Welcome to the January 27, 2014, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 1 27 2014 Board Meeting

Please join us for our traditional moment of silence.

• Agenda 01 27 14
• Meeting Notice 01 27 14

Please join us for the Pledge of Allegiance.

The minutes of the January 13, 2014, regular meeting are presented for your review and approval.

Attachment

• Minutes 01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 13, 2014, regular meeting.

Order #1 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 13, 2014, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

• Recognitions by Board District 01 27 14

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for January 27, 2013.

Order #2 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for January 27, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Sixty-two outstanding district teachers have earned National Board Certification—the highest professional credential in the field of teaching.

The teachers include the following:

• Amanda Alvey—Carter Traditional Elementary School
• Susan Backner—Brown School
• Nora Bartlett—Seneca High School
• Mary “Rebecca” Bell—Atherton High School
• Deborah Bohn—Indian Trail Elementary School
• Robin Bolt—Sanders Elementary School
• Heather Bozarth—Okolona Elementary School
• Megan Bratton—Wellington Elementary School
• Katharine Brusie—Jeffersontown High School
• Elizabeth Buckley—Rutherford Elementary School
• Latisha Calvert—Wilt Elementary School
• Bethany Collins—Farmer Elementary School
• Deborah Connelly—Bloom Elementary School
• Terry Dikes—Klondike Lane Elementary School
• Stefanie Efird—Jefferson County Traditional Middle School
• Lindsey Evans— McFerran Preparatory Academy
• Stacy Geyer—The Academy @ Shawnee
• Ellen Glazier—Carter Traditional Elementary School
• Gregory Grazette—Westport Middle School
• Lindsay Hare—Louisville Male High School
• Sarah Harned—Wilt Elementary School
• Ashley Harper—Waggener High School
• Kristen Heckel—Waggener High School
• Imogen Herrick—The Academy @ Shawnee
• Lisa Hines—Luhr Elementary School
• Jessica Huggins—Price Elementary School
• Amanda Jacoby—Carrithers Middle School
• Elizabeth Jankowski—Seneca High School
• LaKeasha Jones—King Elementary School
• Caroline King—Klondike Lane Elementary School
• Colleen Lincoln—Klondike Lane Elementary School
• Jason Linden—Pleasure Ridge Park High School
• Emily Lomax—Foster Traditional Academy
• Misty Ludwick—Dunn Elementary School
• Eduardo Mateo Hernandez—Olmsted Academy South
• Keri Meador—Central High School Magnet Career Academy
• Jennifer Mitchell—Fairdale Elementary School
• Kathleen Nacke—Slaughter Elementary School
• Lorette Nuzzo—Central High School Magnet Career Academy
• Lisa Parrott—Hite Elementary School
• Lisa Pigman—Norton Elementary School
• Peter Reed—Eastern High School
• Hicham Roida—ESL Newcomer Academy
• Beth Reiss—Klondike Lane Elementary School
• Eva Rouse—Ballard High School
• David Roth—Farnsley Middle School
• Laura Ryan-Kessler—Olmsted Academy South
• Mary Sapienza—Young Elementary School
• Melissa Shearon—Westport Middle School
• Amber Silvers—Kenwood Elementary School
• Tiffany Smith—Eastern High School
• Danielle Smith-Tweddell—Eastern High School
• Lizbeth Stone—Atkinson Academy
• Janice Strickland—Western High School
• Kristen Thomas—Brandeis Elementary School
• Jama Vogt—The Academy @ Shawnee
• Mary Wafzig—Price Elementary School
• Erica Walker—Greathouse/Shryock Traditional Elementary School
• Kelly Wortham—Gutermuth Elementary School
• Sarah Yost—Westport Middle School
• Josh Zeller—Iroquois High School
• Pamela Zipper—The Academy @ Shawnee

Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous evaluation process. Performance is assessed based on analyses of teaching portfolios, student work samples, and videotaped classroom teachings. Teachers must demonstrate their ability to effectively manage and measure student learning, and they must complete assessments that are designed to test the depth of their knowledge and to show that they have mastered the content in their certification area.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.

On Thursday, January 2, the 15th District Parent Teacher Association Clothes Closet was flooded with three to five inches of water due to a burst pipe in the Central High School Magnet Career Academy football locker room. Thousands of pieces of clothing were covered in water, and it was very apparent that if the wet clothes were not cleaned and dried soon, they could be lost.

