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I.
Moment of Silence
Welcome to the January 26, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:1 26 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meetings
The minutes of the January 10, 2015, special meeting and January 12, 2015, regular meeting are presented for your review and approval.
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 10, 2015, special meeting and January 12, 2015, regular meeting.
Order #154 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 10, 2015, special meeting and January 12, 2015, regular meeting. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for January 26, 2014.
Order #155 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for January 26, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
IV.A.
Recognition of and Student Demonstration of Learning from 5-Star Career Theme High Schools in Board District 4
Students from the 5-Star Career Theme High Schools in Board District 4: Doss, Pleasure Ridge Park, and Valley high schools; will share information about what they are learning and the milestones they have achieved through participation in 5-Star Professional Career Theme Programs.
JCPS 5-Star Career Theme High Schools offer students access to high-level course sequences to prepare them for college and career, connected to professions that are of interest to them. Each address in Jefferson County is within one of three networks of 5-Star Career Theme High Schools, providing all students access to the career theme programs. The five career themes are: Human Services, Education, and International Studies; Medicine, Health, and the Environment; Business and Information Technology; Communication, Media, and the Arts; and Engineering (Aeronautics, Architecture, Construction, and Manufacturing).
High school principals and teachers, and district Career and Technical Education curriculum specialists work closely with businesses and business/workforce organizations in Louisville to ensure alignment of content, curriculum, and student experiences with the workforce needs of the community, and to create rich professional development experiences for teachers to improve instruction.
Students participate in hands-on, project-based learning connected to their career theme. Many courses include industry certifications, college credit, internships, apprenticeships and mentoring as ways to better connect students to a career pathway.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of and student demonstration of learning from 5-Star Career Theme High Schools in Board District 4.
IV.B.
Recognition of the District's National Board Certified Teachers
Fifty-two outstanding district teachers have earned National Board Certification—the highest professional credential in the field of teaching that ensures that teachers have the knowledge and skills to advance student learning.
The teachers are as follows:
- Elyse Allemang—Heuser Hearing and Learning
- Stacy Beltz—Sanders Elementary School
- Carolina Bercenio—Eastern High School
- Sarah Blatz—Carter Traditional Elementary School
- Christina Brown—Tully Elementary School
- Jessica Bruederle—Tully Elementary School
- Megan Bryant—Greathouse/Shryock Traditional Elementary School
- Martha Buechlein—Hite Elementary School
- Amy Crawford—Roosevelt-Perry Elementary School
- Kimberly Curry—Mill Creek Elementary School
- Lindsey Dobson—Ballard High School
- Brittany Durham—Noe Middle School
- Sandra Foley—Butler Traditional High School
- Rose Glasser—ESL Newcomer Academy
- Heather Graham—Hite Elementary School
- Tua Gravatte— Highland Middle School
- Tracie Graves—Luhr Elementary School
- Linda Haggard—Price Elementary School
- Brittany Henry—Louisville Male High School
- Susan Hiland—Stopher Elementary School
- Terijo Hofmann—Tully Elementary School
- George “Ryan” Hornstein—Butler Traditional High School
- Paige Houston—Westport Middle School
- Marian Hubbard—Fern Creek Traditional High School
- Crystal Hubler—Carter Traditional Elementary School
- Jason Hubler—Carter Traditional Elementary School
- Caitlin Jennings—Noe Middle School
- Haripriya Kanuparthy—Crosby Middle School
- Heidi Keairns—Field Elementary School
- Laura Kelly—Hawthorne Elementary School
- Sharon Klump—Westport Middle School
- Tracy Madryga—Kenwood Elementary School
- Ngoc Tran Nakata—Rutherford Elementary School
- Erin Nicheols—Wheatley Elementary School
- Dawn Nichols—Churchill Park School
- Jordan Paskitti—Louisville Male High School
- Jessica Payton—Butler Traditional High School
- Eric Purvis—duPont Manual High School
- Leah Radatz—Churchill Park School
- Jennifer Reese—McFerran Preparatory Academy
- Julie Rightley—Johnsontown Road Elementary School
- Molly Schurfranz—Kenwood Elementary School
- Sallie Smith—Stonestreet Elementary School
- Vicki Steele—Lowe Elementary School
- Rebecca Taylor—Meyzeek Middle School
- Jessica Thomas—Atkinson Academy
- Elizabeth Ward—Tully Elementary School
- Denise Webb—Pleasure Ridge Park High School
- Ian Welch—Western High School
- Samantha Whitaker—Noe Middle School
- Jason White—Pleasure Ridge Park High School
- Kathryn Wigger—Tully Elementary School
Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous evaluation process. Performance is assessed based on analyses of teaching portfolios, student work samples, and videotaped classroom teachings. Teachers must demonstrate their ability to effectively manage and measure student learning, and they must complete assessments that are designed to test the depth of their knowledge and to show that they have mastered the content in their certification area.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for January 26, 2015.
