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I.
Moment of Silence
Welcome to the March 24, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 3 24 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the March 10, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the March 10, 2014, regular meeting.
Order #33 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the March 10, 2014, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 24, 2014.
Order #34 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 24, 2014. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
IV.A.
Recognition of Music In Our Schools Month
March is Music In Our Schools Month and the 2014 national theme is Music Makes Me.
The purpose of the national observance is to draw attention to the importance of music education in our schools and communities as well as to gain and promote the support of teachers, parents, students, and the community to advocate for music education in schools across the nation. It is also a great opportunity to highlight the talent of exemplary music educators who teach comprehensive, sequential music education through concerts, lessons, public performances, and advocacy activities.
Tonight, in celebration of Music In Our Schools Month, the Stuart Middle School Band performed in the lobby area prior to the Board of Education meeting.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize March as Music In Our Schools Month.
IV.B.
Recognition of Jeanne Meredith
A student at her school nominated Jeanne for the Claes Nobel Educator of Distinction award, which recognizes outstanding educators who make a positive difference in the lives of their students.
These distinguished educators are great role models who make significant contributions to their students’ academic careers and leadership, which has a lasting impression on student lives.
The Claes Nobel Educator of Distinction is a special program of the National Society of High School Scholars, which honors educators worldwide and encourages young people around the world to strive for excellence and to embrace their responsibility for world betterment as our future world leaders and innovators.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Jeanne Meredith, a teacher at Moore Traditional School, for being selected as a Claes Nobel Educator of Distinction.
IV.C.
Recognition of Southern High School
Southern High School received accreditation from the National Institute for Metalworking Skills (NIMS) for its Machine Tool and Die Program. The school’s accreditation is effective from February 20, 2014, through February 20, 2019.
The accreditation is the result of a rigorous examination determining that Southern High School’s Machine Tool and Die Program meets the quality standards by NIMS on behalf of the nation’s precision manufacturing industry.
The purpose of the NIMS national accreditation is to advance the quality of training programs as part of a national endeavor to build and maintain a globally competitive workforce in addition to providing career opportunities to employees.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Southern High School for receiving accreditation from the National Institute for Metalworking Skills.
V.
Discussion Items Brought Forward
Order #35 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Discussion Items VII.A. and B. up to this point in the agenda passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
V.A.
Magnet Schools and Program Review
In December 2011, Dr. Gary Orfield reported to the Board of Education recommendations on improving the District’s student assignment plan. Among the recommendations was one calling for a review of the District’s magnet schools and programs.
The purpose of the review was to make sure the existing magnet schools and programs are magnetic and contribute to the District’s goals of student achievement and diversity. An initial review was completed by staff in September 2012. It recommended the removal of the application process of the elementary optional programs with the exception of Hawthorne Elementary School’s Dual-Language Spanish Immersion Optional Program.
In January 2014, Magnet Schools of America (MSA) was contracted to continue the review of the District’s 59 magnet programs/magnet schools. The schools chosen for the review had districtwide transportation to their magnet program, or were total magnet schools, or had fewer than six years’ experience as a magnet program/school.
The review took place in February 2014. A review team made up of experts from other urban districts and MSA staff visited the 59 schools and examined data on each school (achievement, diversity, cost, application numbers, acceptances, etc.). The team also conducted community forums and gathered public input through the use of an on-line survey. Results and recommendations will be presented.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept a report from the Magnet Schools of America’s review of the District’s magnet schools and programs.
Order #36 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept a report from the Magnet Schools of America’s review of the District’s magnet schools and programs. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
V.B.
Report on Alternative Schools Status and Recommendations
Alternative schools play an important role for JCPS students.
This report will define the different categories of JCPS "special schools" and provide demographic, budgetary, and academic achievement data on the schools.
Additionally, the speaker will report on strategies to improve performance in the schools as well as recommendations and next steps for the success pathways available to non-traditional students who meet alternative school criteria for assistance.
Attached are profiles for each alternative school.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept the alternative schools status and recommendations report.
Order #37 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept the alternative schools status and recommendations report. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Debbie Wesslund.
