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I.
Moment of Silence
Welcome to the September 22, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:9 22 2014 Board meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the September 8, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 8, 2014, regular meeting.
Order #30 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 8, 2014, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 22, 2014.
Order #31 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 22, 2014. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
IV.A.
Recognition of the 15th District Parent Teacher Association Recipients of Kentucky PTA Awards
Each year, the Kentucky Parent Teacher Association (PTA) recognizes outstanding school PTAs, teachers, staff members, and volunteers from across the state that exemplify outstanding service, leadership, and commitment to their local school PTAs.
Therefore, in appreciation, the Jefferson County Board of Education and the Jefferson County Public School District are proud to recognize these distinguished honorees for their support and contribution to helping the District promote the educational success and enhance the learning experiences of our students.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize the 15th District Parent Teacher Association recipients of the Kentucky PTA Awards.
IV.B.
Recognition of Laukhuf Elementary School and Foster Traditional Academy
Laukhuf Elementary School and Foster Traditional Academy were named National PTA Schools of Excellence, a designation that recognizes schools for their achievements in building strong family and school partnerships. The efforts of these outstanding schools have helped to make a positive impact on the success and well-being of students.
The National PTA School of Excellence designation provides opportunities and ways for PTAs and schools to partner to help improve programs, practices, and policies related to education, health and safety, and the arts and cultural exploration through school decision making.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Laukhuf Elementary School and Foster Traditional Academy for being named National Parent Teacher Association Schools of Excellence.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for September 22, 2014.
Order #32 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the Consent Calendar for September 22, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
The attached job description for Assistant Superintendent for Academic Support Programs is submitted to change job responsibilities to more accurately reflect job duties.
The attached job description for Executive Director Communications and Community Relations is submitted to change the title to Chief Communications and Community Relations Officer.
The attached job description for Electrician is submitted to add a valid Kentucky electrical license to the minimum qualifications.
The attached job description for Coordinator Waste Management is submitted to change the title to Environmental Coordinator.
The attached job descriptions for Human Resources Generalist and Manager Electronic Maintenance are new job descriptions submitted as part of an organizational restructure.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Assistant Superintendent for Academic Support Programs, Executive Director Communications and Community Relations, Electrician, Coordinator Waste Management, Human Resources Generalist, and Manager Electronic Maintenance.
V.D.
Approval of Organizational Charts
The Accounting Services organizational chart is submitted to delete one (1) General Fund Accounts Payable and Approval Clerk (220 day) and add one (1) Categorical Fund Accounts Payable and Approval Clerk.
The Administration, Adult and Continuing Education, Communications and Community Relations, and Materials Production organizational charts are submitted to change the title of Executive Director Communications and Community Relations to Chief Communications and Community Relations Officer.
The Curriculum and Instruction and Curriculum Management organizational charts are submitted to change the reporting relationship of one (1) Resource Teacher (195 day) from Director Curriculum Management to Assistant Superintendent for Curriculum and Instruction.
The Human Resources Recruitment and Staffing organizational chart is submitted to delete one (1) Specialist II and add two (2) Human Resource Generalists.
The General Maintenance/Renovations/Grounds organizational chart is submitted to add two (2) Roofers, delete two (2) Carpenters, and restructure reporting relationships for more efficient operation.
The Mechanical and Electronic Maintenance organizational chart is submitted to delete one (1) Clerk II, delete one (1) Business Machine Technician, and add one (1) Manager Electronic Maintenance.
The Safety and Environmental Services organizational chart is submitted to change the title of Coordinator Waste Management to Environmental Coordinator and delete two (2) Custodians.
The Academic Support Programs organizational chart is submitted to add one (1) Intervention Specialist (187 day) (Student Response Team Center).
The School and Community Nutrition Services organizational chart is submitted to add one (1) Clerk III and change the reporting relationship of one (1) Clerk II from Coordinator Food Procurement (220) to Coordinator Menu Planning/Special Dietary Needs (220).
