Jefferson County
June 10, 2014 7:00 PM
Special Meeting (Rescheduled from 6/9/14)
I. Moment of Silence
Rationale

Welcome to the June 10, 2014, meeting of the Jefferson County Board of Education. 

JCBE Meeting Videos

Audio: 6 10 2014 Meeting



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Approval of Minutes of Previous Meeting
Rationale

The minutes of the May 27, 2014, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 27, 2014, regular meeting.

Actions Taken

Order #80 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 27, 2014, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.

IV. Recognitions and Resolutions
IV.A. Adoption of Resolution in Support of Males of Color
Rationale

The attached resolution in support of males of color shows the Jefferson County Public School District's commitment and dedication in addressing males of color in an urban setting.

In tracking data and striving for improvement, the District understands that our men of color are in need of attention, access, and academic rigor.

Submitted by: John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education adopt the attached resolution in support of males of color.

Actions Taken

Order #81 - Motion Passed:  A motion that the Board of Education adopt the attached Resolution in Support of Males of Color subject to a revision to paragraph 4 to add the words across the nation so the statement reads as follows, “WHEREAS, across the nation, Males of Color disproportionately attend under-resourced schools and are taught by the least-effective teachers” passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for June 10, 2014.

Actions Taken

Order #82 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for June 10, 2014. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. David Jones.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

V.B. Approval of Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

V.C. Approval of Job Description
Rationale

The attached job description for Psychometrist is submitted to be deleted.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the deletion of the attached job description for Psychometrist.

V.D. Approval of Organizational Charts
Rationale

The Early Childhood organizational chart is submitted to add ten (10) Instructional Assistant Floaters (182 day), three (3) Clerk I (260 day), three (3) Family Services/Parent Involvement Liaison (220 day), one (1) Specialist II, one (1) Family Service Worker (200 day), two (2) Clerk II (220 day), delete eleven (11) Instructional Assistants (182 day), change one (1) Clerk II from 210 days to 220 days, and move one (1) Clerk II (195 day) from Unit Manager (Operations) to Specialist II (Child Development and Health Services)

The Diversity, Equity and Poverty Programs organizational chart is submitted to change Coordinator I (504) from a 260-day position to a 220-day position.

The Exceptional Child Education organizational chart is submitted to delete two (2) Operator Word Processing Center positions and change Operator Word Processing Centers and Operator/Analyst Word Processing Center from 260-day positions to 220-day positions.

The ECE Placement and Assessment organizational chart is submitted to delete one (1) Psychometrist (200 day) and add one (1) Psychologist (200 day).

The Communications and Community Relations organizational chart is submitted to change Resource Teacher position from 195 days to 150 days.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Early Childhood; Diversity, Equity, and Poverty Programs; Exceptional Child Education; ECE Placement and Assessment; and Communications and Community Relations.

V.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on June 10, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

V.F. Approval of Bid and Revised BG-1 Form for Boiler Replacement at Brandeis Elementary School
Rationale

This project will consist of the installation of two new condensing type gas boilers, associated piping, circulating pumps, valves, concrete pads, electrical, vents, intakes, a new owner-furnished chiller, and the removal of the existing equipment.

On July 8, 2013, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 260-14014.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 20, 2014. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Lusk Mechanical Contractors, Inc. for Boiler Replacement at Brandeis Elementary School for the low bid of $292,000 and approve the attached revised BG-1 form in the amount of $427,950.

V.G. Approval of Contract Completions and BG-4 Forms
V.G.1. Approval of Contract Completion and BG-4 Form for New Media Center Addition at Cochrane Elementary School
Rationale

On September 12, 2011, the Board of Education approved Voelker, Blackburn, Niehoff Architects to prepare plans and specifications for Project 083-12009.

On January 14, 2013, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.

Voelker, Blackburn, Niehoff Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to E.H. Construction, LLC for New Media Center Addition at Cochrane Elementary School for a total construction cost of $2,180,862.14.

V.G.2. Approval of Contract Completion and BG-4 Form for Stadium Bleacher Replacement at Valley High School
Rationale

On February 13, 2012, the Board of Education approved the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-12035.

On June 25, 2012, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Toadvine Enterprises for Stadium Bleacher Replacement at Valley High School for a total construction cost of $149,200.

V.H. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

V.I. Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting. 

