Jefferson County
July 28, 2014 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the July 28, 2014, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 7 28 2014 Board Meeting



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Approval of Minutes of Previous Meeting
Rationale

The minutes of the June 23, 2014, regular meeting and the July 18, 2014, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 23, 2014, regular meeting and the July 18, 2014, special meeting.

Actions Taken

Order #100 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 23, 2014, regular meeting and the July 18, 2014, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

IV. Recognitions and Resolutions
Rationale

There were no recognitions this evening.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for July 28, 2014.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for July 28, 2014.

Actions Taken

Order #101 - Motion Passed:  A motion to approve the July 28, 2014, Consent Calendar minus Agenda Item V.D. Approval of Organizational Charts passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

Order #102 - Motion Passed:  A motion to approve Agenda Item V.D. Approval of Organizational Charts passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380

V.B. Approval of Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

V.C. Approval of Job Descriptions
Rationale

The attached job description for Student/Community Liaison is submitted to change the length of work year from 215 days to As Approved by the Board. This will allow schools to fund positions at less than 215 days.

The attached job description for Director Pupil Personnel is submitted to change the reporting relationship from Assistant Superintendent for Academic Support Services to Chief of Data Management, Planning, and Program Evaluation.

The attached job description for Safe Crisis Management Trainer is submitted to change the length of the work year from 187 days to 195 days.

The attached job description for Assistant Superintendent Diversity, Equity, and Poverty Programs is submitted to change the title to Chief Equity Officer and update job responsibilities with work responsibilities performed. 
 
Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Student/Community Liaison; Director Pupil Personnel; Safe Crisis Management Trainer; and Assistant Superintendent Diversity, Equity, and Poverty Programs (to change title to Chief Equity Officer).

V.D. Approval of Organizational Charts
Rationale

The Early Childhood organizational chart is submitted to add one (1) Site Administrator (230 day) at the repurposed Myers site.

The School and Community Nutrition Services organizational chart is submitted to move two (2) Telecommunications Technicians from Lead Telecommunications Technician (Digital Technology Organizational Chart) to Coordinator Nutrition Services Operations.

The Digital Technology organizational chart is submitted to change the reporting relationship of four (4) Lead Telecommunications Technicians from Director Digital Technology to Specialist Network Control, change the reporting relationship of one (1) Telecommunications Technician from Lead Telecommunications Technician to Specialist Voice, and move two (2) Telecommunications Technicians from Lead Telecommunications Technicians to Coordinator Nutrition Services Operations.

The Diversity Equity and Poverty Programs organizational chart is submitted to move the reporting relationship of one (1) Specialist II (Volunteer Center), one (1) Specialist I (Community Information), one (1) Specialist II (SBDM), eight (8) Community Liaisons, one (1) Resource Teacher (195 day), three (3) clerk II and one (1) Specialist Parent Relations from the Executive Director Communications and Community Relations to the Assistant Superintendent Diversity, Equity and Poverty Programs and change the title of Assistant Superintendent Diversity, Equity and Poverty Programs to Chief Equity Officer.

The Communications and Community Relations organizational chart is submitted to move the reporting relationship of (1) Specialist II (Volunteer Center), one (1) Specialist I (Community Information), one (1) Specialist II (SBDM), eight (8) Community Liaisons, one (1) Resource Teacher (195 day), three (3) clerk II and one (1) Specialist Parent Relations from the Executive Director Communications and Community Relations to the Assistant Superintendent Diversity, Equity, and Poverty Programs.

The Administration organizational chart is submitted to change the title of Assistant Superintendent Diversity, Equity and Poverty Programs to Chief Equity Officer.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Early Childhood; School and Community Nutrition Services; Digital Technology; Diversity, Equity, and Poverty Programs; Communications and Community Relations; and Administration.

V.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on July 28, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

V.F. Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
V.F.1. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the Roof Replacement at Butler Traditional High School.
Rationale

This project will replace approximately 52 squares of roofing in Section 9.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the Roof Replacement at Butler Traditional High School, for an estimated project cost of $82,425.

V.F.2. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the HVAC Renovation Phase I at Fern Creek Traditional High School
Rationale

This project shall include but not be limited to the complete replacement of the HVAC system, new sprinkler system, upgrade of fire alarm systems, window replacement, hazardous material abatement in various locations, creation of a secure entrance, administrative area modifications, and renovation of various finishes. A partial roof replacement is also included.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the HVAC Renovation Phase I at Fern Creek Traditional High School, for an estimated project cost of $17,500,000.

V.F.3. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for the HVAC Renovation Phase I at Gilmore Lane Elementary School
Rationale

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior windows and metal roof will be replaced, and minor office renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the HVAC Renovation Phase I at Gilmore Lane Elementary School, for an estimated project cost of $4,700,000.

