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I.
Moment of Silence
Welcome to the May 27, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:5 27 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the May 9, 2014, special meeting and May 12, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 9, 2014, special meeting and May 12, 2014, regular meeting.
Order #68 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the May 9, 2014, special meeting and May 12, 2014, regular meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 27, 2014.
Order #69 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 27, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IV.A.
Recognition and Student Demonstration of Learning in Commemoration of the 60th Anniversary of Brown v. Board of Education
May 17 marked the 60th anniversary of the landmark 1954 Supreme Court Case Brown v. Board of Education, which declared the establishment of separate public schools for black and white students unconstitutional. The Supreme Court ruled that “separate educational facilities are inherently unequal” and that racial segregation of public schools violated the equal protection clause of the Fourteenth Amendment.
Ajdin, Andy, and Azariah are students of Seneca High School’s Pre-Law Program, which is a career and technical education program designed to prepare students for legal careers by teaching them how to read statutes and cases, how to apply these laws to various sets of facts, and how to advocate for a client in court. The program emphasizes legal reading, writing, research, and oral advocacy skills. The program is composed of four courses: Introduction to Law, Criminal Law and Procedure, Civil Law and Procedure, and Advanced Legal Advocacy.
The students are taught by two experienced attorneys—Justin Cornell and Emily Fritts. Justin practiced with Frost Brown Todd in the area of corporate law, and Emily practiced with Dinsmore and Shohl (formerly Woodward, Hobson, and Fulton) in the area of personal injury litigation.
Tonight, the students will present and share a brief demonstration of the Brown v. Board of Education case.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Seneca High School students Ajdin Sabic, Andy Leyva, and Azariah Frazier to commemorate the sixtieth anniversary of the 1954 Supreme Court Case Brown v. Board of Education.
IV.B.
Recognition of Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition Winners
More than 15 JCPS middle and high school students participated in and won at the state Future Educators Association (FEA) competition, which qualified them to compete at the 25th Annual National FEA Conference Competition held in Minneapolis in April.
District students competed against students from across nation in essay writing, impromptu speaking, job application, ethical dilemma, energy education, lesson planning and delivery, leadership, public speaking, exploring professional support service careers, and exploring educational administrative careers.
Ocey Holland, a senior at Southern High School, was elected to serve as a 2014-15 FEA National Student Officer. Raven Jackson, a student at Southern High School, and Ni Ni Troung, a student at Atherton High School, won first- and third-place honors, respectively, in the National FEA Conference Competition.
The FEA competitions are a teaching and learning experience for students to help them develop their knowledge and skills and to help prepare them for the education profession.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition winners.
IV.C.
WITHDRAWN: Recognition of De’Sean Isom
IV.D.
Recognition of the Jefferson County Public School District
The Jefferson County Public School (JCPS) District has achieved national accreditation from the AdvanceED Accreditation Commission. The accreditation is awarded through a rigorous process that involves research-based processes for evaluating a school system’s organizational effectiveness and its ability to effectively drive student performance and continuous improvement in education. The process evaluates the school system on how well all parts—the District, schools, classrooms, programs, and community stakeholders—work together to meet the needs of its students.
Superintendent Donna Hargens says the accreditation gives JCPS “a nationally-recognized mark of quality. It demonstrates to our community our commitment to excellence, our openness to external review and feedback, and our desire to be the best we can be on behalf of the students we serve.”
System accreditation provides an effective means by which to systemize and maximize district improvement efforts, and it recognizes that there is a lot more involved in increasing student achievement and improving instruction.
Tonight, Jerry Cooper, AdvanceED Kentucky Director, will present the District Accreditation plaque to the Jefferson County Board of Education. This plaque signifies that the District has been accredited by AdvancED, a global leader in advancing education excellence through accreditation and school improvement.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District for achieving AdvanceED System Accreditation.
V.
Action Items Brought Forward
Order #70 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Action Items VI.A., VI.B., and VI.C. up to this point in the agenda passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.
V.A.
Approval of Tentative Budget for Fiscal Year 2014-15
The Tentative Budget is being submitted for Board approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Tentative Budget for Fiscal Year 2014-15.
Order #71 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Tentative Budget for Fiscal Year 2014-15. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.
Order #72 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move speaker Donovan Fornwalt up to this point in the agenda passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
V.B.
Approval of Draft Amendment to the District Facilities Plan and Selection of Hearing Officer
Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft amendment to the District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).
The LPC held two required meetings and public forums to discuss the development of the DFP.