Submitted by: Cordelia Hardin

Attachment  

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• Bakery Products;
• Lunchroom Supplies - School Delivery (Non-Food);
• Lunchroom Commodities - Manufacturers Only - Warehouse Delivery;
• Seat Material (For School Buses);
• Servicing of Automotive Parts Washers;
• Field Trip Bus Service;
• Ionization Cell Type (Water Treatment Program);
• Automotive Repair Parts and Services (Line Item);
• Paper (For Materials Production);
• Contract Renewal on Soft Drink/ Beverage Vending;
• Contract Renewal on Self Insured Motor Vehicle Claims Service and Excess Motor Vehicle Liability Insurance;
• Contract Renewal on Property, Boiler and Machinery Insurance;
• Contract Renewal on Plumbing Service;
• Contract Renewal on Electrical Service;
• Contract Renewal on Ancillary Kitchen Custodial Supplies (Percentage);
• Contract Renewal on Student Accident and Athletic Insurance;
• Contract Renewal on Modification and Fabrication of Stainless Steel (For Food Service Equipment);
• Contract Renewal on Classroom Food Delivery System (For School and Community Nutrition Services);
• Amendment on Locks and Other Miscellaneous Items; and
• Amendment on Print Shop Supplies.

V.J. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.K. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 12 through May 26, 2014.

V.L. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 12 through May 26, 2014.

V.M. Acceptance of Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

V.M.1. Acceptance of Donations and Small Grants
Rationale

Atherton High School received a $1,000 donation from the Community Foundation of Louisville on behalf of the C.W. Jansing Memorial to be used for two $500 scholarships. 

Atherton High School received a $2,055.97 donation from the Community Foundation of Louisville on behalf of the Dennis Cushing Memorial Fund to be divided between the football and baseball programs and used for facility improvements such as field upgrades, weight room, and locker rooms.

Barret Traditional Middle School received a Knilling viola valued at $225 from Darcy Croghan to be used by students.

Central High School Magnet Career Academy received $2,000 from Speedway to be used for operating expenses of the Speedway Store that is part of the school's Business Magnet programs.

Dawson Orman Early Childhood received $4,000 from Kentucky State University for playground equipment.

Hartstern Elementary School received a $2,000 Lowe’s Toolbox for Education grant to purchase shovels, wheelbarrows, pitchforks, blower, trimmer, water barrels, irrigation system, soil, fertilizer, weed preventer, and trees to create and maintain an outdoor classroom.

Okolona Elementary School received $6,000 from Kohl’s to purchase equipment, benches, border, and mulch for expansion of the playground.

Wilkerson Elementary School received $25 from Billy L. Vincent to be used toward the purchase of iPads for the library.

Submitted by: Dr. Robert J. Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $17,305.97 to be used as stated in the rationale.

V.M.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $56,500 from the Jefferson County Public Education Foundation through the following donors:

The Humana Foundation donated $25,000, which represents their 2013-14 commitment of matching funds in support of the Investing in Innovation (i3) Making Time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Moore Traditional School, Valley High School, Waggener High School, and Western High School.

The Humana Foundation donated $10,000 to assist with efforts in childhood health in support of Wellington Elementary School's Health and Fitness for Accelerated Learning Magnet after-school program to increase students' physical fitness and to enhance family engagement and education.

Kohl's donated $3,000 to benefit students in the art program at Okolona Elementary School.

Louisville/Jefferson County Metro Government donated $15,000 through the use of Neighborhood Development Grant funds to be used for the Central High School Distinguished Alumni Event, which promotes student development of leaders for today, tomorrow, and the future.

Louisville/Jefferson County Metro Government donated $3,500 through the use of Neighborhood Development Grant funds to be used for a new playground at Eisenhower Elementary School. 

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $56,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

V.M.3. Acceptance of Funding from KentuckianaWorks for the Right Turn Program
Rationale

The Greater Louisville Workforce Investment Board via KentuckianaWorks will provide funding in the amount of $63,188 to JCPS Adult and Continuing Education to provide services including Adult Basic Education, workforce education, job placement, pathways to post-secondary, one-to-one mentoring, and Community Service and Restorative Justice Projects to participants in the Right Turn Program at the Kentucky Youth Career Center.

The purpose of this initiative is to provide education, training, workforce development, mentoring, and post-program support for court-involved juvenile offenders and in-school at-risk youth ages 16-21 in high poverty, high crime communities. Funds will also cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.