V.F.4. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for HVAC Renovation Phase I and Media Center Addition at Schaffner Traditional Elementary School
Rationale

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, sound system, generator, ceiling, interior lights, and exterior windows. A new media center sized for campus capacity will be added, the old library will be renovated for classrooms, and minor office renovations and site renovations also may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Studio Kremer Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for the HVAC Renovation Phase I and Media Center Addition at Schaffner Traditional Elementary School, for an estimated project cost of $5,500,000.

V.G. Approval of Assignment of Architects/Engineers
V.G.1. Approval of Assignment of Architect/Engineer for the Roof Replacement at Eastern High School
Rationale

The Kentucky Department of Education has given approval to utilize contingency funds from the Eastern Renovation project (BG-1 10-276). This scope of work will now become part of that project and will replace approximately 200 squares of roofing in Sections 6 and 10.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers for the Roof Replacement at Eastern High School.

V.G.2. Approval of Assignment of Architects/Engineers for a New Elementary School at Norton Commons
Rationale

On June 23, 2014, the Board of Education approved the project and BG-1 form for a new elementary school at Norton Commons. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of Voelker Blackburn Niehoff for a New Elementary School at Norton Commons.

V.H. Approval of Revised BG-1 Form for 2014 Concrete Repairs at Various Schools
Rationale

On February 24, 2014, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-14030.

On May 12, 2014, the Board approved awarding a contract to CB&A Construction for $8,905 and Revrac Construction for $14,748.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

A list of schools included in the 2014 Concrete Repairs project is attached.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for $31,147 for 2014 Concrete Repairs at Various Schools.

V.I. Approval of Contract Completions and BG-4 Forms
V.I.1. Approval of Contract Completion and BG-4 Form for Middle School Renovation at The Academy @ Shawnee
Rationale

On March 25, 2013, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 590-13033.

On July 28, 2013, the Board approved awarding a contract to Woodbine Construction Co. as the low bidder.

K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Woodbine Construction Co. for Middle School Renovation at The Academy @ Shawnee for a total construction cost of $137,014.

V.I.2. Approval of Contract Completion and BG-4 Form for HVAC Renovation Phase I and Media Center Addition at Laukhuf Elementary School
Rationale

On October 8, 2012, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 145-13001.

On March 25, 2013, the Board approved awarding a contract to Corbett Construction Co., Inc. as the low bidder.

Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Corbett Construction Co., Inc. for HVAC Renovation Phase I and Media Center Addition at Laukhuf Elementary School for a total construction cost of $4,258,057.36.

V.J. Approval of Project Completion for Food Service Phase 32 at Various Schools
Rationale

On January 14, 2013, the Board of Education approved John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-13023.

On March 25, 2013, the Board approved awarding a contract to Walker Mechanical Contractors as the low bidder.

John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

A list of schools included in the Food Service Phase 32 equipment and installation project is attached.

Submitted by: Dr. Michael Raisor

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, and final payment to Walker Mechanical Contractors for Food Service Phase 32 at Various Schools, for a total construction cost of $301,560.16.

V.K. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

V.L. Approval of Bid Tabulations, Contract Extension, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin
 
Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• White Copy Paper (Partnership for a Green City);
• Plumbing Supplies and Equipment (Line Item);
• Vehicle Paint and Related Items;
• Custodial Supplies: Plastic Bags;
• Cafeteria Graphic Design and Installation Services;
• Public Safety Equipment, Supplies and Uniforms (%);
• Off-Duty Police Officer Security;
• T-Shirts (For Academic Cup)
• Linen Service (For Lunchrooms and Nutrition Service Center);
• Printing: Parent Newsletter;
• High School Diplomas;
• Locally Raised Antibiotic Free Chicken;
• Lunchroom Commodities (School Delivery);
• Lunchroom Commodities (Warehouse Delivery);
• Contract Extension on Containerized Waste Pick-up (Partnership for a Greener City);
• Contract renewal on Purchase of Uniform Tunics (For Nutrition Services);
• Contract renewal on Automotive Glass Installation and Replacement (Percentage);
• Contract renewal on Technical Equipment and Supplies (Percentage);
• Amendment on Paint and Related Items;
• Amendment on Lunchroom Commodities (Warehouse Delivery);
• Amendment on Custodial Supplies.

V.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.N. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 9 through June 30, 2014.

V.O. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of June 9 through June 30, 2014.

V.P. Acceptance of Final Report of Professional Services Contracts of $5,000 or More for Fiscal Year 2013-14
Rationale

This report is provided in accordance with Board Policy 01.11 General Powers and Duties of the Board.

Professional services contracts for fiscal year 2013-14 totaled $9,000,746. More than $7 million, or 77.8 percent, were submitted by Academic Services.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the Final Report of Professional Services Contracts for Fiscal Year 2013-14.

V.Q. Approval of Letter of Credit Indemnification Agreement Increase
Rationale

Recent claims history has caused our insurance company (Travelers) to increase the amount of our required Letter of Credit. The self-funded retention (SFR) in our auto insurance program allows Jefferson County Public Schools to comply with financial responsibility laws and still benefit from large deductible pricing.

