superintendent Donna Hargens were in attendance.
The Milken Educator Awards program was created in 1985 to recognize and reward elementary and secondary teachers, principals, and specialists who exemplify exceptional educational talent, leadership, professional accomplishment, involvement in their community, and a strong commitment to furthering excellence in education.
The program is the nation’s preeminent teacher-recognition program and has honored more than 2,600 educators with more than $65 million in unrestricted cash awards.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Allyson Vitato, principal of Breckinridge-Franklin Elementary School, as a recipient of the Milken Family Foundation National Educator Award.
III.D.
Recognition of Michelle Dillard
Thomas Wheatley, Woodmen of the World field representative, presented Michelle with the Community Leadership Award last December at the JCPS Gheens Academy.
The organization recognizes one individual in Kentucky each year for exemplary leadership. Michelle was honored for serving with distinction as principal of Seneca High School, for her leadership and advancement of schools in Achievement Area 4, and for making a difference in the lives of her students and community.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Michelle Dillard, assistant superintendent for Achievement Area 4, as a recipient of the Community Leadership Award from Woodmen of the World.
IV.
Approval of Minutes of Previous Meeting
The minutes of the January 26, 2015, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 26, 2015, special meeting.
Order #164 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 26, 2015, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
V.
Superintendent's Report
VI.
Action Items
VII.
Information Items
VII.A.
Report on Progress to Achieve the Goals Set Forth in the Joint Commitment to Improve Education Outcomes
At its meeting on October 28, 2013, the Board of Education approved the Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools.
The Joint Commitment sets forth a vision for the community to provide “a world-class, seamless, and coordinated education system that provides ample opportunities for developing creativity and critical thinking, skilled workers, engaged citizens, and civic leaders” and establishes the goal to move Louisville into the top tier among its peer cities in educational attainment.
The city and JCPS agree to work together to make sure more children enter kindergarten ready to learn, more youth graduate from high school ready for college and careers, and more youth enter college and complete certificates and degrees.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive a report on the progress made to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools.
Order #165 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the progress made to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
VII.B.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #166 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mr. Chuck Haddaway.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for February 9, 2015.
Order #167 - Motion Passed: A motion that the Board of Education approve the consent calendar for February 9, 2015, passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statues, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Job Description
The attached job description for Certified Staffing Consultant is submitted as part of the ongoing restructuring of the Human Resources department.
One (1) Specialist II position will be deleted and replaced with one (1) Certified Staffing Consultant. This change will save the District approximately $39,000.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Certified Staffing Consultant.
VIII.D.
Approval of Organizational Chart
The Human Resources Recruitment and Staffing organizational chart is submitted to add one (1) Certified Staffing Consultant and delete one (1) Specialist II.
This change will save the District approximately $39,000.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Human Resources Recruitment and Staffing.
VIII.E.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education on February 9, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.F.
Approval of Bids and Revised BG-1 Forms
VIII.F.1.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Atkinson Academy
This project will replace approximately 65 squares of roofing in Sections 3 and 5.
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 185-15002.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 15, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Carlon Roofing and Sheet Metal, Inc. for Roof Replacement at Atkinson Academy for the low base bid of $84,810 and approve the attached revised BG-1 form for $99,000.
VIII.F.2.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Butler Traditional High School
This project will replace approximately 52 squares of roofing in Section 9.
On July 28, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 045-15003.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 13, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Butler Traditional High School for the low base bid of $69,312 and approve the attached revised BG-1 form for $85,000.
VIII.F.3.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Carter Traditional Elementary School
This project will replace 250 squares of roofing in Sections 1 and 7.
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 680-15004.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 14, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Kalkreuth Roofing and Sheet Metal for Roof Replacement at Carter Traditional Elementary School for the low base bid of $346,515; and approve the attached revised BG-1 form for $392,000.
VIII.F.4.