The term of the contract is July 1, 2014, through June 30, 2015. No matching funds or in-kind contributions are required.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 203-100-14

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $63,188 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

V.M.4. Acceptance of Workforce Investment Act Funding from KentuckianaWorks
Rationale

The Kentucky Youth Career Center will provide one-stop employment skills development for out-of-school at-risk youth ages 16 to 21. The Center will offer employment and educational services to enhance young job seekers' academic and job readiness skills.

The grant funds will be used to provide Adult Basic Education services, workforce education, job placement, pathways to post-secondary education, as well as recruitment, educational materials, and supplies, TARC passes, and performance-based incentives. Existing full-time and part-time instructional staff will be utilized in the fulfillment of the program requirements.

The contract period is from July 1, 2014, through June 30, 2015. The grant does not obligate the district financially, nor is there any indirect cost.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 211-400-14

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $550,000 from KentuckianaWorks Workforce Investment Act for the Kentucky Youth Career Center and authorize the superintendent to sign the attached contract.

V.M.5. Acceptance of Funding from KentuckianaWorks Foundation, Inc. for SummerWorks Program
Rationale

The KentuckianaWorks Foundation is providing a total of $137,895 to JCPS Adult and Continuing Education Unit for the support of the Kentucky Youth Career Center.

The funds will be used to provide contextualized basic skills and GED remediation, work readiness training, and leadership and professional development activities.

Funds will also cover salaries, fringe benefits, and travel expenses of existing Kentucky Youth Career Center staff and pay incentives for academic achievements (i.e., attaining a GED) to eligible youth participating in the SummerWorks Program.

The term of the contract is July 1, 2014, through June 30, 2015.

No additional staffing will be required to fulfill the terms of this agreement and no local matching funds are required.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 340-160-14

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $137,895 from the KentuckianaWorks Foundation for the SummerWorks Program and authorize the superintendent to sign the attached agreement.

V.M.6. Acceptance of Funding from Louisville/Jefferson County Metro Government for KentuckianaWorks Youth Career Center
Rationale

Louisville Metro Government via KentuckianaWorks will provide funding not to exceed $331,650 to the JCPS Adult and Continuing Education Unit for the support of the Kentucky Youth Career Center.

The Kentucky Youth Career Center will provide assessment services, case management, contextualized basic skills remediation, pre-employment training workshops, and comprehensive guidance and counseling to out-of-school participants between the ages of 16 and 21.

Grant funds will pay for salaries, fringe benefits, and travel expenses of existing Kentucky Youth Career Center staff and will be used to pay incentives for academic achievements (i.e., attaining a GED) to youth participants and for the Kentucky Youth Career Center activities.

The contract period is from July 1, 2014, through June 30, 2015. The grant does not obligate the district financially, nor is there any indirect cost.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 500-150-14

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $331,650 from Louisville Metro Government via KentuckianaWorks and authorize the superintendent to sign the attached agreement.

V.M.7. Acceptance of Funding from KentuckianaWorks for Power of Work Program
Rationale

The Greater Louisville Investment Board dba KentuckianaWorks has awarded JCPS Adult and Continuing Education $63,000 to provide Adult Basic Education services for Temporary Assistance to Needy Families (TANF) eligible participants to receive customized literacy, Adult Basic Education, and GED instruction services.

Eligibility will be determined by Goodwill Industries of Kentucky who will recruit and refer participants to the classes.

The contract period is July 1, 2014, through June 30, 2015. This will not obligate the district financially, nor is there any indirect cost.

Submitted by: Superintendent Donna Hargens

Attachment: Contract No. 600-300-14

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $63,000 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

V.M.8. Acceptance of an Increase in 21st Century Community Learning Center Funds from the Kentucky Department of Education
Rationale

The Kentucky Department of Education (KDE) awarded the District additional 21st Century Community Learning Center funds to support a four-week summer program for students in grades 3–5 at Semple and Shelby elementary schools.

KDE only awarded supplemental funding for summer programs to those 21st Century Community Learning Center programs that demonstrated outstanding academic gains during their programs for the 2013–14 school year.

Submitted by: Superintendent Donna Hargens

Attachment: KY Doc ID No. PON2 540 1300000112 4

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding totaling $44,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

V.N. Approval of Memorandum of Understanding with Catholic Charities of Louisville
Rationale

The District currently receives a sub-grant of Refugee School Impact funds from Catholic Charities to provide instructional support to refugee children and address additional family needs to ensure each child’s successful transition to their new school.

Catholic Charities is applying for continuation funding and has asked for the attached Memorandum of Understanding as part of that application process.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding concerning Refugee School Impact funding from Catholic Charities of Louisville and authorize the superintendent to sign same.