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Accounting Services, Administration, Adult and Continuing Education, Communications and Community Relations, Materials Production, Curriculum and Instruction, Curriculum Management, Human Resources Recruitment and Staffing, General Maintenance/Renovations/Grounds, Mechanical and Electronic Maintenance, Safety and Environmental Services, Academic Support Programs, and School and Community Nutrition Services.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on September 22, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.F.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for New Parking Lot at Portland Elementary School
This project will provide approximately 27 additional parking spaces for school personnel.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of BTM Engineering, Inc. as the architect/engineer, and the attached BG-1 form for a New Parking Lot at Portland Elementary School, for an estimated project cost of $61,250.
V.G.
Approval of Bid and Revised BG-1 Form for Walking Track at Rutherford Elementary School
The project will provide a 6-foot-wide, 880-foot-long asphalt walking track on the school grounds.
On April 21, 2014, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project 560-14035.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 7, 2014. All bids exceeded the funds available for this project.
Re-bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on September 4, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to CB&A Construction for Walking Track at Rutherford Elementary School for the low base bid of $21,800 and approve the attached revised BG-1 form for $31,000.
V.H.
Approval of Revised BG-1 Form for Courtyard Modifications at Ballard High School
On July 8, 2013, the Board of Education approved the project and the assignment of McCulloch Associates Architects to prepare plans and specifications for Project 105-14013.
On March 24, 2014, the Board approved awarding a contract to Marksbury Cornett for $79,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Courtyard Modifications at Ballard High School.
V.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.J.
Approval of Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendment:
• Total Material Management Recycling with the Green City Partnership;
• TYVEK-25 Labels and Ribbons;
• Surveillance System Accessories;
• Individual Bagging Sealing System (For Nutrition Services);
• Furniture, Classroom and Office (Percentage);
• Glass, Plastic, and Glazing Compounds;
• Laminating Film;
• Contract Renewal on Competitive Negotiation on Third-Party Medicaid Administrative and Recovery Services;
• Contract Renewal on Custodial Supplies: Chemical Dilution System;
• Contract Renewal on Special Education Equipment and Supplies; and
• Amendment on Instructional and Office Supplies (Line Item).
V.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 25 through September 7, 2014.
V.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of August 25 through September 7, 2014.
V.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.N.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $6.3 million in professional services contracts, more than $5.1 million, or 82.4 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or more.
V.O.
Acceptance of Unaudited Financial Report for Period Ended August 31, 2014
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached unaudited financial report for the period ended August 31, 2014.
V.P.
Acceptance of Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
V.P.1.
Acceptance of Donations and Small Grants
Academic Services received school supplies valued at $1,500 from ADP to be distributed to Title I elementary schools. Supplies include pencil sharpeners, steno pads, pencil boxes, erasers, tissues, markers, notebooks, colored pencils, backpacks, folders, pens, glue sticks, crayons, rulers, loose-leaf notebook paper, and scissors.
The Academy at Shawnee received $2,500 from Spirit of Love Center to purchase a football passing machine for the football team.
Blue Lick Elementary School received two iPads from DonorsChoose.org valued at $691 to be used to help students improve their reading and math skills.
Breckinridge-Franklin Elementary School received reading comprehension activities, 30 decorate-your-own tote bags, 24 writing practice common core journals, 24 draw-and-write journals, all-purpose mobile teaching easel, and common core daily language practice valued at $588.84 from DonorsChoose.org to be used for a second-grade classroom.
Carrithers Middle School received $500 from the Community Foundation of Louisville on behalf of Jane G. Emke in honor of Lucy Knight to be used to purchase books for the library.
Dunn Elementary School received a donation of $1,000 from Ashley Furniture to purchase furniture for the school lobby.
DuPont Manual High School received $500 from General Electric Star Awards to be used for the Math, Science and Technology Fair registrations and supplies.