Order #156 - Motion Passed: A motion that the Board of Education approve the Consent Calendar for January 26, 2015, minus Agenda Item V.Z. Approval of School Allocation Standards for Fiscal Year 2015–16 passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
Order #157 - Motion Passed: A motion that the Board of Education approve Agenda Item V.Z. Approval of School Allocation Standards for Fiscal Year 2015–16 passed with a motion by Ms. Diane Porter and a second by Mr. David Jones.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken pursuant to KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Organizational Chart
The Diversity, Equity, and Poverty Programs organizational chart is submitted to change the reporting relationship of Specialist II (SBDM) and Clerk II from Specialist II (Volunteer Center) to Chief Equity Officer.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Diversity, Equity, and Poverty Programs.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on January 26, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Boiler Replacement at Louisville Male High School
This project will address the replacement of the existing boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr-Greulich Engineers as the architect/engineer, and the attached BG-1 form for Boiler Replacement at Louisville Male High School for an estimated project cost of $330,000.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for Window Replacement Phase III at Frayser Elementary School
This project will cover the third phase of removing the original wood windows and replacing them with new insulated aluminum windows. The project will also include asbestos abatement.
On October 13, 2014, the Board of Education approved Luckett & Associates Architects and Engineers to prepare plans and specifications for Project 290-15011.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 7, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Window Replacement Phase III at Frayser Elementary School for the low base bid of $217,300 plus Alternate 1 for $19,467 for a total bid of $236,767; and approve the revised BG-1 form for $278,763.
V.F.2.
Approval of Bid and Revised BG-1 Form for Window Replacement Phase II at Highland Middle School
This project will cover phase two of removing the windows, abatement of hazardous materials, and the repair of the cupola and balustrade.
On October 13, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 320-15012.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on January 8, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Woodbine Construction Co. for Window Replacement Phase II at Highland Middle School for the low base bid of $374,650 plus Alternates 1-4 for a total bid of 506,657; and approve the revised BG-1 form for $575,189.
V.G.
Approval of Contract Completion and BG-4 Form for New Access Road at Farnsley Middle School
On March 11, 2012, the Board of Education approved B.A. Engineers to prepare plans and specifications for Project 049-13026.
On October 13, 2014, the Board approved awarding a contract to Excel Excavating, Inc. as the low bidder.
B.A. Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Excel Excavating, Inc. for a New Access Road at Farnsley Middle School for a total construction cost of $56,000.
V.H.
Approval of Project Closeout and BG–5 Form for HVAC Renovation Phase I at Lassiter Middle School
On November 24, 2014, the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Lassiter Middle School.
V.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.J.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.45-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• Sale and Removal of Automotive Shop Waste Materials;
• Safety Supplies and Equipment (Percentage);
• Physical Education Equipment and Supplies (Percentage);
• Electric Motors;
• Contract renewal on Competitive Negotiation on School and Community Nutrition Services Automated Absence Management and Substitute Placement Service;
• Contract renewal on Library Supplies (Percentage);
• Contract renewal on Termite Control Service;
• Amendment on Athletic Supplies and Equipment (Line Item);
• Amendment on Pumps (Various);
• Amendment on Plumbing Supplies and Equipment (Line Item);
• Amendment on Custodial Supplies;
• Amendment on Electrical Supplies and Lighting (Line Item); and
• Amendment on Bus Body Parts and Accessories.
V.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of December 16, 2014, through January 7, 2015.
V.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of December 16, 2014, through January 7, 2015.