V.O. Approval of Early Childhood Education Participation Agreement
Rationale

JCPS Early Childhood Education sites are being asked to participate in The National Early Care and Education Learning Collaborative being offered by the Kentucky Department of Public Health with funding from Nemours and the Center for Disease Control and Prevention.

The project focuses on helping early care and education providers promote healthy eating, physical activity, breast-feeding support, and screen-time policies and practices.

By participating, each of the following Early Childhood Education sites will receive materials, training, and technical assistance in addition to a $500 incentive:

  • Atkinson Elementary School
  • Auburndale Elementary School
  • Byck Elementary School
  • Camp Taylor Elementary School
  • Crums Lane Elementary School
  • Dawson Orman Early Childhood Center
  • Dixie Elementary School
  • DuValle Early Childhood Resource Center
  • George Unseld Early Childhood Learning Center
  • Hawthorne Elementary School
  • Jaeger Early Childhood Center
  • Maupin Elementary School
  • McFerran Preparatory Academy
  • Norton Elementary School
  • Okolona Elementary School
  • Semple Elementary School
  • Waggener High School
  • Wheatley Elementary School
Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Participation Agreement with Kentucky’s Early Care and Education Learning Collaborative and authorize the superintendent to sign same.

V.P. Approval of Lease Agreement/Land Swap Renewal with Louisville/Jefferson County Metro Government
Rationale

This renewal is under the same terms and conditions as the original lease agreement/land swap approved by the Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.

The lease agreement/land swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and for a recycling drop-off point for Louisville Metro.
 
Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve a lease agreement/land swap renewal between Louisville/Jefferson County Metro Government and the Jefferson County Board of Education.

V.Q. Approval of Agreements with Kentucky Department of Education for Educational Consultant and Educational Recovery Specialists
Rationale

The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2014, through June 30, 2015: 

    • Patrick Tyler Stevens, Educational Recovery Specialist;
    • Angela Harris, Educational Recovery Specialist;
    • Rhonda Niemi, Educational Recovery Specialist; and
    • Mikaka Hardaway Overstreet, Educational Consultant. 

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memoranda of Agreement with the Kentucky Department of Education for the 2014-15 school year and authorize the superintendent to sign same.

V.R. Approval of General Liability and Educators Legal Liability Insurance Policy Renewal
Rationale

The liability insurance premium will be $824,580 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention.

This insurance premium is an increase of $46,828 from the 2013-14 premium.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2014, through June 30, 2015.

V.S. Approval of Lawyers Professional Liability Insurance Policy Renewal
Rationale

The insurance premium is $22,583 for the 2014-15 fiscal year. The renewal provides the General Counsel and the Assistant General Counsel with $5,000,000 in liability coverage.

This insurance premium has not increased from the 2013-14 premium.

Submitted by: Cordelia Hardin

 

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education renew the Lawyers Professional Liability Insurance Policy with American International Specialty Lines Insurance Company for a period of one year, beginning July 1, 2014, through June 30, 2015.

V.T. Approval of Workers Compensation Excess Insurance Policy
Rationale

The Department of Workers Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000 or less. The policy will provide a specific retention of $1,000,000 with a corridor deductible of $500,000 and no aggregate. The premium is based on payroll but is estimated to be $259,290.

This is an increase in the Rate per $100 of Payroll from the current 0.0301 to Safety National’s proposal of 0.0336. Safety National Casualty Corporation has an A+ AM Best rating.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Safety National Casualty Corporation through Neace Lukens for a period of one year beginning July 1, 2014, through June 30, 2015.

V.U. Approval of Resolution Relating to the Patient Protection and Affordable Care Act
Rationale

The Kentucky School Boards Association as well as the Kentucky Department of Education recommend establishing the Measurement Period, the Administrative Period, and the Stability Period on the attached resolution.

Submitted by: Dr. Michael  Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Resolution to establish time frames to comply with the Patient Protection and Affordable Care Act.

V.V. Acceptance of Offer of Assistance from Kentucky School Facilities Construction Commission Education Technology Funding Program
Rationale

For Fiscal Year 2014, the first offer of assistance was $866,036 and the second offer of assistance is $519,622; for a total of $1,385,658 for Fiscal Year 2014

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The District received $1,374,624 in support of the KETS Program in Fiscal Year 2013; $1,027,868 in Fiscal Year 2012; $2,036,686 in Fiscal Year 2011; $2,108,238 in Fiscal Year 2010; $1,798,790 in Fiscal Year 2009; and $1,083,339 in Fiscal Year 2008 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $519,622 and authorize the superintendent to commit $519,622 in local funds to the education technology restricted account to match the offer.