VI.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.
Order #38 - Motion Passed: A motion that the Board of Education approve the Consent Calendar for March 24, 2014, minus Agenda Item V.P.6. Acceptance of Grant from Norton Healthcare for Certified Athletic Trainers at Various High Schools, which was voted on separately, passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.
Order #39 - Motion Passed: A motion that the Board of Education approve Agenda Item V.P.6. Acceptance of Grant from Norton Healthcare for Certified Athletic Trainers at Various High Schools passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chuck Haddaway.
VI.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VI.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VI.C.
Approval of Organizational Charts
Academic Support Services:
- Remove descriptor Positive Outreach Program from Specialist II;
- Change reporting relationship of two (2) Intervention Specialists (187) (Positive Outreach Program) and remove descriptor; eight (8) Home/School Coordinators (187) (Positive Outreach Program) and remove descriptor; one (1) Secretary/Bookkeeper I (220), and three (3) Home/School Coordinators (187) (Positive Outreach Program) and remove descriptor from Specialist II (Positive Outreach Program) to Coordinator II (Student Response Team Center);
- Change reporting relationship of one (1) Clerk I (220) (Student Response Team Center), two (2) Resource Teachers (195) (Student Response Team Center), and one (1) Clerk II (Student Response Team Center) from Assistant Superintendent for Academic Support Programs to Coordinator II (Student Response Team Center); and
- Add one (1) Resource Teacher (187) (Student Response Team—Bullying Prevention).
Human Resources Recruitment and Staffing:
- Change funding source of one (1) Clerk III from 100% general funding to 50% general funding/50% categorical funding.
Human Resources Support Services:
- Change funding source of one (1) Clerk III from 50% general funding/50% categorical funding to 100% general funding,
Human Resources Division:
- Change unit identifier from HD1 to HU1.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Academic Support Services, Human Resources Recruitment and Staffing, and Human Resources Support Services.
VI.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 24, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VI.E.
Approval of Bid and BG-1 Form for Roof Repair and Gym Floor Replacement at Ballard High School
This project is an emergency roof and floor replacement in the gymnasium, due to a recent ice storm and subzero temperatures.
An emergency declaration was approved on February 26, 2014, to suspend the normal bidding process due to the time frame of the work.
Proposals were received in the Office of Facilities and Environmental Services on March 5, 2014, for the roofing portion of the project. The bid tabulation is attached. The flooring portion of the project will be awarded to a separate contractor at a future date.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Repair at Ballard High School for the low base bid of $187,980; and approve the attached BG-1 form for $285,373.
VI.F.
Approval of Bids and Revised BG-1 Forms
VI.F.1.
Approval of Bid and Revised BG-1 Form for Courtyard Modifications at Ballard High School
The project will provide security enclosure for the central courtyard.
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 105-14013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 26, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Marksbury Cornett for Courtyard Modifications at Ballard High School for the low base bid of $79,000; accept Alternate 1 for no cost; and approve the attached revised BG-1 form for $91,900.
VI.F.2.
Approval of Bid and Revised BG-1 Form for HVAC Renovation, Media Center Addition, and Roof at Dunn Elementary School
This project will include the complete replacement of the HVAC system; new construction of a media center; mechanical room addition; site work, grading, and roadway replacement; upgrade of the fire alarm and security systems; emergency generator replacement; new boiler, chiller, and domestic hot water heater; new electrical service; light fixtures; and a new roof.
On July 8, 2013, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 156-14018.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 11, 2014.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to David Construction Co. for HVAC Renovation, Media Center Addition, and Roof at Dunn Elementary School for the low base bid of $5,594,700 plus Alternate 1 for a total bid of $6,513,400; reject Alternates 2-3; and approve the revised BG-1 form for $7,705,463.
VI.F.3.
Approval of Bid and Revised BG-1 Form for Window Replacement Phase 1 at Highland Middle School
The project will cover phase one of removing the windows, abatement of hazardous materials, and the repair of the cupola and balustrade.