V.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.N.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $7 million in professional services contracts, more than $5.6 million, or 80 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
V.O.
Acceptance of Unaudited Monthly Financial Reports
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Financial Reports for Period Ended November 30, 2014, and December 31, 2014.
V.P.
Acceptance of Quarterly Report of Investment Performance for Quarter Ended December 31, 2014
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended December 31, 2014.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
V.Q.1.
Acceptance of Donations and Small Grants
Barret Traditional Middle School received $100 from JANDM LLC Food Mart to purchase supplies for musical productions.
Bloom Elementary School received $200 from Debra Rose and Lee Hyman to fund performances and residencies through the Bloom Art Trust.
Blue Lick Elementary School received $300 from the Fairdale Youth Basketball League to help pay for banquet and trophies for the cheerleaders and boys’ basketball team.
Chenoweth Elementary School received an upright piano valued at $1,500 from Elizabeth and Lee Sorenson to be used in creative arts classes.
Computer Education Support received 15 LearnPad SCx tablets with bumper cases and a Smart 40wi Interactive Projector valued at $6,922.50 to be used in elementary and middle schools participating in pilot programs with Computer Education Support.
DuPont Manual High School received $1,000 from Alfonso Cervera and $501 from James Millar to purchase computers and cameras for the Communication Department and $500 from Krishna Piatala to help pay entry fees and supplies for students to use for the science fair and math, science, and technology competitions.
DuValle Education Center received $40 from the Stopping Point group to purchase staff shirts and retirement gifts.
Eastern High School received 50 Texas Instrument Scientific Calculators valued at $550 from Lynda Patterson for student use in math classes.
Farnsley Middle School received $325 from the Algood Food Company that was used for holiday assistance for families of students as well as 25 food baskets valued at $650 from Okolona Christian Church.
Field Elementary School received $3,075 from Mr. and Mrs. John Bajandas to assist students qualifying for fee waivers so they can attend the fifth-grade field trip to Pine Mountain Settlement School in March 2015.
Kenwood Elementary School received a $4,945 Lowe’s Toolbox for Education grant to be used for library improvements and to purchase new books.
Lassiter Middle School received $50 from Deborah Russell, $200 from Toella Reeves, $500 from Darrell Shelton, $100 from Juliana M. Kock, $50 from Dawn Davis, and $600 from Mrs. John E Poiles to help with the needs of Lassiter families throughout the school year.
Lowe Elementary School received a $4,500 Lowe’s Home Improvement grant to be used to restore landscaping at the school and to create an outdoor classroom.
Meyzeek Middle School received a $484 McDonald’s Making Activities Count grant to purchase materials to construct bottle rockets from two-liter bottles for physics experiments.
Middletown Elementary School received $175 from the City of Middletown to purchase incentives for music students and music room materials.
Olmsted Academy South received a $500 McDonald’s Making Activities Count grant to purchase materials for students to make a memory quilt in a leadership class.
Phoenix School of Discovery received $100 from Michael Houston to be used to purchase supplies for the unified basketball team.
Portland Elementary School received $500 from Baden Aniline and Soda Factory (BASF) to purchase an iPad for differentiated instruction and $150 to purchase books from the National Council for the Social Studies.
Price Elementary School received an Apple iPad Mini 3 with smart case valued at $470.98 from DonorsChoose.org to be used in first-grade literacy and math centers.
Rutherford Elementary School received $100 from Eliza Young to purchase student supplies.
Slaughter Elementary School received a $1,000 grant from Toshiba America Foundation to purchase two Engineering is Elementary kits for the Science, Technology, Engineering, and Math Lab.
Slaughter Elementary School received a Raytheon Engineering is Elementary Teacher Scholarship valued at $1,650 to pay travel expenses and a substitute teacher to allow teacher to attend the two-day professional development workshop at the Museum of Science in Boston, Massachusetts, and to purchase additional Engineering is Elementary teacher guides, storybooks, or material kits.
Stuart Middle School received a $500 McDonald’s Making Activities Count grant to purchase manipulatives for activities in which blind, low vision, and low function students can participate.
Stuart Middle School received a $500 McDonald’s Making Activities Count grant to purchase sensory items, manipulatives, and technology to enhance classroom involvement for low-incidence and visually impaired students.