Dawne Gee was contacted at WAVE-TV, and she contacted Highland Cleaners in addition to putting out a plea for help on Twitter. As a result, Metro United Way, The Courier-Journal, the University of Louisville Public Health Office, Jefferson County Board of Education member Chris Brady, neighboring school districts, and others helped spread the word by retweeting the various needs of the day.

Anne Nash arrived with some trucks from Highland Cleaners, and Sam Meyers, Inc., came to take clothes to have them cleaned and dried. Anne also took care of washing all the used coats from the Wear It Forward Coats for Kids Drive.

The Jefferson County Public School District extends its sincere appreciation to Highland Cleaners and Sam Meyers, Inc., for their generosity, efforts, and commitment to ensuring that our students will have clothing to attend school.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Anne Nash, president of Highland Cleaners, and Sam Meyers, Inc., for their outstanding support and contribution to the 15th District Parent Teacher Association Clothes Closet.

Pedro A. Bryant and Louisville Enterprise Group donated $37,000 to the JCPS Diversity, Equity, and Poverty Programs Division to serve the children of this community.

This donation will directly support the following plans and initiatives:

• Efforts to combat the summer, winter, and spring slump learning loss;
• Community Equity and Inclusion parent workshops;
• Creating a college-going culture through scholarships;
• Cultural Competence training;
• Student focus groups; and
• Teacher professional development with a focus on high expectations and differentiated instruction.

Superintendent Donna Hargens recommends that the Board of Education recognize Pedro A. Bryant, Vice-Chairman of Louisville Enterprise Group and President & CEO of Louisville Development Bancorp, Inc., Metro Bank for his donation to the Diversity, Equity, and Poverty Programs Division to benefit the children of this community.

Order #3 - Motion Passed:  A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Discussion Items VII.A. and B. up to this point in the agenda passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.

The JCPS Board requested a report on the trends and data of suspensions and discipline for the 2013-2014 school year.

This report will provide an overview and update of those trends.

Submitted by: John Marshall

Attachment

• PowerPoint: 2013-14 Suspension and Discipline Report

Superintendent Donna Hargens recommends that the Board of Education receive the 2013-2014 Suspension and Discipline report.

Order #4 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the 2013-2014 Suspension and Discipline report. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.

Each year in grades six through twelve, students across Kentucky are required to complete an Individual Learning Plan (ILP).

The ILP is a Web-enabled tool that allows students to record and keep track of their individual goals (career, education, and personal). The tool can be accessed by students and parents. Counselors and College Access Resource Teachers are the primary facilitators. 

The ILP has many features and resources that involve students on a variety of levels:

• Exploring careers beginning in the 6th grade; 
• Finding careers that match their skills and interests; 
• Creating education plans;
• Establishing personal goals and revisiting these as they progress through school; 
• Creating, maintaining, and changing resumes;
• Tracking and reflecting on their community services experiences, work experiences, career-planning activities, and extra-curricular and organization activities; 
• Exploring colleges and postsecondary opportunities that match their career, postsecondary, and life goals; 
• Connecting to KHEAA.org (Kentucky Higher Education Assistance Authority) Web site for help with college planning, tuition assistance information, and applications; and 
• Collecting personal information such as assessment results, advising activities, demographic information, and educational history.

Strategic Plan Connection: The ILP is fully integrated with a career exploration and planning tool that students use to explore career and college option and to develop a career plan. As a result, there is a direct connection to the various strategies related to Goal 2: Graduation and Beyond (Every student graduates prepared for his or her postsecondary choice—for college or career and life.) 

Submitted by: Dr. Dewey Hensley

Attachments

• ILP Brochure
• PowerPoint: Individual Learning Plans

Superintendent Donna Hargens recommends that the Board of Education receive a report on Individual Learning Plans.

Order #5 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on Individual Learning Plans. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• PowerPoint: Superintendent's Report 01 27 14
• Text: Superintendent's Report 01 27 14

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.

Order #6 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for January 27, 2014. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 01 27 14

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 01 27 14

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The Operations Services Division and Academic Services Division organizational charts are submitted to move the reporting relationship of one (1) Plant Operator and three (3) Custodians located at Gheens from the Chief Operations Officer to the Chief Academic Officer.