Approval of Bid and Revised BG-1 Form for Renovation Phase I (Bid Package 2) Roof Replacement at Eastern High School
This project replaces approximately 170 squares of roofing and is funded by the remaining contingency of Bid Package 1.
On July 28, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #007-10029.
The Kentucky Department of Education (KDE), Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 13, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The roof project is being funded from the project contingency from the initial Eastern Phase I renovation. After Phase I was completed, there was enough money left over to fund the roof replacement. The amount of the Phase I Renovation did not change, but the Total Construction Cost line item (Line 1) was increased by the amount of the bid and the Construction Contingencies line item (Line 6) was decreased by the same amount.
This agenda item requests approval of the bid and not additional funding. KDE requires that the BG-1 form be revised to include the amount for Bid Package 2.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing for Renovation Phase I (Bid Package 2) Roof Replacement at Eastern High School for the low bid of $278,800 and approve the revised BG-1 form for $32,562,116.
VIII.F.5.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Kammerer Middle School
This project will replace 545 squares of roofing in Sections 2, 3, 4, and 5.
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 162-15005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 14, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing for Roof Replacement at Kammerer Middle School for the low base bid of $700,000 and approve the attached revised BG-1 form for $786,000.
VIII.F.6.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Young Elementary School
This project will replace approximately 350 squares of roofing in Section 1.
On August 25, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 374-15007.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 14, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Geoghegan Roofing Corp for Roof Replacement at Young Elementary School for the low base bid of $449,600 and approve the attached revised BG-1 form for $506,000.
VIII.G.
Approval of Contract Completions and BG-4 Forms
VIII.G.1.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Greenwood Elementary School
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 014-14005.
On April 21, 2014, the Board approved awarding a contract to Stateline Roofing as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing for Roof Replacement at Greenwood Elementary School for a total construction cost of $561,611.39.
VIII.G.2.
Approval of Contract Completion and BG-4 Form for Window Replacement Phase 1 at Highland Middle School
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 320-14019.
On March 24, 2014, the Board approved awarding a contract to Martin Construction as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction for Window Replacement Phase 1 at Highland Middle School for a total construction cost of $612,949.57.
VIII.H.
Approval of Project Closeouts and BG-5 Forms
VIII.H.1.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Louisville Male High School
On May 12, 2014, the Board of Education approved the contract completion and BG-4 form for Tecta America Zero Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Louisville Male High School.
VIII.H.2.
Approval of Project Closeout and BG-5 Form for Walking Track at Rutherford Elementary School
On January 12, 2015, the Board of Education approved the contract completion and BG-4 form for CB & A Construction.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Walking Track at Rutherford Elementary School.
VIII.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.J.
Approval of Bid Tabulations, Contract Renewals and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendment:
• Instructional and Office Supplies (Line Item);
• Tools (Air, Hand, Horticulture and Portable Power) (Percentage);
• Fire Extinguishers and Accessory Item;
• Magazine and Periodical Subscriptions (Percentage);
• Science Supplies and Equipment (Percentage);
• Heating, A/C, Refrigeration Supplies and Equipment;
• Library Books (Print/Electronic) and Paperback (Percentage);
• Gym Floor Finish and Related Items;
• Fence Parts;
• Locally Raised and Processed Protein;
• Contract Renewal on Carpet (Including Installation), Carpet Tile Squares, and Supplies;
• Contract Renewal on Cleaning of Grease and Dishmachine Exhaust Systems;
• Contract Renewal on Moving Service;
• Contract Renewal on Industrial V-Belts (Percentage); and
• Amendment on Bus Body Parts and Accessories.
VIII.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 8 through January 25, 2015.
VIII.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 8 through January 25, 2015.
VIII.M.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.M.1.
Acceptance of Donations and Small Grants
The Academy @ Shawnee received $1,000 from the Shawnee High School Class of 1958 to purchase a sign for the school.
Breckinridge-Franklin Elementary School received a $2,500 grant from Walmart for playground equipment.