To the extent Travelers has not taken collateral for unpaid claims, they have extended credit to JCPS. JCPS and Travelers entered into an Indemnity Agreement governing the auto insurance program and the SFR whereby JCPS has agreed to pay claims and post collateral as required. The increase in the collateral level is driven by the increase in Personal Injury Protection payments and a series of large losses in 2011, 2012 and 2013.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the increase of the existing Letter of Credit Indemnification Agreement from the present $1,500,000 to $4,000,000, an increase of $2,500,000.

V.R. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

V.R.1. Acceptance of Donations and Small Grants
Rationale

Academic Services received $2,000 from Class Act Federal Credit Union to pay for lunch at the New Teacher Induction held at the Crown Plaza Hotel.

Atherton High School received $4,000 from the Atherton Alumni Association that was awarded to four students graduating in the Class of 2014.

Auburndale Elementary School received $250 from Kentucky Country Day to help pay for buses for the fourth- and fifth-grade classes to attend the play, Willy Wonka.

Audubon Traditional Elementary School received the following donations:

  • $350 from the American Heart Association to purchase physical education equipment;
  • Popcorn and paper popcorn bags, valued at $36.80, used by students for a Crusade for Children event; and
  • $190 from Wells Fargo Educational Matching Gift Program to purchase a new SMART Board and projector for the library.

Chenoweth Elementary School received $600 from the YUM! Brands Foundation to be used for expenses for the 2015 fifth-grade trip ($200) and staff fund ($400).

DuPont Manual High School received miscellaneous art supplies valued at $6,000 from Kathy Trompetor to be used for the visual art department.

Hite Elementary School received a Sharp AR-M237 copier valued at $750 to be used for copying instructional material.

Kammerer Middle School received $900 from Martin and Cynthia Doll to purchase new musical instruments.

Louisville Linked received the following donations:

  • 10,000 coats valued at approximately $50,000 were donated by the community with help from the 15th District Parent Teacher Association and Metro United Way and distributed to students at various schools.
  • Baby diapers valued at $500 were donated by the Doctors of Family Community Clinic and provided to the Teenage Parent Program.
  • Student school supplies valued at $5,000 were donated by Southeast Christian Church, Walshe Construction, and Paul Rogers Restorations.

Moore Traditional School received a Laminar Flow Hood from Norton Healthcare valued at $3,500 to be used by Project Lead the Way students to simulate sterile processing.

Price Elementary School received 98 free admissions from the Zoo Kids Program valued at $822 for the first-grade team to go to the Louisville Zoo.

Rutherford Elementary School received $1,000 from Jerry Riley to purchase trash cans for the school playground and to help pay for professional development for teachers.

South Park Teenage Parent Program received $139.86 from the Kentucky Cattlemen’s Association to provide beef for the cooking class.

State Agency Schools (Peace Academy) received $2,500 from the Kosair Charities Committee Endowment Account to purchase library books and supplies.

Valley High School received $1,200 from Hoosier Hills Hoops to help purchase new shoes, warm-ups, and practice equipment for the basketball team.

Submitted by: Dr. Robert J. Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $79,738.66 to be used as stated in the rationale

V.R.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $123,413.87 from the Jefferson County Public Education Foundation through the following donors:

The Community Foundation of Louisville, Inc. donated $34,380.59 on behalf of the Wilson W. and Anne D. Wyatt Debate Endowment, an annual distribution used to recognize students who demonstrate excellence in debate competition and provide funding for the debate programs.

The Community Foundation of Louisville, Inc., on behalf of the Georgehead Family Fund, donated $5,000 for Waggener High School's athletic facilities improvements.

The Community Foundation of Louisville, Inc. donated $500 to support Youth Performing Arts School students involved in the Arts at the Fringe Festival.

Fund for the Arts donated $3,525.28 to support Youth Performing Arts School students involved in the Arts at the Fringe Festival.

Ford Next Generation Learning ($20,000) and HJI Properties LLC ($2,500) donated $22,500 toward the Ford Next Generation Learning Community Partnership with JCPS to help transform public high schools into career-themed academies. 

Gordon Food Service donated $1,508 to be used for scholarships for high school seniors.