DuPont Manual High School also received $2,529.92 from the Target Take Charge of Education Program to be used for textbooks, classroom supplies, and testing materials.
Field Elementary School received two iPads valued at $1,600 from DonorsChoose.org to be used with student interventions and enrichment activities and $562.56 from Target to be used to purchase instructional materials.
Kerrick Elementary School received donations totaling $450 from H & H Systems and Design Inc. ($250) and Scientific Studies Company ($200) to purchase Lego Robotics materials.
Lowe Elementary School received $552.39 from the Target Take Charge of Education Program to be used for educational and instructional materials.
Seneca High School received $5,000 from the Seneca Past and Present Alumni to purchase a sound system for the Judge Ellen B. Ewing Courtroom.
Slaughter Elementary School received $1,426.70 from DonorsChoose.org to purchase class sets of books for students to use in literacy circles.
Southern High School received $480.62 from the Target Take Charge of Education Program to be used for student field trip expenses.
Waggener High School received donations totaling $4,550 to purchase a new scoreboard for the football field from Martha and Lowell Katz ($100), R. Michael and Cary Ricketts ($100), Alan Linker ($100), David and Sandra Snowden ($2,500), Mockingbird Valley Soccer Club ($1,500), Lawrence Abrams ($150), and John and Phyllis Kirwan ($100).
Waggener High School also received $100 from Beverage Warehouse to purchase cheer uniforms.
The Youth Service Center for Gilmore Lane and Slaughter elementary schools received $250 from Greg Scheller to use for non-academic student needs that arise throughout the school year, such as glasses, field trips, and program registration fees.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $24,782.03 to be used as stated in the rationale.
V.P.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $22,478.90 from the Jefferson County Public Education Foundation through the following donors:
Greater Louisville Inc. donated $21,078.90 to the Hilliard Lyons Leadership Event to provide support for students who are involved in the Ford Next Generation Learning program.
Lynn Huether donated $400 to provide JCPS students with scholarship opportunities.
Jefferson Community and Technical College (JCTC) donated $1,000 to the Hilliard Lyons 2014 Excellence Awards in honor of the JCTC Teacher Award recipient Stewart Hudson, Doss High School.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $22,478.90 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.P.3.
Acceptance of Individuals with Disabilities Education Part B Basic and IDEA-B Preschool Grants
The Kentucky Department of Education has awarded IDEA-B funding to the District for the 2014-15 school year. These funds will be used to pay the excess costs of providing special education and related services to children with disabilities enrolled in both public and private schools in Jefferson County.
Funding was awarded as follows:
- Preschool—$797,756
- Exceptional Child Education—$22,876,514
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept an Individuals with Disabilities Education Act Part B Basic and IDEA-B Preschool Grants totaling $23,674,270.
V.P.4.
Acceptance of Flexible Focus Funds from the Kentucky Department of Education
The Flexible Focus Funds was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the needs of the intended student population.
The Kentucky Department of Education has made the following Flexible Focus Fund awards for the period of July 1, 2014, through September 30, 2015:
- Extended School Services—$2,657,970
- Professional Development—$883,357
- Early Childhood Programs (Preschool)—$9,004,864
- Safe and Drug-Free Schools—$571,448
- Instructional Materials—$2,416,524
All funds must be spent or encumbered by September 30, 2015.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept Flexible Focus Funds totaling $15,534,163 from the Kentucky Department of Education.
V.P.5.
Acceptance of NCLB, Title I, Part A Section 1003(g) Funds from the Kentucky Department of Education
School Improvement Grants (SIG) under Section 1003 (g) of the Elementary and Secondary Education Act of 1965 are grants to state educational agencies (SEAs). SEAs, in turn, make subgrants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools. Funds will also pay for supplies, materials, consultants, and professional development stipends.