Waggener High School received $1,000 from the Waggener Athletic Department and $2,800 from the Waggener Booster Club to purchase a football scoreboard.
Western Middle School received a one-half Double Bass valued at $900 to be used in the orchestra.
Westport Teenage Parent Program received $250 from Alita Whitehead for student needs.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $37,038.48 to be used as stated in the rationale.
V.Q.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $50,743.90 from the Jefferson County Public Education Foundation through the following donors:
Central Kentucky Football Officials Association ($300) and David T. Stosberg ($100) donated a total of $400 to the Chris Nelligan Memorial Scholarship Fund.
Community Foundation of Louisville donated $1,890 to be used for the following projects:
- Bloom Elementary School Family Resource Center will receive $100 to be used for student supplies, and
- Brandeis Elementary School will receive $1,790 on behalf of Henry V. Heuser, Jr. to be used for landscaping.
The Gheens Foundation donated $10,000 in support of Louisville Orchestra's 2015 MakingMUSIC Concert Series. The MakingMUSIC program provides K-12 students the opportunity to attend concerts and in-school music programs.
Junior Achievement donated $2,000 to Pleasure Ridge Park High School to be used for materials to update the theme of the Junior Achievement Biztown wall.
SCOUT donated $2,000 from their Small Business Saturday proceeds to the Lincoln Elementary Performing Arts School Family Resource Center for assistance with student uniforms and school supplies.
Patricia Shandrowsky donated $50 in honor of Valley High School Class of 1964 for a scholarship to be awarded to a 2015 Valley High School graduate.
WHAS Crusade for Children donated $34,403.90 as part of their 2014-15 WHAS Crusade for Children grant commitment accepted by the Board on August 11, 2014. These funds will enhance district programs and services for students with disabilities.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $50,743.90 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.Q.3.
Acceptance of Funding from Fund for the Arts
Fund for the Arts awarded ticket vouchers, bus subsidies, and funds for artist residencies to various schools in the district for the 2014-15 school year:
Ahrens Work Transition Program received a $600 grant for an in-school arts experience with Blue Apple Players and a $375 grant for an in-school experience with Kentucky Shakespeare.
Atherton High School received a $1,500 grant for an in-school New Voices playwriting residency with Actors Theatre of Louisville.
Audubon Youth Development Center received a $1,500 grant for an in-school Music Core Content Through Percussion experience with the River City Drum Corps.
Ballard High School received a $1,000 grant for an in-school New Voices playwriting residency with Actors Theatre of Louisville.
Barret Traditional Middle School received a $500 grant for an in-school Dialogue into Monologue experience with Actors Theatre of Louisville.
Bellewood Home for Children received a $1,200 grant for in-school Hip Hop Dance Classes with the Louisville Ballet.
Breckinridge Metropolitan High School received a $625 grant for an in-school Fiber Artist Residency with the Kentucky Museum of Arts and Crafts.
Central High School Magnet Career Academy received a $1,000 grant for an in-school New Voices playwriting residency with Actors Theatre of Louisville.
Conway Middle School received a $1,440 grant for field trips to the Louisville Orchestra.
Crosby Middle School received a $500 grant for an in-school Monologue vs. Dialogue experience with Actors Theatre of Louisville.
Eastern High School received a $1,000 grant for an in-school Living Newspaper experience with Actors Theatre of Louisville.
Frederick Law Olmsted Academy South received a $1,060 field trip grant for a Martin Luther King Day Concert by the Louisville Orchestra.
Highland Middle School Orchestra received a $740 field trip grant for World Cultures: A Musical Passport by the Louisville Orchestra.
Jefferson County Traditional Middle School received a $700 grant for an in-school Day of Dance with the Louisville Ballet.
Jeffersontown High School received $1,250 grant for an in-school Spanish experience with the Louisville Visual Arts Association.
J. Graham Brown School received a $1,000 grant for an in-school New Voices playwriting residency with Actors Theatre of Louisville.
John L. Ramsey Middle School received a $500 grant for an in-school Dialogue into Monologue experience with Actors Theatre of Louisville.
Johnson Traditional Middle School received a $500 grant for an in-school Dialogue into Monologue experience with Actors Theatre of Louisville.