V.W. Approval of Kentucky Race to the Top Revised Local School District Scope of Work Agreement
Rationale

Jefferson County Public Schools (JCPS) has received at least $1,459,643 as part of a Race to the Top award to Kentucky to implement the Continuous Instructional Improvement Technology System (CIITS), a technology-based system that supports standards-based instruction, assessment, the teacher professional growth and evaluation system (TPGES) and online professional development (PD 360).

To receive funding, JCPS had to submit an original Scope of Work (SOW) Agreement, which was approved by the Board of Education on March 26, 2012. Since that time, instructional leaders have revised the SOW Agreement to align with the current plan for CIITS and PGES implementation.

As part of the SOW, the Jefferson County Board of Education must also provide the following assurances:

  • The participating school district shall implement each element of the CIITS as it is made available by the Kentucky Department of Education.
  • The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Classroom Assessment module of the CIITS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.
  • The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Educator Development Suite (EDS) of the CIITS. This includes the professional development sections of the EDS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.

The attachment contains the JCPS revised Scope of Work Agreement, which is an action plan that includes budget and sustainability components that address the required performance measures.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the revised Jefferson County Public Schools Scope of Work Agreement for the Kentucky Race to the Top funds.

V.X. Approval of Microsoft Volume Licensing Agreement Three-Year Renewal
Rationale

This agreement will allow JCPS to obtain and use 12,909 Microsoft Licenses. Microsoft software is needed and used by every JCPS faculty and staff employee who uses a JCPS computer.

The total cost of the basic contract and licensing is $788,099.15. (See attached pricing proposal.)

This agreement is a statewide contractual requirement. Staff from Management Information Services (MIS) and Digital Technology distribute and monitor the licenses.

The current three-year agreement expires on June 8, 2014.

Submitted by: Dr. Michael Raisor

Attachments

Revised 06/11/14 to include pricing information per Board request.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the renewal of a three-year Microsoft Volume Licensing Agreement and authorize the superintendent to sign the attached agreement.

V.Y. Approval of Addenda Items for the National School Lunch Program and School Breakfast Program Application and Agreement
Rationale

The United States Department of Agriculture (USDA) National Schools Lunch Program and School Breakfast Program provides breakfast and lunch meals that meet USDA nutrition guidelines. Benefits include free and reduced-priced meals to students who qualify.

Federal Reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for those programs.

The attached addenda items are required by the Kentucky Department of Education in order to complete the Application and Agreement and participate in the National School Lunch Program and School Breakfast Program for the 2014–15 school year.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached addenda items for the U.S. Department of Agriculture’s National School Lunch Program and School Breakfast Program application and agreement and authorize the superintendent to sign same.

V.Z. Approval of 2014-15 School Meal Prices and Charge Policy
Rationale

Effective July 1, 2011, Section 205 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296) requires School Food Authorities participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced-price lunches; i.e. paid lunches.

The School Food Authority is charging less than $2.65 for a paid lunch during the 2013–14 school year and is required to increase prices. Based on guidance provided by the United States Department of Agriculture (USDA), it is determined that the minimum meal price increase for paid lunches is $.10.

The following meal prices will be in effect for 2014–15:

                            Breakfast     Lunch
Elementary            $1.75         $2.50
Secondary             $1.85         $2.60
Reduced                $0.30         $0.40
Adult A La Carte                      $4.25 

Reduced prices, student breakfast, and adult breakfast and lunch prices are not affected.

The decision to allow any student charges in the school meal program is a local school administrative decision. In schools that allow student charges school administrators must support the following policy and procedure. Students may only charge a reimbursable breakfast and/or lunch. Under no circumstances may a la carte items be charged. Adult charges are not allowed.

Students are encouraged to pay in advance for meal purchases at the point of sale or online, and students will be reminded verbally as needed when their account is getting low. When a student incurs meal charges, parents/guardians will be notified via One Call regarding the amount owed. Charge letters will be mailed to households once the account reaches $25.

Once the account has reached $50, arrangements will be made for the student to receive a courtesy meal. The school nutrition program will be reimbursed by the school for the cost of the courtesy meal and may be required to reimburse School and Community Nutrition Services for the charge balance that exists at the end of the school year. The school administration will assist in determining if there are extenuating circumstances and assist as needed. No student will be denied food or beverage.