Brown School received $200 from DeJuan Wheat Sports to purchase sports equipment and uniforms.
Cane Run Elementary School received $2,550 from the DuPont Community Fund for supplies for the school garden, field trips to Kentucky Harvest donation sites, and materials for presentations to students and the Rubbertown Community Advisory Council.
Central High School Magnet Career Academy received $500 from Scholastic Sports Marketing to be used for wrestling team expenses.
Early Childhood Education received $5,000 from the Jewish Community Center of Louisville to purchase books.
Fairdale High School received $1,000 from the Fairdale High School Alumni Association to purchase uniforms for the boys’ soccer team.
Field Elementary School received a $700 Target Field Trip Grant to pay for student field trips.
George Unseld Early Childhood Learning Center received $6,000 from PNC Bank to fund two family night events and two programs provided by The Louisville Zoo and the Kentucky Science Center.
Iroquois High School received the following Honeywell equipment valued at $1,200 from Automatic Air Corporation to be used in the school's HVAC classroom: four VisionPRO 8000 Touchscreen Programmable Thermostats, two Honeywell RedLINK Equipment Interface Modules, two Honeywell FocusPRO Programmable Thermostats, two Honeywell Prestige Programmable Color Touchscreen Thermostats, two Honeywell Wireless Outdoor Sensors, two Honeywell Wireless Indoor Sensors, one Honeywell Comfort Control, and one Honeywell RedLINK Internet Gateway.
Moore Traditional School received $1,000 from the Jefferson Gun Club to purchase supplies and equipment for the school's Archery Program.
Rangeland Elementary School received a $700 Target Field Trip Grant to be used for a Kindergarten field trip to the Louisville Zoo.
Valley Preparatory Academy received $1,000 from Walmart to purchase uniforms and emergency basic needs for middle school students and $485 from Bandy Carroll Hellige to purchase arrows, targets, and archery supplies for the school's archery team.
Valley High School received $198.44 from The Kroger Company to help pay for Advance Placement testing fees and $259.38 from the Target Take Charge of Education Program to be used for student field trips and supplies.
Waggener High School received $2,075 from the Waggener High School Class of 1964 to purchase and repair band equipment and purchase sheet music, uniforms, and tutoring sessions in order to re-establish the school's pep band.
Westport Teenage Parent Program received $97 from the St. Thomas Episcopal Church to purchase small gifts for new moms while in the hospital.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $26,464.82 to be used as stated in the rationale.
VIII.M.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $23,687.98 from the Jefferson County Public Education Foundation through the following donors:
Ford Motor Company donated $10,000 for the students on the FIRST (For Inspiration and Recognition of Science and Technology) Robotics Team at Jeffersontown High School. These funds will provide the team with robotic building parts, registration costs, and travel expenses for the FIRST Robotics Competition to be held this spring in Cincinnati, Ohio.
Gordon Food Services donated $1,187.98 to be used for scholarships for high school seniors.
Lowe's Charitable and Educational Foundation donated $5,000 to Waggener High School to be used for supplies to maintain their athletic facilities including outbuildings, dugouts, storage area, and concession stand.
YUM! Brands Foundation, Inc. donated $7,500 to provide transportation for Wellington Elementary Title I students to attend an after-school Swim Project with Olympic swimmer Elvis Burrows at the Southwest Family YMCA. The Swim Project will enhance the school's Health Magnet by teaching students to swim and use swimming as a lifelong physical activity as stated in the Practical Living program review.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $23,687.98 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.M.3.
Acceptance of Funding from University of Louisville to Support Professional Development Collaboration at Cochran Elementary School
The purpose of this agreement is the continuation of professional development collaboration between University of Louisville (UofL) College of Education and Human Development and JCPS at Cochran Elementary School.