The draft DFP has been reviewed by Kentucky Department of Education (KDE) staff with a recommendation to approve.
The LPC held a final meeting on May 12, 2014, and voted to accept the draft DFP as reviewed by KDE and recommended to submit to the Board of Education for approval.
Pursuant to the regulations, the Board of Education shall select a hearing officer to take public comments on the Board approved DFP.
Changes to the attached plan are shown in red.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached draft amendment to the District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education and select Michael Mulheirn, Director of Facilities and Environmental Services, to serve as the hearing officer for the required public hearing.
Order #73 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached draft amendment to the District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education and select Michael Mulheirn, Director of Facilities and Environmental Services, to serve as the hearing officer for the required public hearing. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.
V.C.
Approval of Recommendation for Repurposing the Former Myers Facility
To more effectively serve the needs of students and maximize space utilization in the District, the following repurposing of the former Myers facility is proposed:
- Relocate the Phoenix School of Discovery to the Myers site and expand the school to serve students in grades 4-12. Currently, the Phoenix School of Discovery serve students in grades 6-12, most of whom reside west of I-65. By relocating and expanding the Phoenix school to 30 classrooms (28 regular classrooms and two special areas) at the Myers site, the District will be able to serve more students from across the District.
- All impacted families who currently attend the Phoenix School of Discovery will be able to apply for a transfer to another school for their student(s).
- Keep three low-incidence Exceptional Childhood Education (ECE) units at the Myers site. This stability will allow the rising seventh- and eighth-grade ECE students who currently attend Myers in those units to remain at the building and stay together for their middle school experience. These students would also be able to participate in some of the educational opportunities provided by the Phoenix School of Discovery.
- Relocate 12 existing Early Childhood classrooms from other locations to the Myers site. This move will provide an opportunity to create space in crowded elementary schools and clusters, move early childhood classrooms from some middle and high schools, and more efficiently manage and serve our Early Childhood students in terms of staffing (substitutes) and transportation.
Submitted by: Dr. Robert Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the recommendation for repurposing the former Myers facility for the 2014-15 school year as outlined in the rationale.
Order #74 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recommendation for repurposing the former Myers facility for the 2014-15 school year as outlined in the rationale. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VI.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.
Order #75 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for May 27, 2014. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
VI.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VI.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VI.C.
Approval of Job Descriptions
The attached job descriptions for Safe Crisis Management Trainer and Safe Crisis Management Assistant are submitted to create specific job responsibilities for the implementation of Safe Crisis Management.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Safe Crisis Management Trainer and Safe Crisis Management Assistant.
VI.D.
Approval of Organizational Chart
The Academic Support Programs organizational chart is submitted to delete two (2) Intervention Specialists (187 day) and eight (8) Home/School Coordinators (187 day) and add one Safe Crisis Management Trainer (195 day) and two (2) Safe Crisis Management Assistants (187 day).
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Academic Support Programs.
VI.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on May 27, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VI.F.
Approval of Bid and Revised BG-1 Form for New Parking Area at Hoke Bus Compound
This project will include a new 50’ x 125’ asphalt paved area containing 10 bus parking spaces with striping and concrete bumpers.
On February 24, 2014, the Board of Education approved assigning JCPS Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project 029Y-14029.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 8, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to MAC Construction & Excavating, Inc. for New Parking Area at Hoke Bus Compound for the low base bid of $26,385; reject Alternate 1; and approve the attached revised BG-1 form for $28,500.
VI.G.
Approval of Revised Bid and BG-1 Form for 2014 Paving Package II for MAC Construction & Excavating
This project will consist of the installation of new asphalt driveways, asphalt repair, resurfacing, and restriping.
On February 24, 2014, the Board of Education approved assigning JCPS Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-14032.
On May 12, 2014, the Board approved awarding a contract to MAC Construction & Excavating as the low bidder for Riverport Daycare and Young Elementary School. Due to an error, the Westport Middle School bid was omitted.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the revised bid for MAC Construction & Excavating for Paving Package II at Various Schools for $53,811 and approve the attached revised BG-1 form for $121,332.
VI.H.
Approval of Project Closeouts and BG-5 Forms
VI.H.1.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Barret Traditional Middle School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Highland Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Barret Traditional Middle School.
VI.H.2.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Blake Elementary School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Highland Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Blake Elementary School.
VI.H.3.
Approval of Project Closeout and BG-5 Form for New Elevator Addition at Byck Elementary School
On February 24, 2014, the Board of Education approved the contract completion and BG-4 form for Versatile Construction.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for New Elevator Addition at Byck Elementary School.