The following donations were received for the following Hilliard Lyons 2014 Excellence Awards recipients:

  • Audwin and Rae Helton donated $1,000 in honor of Audwin and Rae Helton Award recipient Adrian Layne, Seneca High School;
  • Carbide Industries LLC donated $1,000 in honor of Carbide High School Teacher Award recipient Vicky Cummings, Iroquois High School;
  • Ernst & Young U. S. LLP donated $1,000 in honor of Ernst & Young Accounting/Business High Teacher Award recipient Dana Kelly, Central High School Magnet Career Academy;
  • Junior Achievement of Kentuckiana, Inc. donated $1,000 in honor of Junior Achievement Teacher Award recipient Jerry Burke, Jeffersontown High School;
  • The Kentucky Science Center, Inc. donated $1,000 in honor of the Kentucky Science Center Award recipient—Mary Smith, Dawson Orman Education Center;
  • Lubrizol Advanced Materials donated $1,000 in honor of Lubrizol Middle School Teacher Award recipient Molli Evans, Newburg Middle School;
  • University of Louisville donated $1,000 in honor of University of Louisville Teacher Award recipient Ashlee Compeer, Atkinson Academy;
  • YMCA donated $1,000 in honor of YMCA Award for Youth Development Award recipient Gwen Snow, principal, ESL Newcomer Academy; and
  • Zeon Chemicals L. P. donated $1,000 in honor of Zeon Elementary School Teacher Award recipient April Mitchell, Binet School.

J.J.B. Hilliard, W.L. Lyons, LLC donated $20,000 for the following Hilliard Lyons 2014 Teacher Excellence Awards recipients:

  • Elementary School Professional Learning Community (PLC) Award: Jackie Halligan, Anne Mary Leffert, Scott Whitenack, and Ashley Barney, Chenoweth Elementary School ($2,000);
  • Elementary School PLC Award: Lori Trout, Kim Warren, and Brooke Risinger, Kennedy Montessori Elementary School ($2,000);
  • Middle School PLC Award: Kathleen Burnett, Kym Combs, Constance Deats, Amanda Drake, Sandra Jordan, and Dorothy Scheynost, Westport Middle School ($2,000);
  • High School PLC Award: Sarah Graham, Sandy Klinglesmith, Kathy Cail, Kelly Risinger, Belinda Hefell, and Keri Polevchak, Ballard High School ($2,000);
  • High School PLC Award: Amanda Temple, Lorenzo McGill, and Willie Jackson, Seneca High School ($2,000);
  • Elementary School Teacher Award: Arika Jackson, Slaughter Elementary School ($1,000);
  • Middle School Teacher Award: Paige Houston, Westport Middle School ($1,000);
  • High School Teacher Award: Scott Beldon, Doss High School ($1,000);
  • High School Teacher Award: Melissa Payne, Jeffersontown High School ($1,000);
  • Special School Teacher Award: Cheryle Lawrence, Binet School and Churchill Park School ($1,000);
  • Elementary School Principal Award: Tim Foster, Cochran Elementary School ($1,000);
  • Middle School Principal Award: Chris Burba, Meyzeek Middle School ($1,000);
  • Middle School Principal Award: Bill Perkins, Olmsted Academy North ($1,000);
  • High School Principal Award: Dan Withers, Central High School Magnet Career Academy ($1,000); and
  • High School Principal Award: Bryce Hibbard, Southern High School ($1,000).

Jefferson County Counselors Association donated $1,000 to benefit a high school senior through the Carolyn L. Quire Tugs at Your Heart Scholarship.

Ralph B. Knollenberg III Foundation donated $4,000 for the following winners of the Imagine That Contest:

  • Cane Run Elementary School will receive $3,000 for Solomon Jones' entry, The Edible Sundial.
  • A team from Valley High School will receive $1,000 for the Plantscaping Project, part of the Horticulture Program where students are instructed in landscaping the campus at Valley High School.

The Louisville Galleria donated $5,000 to benefit students at Cochran Elementary School, Engelhard Elementary School, and Lincoln Elementary Performing Arts School who are involved in the Stage One Drama Works Program for Summer 2014.

Louisville/Jefferson County Metro Government donated $3,500 through the use of Neighborhood Development Grant funds for the Youth Connection Services Center at Fern Creek Traditional High School.

Lucky's Farmer's Market Charitable Foundation donated $5,000 to benefit the students at Young Elementary School, Knight Middle School, and Westport Middle Schools.

Donations totaling $6,000 were made by David Calzi ($1,000) and LG&E and KU Services Company ($5,000) to the National Board Certified Teachers Challenge, which provides JCPS teachers with funding to support certification from the National Board for Professional Teaching Standards in order to increase their effectiveness for increased student achievement in our schools.

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $123,413.87 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

V.R.3. Acceptance of Funding from The Council on Postsecondary Education/Kentucky Adult Education
Rationale

The Council on Postsecondary Education/Kentucky Adult Education has awarded the district $1,500 to be used for the Employability Skills Pilot.

This program will implement a curriculum designed to integrate employability skills with academic instruction that will include in-person, computer-based instruction as well as independent study. These funds will help prepare adults for entry-level employment.

This program aligns with the District's Strategic Plan Vision 2015 by providing parent and community members with the opportunity to gain the employability skills and academic instruction necessary for them to become contributing members of the community.

No matching funds or in-kind contributions are required.

The term of the contract is July 1, 2014, through September 30, 2014.

Attachment: KY Doc ID No. PON2 415 1400003483 1

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,500 from The Council on Postsecondary Education/Kentucky Adult Education and authorize the superintendent to sign the attached agreement.