Through the collaboration, teachers' skills will be enhanced, there will be deepening connections between Cochran teachers and UofL faculty, and JCPS will create an environment where UofL students can train and learn through collaboration. This joint venture can lead to an improved educational environment and possibly increase achievement for students and teachers at Cochran Elementary School.
The funding will provide stipends and fringe benefits for professional development sessions. There is no financial obligation for the district beyond the 2014-15 school year.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $17,400 from the University of Louisville and authorize the Superintendent to sign the attached Memorandum of Agreement.
VIII.N.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
VIII.N.1.
ITEM WITHDRAWN
VIII.N.2.
Approval of Memorandum of Understanding Addenda with University of Louisville for Dual Credit Programs at Various High Schools
The University of Louisville dual credit coordinator has worked with the principals, administrators, and teachers at the above-mentioned high schools to identify teachers with the necessary credentials to offer dual credit opportunities for students. Dual credit courses can be transported to any regionally accredited college or university for credit.
The attached MOU details the data exchange commitments, as well as the expectations of the University of Louisville, the local school, the local school adjunct faculty, and students. These details are common elements between the University of Louisville and the local high schools. The University of Louisville dual credit coordinator vets high school teachers by examining their credentials in order to grant the high school teachers adjunct faculty status.
To be eligible for dual credit, a student must be a junior or senior, have a 3.0 cumulative GPA, and have the required test scores by subject listed in the attached document.
Students/Families are responsible for paying the following fees/tuition: non-refundable, one-time $50 application fee; tuition fee of $133.75 per credit hour (will vary in future years as tuition varies at the institution); required $8.25 per credit student fee (assessed of all UofL students); and any required textbooks and supplies. Students participating in the free and reduced-price meal program may have the tuition and application fee waived with documentation.
Course/subject availability is determined by the qualifications of each school’s faculty. The accreditation body who oversees the University establishes the requirements for adjunct faculty status. Teachers must meet the University’s standard to qualify to teach dual credit courses.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached renewed Memorandum of Understanding between the University of Louisville and Ballard, Butler Traditional, duPont Manual, Jeffersontown, Louisville Male, Pleasure Ridge Park, and Seneca high schools, and Central High School Magnet Career Academy detailing the dual credit opportunities for the 2014-15 school year and authorize the superintendent to sign same.
VIII.O.
Approval of Modifications to the 2015-16 School Calendar
The published 2015-16 calendar has an error of one extra day on it. The school year was supposed to end on May 25, 2016, but the published calendar reports it as May 26, 2016. This change corrects the calendar for the 2015-16 school year:
- Last student day will be Wednesday, May 25, 2016;
- Last teacher day will be Thursday, May 26, 2016;
- Add May 26, 2016, as a potential make-up day, and
- Remove June 7, 2016, as a make-up day.
Any accrued instructional time in District calendars over the Kentucky Department of Education’s minimum is to be designated as “banked” instructional time.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached amended 2015-16 school calendar.
VIII.P.
Approval of Location Change for February 23, 2015, Board of Education Meeting
On September 8, 2014, the Board of Education approved the schedule of regular meeting dates for 2015, which set the date, time, and location for regular meetings pursuant to KRS 160.270 and Board Policy 01.42.
At their organizational meeting in January 12, 2015, Board members expressed a desire to change the location of some Board meetings and hold those meetings in schools. This will give Board members opportunities to interact with students and school-based staff, have broader contact with the community, highlight the schools' strengths and challenges, and create shared experiences so they are better prepared for making decisions about schools.
A recommendation for the location of the March 23 meeting will be added by Friday, February 6.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education approve changing the location of the February 23, 2015, Board meeting from the VanHoose Education Center to Central High School Magnet Career Academy, 1130 West Chestnut Street.
VIII.Q.
Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Chair David A. Jones, Jr. will attend the National School Boards Association (NSBA) 75th Annual Conference, March 21-23, 2015, in Nashville, Tennessee.