VI.H.4.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Central High School Magnet Career Academy
On September 23, 2013, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing Company.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Central High School Magnet Career Academy.
VI.H.5.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Frost Middle School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Frost Middle School.
VI.H.6.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Gutermuth Elementary School
On April 21, 2014, the Board of Education approved the contract completion and BG-4 form for Geoghegan Corporation.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Gutermuth Elementary School.
VI.H.7.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Jeffersontown High School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Highland Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Jeffersontown High School.
VI.H.8.
Approval of Project Closeout and BG-5 Form for HVAC Renovation Phase I at Minors Lane Elementary School
On March 24, 2013, the Board of Education approved the contract completion and BG-4 Form for E.H. Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for HVAC Renovation Phase I at Minors Lane Elementary School.
VI.H.9.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Pleasure Ridge Park High School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Highland Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Pleasure Ridge Park High School.
VI.H.10.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Valley High School
On March 10, 2014, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Valley High School.
VI.H.11.
Approval of Project Closeout and BG-5 Form for New Elevator Addition at Wheatley Elementary School
On April 21, 2014, the Board of Education approved the contract completion and BG-4 form for Marksbury Cornett.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for New Elevator Addition at Wheatley Elementary School.
VI.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VI.J.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals and amendments:
• Commercial Hot Water Storage Tanks;
• Printing: Portfolio Folders;
• Rubber Mulch and Border (For Playgrounds);
• Printing: Pre-Slugging Scan Forms;
• Printing: 2014-2015 Code of Acceptable Behavior;
• GPS Technology Installation and Repair;
• Athletic Supplies and Equipment (Line Item) Supplement;
• Living Organisms for Science Modules;
• Fresh Fruit and Vegetable Program (FFVP);
• Industrial V-Belts (Percentage);
• Chemical Disposal;
• Contract Renewal on Titles I and III Non-Public Instructional Services;
• Contract Renewal on Plumbing Service;
• Contract Renewal on Electrical Service;
• Contract Renewal on Lunchroom Supplies: Disposable Cups;
• Contract Renewal on Lunchroom Commodities - Pizza Prepared Ready-To-Serve;
• Contract Renewal on Kitchen Fire Suppression Systems (Semi-Annual Inspection and Service);
• Amendment on Contract Nursing Management Services;
• Amendment on Electrical Supplies and Lighting (Line Item); and
• Amendment on Lunchroom Supplies - School Delivery.
VI.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of April 24 through May 11, 2014.
VI.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of April 24 through May 11, 2014.
VI.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
VI.N.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VI.O.
Approval of Payment of Salaries and Claims for Fiscal Year 2014-15
Per KRS 160.560, the Kentucky Board of Education requires a resolution to permit payment of salaries and claims prior to formal Board approval.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the payment of salaries to all personnel who have been employed by the Jefferson County Board of Education, upon recommendation of the superintendent, in accordance with approved salary schedules, and based upon proper payroll reports for fiscal year 2014-15.
Superintendent Hargens further recommends the payment of all properly budgeted, authorized, and approved claims against the Jefferson County Board of Education for fiscal year 2014-15.
VI.P.
Approval of Election of Assistant Treasurers for Fiscal Year 2014-15
The election of assistant treasurers is in accordance with KRS 160.560. Fifth Third Bank will be notified and directed to honor the signatures of the treasurer and/or assistant treasurers.
J. Cordelia Hardin is currently serving as treasurer for the Jefferson County Board of Education.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the election of Edward D. Muns, Gina M. Kokojan, and Franklin F. Jones as assistant treasurers for fiscal year 2014-15.
VI.Q.
Approval of Bank Signature Resolution for Fiscal Year 2014-15
KRS 160.570 authorizes the treasurer and/or assistant treasurers to use a facsimile signature for checks less than $5,000 and two manual signatures for checks of $5,000 and over.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Bank Signature Resolution for accounts located at Fifth Third Bank for fiscal year 2014-15.
VI.R.
Approval of Designation of a Depository Bank for Fiscal Year 2014-15
KRS 160.570 permits the Board of Education to designate a depository bank for a period not to exceed two years.
Fifth Third Bank was awarded the bid for general banking services on April 25, 2005, and the bid is being renewed through June 30, 2015.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education designate Fifth Third Bank as the depository bank for fiscal year 2014-15.
VI.S.
Approval of Designation of Interest Rates for Fiscal Year 2014-15
Per KRS 160.570, the Board of Education is authorized to designate bank accounts as interest-bearing accounts with the local depository bank.