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 320-14019.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 26, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Martin Construction Co. for Window Replacement Phase 1 at Highland Middle School for the low base bid of $599,000; reject Alternates 1-2; and approve the attached revised BG-1 form for $675,000.
VI.F.4.
Approval of Bid and Revised BG-1 Form for HVAC Renovation Phase I at Liberty High School
The project shall include, but is not limited to, the complete replacement of the HVAC system; new electrical switchgear; and upgrade of the fire alarm, security, and intercom systems. New ceilings, lights, and finishes associated with the work will also be included.
On July 8, 2013, the Board of Education approved CMTA, Inc. Consulting Engineers to prepare plans and specifications for Project 030-14001.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 4, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC for HVAC Renovation Phase I at Liberty High School for the low base bid of $6,832,000; accept Alternate 1 at no cost; reject Alternates 2-3; and approve the attached revised BG-1 form for $7,959,971.
VI.F.5.
Approval of Bid and Revised BG-1 Form for Phase 1 HVAC Renovation and Media Center Addition at Lowe Elementary School
This project shall include the complete replacement of the HVAC system, associated ceiling and lights, new sprinkler system, addition of a new media center, conversion of old media center to four classrooms, painting, limited floor tile replacement, and site work associated with building addition.
On May 13, 2013, the Board of Education approved Voelker Blackburn Niehoff Architects, Inc. to prepare plans and specifications for Project 146-13037.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 27, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Phase 1 HVAC Renovation and Media Center Addition at Lowe Elementary School for the low base bid of $4,523,000 plus Alternate 1 for no cost; reject Alternate 2 for a total bid of $4,523,000; and approve the revised BG-1 form for $5,429,603.
VI.F.6.
Approval of Bid and Revised BG-1 Form for Phase 1 HVAC Renovation at Southern High School
This project will include the complete replacement of the HVAC system; upgrade of the fire alarm and security systems; emergency generator replacement; new boiler, chiller, and domestic hot water heater; new electrical service; new light fixtures; and associated electrical system renovations required for the mechanical systems upgrade.
The architectural scope of work includes administration renovations, a secured main entrance vestibule, full ceiling replacement, partial roof replacement, auditorium seating upgrades, and gym bleacher replacement.
On May 13, 2013, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #031-13036.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 20, 2014.
All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Morel Construction Co. for Phase 1 HVAC Renovation at Southern High School for the low base bid of $18,696,000 plus Alternates 1 and 3 for a total bid of $18,768,000; reject Alternate 2; and approve the revised BG-1 form for $21,853,831.
VI.F.7.
Approval of Bid and Revised BG-1 Form for Food Service Phase 33 Equipment and Installation at Various Schools
This project will consist of demolition, relocation, and installation of existing and new food service equipment in the schools listed in the attachment.
On December 9, 2013, the Board of Education approved assigning John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-14026.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 6, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Hussung Mechanical Contractors, Inc. for Food Service Phase 33, Equipment and Installation at Various Schools for the low bid of $307,488 and approve the attached revised BG-1 form for $1,330,915.
VI.G.
Approval of Revised BG-1 Form for Issuance of Local School Bond for Renovation Phase II and Media Center Addition at Field Elementary School
On July 8, 2013, the Board of Education approved the project and the assignment of Pickett + Associates Architects to prepare plans and specifications for Project 250-14021.
On March 10, 2014, the Board approved awarding a contract to EH Construction, LLC for $2,817,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Renovation Phase II and Media Center Addition at Field Elementary School for $3,411,133.
VI.H.
Approval of Contract Completion and BG-4 Form for Renovation Phase 1 at Minors Lane Elementary School
On October 8, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 099-13015.
On March 11, 2013, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG-4 form, and final payment to E.H. Construction, LLC for Renovation Phase 1 at Minors Lane Elementary School for a total construction cost of $3,134,893.06.