Knight Middle School received a $2,000 grant for an in-school Mural Residency with the Louisville Visual Arts Association.
Liberty High School received a $1,300 grant for in-school Zombie Math; Exploring Reading Comprehension through Drama; Unmasking Greek Drama; and PD for teachers with Walden Theatre.
Mary Ryan Academy received a $700 grant for an in-school Chamber Ensemble Visit by the Louisville Orchestra.
Moore Traditional School received a $930 grant for field trips to see A Christmas Carol at Actors Theatre of Louisville.
Newcomer Academy received a $950 grant for an in-school Connecting Cultures experience with Walden Theatre.
Noe Middle School received a $650 grant for an in-school Choreographer’s Workshop with the Louisville Ballet.
Pleasure Ridge Park High School received a $750 grant for an in-school New Voices playwriting residency with Actors Theatre of Louisville.
Robert Frost Sixth-Grade Academy received a $500 grant for an in-school Oh Freedom School Tour with the Kentucky Opera.
Seneca High School received a $2,000 grant for an in-school Living Newspaper experience with Actors Theatre of Louisville.
South Park Teenage Parent Program received a $1,000 grant for an in-school experience with Actors Theatre of Louisville.
Southern High School received a $1,000 grant for an in-school Living Library and New Voices playwriting residency with Actors Theatre of Louisville.
Thomas Jefferson Middle School received $1,000 grant for field trips to see Play It Forward along with And in This Corner…Cassius Clay by Stage One Family Theatre.
Waggener High School received a $1,000 grant for an in-school Living Newspaper experience with Actors Theatre of Louisville.
Western Middle School received a $1,600 grant for an in-school Visual Art Silk Screen Workshop with the Kentucky Museum of Arts and Crafts and a $1,250 grant for an in-school Wood Sculptures: Endangered Animal Species experience with the Louisville Visual Art Association.
Youth Performing Arts School received a $1,200 grant for an in-school visit of the Macbeth Spring Tour by Kentucky Shakespeare.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $34,820 from the Fund for the Arts.
V.Q.4.
Acceptance of an Instructional Transformation Grant from the Kentucky Department of Education
This grant will support implementation of Kentucky Core Academic Standards by increasing teacher knowledge and use of literacy and math design collaborative models. These models focus on groups of teachers working in a cross-disciplinary manner to deconstruct the academic standards, develop lessons, use formative assessments to analyze student progress and adjust instruction in an intentional manner.
Through professional learning, teachers and administrators will enhance their assessment literacy and their understanding of the new Professional Growth and Evaluation Systems.
Participating sites will include: Farnsley, Knight, Lassiter, Noe, and Thomas Jefferson middle schools.
The grant will pay for teacher stipends, substitutes, fringe benefits, travel for professional learning, education consultants, evaluation costs, supplies and curriculum materials.
The grant application and assurances are attached.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept an Instructional Transformation Grant totaling $100,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
V.Q.5.
Acceptance of Carl D. Perkins, Title I, Part C, Career and Technical Education Grant Funds from the Kentucky Department of Education
The Carl D. Perkins grant funds are applied for annually by our district for the improvement of High School Career and Technical Education (CTE) programs. These funds are administered by the Kentucky Department of Education through the Office of CTE and are allocated to the counties based on the number of students ages 5-17 served by the county and the number of families in the district who are below the poverty level.
Funds for Fiscal Year 2014-15 are being used to enhance and improve state-approved CTE career pathway programs to increase the student technical skills in industry certificates earned and increase academic performance through the integration of academic and technical content to create authentic learning experiences.
These funds are being used at the following schools: The Academy @ Shawnee, South Park and Westport Teenage Parent Programs, Central High School Magnet Career Academy, Moore Traditional School, and Atherton, Ballard, Butler Traditional, Doss, duPont Manual, Louisville Male, Eastern, Fairdale, Fern Creek Traditional, Iroquois, Jeffersontown, Pleasure Ridge Park, Seneca, Southern, Valley, Waggener, and Western high schools.