V.R.4. Acceptance of Funding from the Education Professional Standards Board
Rationale

Yearly funding is allocated by the Education Professional Standards Board for compensation of JCPS cooperating teachers who supervise student teachers.

The attached listing for the 2013-14 school year shows the JCPS cooperating teachers and the compensation each will receive.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $66,617.11 from the Education Professional Standards Board.

V.R.5. Acceptance of Funding from the Kentucky Center for Mathematics
Rationale

The Kentucky Center for Mathematics awarded Enhancing Mathematical Development of Gifted Students grants to the following schools to support high-quality mathematical learning experiences for gifted and talented students for the 2014–15 school year.

  • Newburg Middle School received a $10,000 grant for the school's Magnifying Math in the Middle Program, which offers an additional math class period of more advanced math instruction to mathematically promising students at each grade level. Grant funds will provide a teacher at grades 6, 7, and 8 with professional development on developing a scope and sequence for an enrichment course for mathematically promising students and on challenging and meeting the needs of those students. 
  • Okolona Elementary School received a $9,717 grant for the school's Science Technology Engineering Art Mathematics Engaging and Nurturing the Gifted in Intensive and Novel Experiences (STEAM ENGINE) Project, which provides intensive, prolonged enrichment to gifted students while engaging their families. The three-phase STEAM-focused enrichment program includes a five-day summer enrichment program at the University of Louisville for fourth- and fifth-grade students; daily 30-minute blocks where students engage in project-based lessons expanding on science, technology, and mathematics components; and a series of Open Galleries to showcase student work and involve parents and community. Grant funds will pay for summer enrichment program registration fees, Lego Mindstorm equipment and materials, project-based lesson materials, and supplies for the Open Galleries.
Neither school is required to provide matching funds nor is there any financial obligation to the District beyond the 2014–15 school year.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $19,717 for Okolona Elementary School and Newburg Middle School and authorize the superintendent to sign the attached agreements.

V.R.6. Acceptance of KentuckianaWorks Foundation Subgrant to Fund Customized Adult Education Services at Kentucky Manufacturing Career Center
Rationale

KentuckianaWorks will provide funding not to exceed $50,000 to the JCPS Adult and Continuing Education Unit to provide English as a Second Language assessment services, basic skills upgrade classes for English Language Learners and for English speaking adult students using manufacturing skill trades artifacts. This initiative also prepares participants for the National Career Readiness Certificate.

Onsite classes will be held during day and evening hours at the Kentucky Manufacturing Career Center. Funds will cover salaries, fringe benefits, supplies, and travel expenses of the JCPS Adult and Continuing Education coordinator and instructor(s).

This initiative aligns with the District's strategic plan and vision by providing members of the community the academic skills necessary to be successful in the manufacturing industry. No matching funds or in-kind contributions are required.

The funding period is from July 29, 2014, through June 30, 2015.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding not to exceed $50,000 from KentuckianaWorks and authorize the superintendent to sign the attached subgrant agreement.

V.R.7. Acceptance of Grant from Kentucky Transportation Cabinet for Stonestreet Elementary School Multi-Use Path Project
Rationale

The grant will provide up to an additional $70,000 in reimbursable funding for the Stonestreet Elementary School multi-use path. These funds are in addition to the $245,250 already obligated by the Cabinet to Jefferson County Public Schools for this project. JCPS will be responsible for any ineligible costs and costs in excess of $315,250.

The funds will be used for erosion control and add tree plantings adjacent to the rain gardens, parking lot and multi-use trail.

The funds will improve accessibility of the school for neighbors and stakeholders and enhance outdoor curriculum activities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $70,000 from the Kentucky Transportation Cabinet and authorize the superintendent to sign the attached agreement.

V.R.8. Acceptance of Funding from Commonwealth of Kentucky Department of Juvenile Justice
Rationale

The Department of Juvenile Justice will provide funding in the amount of $57,272 for school bus transportation for youths who attend summer session and extended-day sessions at the Louisville Day Treatment Center.

The Department will provide six buses and six bus drivers for 33 days of service for the summer program.

The attached Memorandum of Agreement shall be effective from July 1, 2014, through June 30, 2015.

Submitted by: Dr. Dewey Hensley

Attachment: KY Doc. ID No. PON2 523 1400002559 1
 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice and authorize the superintendent to sign same.

V.R.9. Acceptance of Funding from Kentucky Department of Education for Career and Technical Education Programs
Rationale

Career and Technical Education programs offer students with career exploration and preparation opportunities that prepare them for both college and career by:

  • enhancing student learning through integration of academic and technical content to create authentic learning experiences;
  • collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
  • collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.                                             

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept $2,908,268 from the Kentucky Department of Education for Career and Technical Education programs in district schools and authorize the superintendent to sign the attached agreement.