Estimated Expenses:
- Registration Fee: $895 before January 15, 2015; $945 after January 15, 2015
- Estimated Travel Expenses:
- Air Travel: Approximately $437 OR
- Mileage Reimbursement: Approximately 350 miles @ .48/mile ($168)
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Lodging/Hotel: Approximately $225/night
- Meals: Reimbursed at district's per diem rate
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Chair David A. Jones, Jr. to attend the NSBA 75th Annual Conference.
VIII.R.
Approval of Amendment to Option Agreement, Joint Use Agreement with YMCA of Greater Louisville and Authorization for Superintendent to Exercise the Option to Acquire Parcel at Norton Commons
In 2005, the Board of Education entered into a Contract with the developers of Norton Commons for the Donation of Real Estate for approximately eleven (11) acres of land in Norton Commons for the possible construction of a JCPS elementary school in the future.
In that agreement, if the Board of Education determines to begin construction of the elementary school at the Norton Commons site, title to the property shall transfer to the Board of Education. If the Board of Education does not begin construction of the elementary school by March 1, 2015, Norton Commons may terminate the donation agreement and retain title to the property.
In April 2008, the agreement was revised to allow Norton Commons to lease a portion of the property to the Young Men's Christian Association (YMCA) so that the YMCA may build a family recreational center on the site. The agreement provided that if the Board decides to begin construction of the elementary school, title to the property including the YMCA facility and the lease to the YMCA, will transfer to the Board of Education. In addition, Norton Commons increased the size of the property to be donated from 11 acres to 12.5 acres to accommodate the YMCA facility.
On February 22, 2010, Norton Commons, the Board, and the YMCA further amended the Contract to make the YMCA a party to the Contract, to eliminate the provisions of the Contract pertaining to a lease to the YMCA, and to authorize Norton Commons to convey the 12.5 acres directly to the YMCA. An Option Agreement was recorded giving the Board the right to acquire fee simple title to 6.494 acres of the 12.5 acre parcel from the YMCA on or before March 1, 2015. Since that time, the YMCA has agreed to increase the size of the parcel to be conveyed to the Board to 7.495 acres.
On June 23, 2014, the Board approved the project and BG-1 form for a new elementary school at Norton Commons. Thereafter, on December 3, 2014, the Kentucky Department of Education approved a waiver for Jefferson County of 702 KAR 4:050, Section 3, and 702 KAR 4:170, Section 2.b.3.3, to allow the construction of the elementary school at Norton Commons on the 7.495 acre parcel.
The plans for the new elementary school include a gymnasium, which will connect the YMCA facility and the school. The cost of constructing and maintaining the gym will be shared with the YMCA, and the use of the gym will be shared with the YMCA pursuant to a Joint Use Agreement. In addition, the Joint Use Agreement provides for the shared use of athletic fields and playgrounds on the school property and the parking lot on the YMCA property.
Under the Joint Use Agreement, the Board will have first priority of use of the shared premises during school hours and priority for use of the shared premises for field days and carnivals; home games, meets, or practice sessions for public school athletic teams, bands, or similar groups; and other school-related functions after school hours.
To proceed with this project, the Board must approve the attached resolutions (i) approving an Amendment to Option Agreement to increase the size of the parcel to be acquired to 7.495 acres, (ii) approving the Joint Use Agreement, and (iii) authorizing the Superintendent to exercise the Option to acquire the 7.495 acre parcel from the YMCA, and to sign and deliver the deed and all other necessary documents to effectuate the transaction.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Amendment to Option Agreement, Joint Use Agreement with the Young Men's Christian Association of Greater Louisville, and authorize the Superintendent to exercise the Option to acquire a 7.495 acre parcel at Norton Commons to construct an elementary school.
IX.
Board Reports and Requests
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the February 9, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #168 - Motion Passed: A recommendation to adjourn the February 9, 2015, meeting of the Jefferson County Board of Education at 8:39 p.m. passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
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