These funds are used for the following expenses:
- Teacher professional development expenses such as registration, travel, and stipends;
- Substitutes and travel expenses for curriculum-related field trips;
- Career and Technical Education Student Organization advisor registrations and travel while supervising students;
- Industry certification costs related to student career readiness;
- Technology and software upgrades;
- Equipment to meet industry standards; and
- Non-consumable classroom items that are over and above the basic requirements of the career pathway curriculum such as supplementary books, audiovisual items, and other materials that reinforce the curriculum.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $1,279,689 from the Carl D. Perkins, Title I, Part C, Career and Technical Education grant.
V.Q.6.
Acceptance of FY2015 Gifted and Talented Funding from the Kentucky Department of Education
Some examples of the services that the district provides through the grant to support primary talent pool development and formally identified gifted and talented students are:
- Professional development for district teachers;
- Implementation of curriculum development in the areas of gifted and talented methodologies and teaching strategies;
- Instructional materials and supplies;
- Implementation of the state mandated Gifted and Talented Student Services Plan and Gifted Student Progress Report for children enrolled in the Advance Program; and
- Support for Project REACH, a summer enrichment program that prepares minority students formally identified for participation in the district's Advance Program
All activities and expenditures are in compliance with state requirements.
The award notification from the Kentucky Department of Education is attached. All funds must be spent or encumbered by June 30, 2015.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept FY2015 Gifted & Talented Funds in the amount of $151,698.00 from the Kentucky Department of Education.
V.Q.7.
Acceptance of Walmart Foundation Local Facility Giving Program Grant
Socio-economically disadvantaged families often struggle with the added expenditures of school supplies needed for multiple children. Although Jefferson County Public Schools has developed a districtwide streamlined list of school supplies, these supplies often need replacement every few months.
Funds from this grant will be used to ensure that our most at-risk students have access to the resources and tools needed to ensure that all students, regardless of family income, learn at high levels and are college and/or career ready.
These funds also will be used to support families by relieving the financial burden for replacing school supplies throughout the year. Students will be identified by the district’s Family Resource Center Coordinators. Supplies will be distributed to the students through the Family Resource Center on an as-needed basis with priority given to those families who qualify for free and reduced-price meals.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $1,500 grant from the Walmart Foundation through their Local Facility Giving Program.
V.R.
Approval of Subscriber Agreement with CLEAR Services and West Publishing Corporation
Students who are new to the district must complete an initial online registration form before applying or enrolling in Jefferson County Public Schools. As part of the registration process, families are required to provide proof of residence in Jefferson County. Currently, proof of residency can be submitted electronically or taken to a registration site or school. After staff verifies the address, families receive a Parent Portal activation key that allows them to complete an application.
The attached agreement would allow JCPS to electronically verify proof of residency while families are completing the online registration form. Families whose address is verified electronically will be able to move directly to the application process without the wait time for staff to verify their address, thereby allowing for a seamless transition between registration and application.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Subscriber Agreement with CLEAR Services and West Publishing Corporation.
V.S.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD156 rather than by name. Student SSD156 has a medical condition, with proper physician documentation, which requires a 3-hour and 50-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for an Exceptional Child Education student identified as SSD156 for the 2014-15 school year.
V.T.
Approval of Shortened School Week for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD157 rather than by name. Student SSD157 has a medical condition, with proper physician documentation, which requires a three-day school week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school week for an Exceptional Child Education student identified as SSD157 for the 2014-15 school year.
V.U.
Approval of Request to Rename Fern Creek Traditional High School
The administration, staff, students, Alumni Association, Parent Teacher School Association, and School Based Decision Making council of Fern Creek Traditional High School request the name change to Fern Creek High School for the following reasons:
- The term Traditional does not align with our school’s vision statements, which seeks innovation of our staff and students;
- Our 5-Star Professional Career Themes of Communication/Media/Visual and Performing Arts does not fit traditional learning processes;
- As a priority school with a high percentage of English as a Second Language and Exceptional Child Education students, traditional methods of teaching cannot be used to move all students to proficiency. Creative, authentic, and project-based learning approaches are necessary for students to be engaged with and apply content to standards;
- The term Traditional can also label how schools handle student discipline measures. We feel that the accompaniment of our school’s Student Response Team and Positive Behavioral Interventions and Supports reflects current best practices;
- The term Traditional creates confusion in the community as we are not considered “traditional” by JCPS in the same manner that Louisville Male High School and Butler Traditional High School are;
- Fern Creek does not currently have a school uniform policy, and
- For 74 of the 92 years the school has existed, Traditional was not included in the school’s name.