VI.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VI.J.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Musical Instruments;
• Locks and Other Miscellaneous Hardware;
• Books, Other Than Library or Textbook (Percentage);
• Athletic Tape (Warehouse Delivery);
• Flashlights, Batteries, Bulbs, Etc.;
• New Vehicle 24' Refrigerated Box-Van Truck);
• Chemical Disposal and Environmental Response;
• Instructional and Office Supplies (Line Item) Supplement;
• Commodity Processing for State Approved Processors;
• Packaging for Rigid-Pack Machine;
• Key Telephone Systems and Maintenance Parts;
• Uniforms for Students (Clothing Assistance Program);
• Tools (%) Supplement;
• Mobile Cafeteria Equipment and Supplies (For Nutrition Services);
• Amendment on Plumbing Supplies and Equipment (Line Item);
• Amendment on Electrical Supplies and Lighting (Line Item);
• Amendment on Instructional and Office Supplies (Line Item); and
• Amendment on Sale and Removal of Automotive Shop Waste Materials.
VI.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
VI.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 24 through March 9, 2014.
VI.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 24 through March 9, 2014.
VI.N.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VI.O.
Acceptance of Financial Report for Period Ended January 31, 2014
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended January 31, 2014.
VI.P.
Acceptance of Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VI.P.1.
Acceptance of Donations
Cane Run Elementary School received a $500 donation from Wells Fargo Insurance to purchase belts, socks, and underclothes for students.
Chenoweth Elementary Family Resource Center received a $2,000 donation from Broadway Baptist Church to help with costs of Science Night and Pioneer Day events.
Diversity, Equity and Poverty received a $5,000 donation from the African American Empowerment Foundation through the Community Foundation of Louisville to pay for materials, supplies, and field trips for the Street Academy program.
Doss High School received a cabinet, cubicles, cables, connectors, technician tools, server components, electrical supplies, and office furniture valued at $4,000 from TechniCare Consulting. Students will use the items to help prepare for industry certifications.
Rangeland Elementary School received a $500 donation from the Kentucky Derby Museum to purchase new paint brushes, clay, tempera paints, and oil pastels.
Southern High School received a $500 donation from the Metrobon Kiwanis Club to pay field trip expenses for Key Club students.
Waggener High School received a $1,000 donation from the Louisville Metro Police Officers Credit Union to cover costs of The Lady Wildcats Basketball Tournament.
Waller-Williams Environmental School received an iPad Mini valued at $334 from DonorsChoose.org to be used with students with an emotional behavioral disability.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $13,834 to be used as stated in the rationale.
VI.P.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $20,900 from the Jefferson County Public Education Foundation through the following donors:
Louisville Gas & Electric and KU Services Company donated $2,000 to benefit African-American males from 26 different Jefferson County middle and high schools by allowing them to attend the 2014 Lifestyle Choices Forum at the University of Louisville on March 10, 2014. This forum will offer workshops to support Vision 2015: All students graduate prepared to reach their full potential and contribute to our society throughout life.
Louisville/Jefferson County Metro Government donated $18,900 through the use of Neighborhood Development grant funds for the Build-A-Bed project. This project, coordinated with the AmeriCorps REACH Corps and Jefferson County Public Schools, will build up to 200 beds for children in our community to ensure proper rest in order for them to reach their highest level of achievement.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $20,900 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VI.P.3.
Acceptance of Modification in Funding for JCPS REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, previously awarded the District a $215,833 grant to recruit and engage 20 AmeriCorps members to provide mentoring services for truant students and to recruit, train, and manage volunteers. The original contract was approved on October 14, 2013, and the funds were received.
Normally, a contract cannot cross the state biennium; therefore funding for July and August 2014 was not included in the original contract. The Government Contract Review Committee has proposed an exemption to the District to cross the biennium and add funding for July and August 2014. The grant amount will increase by $43,167, bringing the total amount to $259,000. The new expiration date is August 31, 2014.
The JCPS REACH (Ready to Extend A Caring Hand) Corps members provide critical supports for truant students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No. PON2 730 1400000479 2
Superintendent Donna Hargens recommends that the Board of Education approve the attached modified Memorandum of Agreement for the AmeriCorps REACH Corps Program and authorize the superintendent to sign.
VI.P.4.