V.R.10. Acceptance of Title III Subgrants for Limited English Proficient and Immigrant Students
Rationale

The Kentucky Department of Education has awarded the District a Title III subgrant in the amount of $1,140,230 for Limited English Proficient (LEP) students and a $77,730 subgrant for Immigrant Students to help defray the costs associated with the education of LEP and immigrant students.

The English as a Second Language (ESL) Program provides equitable and quality education for all students whose primary language is one other than English and whose literacy skills make their participation in academic settings difficult. Through effective English language instruction and academic support, LEP students have the opportunity to acquire English proficiency and achieve success. More than 6,700 students will benefit from the Title III subgrant for language instruction for Limited English Proficient.

The ESL Program also provides effective cultural and linguistic support to immigrant students and their families so they may meaningfully participate in Jefferson County Public Schools. Provided services assist children to speak, read, write, and comprehend the English language and to meet challenging state content and performance standards. More than 2,400 students will benefit from the Title III subgrant for immigrant students.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a Title III grant award for Limited English Proficient students in the amount of $1,140,230 and a Title III grant award for Immigrant Students in the amount of $77,730 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreements.

V.R.11. Acceptance of Louisville Metro Government External Agency Fund and Family Services Grant for Community Liaisons
Rationale

Louisville Metro Government, through the attached External Agency Fund and Family Services Grant, provides funding totaling $159,000 to support part of the salaries and fringe benefits of eight Community School Liaisons at the following Community School sites:

  • Cane Run Elementary School,
  • Fairdale High School,
  • Farnsley Middle School,
  • Iroquois High School,
  • Meyzeek Middle School,
  • Western Middle School, and
  • A school to be determined to replace the site formerly located at Myers Middle School.
Community Liaisons oversee the activities of the Community Schools, which offer services to the entire community during the summer and after-school hours. These programs are designed to provide intergenerational, educational, social, cultural, and recreational activities for children of all ages and their families.

During the 2013–14 school year, JCPS Community Schools provided program and services to 1,464 children and families.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $159,000 from Louisville Metro Government External Agency Fund and Family Services Grant and authorize the superintendent to sign the attached agreement.

V.R.12. Acceptance of Kentucky Read to Achieve Reading Diagnostic and Intervention Grants
Rationale

The Kentucky Department of Education awarded 28 elementary schools $48,500 each year for the next two years to be used to supplement the salaries of Read to Achieve (RTA) intervention teachers to provide daily intensive intervention for struggling primary students. 

RTA grants provide schools with funds to design and implement a reading intervention program that addresses the needs of primary (K–3) students reading at low levels. KRS 158.792 3(b) requires that a school awarded funding through this grant provide assurances that the following principles will be met:

  • A research-based comprehensive school-wide reading program will be available;
  • Intervention services will supplement, not replace, regular classroom instruction;
  • Intervention services will be provided to struggling primary program readers within the school based upon ongoing assessment of their needs; and
  • A system for informing parents of struggling readers of the available family literacy services within the District will be established.

Funds will be used to partially cover RTA intervention teacher salaries, fringe benefits, and expenditures. Schools are required to cover any expenses in addition to the grant.

The term of the contract is July 1, 2014, through June 30, 2016. There is no financial obligation to the District beyond the grant period.

The following schools received Read to Achieve grants for 2014–16:

  • Blue Lick Elementary School
  • Byck Elementary School
  • Camp Taylor Elementary School
  • Chancey Elementary School
  • Chenoweth Elementary School
  • Cochrane Elementary School
  • Coleridge-Taylor Montessori Elementary School
  • Eisenhower Elementary School
  • Engelhard Elementary School
  • Goldsmith Elementary School
  • Greenwood Elementary School
  • Gutermuth Elementary School
  • Hazelwood Elementary School
  • Kenwood Elementary School
  • Kerrick Elementary School
  • Layne Elementary School
  • Lincoln Elementary Performing Arts School
  • Minors Lane Elementary School
  • Okolona Elementary School
  • Portland Elementary School
  • Price Elementary School
  • Rutherford Elementary School
  • Slaughter Elementary School
  • Watterson Elementary School
  • Wheatley Elementary School
  • Wilkerson Elementary School
  • Wilt Elementary School
  • Young Elementary School
Submitted by: Dr. Dewey Hensley

Attachments

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept Kentucky Read to Achieve Reading Diagnostic and Intervention Grants totaling $2,716,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement and assurance forms.

V.S. Approval of Aviation Insurance Policy Renewal
Rationale

The Aviation Insurance Policy is with National Union Fire Insurance Company of Pittsburgh, Pennsylvania, and covers the Aviation Program at The Academy @ Shawnee and other related activities in the amount of $5,000,000.

The premium is $31,246.07 annually and has increased $88.14 from last year.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education renew the Aviation Insurance Policy for one year from March 6, 2014, to March 6, 2015.