Therefore, in accordance with the Board of Education Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, it is appropriate that Fern Creek Traditional High School be renamed Fern Creek High School.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve changing the name of Fern Creek Traditional High School to Fern Creek High School.
V.V.
Approval of Contracts for Nonresident Pupils for Fiscal Year 2015–16
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
JCPS/Kentucky school districts' reciprocal contracts are included as attachments.
For the 14-15 school year, there are 75 Jefferson County students who pay tuition to attend other Kentucky districts and 1 student who resides in another Kentucky district who pays tuition to attend Jefferson County Public Schools.
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Number of Students who Reside in Jefferson County But Attend Another KY District
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Number of Students who Reside in Another KY District But Attend Jefferson County
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Bardstown City
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0
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0
|
|
Barren County
|
18
|
0
|
|
Bourbon County
|
0
|
0
|
|
Breckinridge County
|
0
|
0
|
|
Bullitt County
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21
|
0
|
|
Elizabethtown Independent
|
0
|
0
|
|
Eminence Independent
|
0
|
0
|
|
Fayette County
|
0
|
0
|
|
Frankfort Independent
|
1
|
0
|
|
Hardin County
|
5
|
0
|
|
Henry County
|
0
|
0
|
|
LaRue County
|
0
|
0
|
|
Nelson County
|
1
|
0
|
|
Oldham County
|
27
|
1
|
|
Shelby County
|
2
|
0
|
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TOTAL
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75
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1
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Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2015–16 with Bardstown City School District, Barren County Public School District, Bourbon County School District, Breckinridge County School District, Bullitt County School District, Elizabethtown Independent School District, Eminence Public School District, Fayette Public School District, Frankfort Independent School District, Hardin County Public School District, Henry County Public School District, Larue County Schools, Nelson County Public School District, Oldham County Public School District, and Shelby County Public School District.
V.W.
Approval of 2014-15 Head Start/Early Head Start Corrective Action Plan
Jefferson County Public Schools (JCPS) is the grantee for operating the Head Start/Early Head Start Program.
From December 9, 2013, to December 13, 2013, the Administration for Children and Families (ACF) conducted an onsite triennial monitoring review of the JCPS Head Start/Early Head Start programs. The triennial review is a comprehensive audit to determine compliance with Head Start and Early Head Start standards and regulations.
The ACF report identified one deficiency:
1304.2 Child Health and Developmental Services (a) Determining Child Health Status
(1) In collaboration with the parents and as quickly as possible, but no later than 90 days (with the exception noted in paragraph (a)(2) of this section) from the child's entry into the program (for the purposes of 45 CFR 1304.20 (a)(1), 45 CFR 1304.2(a)(2), and 45 CFR 1304.2(b)(1), "entry" means the first day that Early Head Start or Head Start services are provided to the child), grantee and delegate agencies must:
(iii) obtain or arrange further diagnostic testing, examination, and treatment by and appropriate licensed or certified professional for each child with an observable, known, or suspected health or developmental problem;
The grantee did not obtain or arrange further diagnostic testing, examination, and treatment by an appropriate licensed or certified professional for each child with an observable, known, or suspected health or developmental problem.
A corrective action plan to address and implement a system to correct the findings for each deficiency must be approved by the governing board and submitted to the Region IV Office of Head Start.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Jefferson County Board of Education approve a report on the 2014-15 Head Start/Early Head Start Corrective Action Plan.
V.X.
Revision of Board Policy: Board Meeting Agenda
In February 2014, consultant Thomas Alsbury, Ed.D. made numerous recommendations to the Board regarding Board meetings to move the Board toward reaching benchmarks for high-performing boards in the management of time efficiency of board meetings and discussion foci.
The proposed revisions to the attached Board Policy 01.45 Board Meeting Agenda will reorder and realign some of the items on the Board's regular agenda.