School-based administrators may complete a free/reduced price meal application for a student with a non-responsive parent/guardian. The USDA requirement to notify the parent/guardian of the action will be followed.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached school meal prices and charge policy for the 2014-15 school year.

VI. Action Items
VI.A. Approval of 2014–15 Code of Acceptable Behavior and Discipline and The Student Bill of Rights
Rationale

Board policies 09.428 Student Rights and 09.438 Student Discipline Code and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).

In compliance with Board policies and Kentucky Revised Statutes, a committee has reviewed the current Code to recommend changes for the 2014–15 school year.

Recommended changes that are new or have been edited are shown in red print.

Submitted by: John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Code of Acceptable Behavior and Discipline and The Student Bill of Rights for the 2014-15 school year.

Actions Taken

Order #83 - Motion Passed:  A motion that the Board of Education adopt the attached Code of Acceptable Behavior and Discipline and The Student Bill of Rights for the 2014–15 school year subject to the addition of electronic cigarettes to the definition of Tobacco Products on pages 28 and 40 and to change the range for a District suspension to 6–10 throughout the text of the entire document passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

VI.B. Approval to Implement the Community Eligibility Provision for 95 School Locations with National School Lunch Program and School Breakfast Program
Rationale

The Healthy, Hunger-Free Kids Act of 2010 amended the National School Lunch Act to establish the Community Eligibility Provision. The purpose of this provision is to improve access to free school meals in eligible high poverty Local Education Agencies.

Schools with a minimum of 40 percent of enrolled students directly certified for free meal benefits are eligible to participate. Had School and Community Nutrition Services been participating in Community Eligibility Provision during the 2013–14 school year at these 95 locations, it would have generated an additional $1,964,255.73 through April 2014 in federal reimbursement to the district. Additional benefits include significant savings for reduced and paid families, elimination of charges, alternate meals, and removing the stigma associated with receiving a free lunch.

The attached Intent to Participate is required by the Kentucky Department of Education in order to enroll in the Community Eligibility Provision for the National School Lunch Program and School Breakfast Program Application and Agreement for the 2014–15 school year.

Submitted: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the implementation of the Community Eligibility Provision for the U.S. Department of Agriculture’s National School Lunch Program and School Breakfast Program at 95 JCPS school locations with the National School Lunch Program and School Breakfast Program.

Actions Taken

Order #84 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the implementation of the Community Eligibility Provision for the U.S. Department of Agriculture’s National School Lunch Program and School Breakfast Program at 95 JCPS school locations with the National School Lunch Program and School Breakfast Program. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

VII. Discussion Items
VII.A. Superintendent's 2013-14 Year in Review
Rationale

The following timeline has been established for the 2013–14 year:

June 10, 2014, Board Meeting (Discussion Item): Superintendent will present the Year in Review and evidences for 2013-14. 

Prior to the executive session scheduled for June 13, each Board member is encouraged to evaluate the superintendent’s performance for the entire school year and make personal notes, observations, and calculations.

June 13, 2014, Special Board Meeting (Executive Session): Preliminary Evaluation Meeting

The primary purposes of the preliminary evaluation meeting are to: 

  • Provide the superintendent with feedback on her performance during the reporting period;
  • Provide input to develop a summary of the feedback and complete a draft of the preliminary evaluation in the closed session; and
  • Set new expectations and make any necessary changes to the evaluation form for the following evaluation period.

During this closed session, the Board and superintendent should discuss feedback of individual Board members and the superintendent. A summary of the feedback and a draft of the preliminary evaluation will be developed. The General Counsel will review the final draft with the Board in regard to any legal implications.

June 23, 2014, Board Meeting (Action Item): The Board will discuss and vote in open session to approve the 2013–14 Final Board Summative Evaluation of the Superintendent. Any changes to the evaluation criteria for the following year shall be approved by majority vote in open session.

Submitted by: Dr. Donna Hargens

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the Superintendent's 2013-14 Year in Review in support of the Superintendent's Summative Evaluation Process for Fiscal Year 2013–14.

Actions Taken

Order #85 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the Superintendent's 2013–14 Year in Review in support of the Superintendent's Summative Evaluation Process for Fiscal Year 2013–14. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.

VII.B. 2013–14 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Actions Taken

Order #86 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

VIII. Board Reports and Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the June 10, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #87 - Motion Passed:  A recommendation to adjourn the June 10, 2014, meeting of the Jefferson County Board of Education at 9:56 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.