This annual item will be provided as a reminder to the local bank that these accounts will continue to be interest-bearing accounts at competitive rates without any service charges.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the designation of bank accounts at Fifth Third Bank to be interest-bearing accounts for fiscal year 2014-15.
Superintendent Hargens further recommends that the Board of Education approve an extension of the agreement with Fifth Third Bank to provide local school activity accounts without any service charges for fiscal year 2014-15.
VI.T.
Approval of Depository Bond for Fiscal Year 2014-15
In accordance with KRS 160.570, the depository selected shall execute bond for the faithful performance of its duties, to be approved by the local board of education in accordance with Kentucky Board of Education administrative regulations, and to be approved by the commissioner of education.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Depository Bond from Fifth Third Bank, in the amount of 103 percent of current daily balances, for fiscal year 2014-15.
VI.U.
Approval of Fidelity Bonds for Fiscal Year 2014-15
The Kentucky Department of Education has established the amount of each bond based upon the 2013-14 Working Budget and other factors.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Fidelity Bonds for the treasurer and assistant treasurers in the amount of $2,000,000 for fiscal year 2014-15.
VI.V.
Approval to Borrow Funds for Fiscal Year 2014-15
Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.
Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the borrowing of funds not to exceed $25,000,000 from Fifth Third Bank for fiscal year 2014-15, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.
VI.W.
Approval to Invest Funds for Fiscal Year 2014-15
Per KRS 66.480, the Board of Education has the authority to invest funds. All funds of the Board of Education are invested or deposited in an interest-bearing account.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the investment of funds located at Fifth Third Bank for fiscal year 2014-15.
VI.X.
Acceptance of Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VI.X.1.
Acceptance of Donations and Small Grants
Atherton High School received the following donations:
- $500 from the Atherton High School Class of 1972 for a scholarship to be awarded to an outstanding junior;
- $3,213 from the Young Men Christian Association of Greater Louisville to purchase supplies and equipment for the football team; and
- $1,000 from The Drew Wilson Memorial Fund for a scholarship to be awarded to a student graduating in 2014.
Rutherford Elementary School received $1,000 from the Winton and Hiestand Law Group to purchase books for a summer reading program.
Southern High School received a $2,401.73 grant from the Kentucky Agency for Substance Abuse Policy to implement the Too Good for Drugs and Violence program in ninth-grade health classes during the 2014-15 school year.
State Agency Schools received $37,366.02 in additional funding from the Kentucky Educational Collaborative for State Agency Children, which represents a statewide adjustment of annual allocations to cover staff salaries and purchase supplies and equipment for school programs.
Wellington Elementary Family Resource Center received 100 pair of children’s shoes valued at $4,500 from Wolverine Worldwide Distribution Center.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $49,980.75 to be used as stated in the rationale
VI.X.2.
Acceptance of a Community Education Grant from the Kentucky Department of Education
The Kentucky Department of Education has awarded JCPS a $20,000 Community Education grant to be used to supplement the salary of a coordinator to administer comprehensive countywide community education programs to expand the utilization of schools for all members of the community.
The Community Education program, operated through JCPS Adult and Continuing Education, supports schools to reduce the number of students who are retained, increase student attendance, and assist students in planning for life after school.
Funds will be used to cover staff salaries, fringe benefits, and expenditures. There is a $5,000 (25 percent) match, which will be supplied by JCPS Adult and Continuing Education.
The term of the contract is July 1, 2014, through June 30, 2015.
Submitted by: Superintendent Donna Hargens
Attachment: KY Doc ID No. PON2 540 1400002253 1
Superintendent Donna Hargens recommends that the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
VI.X.3.
Acceptance of Second Allocation of Refugee School Impact Grant Funding from Catholic Charities of Louisville
The Board of Education accepted a Refugee School Impact Grant totaling $107,800 on January 13, 2014. This additional award of $86,600 brings the total funding to $194,400.
The Refugee School Impact Grant serves students and families who are adjusting to a new culture and daily life that are vastly different from their experiences in their countries of origin or transition.
JCPS provides instructional support for these refugee children and addresses additional family needs to ensure each child's successful transition to their new school. Grant funds pay for staff time, books, and supplies.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept $86,600 in additional funding for a Refugee School Impact Grant from Catholic Charities of Louisville Kentucky Office for Refugees.
VI.X.4.
Acceptance of Additional Funding from the Cabinet for Health and Family Services for Family Resource and Youth Service Centers
On June 24, 2013, the Board of Education accepted funding totaling $6,882,721.14 and approved the original agreement, which provides for the establishment of Family Resource and Youth Services Centers (FRYSC) in those schools where at least 20 percent of the student body is eligible to receive free school meals.