Acceptance of Grant from KentuckianaWorks for the Right Turn Program
The Greater Louisville Workforce Investment Board dba KentuckianaWorks will provide funding not to exceed $250,000 to JCPS Adult and Continuing Education to provide services including Adult Basic Education, workforce education, job placement, Pathways to Post-Secondary, one-to-one mentoring, and Community Service and Restorative Justice project to participants in the Right Turn Program at the Kentucky Youth Career Center.
The purpose of this initiative is to provide education, training, workforce development, mentoring, and post-program support for court-involved juvenile offenders and in-school at-risk youth ages 16-21 who are in high poverty, high crime communities.
Funding will also cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.
No matching funds or in-kind contributions are required.
Submitted by: Christi Lanier-Robinson
Attachment: Contract No. 203-100-13
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $250,000 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.
VI.P.5.
Acceptance of Funding from Kentucky Community and Technical College System for Accelerating Opportunity-Kentucky Initiative
Funding totaling $18,788 will be used to support the Accelerating Opportunity-Kentucky (AOKY) statewide initiative.
AOKY is designed for low-skilled adult learners to attend community college classes while receiving basic skills upgrades through contextualized instruction. AOKY's goal is to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term, and stackable education programs that will lead to valuable credentials.
JCPS Adult and Continuing Education will provide qualified instructors to team teach Adult Basic Education curriculum and technical content in collaboration with JCTC faculty and assist in recruiting students for this initiative.
No additional staffing is needed to fulfill the terms of this agreement. The grant does not obligate the district financially, nor is there any indirect cost.
JCTC will provide reimbursement in the amount of $18,788 for services rendered for the period of January 1 through June 30, 2014.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $18,788 from the Kentucky Community and Technical College System on behalf of Jefferson Community and Technical College for the Accelerating Opportunity-Kentucky Initiative and authorize the superintendent to sign the attached Memorandum of Agreement.
VI.P.6.
Acceptance of Grant from Norton Healthcare for Certified Athletic Trainers at Various High Schools
Norton Healthcare is providing funding in support of a partnership between JCPS and Kentucky Orthopedic Rehabilitation Team (KORT) in which KORT provides certified athletic trainers to ten high schools.
Since 2010, Norton Healthcare has provided funding for athletic trainers certified by the National Athletic Trainers Association to provide emergency care and athletic training services for school athletes and staff, rehabilitation for athletes, athletic injury prevention, and coordination of medical care for athletes at the following schools:
- Butler Traditional High School
- Central High School Magnet Career Academy
- Eastern High School
- Fern Creek Traditional High School
- Louisville Male High School
- Moore Traditional School
- Seneca High School
- Valley High School
- Waggener High School
The District provides an additional $120,000 toward the cost of the trainers, but there is no financial obligation for JCPS beyond the 2013-14 school year.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $150,000 grant from Norton HealthCare to provide certified athletic trainers to ten high schools listed in the rationale.
VI.Q.
Approval of Modified Agreement with KentuckianaWorks for Kentucky Youth Career Center
On August 13, 2012, the Board of Education accepted funding in the amount of $550,000 from The Greater Louisville Workforce Investment Board dba KentuckianaWorks to provide Adult Basic Education, workforce education, and job placement services at the Kentucky Youth Career Center.
This contract modification makes personnel and budget adjustments only and does not increase the original contract amount.
Submitted by: Christi Lanier-Robinson
Attachment: Contract No. 211-400-13 Modification #01
Superintendent Donna Hargens recommends that the Board of Education accept the attached modified Memorandum of Agreement with KentuckianaWorks and authorize the superintendent to sign same.
VI.R.
Approval of Modified Agreement with KentuckianaWorks to Provide Services at the Kentucky Youth Career Center
On June 24, 2013, the Board of Education accepted funding in the amount of $335,000 from The Greater Louisville Workforce Investment Board dba KentuckianaWorks Foundation to provide Adult Basic Education services, workforce education, job placement, and Pathways to Post-Secondary services at the Kentucky Youth Career Center.
The purpose of the attached contract modification is to make personnel and budget adjustments and does not increase the original contract amount.