V.T. Approval of Fire Sprinkler Inspection Errors and Omissions Insurance
Rationale

Per KRS 198B.6401, the coverage extends to Jefferson County Public Schools and its employees licensed to inspect sprinkler systems in buildings owned by the District.

The policy period is from August 1, 2014, to August 1, 2015, with limits of $1,000,000 per occurrence, $1,000,000 aggregate, with a $10,000 retention.

The premium is $2,005.58 for the 2014–15 renewal. This is a $182.33 increase over the 2013–14 premium.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the purchase of Fire Sprinkler Inspection Errors and Omissions Insurance from Cincinnati Specialty Underwriters.

V.U. Notification of Water Easement at Johnsontown Road Elementary School
Rationale

This easement will allow access for construction of a 6" water main grid tie from Nanisinh Way to the existing 6" main that now feeds the school's water service.

This will prevent interruption of water service and issuance of a boiled water advisory should a main break occur in the area. This will also improve water flow and increase reliability of fire protection.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive notification of a water easement at Johnsontown Road Elementary School as shown in the attachments.

V.V. Approval of Agreements
V.V.1. Approval of Memoranda of Agreement with Community Organizations for Summer Learning Programs
Rationale

In November 2013, The School Superintendents Association (AASA) awarded the District a $25,000 grant for expanded learning opportunities to build partnerships, capacity, and structures to offer additional and more varied learning opportunities for students. AASA approved a portion of the grant funds be provided to community organizations for summer learning opportunities for JCPS students.

JCPS worked with Building Louisville's Out-of-School Time Coordinating Council (BLOCS) to select the following organizations that will be provided $5,000 each to conduct summer learning programs for JCPS students:

  • Neighborhood House (100 students),
  • YMCA of Greater Louisville at Wellington Elementary School (64 students), and
  • Family and Children's Place at Meyzeek Community School (40 students).
The attached agreements are in effect from June 1 to September 1, 2014, and the District has no financial obligation to these organizations for these programs beyond the agreement period.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreements with three community organizations providing summer learning programs and authorize the superintendent to sign same.

V.V.2. Approval of Agreement in Principle with KentuckianaWorks to Provide Face Forward Youth Offender Services at the Kentucky Youth Career Center
Rationale

The attached Agreement in Principle with KentuckianaWorks is being confirmed in order to obligate grant funds in an amount not to exceed $200,000 to the JCPS Adult and Continuing Education to provide services to Face Forward court-involved youth including Adult Basic Education, workforce education, job placement, pathways to post-secondary, and one-to-one mentoring at the Kentucky Youth Career Center.

The purpose of this initiative is to provide education, training, workforce development, mentoring, and post-program support for court-involved juvenile offenders and in-school at-risk youth ages 16-21, in high poverty, high crime communities.

Funds will also cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.

The term of the contract is July 29, 2014, through June 30, 2015.

No matching funds or in-kind contributions are required.

Submitted by: Dr. Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement in Principle with KentuckianaWorks and authorize the superintendent to sign same.

V.V.3. Approval of Memoranda of Understanding with Kentucky Department of Education for Title I Funds for School Improvement Under Section 1003(a)
Rationale

The Kentucky Department of Education Office of Next Generation Schools and Districts, through the attached Memoranda of Understanding, will retain the Fiscal Year 2015 Title I, 1003(a) funds to provide and manage all services for the following priority schools:

  • Olmsted Academy North,
  • Westport Middle School,
  • Stuart Middle School,
  • Myers Middle School, and
  • Thomas Jefferson Middle School.

The funds will be used to provide each of the schools an Education Recovery Leader, an Educational Recovery Math Specialist, and an Educational Literacy Specialist, who will be part of a Kentucky Department of Education team that will provide services and support based on the needs of the school.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memoranda of Understanding with the Kentucky Department of Education and authorize the superintendent to sign same.

V.V.4. Approval of Agreement with Southern Regional Education Board to Implement the Advanced Career Initiative at The Academy @ Shawnee
Rationale

The purpose of this agreement is the implementation of the Southern Regional Education Board (SREB) Advanced Career Global Logistics Curriculum at The Academy @ Shawnee. 

Through this collaboration, teachers will receive training, support, and continuous evaluations to successfully develop and implement the SREB Global Logistic Advanced Career course.

The long-term goal of this initiative is to build cross-curricular alignment between all career pathways and core content classes at The Academy @ Shawnee and strengthen our goal of graduating every student college and career ready.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with the Southern Regional Education Board for the Advanced Career Initiative at The Academy @ Shawnee.

V.V.5. Approval of Student Field Experience Agreement with the University of Louisville
Rationale

The University of Louisville (UofL) offers programs for students pursuing careers in the fields of social work.

Students from higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements. JCPS is able to provide an appropriate venue for these students to receive experience in their field of studies.

Through the attached agreement, JCPS and UofL have mutually agreed to provide placement for prospective students in the area of social work.

This agreement shall be effective beginning July 1, 2014, through June 30, 2015.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement with the University of Louisville and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.