If adopted, the Board will address the recognitions prior to the approval of the minutes, separate the Superintendent's Report from the Consent Calendar, and move Information/Discussion items after Action Items; and place Consent Calendar items toward the end of the Board meeting.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education waive the first reading and approve the attached Board Policy: Board Meeting Agenda.
V.Y.
Approval of Student Enrollment Projections for 2015–16
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, boundary adjustments, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Some sources for this data are the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau.
Additionally, principals and other staff were given the opportunity to provide input and some adjustments were made based on that input.
Submitted by: Dr. Robert J. Rodosky
Attachments Pending
Superintendent Donna Hargens recommends that the Board of Education approve the districtwide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2015-16 school year (Attachments B1-B4).
V.Z.
Approval of School Allocation Standards for Fiscal Year 2015-16
Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, Sections 4 and 5. These Sections are relative to the allocation for certified staff and classified staff, respectively.
The state minimum allocation to school councils for operational provisions is validated within these standards, and this is according to Section 6 of the same Statute.
The District outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to Section 7 of the same Statute.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached School Allocation Standards for usage in fiscal year 2015-16.
V.AA.
Review and Examination of the General Fund Draft Budget for Fiscal Year 2015-16
KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31 of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year.
The Draft Budget Report compares last year’s actual revenues and expenditures and the current year revised budget figures with next year’s projected budget. State law requires that the local board review the Draft Budget by January 31 of each year. NOTE: You are not required to submit the Draft Budget Report to the State.
The Draft Budget is a starting point for discussion. The intent is that the budget figures be presented in open forum with full knowledge that they are subject to change as both revenue and expenditure requirements are refined.
Central office cost center budgets for fiscal year 2015–16 are being reviewed and will be completed in March 2015.
Projected student enrollment numbers by school are used to determine individual school allocations. After the Board approves enrollment projections, individual school allocations will be determined.
Student enrollment projections for 2015–16 are submitted for approval on the January 26 consent calendar under Agenda Item V.Y. Individual site-based allocations are due to schools no later than February 4, 2015.
In March 2015, we will have a session to discuss proposed changes to the final General Fund Draft Budget. The General Fund Tentative Budget will be presented to the Board in May 2015 as required by KRS 160.470.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education review and examine the General Fund Draft Budget for Fiscal Year 2015-16.
VI.
Action Items
VII.
Discussion Items
VII.A.
Report on Responsive, Differentiated Instruction and Equitable Learning Opportunities
Focus Area One of the newly revised Strategic Plan—Vision 2015 addresses Increased Learning.
This presentation will address our strategies and support to differentiate and individualize instruction so that it meets the needs of our diverse student population. Strategies include training and support for Professional Learning Communities, training on Differentiated Instruction, and the rollout of the Professional Growth and Effectiveness System (PGES).
We will identify our problem of practice, theory of action, resources needed, timeline for implementation, and essential questions for the Board. The key indicators include proficiency rates on district benchmark assessments as well as monitoring the average ratings on the PGES classroom observations.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a report on Strategies 1.1 and 1.2 Responsive, Differentiated Instruction and Equitable Learning Opportunities.
Order #158 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on Strategies 1.1 and 1.2 Responsive, Differentiated Instruction and Equitable Learning Opportunities. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mr. David Jones.
VII.B.
Annual School Nutrition and Physical Activity Report
The attachments and presentation by staff will provide the Board of Education with the Nutrition and Physical Activity Report that is available to School Based Decision Making (SBDM) Councils and the public via the District website.
After the Board receives and adopts the report, the District will present the report to all SBDM councils.
The superintendent will submit a summary of the nutrition and physical activity reports and recommendations to the Kentucky Department of Education by May 1, 2015.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the annual assessment of the district’s nutrition and physical activity environment required by KRS 158.856.
VII.C.
Classified Staffing Report
Dr. Michael Raisor, chief operations officer, and Mr. Mark Rosen, director of Human Resources, will update the Board on classified staffing.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive a report on classified staffing across the District.
Order #159 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on classified staffing across the district. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
Order #160 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the annual assessment of the district’s nutrition and physical activity environment required by KRS 158.856. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VII.D.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #161 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the January 26, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #162 - Motion Passed: A recommendation to adjourn the January 26, 2015, meeting of the Jefferson County Board of Education at 9:47 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
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