Submitted by: Christi Lanier-Robinson
Attachment: Contract No. 500-150-13 Modification #01
Superintendent Donna Hargens recommends that the Board of Education accept the attached modified agreement with The Greater Louisville Workforce Investment Board dba KentuckianaWorks and authorize the superintendent to sign same.
VI.S.
Approval of Modified Agreement with Greater Louisville Workforce Investment Board dba KentuckianaWorks for the Power of Work Program
On June 24, 2013, the Board of Education accepted $63,000 in funding from the KentuckianaWorks Foundation via the Greater Louisville Workforce Investment Board to support JCPS Adult and Continuing Education in providing Adult Basic Education services to Temporary Assistance for Needy Families (TANF) recipients.
The purpose of this contract modification is personnel and budget adjustments only and will not increase the original contract amount.
The term of the contract is July 1, 2013, through June 30, 2014.
Submitted by: Christi Lanier-Robinson
Attachments: Contract #600-300-13 Mod. #01
Superintendent Donna Hargens recommends that the Board of Education approve the attached modified agreement and authorize the superintendent to sign same.
VI.T.
Approval of Modified Memoranda of Agreement with Kentucky Department of Education
The Kentucky Department of Education has submitted modifications to the original Memoranda of Agreement to modify the original contracts with JCPS employees Mikaka Hardaway and Jessica Jones.
The original Memorandum of Agreement for Educational Consultant Mikaka Hardaway was approved by the Board of Education on June 10, 2013. The original contract amount of $70,658 included salary, fringe benefits, and indirect costs to be paid to JCPS. A modified contract was approved by the Board of Education on February 10, 2014, to increase the original contract amount from $70,658 to $74,174. Approval of the attached modified contract is necessary due to a calculation error and will increase the contract $400 for total contract amount of $74,574.
The original Memorandum of Agreement for Educational Recovery Specialist Jessica Jones was approved by the Board of Education on June 10, 2013. The original contract amount of $105,280 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Ms. Jones will reduce the amount of the contract due to Ms. Jones' resignation. The contract days are being reduced from 240 to 146 days and will decrease the contract amount to $64,911.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modifications with the Kentucky Department of Education and Jefferson County Public School employees Mikaka Hardaway and Jessica Jones and authorize the superintendent to sign same.
VI.U.
Approval of 2014-15 Head Start/Early Head Start Refunding Proposal
The Jefferson County Board of Education is the grantee for operating the Head Start/Early Head Start program. Each year, the Head Start/Early Head Start grantee is required to submit a refunding application to the Region IV Head Start Office in order to receive funding for the program.
The refunding application will include a proposed 2014-15 budget of $14,940,884 and the attached Three-Year Objectives, Program Philosophy, Self-Assessment, Self-Assessment Corrective Plan, Community Assessment Update, and School Readiness Plan.
Continuation of the funding will enable Head Start/Early Head Start to provide both classroom and comprehensive services to 1,913 Jefferson County Head Start/Early Head Start children, pregnant women, and families who have the greatest needs.
The Head Start/Early Head Start Self-Assessment, in conjunction with the 2011 Federal Review Corrective Action Plan, indicates that the program continues to be in compliance.
Head Start/Early Head Start will continue blending services and collaborating with other JCPS early childhood programs and will coordinate services with Physical Development and Health Services, School and Community Nutrition Services, Transportation Services, Exceptional Child Education, Adult and Continuing Education, and Financial Services.
The Head Start/Early Head Start Policy Council has assisted in the planning and has approved the proposal.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the submission of the 2014–15 Head Start/Early Head Start Refunding Proposal to include a proposed 2014–15 budget of $14,940,884 and the attached Three-Year Objectives, Program Philosophy, Self-Assessment, Self-Assessment Corrective Plan, Community Assessment Update, and School Readiness Plan.
VI.V.
Approval of Sponsorship of the United States Department of Agriculture Summer Food Service Program
The United States Department of Agriculture (USDA) summer program provides breakfast, lunch, and supper meals that meet USDA nutrition guidelines. Benefits include free meals to any child that visits a qualifying site.
Federal Reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the sponsorship of the United States Department of Agriculture Summer Food Service Program.
VI.W.