The School and Community Nutrition Services and Supply Services organizational charts are submitted to move one (1) Clerk II from Manager Nutrition Service Center to Warehouse and Transportation Supervisor.

The School and Community Nutrition Service organizational chart is submitted to change reporting relationship of one (1) Clerk II from Manager Nutrition Service Center to Coordinator Food Procurement, change reporting relationship of one (1) Clerk II from Manager Nutrition Service Center to Coordinator Menu Planning/Special Dietary Needs, change reporting relationship of two (2) Custodians from Manager Nutrition Service Center to Lead Maintenance Nutrition Service Center, change reporting relationship of one (1) Clerk II from Manager Nutrition Service Center to Food Production Supervisor, and change reporting relationship of two (2) Nutrition Services Assistants (187) from Bakery Supervisor to Packaging/Assembly Supervisor.

The Transportation Services organizational chart is submitted to add one (1) Special Needs Transportation Assistant (184 days).

The Diversity, Equity, and Poverty organizational chart is submitted to change base days of one (1) Diagnostic/Assessment Counselor from 260 days to 195 days and delete one (1) Specialist II (Behavior/Discipline).

Submitted by: Dr. Michael Raisor

Attachment

• Organizational Charts 01 27 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Operations Services Division; School and Community Nutrition Services; Transportation Services; Academic Services Division; Diversity, Equity, and Poverty Programs; and Supply Services.

This is a report of field trip requests submitted to the Board of Education on January 27, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 01 27 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 01 27 14

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments 01 27 14

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Two-Way Radio System Service;
• Chillers, Water (Air Cooled, Scroll Compressors);
• Chillers, Water (Air Cooled, Screw Compressors)
• Amendment on Metal/Flex Duct, Registers, Grills and Diffusers;
• Amendment on Automotive Antifreeze, Fluids and Lubricants; and
• Amendment on Lunchroom Supplies - School Delivery (Non-Food).

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 01 27 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of December 20, 2013, through January 12, 2014.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 01 27 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of December 20, 2013, through January 12, 2014.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts
• 1 Kaplan K-12 Learning Services, LLC
• 2 Kentucky Science Center
• 2A KSC Executive Summary
• 2A KSC Highlights
• 2A KSC Program Evaluation
• 3 Louisville/Jefferson County Metro Government
• 4 Kaplan K-12 Learning Services, LLC
• 5 Kaplan K-12 Learning Services, LLC
• 6 Jefferson County Sheriff's Office
• 7 Louisville/Jefferson County Metro Government
• 8 Swann Strategic Communications

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided per Board Policy 01.11 General Powers and Duties of the Board.

Submitted by: Cordelia Hardin

Attachment

• Monthly Report of PSCs of $5,000 or More

Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or More in place as of January 14, 2014.

Atherton High School received $685 from Nancy and Tom Marshall and $5,600 from 502-Films Inc. for the Jim Marshall Student at Risk Fund, which was established to help with fees and expenses not covered by fee waivers as well as food and clothing for students.

Bowen Elementary School received $7,000 from the Bowen Parent Teacher Association (PTA) to help with purchasing replacement sliding boards and platforms for the playground.

Cane Run Elementary School received $11,700 from the Dow Chemical Foundation to purchase 25 Apple iPads for student use.

Diversity, Equity, and Poverty Programs received $37,500 from the Louisville Enterprise Group, the nonprofit affiliate of Metro Bank, to be used to support the District’s plan for Cultural Competence including professional development and training.

Eastern High School received $1,000 from The Galt House to be used for music and travel expenses for the choral program.

Jeffersontown High School received $2,000 from Jeffersontown Baseball to be used for renovations to the softball field including new field surface and seeding materials with new dirt on the pitching mound.

Kerrick Elementary School received $700 from the Target Field Trip Grant Program to help pay for field trips.

Maryhurst received $1,000 from Charles Schwab, Bank of America to purchase TI-84 C Plus graphing calculators for students to use in Algebra classes.

Youth Performing Arts School received $875, which will be used towards the cost of  students attending the band trip in Chicago in spring 2014. 

Submitted by: Dr. Robert Rodosky  

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $68,060 to be used as stated in the rationale.

Jefferson County Public Schools received $50,365.44 from the Jefferson County Public Education Foundation through the following donors:

Central Kentucky Football Officials Association donated $300 to the Chris Nelligan Memorial Scholarship Fund.