Funds were awarded to the following Cohort 3 schools as well as the district for the period of July 1, 2014, through June 30, 2017:
- Myers Middle at Waggener High — $96,216
- Olmsted Academy North — $97,185
- Stuart Middle School — $97,185
- Thomas Jefferson Middle School — $94,655
- Westport Middle School — $98,688
- District — $372,517
SIG funds will pay for substitutes so teachers can complete professional development, educational consultants to provide professional development and training, and educational reference materials and supplies. District grant funds will be used to support four district resource teachers.
There are no matching funds required for the grant, and there is no financial obligation to the district beyond the grant period.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept NCLB, Title I, Part A Section 1003(g) funds in the amount of $856,446 from the Kentucky Department of Education.
V.P.6.
Acceptance of a Math and Science Partnership Grant from the Kentucky Department of Education
The Kentucky Department of Education has awarded the district a $117,000 grant to fund professional development activities to improve teacher content knowledge and teaching skills in mathematics and science that lead to improved student learning.
The District will partner with faculty from the University of Louisville College of Education and Human Development and the College of Arts and Sciences to create professional development activities.
The funds will be used to pay for teacher stipends, substitutes, fringe benefits, project evaluation, mileage, materials, and a subagreement with the University of Louisville.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No: PON2 540 1500000514 1
Superintendent Donna Hargens recommends that the Board of Education accept a Math and Science Partnership Grant totaling $117,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
V.P.7.
Acceptance of Subgrant from the University of Kentucky Reading Recovery Project
This is a subgrant from the University of Kentucky (UK). Four years ago, UK collaborated with Ohio State University and was awarded a U.S. Department of Education Investing in Innovation (i3) Grant, Reading Recovery: Scaling Up What Works. The purpose of this subgrant is to support the implementation of a new Reading Recovery teacher in 10 eligible schools in Jefferson County and throughout the state of Kentucky.
This year, Blue Lick, Breckenridge-Franklin, Cane Run, Eisenhower, Engelhard, Goldsmith, Greenwood, Portland, Slaughter, and Wilt elementary schools were awarded subgrants. This is the fourth and final year the district will receive funds for this project.
Each teacher will receive $1,850 plus tuition for a six-hour graduate course ($3,000) and classroom books and materials valued at $3,900. The total subgrant award is $87,500.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept a subgrant totaling $87,500 from the University of Kentucky Reading Recovery Project and authorize the superintendent to sign the attached agreements.
V.P.8.
Acceptance of Grant from KentuckianaWorks for the Louisville Education and Employment Partnership
The Louisville Education and Employment Partnership is a collaborative program between Jefferson County Public Schools, Louisville Metro Government, Metro United Way, and KentuckianaWorks. The Partnership was created to reduce the dropout rate among high school youth.
The continuing mission of the Partnership is to assist students, with the help of career planners at their schools, to remain in high school, to graduate, and to make a successful transition to employment and/or post-secondary education or military service.
This grant is provided by the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks, as a component unit of Louisville/Jefferson County Metro Government. The funds will be used to pay all or a portion of the salaries for the career planners at the following high schools:
- Fairdale High School (100%)
- Fern Creek Traditional High School (100%)
- Iroquois High School (60%)
- Jeffersontown High School (100%)
- Seneca High School (100%)
- Southern High School (100%)
- Valley High School (100%)
A list of LEEP staff members for the 2014-15 school year is attached.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept $278,400 in funding from the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks on behalf of the Louisville Education and Employment Partnership and authorize the superintendent to sign the attached grant agreement.
V.Q.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD151 rather than by name. Student SSD151 has a medical condition, with proper physician documentation, which requires a 1-hour and 30-minute school day, 5 days a week. Appropriate ECE procedures and documentation are still required for this student, who is being served in a separate class in a middle school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2014-15 school year.
V.R.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
V.R.1.
Approval of Cooperative Purchasing Agreement
This agreement will allow the JCPS Purchasing Department and the agencies listed above to pursue joint requisitions for purchases.