Approval of Shortened School Days for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD147 and SSD148 rather than by name. Student SSD147 has a medical condition, with proper physician documentation, which requires a 3-hour school day, 3 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in an elementary school.
Student SSD148 has a medical condition, with proper physician documentation, which requires a 3-hour and 17-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a resource room in an elementary school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day and/or week for two students in the Exceptional Child Education Program for the 2013–14 school year.
VI.X.
Approval of Jefferson County High School Summer School Tuition Rates and Schedule for 2014
The Tuition Summer School will offer students an opportunity to take courses for high school credit.
Teacher-directed courses in mathematics and physical education will be offered at Seneca High School. A variety of individualized courses will be offered at both Ahrens Educational Resource Center and Jaeger Education Center. The tuition cost will be $200 per 1/2 credit course. Students will provide their own transportation.
Students taking JCPSeSchool courses, rather than attending tuition sites, will pay $125 per 1/2 credit. Students taking Independent Study courses will pay $75 per 1/2 credit plus cost of textbook.
Two summer school sessions will be offered:
- First Session: June 18 through July 9, 2014, 8 a.m. to Noon;
- Second Session: July 10 through July 30, 2014, 8 a.m. to Noon
A separate application must be used for each 1/2 credit course.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Secondary Summer School Programs and tuition rates for the summer of 2014.
VI.Y.
Declaration for One-Year Certification and Emergency Certification for Teachers of Specified Areas of Shortage and Non-Certified Substitute Teachers
Because of the limited number of applicants with certification in Learning Behavior Disorders, Functionally Mentally Disabled, Chemistry, Mathematics, Biology, World Languages, English as a Second Language, Elementary French, Middle School, Elementary, Social Studies, Health and Physical Education, Library Media, Music, English, Physics, Computer Technology, Vocational Education, and Business, it is anticipated that the District will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The District may request one-year endorsements or emergency certificates for teachers or substitute teachers who have completed specific curricular requirements. The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The district will obtain a one-year certification for any individual employed under the provision.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Declaration for One-Year Certification and Emergency Certification for teachers of specified areas of shortage in order to fill unanticipated vacant teacher positions within the District, which may occur prior to and after the opening of the 2014-15 school year, and further recommends the approval of the declaration for Emergency Certification for non-certified substitute teachers who are hired to broaden the substitute pool to cover classes when teachers are absent.
VI.Z.
Acceptance of Motor Vehicle Tax Refund Report
This is a report of motor vehicle tax refunds issued due to an incorrect tax rate. There were 14,110 checks issued for a total reimbursement of $132,947.49.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of motor vehicle tax refunds.
VI.AA.
Approval of Proposed 2014 High School Graduation Schedule
The attached 2014 graduation schedules provide that no graduation will be conducted prior to the last student day.
Option 1 will remain in effect pending no school closings due to inclement weather after Board approval on March 24, 2014.
Option 2 adds one day and is in effect if there are school closings due to inclement weather.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached 2014 high school graduation schedules, Option 1 and Option 2.
VII.
Action Items
VII.A.
ITEM WITHDRAWN: Recommendation from Calendar Committee (Pending Legislation)
The District Calendar Committee comprised of representatives from employee unions, central office departments, the 15th District PTA, parent representatives from the seven Board districts, and local schools developed the attached calendar.
Revisions to the 2013-14 school calendar are due to legislative changes and state requirements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised 2013-14 school calendar.
VIII.
Discussion Items
VIII.A.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #40 - Motion Passed: A motion that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year as amended to include the addition of reports on the implementation plan for student energy teams, the ECE placement process, and arts programs in the schools passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
IX.
Board Reports and Requests
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
Order #41 - Motion Passed: A motion that the Board of Education enter into executive session for the purpose of discussions relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
XI.A.
Adjourn from Executive Session and Return to Open Session
A motion that the Board of Education adjourn from executive session and return to open session
Order #42 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
XII.
Adjournment
A recommendation to adjourn the March 24, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #43 - Motion Passed: A recommendation to adjourn the March 24, 2014, meeting of the Jefferson County Board of Education at 10:34 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
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