The Centers are intended to promote and coordinate the flow of community resources and support families and youths. The additional funding will reimburse JCPS for a small portion of the rescue amount provided to FRYSCs through salary codes.
This is a one-year allocation that began on July 1, 2013.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc. ID PON2 730 1300001956 2
Superintendent Donna Hargens recommends that the Board of Education accept additional funding in the amount of $25,494.82 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.
VI.Y.
Approval of Local Addenda to Memoranda of Understanding with Jefferson Community and Technical College
Each year the Dual Credit Coordinator at Jefferson Community and Technical College (JCTC) reviews each high school's course offerings and amends the overarching memoranda modeled after the Dual Credit Memorandum between the Kentucky Department of Education and Kentucky Community and Technical College System (KCTCS). The addenda detail the current school year offerings for approval. Future addenda will be submitted annually for approval up to the point where the overarching agreement between KDE and KCTCS. At that time, a new MOU will be drafted and submitted for approval.
MOU and Addenda Overview
The overarching MOU details the data exchange commitments, expectations of JCTC, the local schools' adjunct faculty, and students. These details are common elements between each KCTCS campus and local high school. High school teachers are vetted by the community college by examining their credentials to receive adjunct faculty status.
The addenda detail the courses and teachers eligible for dual credit. Juniors and seniors scheduled in those courses may participate by submitting an application and paying the administrative fee ($50/6 credit hours a year). The tuition for one credit hour at KTCS during the 2013-14 school year is $144. The $50 fee is to offset the administrative costs accrued at the college for providing dual credit programming.
Approved courses and instructors for the 2013-14 academic year are as follows:
Central High School Magnet Career Academy
- AHS 105/Introduction to Health Occupations: Professors Melissa Ballard, Toni Bomar, Sarah Pataluna, and Wendy Robertson (3 credit hours)
- AHS 115/Introduction to Health Occupations: Professors Melissa Ballard, Toni Bomar, Sarah Pataluna, and Wendy Robertson (3 credit hours)
- CIT 125/Introduction to Geographical Information System: Professor Roy Limpawuchara (3 credit hours)
Valley High School
- AHS 105/Introduction to Health Occupations: Professor Mike Campbell (3 credit hours)
- CIT 105/Introduction to Computers: Professors Sheila Ruffin, and Ruby Brown (3 credit hours)
- CIT 125/Introduction to Geographical Information System: Professor Jeffrey Jentsch (3 credit hours)
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve a Memorandum of Understanding and Addenda between Jefferson Community and Technical College and Central High School Magnet Career Academy and Valley High School detailing the 2013-14 school year dual credit opportunities by school and by teacher.
VI.Z.
Approval of Board Policies: Curriculum and Instruction and Students
The following policies are attached for approval:
- Section 8: Curriculum and Instruction
- 08.22 Promotion and Retention
- Section 9: Students
- 09.4 Student Behavior
- 09.422 Bullying/Hazing
- 09.423 Use of Alcohol, Drugs and Other Prohibited Substances
- 09.425 Assault and Threats of Violence
- 09.426 Disrupting the Educational Process
- 09.4261 Telecommunication Devices
- 09.427 Student Dress Code
- 09.428 Student Rights; and
- 09.4294 Driver's License Revocation
These proposed policies were received for first reading by the Board of Education on May 12, 2014, and were reviewed and recommended by the Policy Development Committee. The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA").
With these revisions, we will be converting to a number system rather than our current lettering system. In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies for Section 8: Curriculum and Instruction and Section 9: Students.
VII.
Action Items
VIII.
Discussion Items
VIII.A.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #76 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
IX.
Board Reports and Requests
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session
XI.A.
Enter into Executive Session
Is there a motion that the Board of Education recess and reconvene in executive session to discuss negotiation strategies pursuant to KRS 61.810(1)(e) and the acquisition of real property pursuant to KRS 61.810(1)(b)?
Order #77 - Motion Passed: A motion that the Board of Education recess and reconvene in executive session to discuss negotiation strategies pursuant to KRS 61.810(1)(e) and the acquisition of real property pursuant to KRS 61.810(1)(b) passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
XI.B.
Adjourn from Executive Session and Return to Open Session
Order #78 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
XII.
Adjournment
A recommendation to adjourn the May 27, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #79 - Motion Passed: A recommendation to adjourn the May 27, 2014, meeting of the Jefferson County Board of Education at 11:41 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
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