This effort is part of the Partnership for a Green City initiative that began in August 2004. This initiative encourages the agencies to collaborate on reducing environmental impacts and improving public health through education and research.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Cooperative Purchasing Agreement between Jefferson County Public Schools, Louisville/Jefferson County Metro Government, University of Louisville, Louisville Water Company, Metropolitan Sewer District, Transit Authority of River City, and Louisville Regional Airport Authority.
V.R.2.
Approval of Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation
The Transition Opportunities Program (TOP) Pilot is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified work as a desired post-school outcome and have demonstrated a need for vocationally related transition services in order to ultimately move from high school to competitive employment.
OVR will provide eligible students with post-high school transition services; e.g., vocational assessment, job placement, and training. Approval of the attached third-party cooperative agreement will allow the District to continue participation in this program.
The total program cost of $130,000 includes a cash contribution from JCPS in the amount of $32,500. The District’s FY2014-15 contribution has been budgeted by the ECE Department.
The term of the agreement is September 23, 2014, through June 30, 2015.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2014-15 Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation for the Transition Opportunities Program Pilot and authorize the superintendent to sign same.
V.R.3.
Approval of Letter of Agreement Between Kentucky Science and Technology Corporation and The Academy @ Shawnee
The purpose of this agreement is to implement and support strategies outlined in the Advanced Placement Teacher Training and Incentive Program (APTIP) model under the National Math and Science Initiative.
These proven strategies will enable The Academy @ Shawnee to increase the number of students taking Advance Place Program (AP) mathematics, science, and English (MSE) exams; to increase the number of students who receive a qualifying score of 3 or greater on MSE AP exams; and increase the number of students who attend and graduate from college. There is a particular focus on adopting an open enrollment to serve many more students who are traditionally underrepresented in AP.
There is no cost to the District.
The term of the agreement is June 1, 2014, through July 31, 2017.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached AdvanceKentucky Letter of Agreement between Kentucky Science and Technology Corporation and The Academy @ Shawnee.
V.S.
Approval of Memorandum of Agreement with the Jefferson County Teachers Association for the 2014–15 and 2015-16 School Years
The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) for the 2014–15 school year provide that $820 will be added to each cell of the 2013–14 school year salary schedule. The additional salary above the previously added 1 percent ($820 minus 1 percent added on July 1, 2014) will be paid in a lump sum to current employees (as of September 15, 2014) on October 24, 2014.
For the 2014–15 school year, the extra service rate will be based on Rank III, Step 0 from the 2013–14 school year salary schedule plus 1 percent. For the 2015–16 school year, the extra service rate will be based on the 2014–15 extra service rate plus 2 percent.
For the 2015–16 school year, 2 percent will be added to each cell of the salary schedule after $820 is added to each cell of the 2013–14 salary schedule.
Step increases will remain in effect for the 2014–15 and 2015–16 school years.
If the above motion is approved, the following will be recommended at the October 13, 2014, Board of Education meeting:
For the 2014–15 school year, the average cell increase of .13 percent will be added to salary schedules for all other bargaining units, as previously approved in the form of me-too agreements with the Board of Education. The same increase will be applied to non-represented salaries as well. (All other eligible employees will be paid the one-time lump sum in November.)
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and the attached Teacher Salary Schedules for the 2014–15 and 2015–16 school years.
VI.
Action Items
VI.A.
Approval of the Working Budget for Fiscal Year 2014-15
In compliance with KRS 160.470, the Jefferson County Board of Education is required to submit the Working Budget to the Kentucky Board of Education for approval.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Working Budget for Fiscal Year 2014-15.
Order #33 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Working Budget for Fiscal Year 2014-15. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.
VII.
Discussion Items
VII.A.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #34 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the September 22, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #35 - Motion Passed: A recommendation to adjourn the September 22, 2014, meeting of the Jefferson County Board of Education at 8:33 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
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