V.V.6. Approval of Memorandum of Agreement with the University of Louisville for Reading Specialist
Rationale

This Memorandum of Agreement supports one of the District’s Core Values that high quality teaching is the most powerful tool for helping students reach high standards. 

Amy Humphrey Stevens will work with JCPS teachers and staff to support effective literacy strategies and reading interventions for students reading below grade level, including English Language Learner students. She will work directly with teachers providing content-area literacy and reading interventions in identified schools.

This partnership will equip school leaders, coaches, and teachers with the tools needed to support effective literacy strategies for content-area literacy and reading interventions for struggling readers, including English Language Learners students and increase the quality of teacher training and literacy interventions by extending our Signature Partnership with the University of Louisville.  

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to sign same.

V.W. Approval of Addenda Items for Child and Adult Care Food Program Application and Agreement
Rationale

The U.S. Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) provides “at risk” after-school supper meals and preschool snacks that meet USDA nutrition guidelines. The benefits of this program will be free meals and snacks to those who qualify.

Federal Reimbursement from the USDA covers the costs of preparing and serving meals that meet the program to cover the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.

The attached addenda items are required by Kentucky Department of Education in order to complete the application and agreement and participate in the CACFP for the 2014-15 school year.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached addenda items for the United States Department of Agriculture’s Child and Adult Care Food Program application and agreement.

V.X. Approval of Resolutions Concerning the Jefferson County School District Finance Corporation
Rationale

Approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation (the "Corporation"). This action is necessary in order to effect the issuance of the Corporation's School Building Revenue Refunding Bonds, Series 2014B (the "Series 2014B Bonds" or the "Bonds").

The current interest rate on the outstanding bonds to be refunded by the Series 2014B Bonds is 4.000 percent. The refunding bonds authorized by the attached Resolutions are expected to capture substantial savings available at the current market's lower long-term interest rates.

Submitted by: Rosemary Miller

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached resolutions concerning the Jefferson County School District Finance Corporation.

VI. Action Items
VI.A. Contingent Approval to Purchase Presbyterian Community Center
Rationale

Jefferson County Public Schools is in need of both a centralized meeting facility to accommodate large meetings of principals and other administrative and school-based groups and an additional facility for Early Childhood Education programs.

The Presbyterian Community Center property is located adjacent to the downtown medical complex and immediately east of the downtown area.

The price of this facility is estimated to be significantly less than would be required to obtain other land and build comparable facilities.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the purchase of the Presbyterian Community Center located at 701 South Hancock Street, Louisville, Kentucky. This approval is contingent on final approval by the Kentucky Department of Education.

Actions Taken

Order #103 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the purchase of the Presbyterian Community Center located at 701 South Hancock Street, Louisville, Kentucky. This approval is contingent on final approval by the Kentucky Department of Education. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

VI.B. Approval of the Strategic Facilities Usage Plan
Rationale

At the June 23, 2014, work session, the Board of Education heard the final presentation of the Strategic Facilities Usage Plan recommendations.

Approval is sought for the following initiatives: 

  • Create an additional elementary school in Cluster 8 at the Kennedy Metro Middle School site (2015–16);
  • Early Childhood wings at the following sites: 
    • New Elementary School at Norton Commons (2016–17)
    • Presbyterian Center (2015–16) 
    • Atkinson Elementary School (2015–16) 
    • Maupin Elementary School (2015–16) 
    • Stuart Middle School (2015–16) 
  • Additional English as a Second Language (ESL) services at Hazelwood Elementary School (2015–16); and
  • Based on Board feedback, an alternate location is being assessed for Kennedy Metro Middle School.
Submitted by: Dr. Michael Raisor and Dr. Robert Rodosky

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the Strategic Facilities Usage Plan.

Actions Taken

Order #104 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the Strategic Facilities Usage Plan. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

VII. Discussion Items
VII.A. Report on Opening Day Preparations for the 2014-15 School Year
Rationale

This presentation will give an overview of the preparations being made for the opening of school, particularly at the elementary level.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a report on the preparations for the opening day of school for the 2014-15 school year.

Actions Taken

Order #105 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on the preparations for the opening day of school for the 2014-15 school year. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

VII.B. 2014–15 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

Actions Taken

Order #106 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

VIII. Board Reports and Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session
X.A. Enter into Executive Session
Actions Taken

Order #107 - Motion Passed:  A motion that the Board of Education meet in Executive Session for the purpose of discussions relating to Negotiation Strategies pursuant to KRS 61.810(1)(e) of the Kentucky Open Meetings Act passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chuck Haddaway.

X.B. Adjourn from Executive Session and Return to Open Session
Actions Taken

Order #108 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.

XI. Adjournment
Recommended Motion

A recommendation to adjourn the July 28, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #109 - Motion Passed:  A recommendation to adjourn the July 28, 2014, meeting of the Jefferson County Board of Education at 10:10 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.