The Community Foundation of Louisville, on behalf of the Wilson W. and Anne D. Wyatt Debate Endowment, donated $45,940.67. This is an annual distribution from a permanent endowment to recognize debaters who have demonstrated excellence in debate competition among students in the public, private, and parochial high schools in Jefferson County, Kentucky, and to provide funding for the debate program.

Dean Dorton Allen Ford Charitable Foundation, Inc. donated $250 to be used for student scholarships.

Gordon Food Service donated $2,104.77 for scholarships for high school seniors.

Louisville/Jefferson County Metro Government donated $1,750 through the use of Neighborhood Development Grant funds for the Youth Connection Services Center at Fern Creek Traditional High School.

Pamela Brown donated $20 to the Diversity, Equity, and Poverty Programs Scholarship Fund to be used for student scholarships.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $50,365.44 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

The Gheens Foundation, Inc. has awarded the District a $10,000 grant to fund the MakingMUSIC Partnership Project. This project is a joint program between the District and the Louisville Orchestra. The Board approved the Professional Services Contract for the Louisville Orchestra to provide services on January 13, 2014.

The funds will be used to provide MakingMUSIC curriculum guides and train all fourth- and fifth-grade teachers to use music as a method for instructing students in science core content material, tickets for each fourth- and fifth-grade student to attend a Louisville Orchestra concert, and transportation for students and chaperones. 

The District will contribute $65,000 (budgeted) to the project and the Orchestra also contributes in kind to the project. The project is reauthorized on an annual basis and carries no financial implications beyond this fiscal year.

Submitted by: Dr. Dewey Hensley

Attachment

• Condition of Grant Form

Superintendent Donna Hargens recommends that the Board of Education accept a MakingMUSIC Partnership Grant in the amount of $10,000 from The Gheens Foundation, Inc. and authorize the superintendent to sign the attached Condition of Grant form.

Doss High School received a $5,000 grant from Lowe's Charitable and Education Foundation for the construction of an outdoor classroom.  The outdoor classroom will be used to enrich learning experiences across all content areas and will impact 1,000 students in grades 9-12. 

The total construction estimate is $5,750. The school has raised the additional funds needed to complete the outdoor classroom.

This grant is one-time funding and accepting it does not obligate the District financially nor is there a requirement for matching funds or cost share.

Submitted by:  Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept Lowe's Charitable and Education Foundation grant totaling $5,000 for Doss High School.

The Kentucky Arts Council (KAC) has awarded a $350 grant to Butler Traditional High School to support the Poetry Out Loud program. The funds will be used to pay an artist to lead classes in Poetry Out Loud workshops. Approximately 158 students in grades 10-12 will be impacted by this grant. Poetry Out Loud is a contest that encourages youth to learn about great poetry through memorization and recitation. This program helps students master public speaking skills, build self-confidence, and learn about their literary heritage. 

KAC also awarded a $144 grant to Bowen Elementary School to be used as a bus subsidy for transportation to a Stage One production.

These grants do not obligate the District or schools financially and there is no requirement for matching funds.

Submitted by: Dr. Dewey Hensley

Attachments

• KAC Grant Agreement for Bowen ES
• KAC Grant Agreement for Butler THS

Superintendent Donna Hargens recommends that the Board of Education accept a Kentucky Arts Council Grants totaling $494 for Butler Traditional High School and Bowen Elementary School and authorize the superintendent to sign the attached grant agreement forms.

Student literacy is the foundation for a student’s ability to graduate prepared to reach their full potential and contribute to our society throughout life. In order for students to achieve their full potential, they need to be cared for and treated as if they are our own. 

The Every 1 Reads Nurses Initiative provides the care and treatment for students at 12 elementary schools if they become sick at school and/or if they have chronic diseases such as asthma and diabetes. The Initiative also provides a connection to the child’s medical provider to ensure the overall health and medical needs are taken care of for each student. The sustainability of the Every 1 Reads Nurses Initiative program is critical to JCPS continuing to reduce students’ health and medical barriers in order for students to graduate and be prepared to be a productive citizen in society.   

The Strategic Plan Vision 2015 Goal 4 states that All schools are staffed, resourced, and equipped to support student needs. This goal is critical in meeting the health and medical needs of students.  Children cannot be taught if they are not in school and minor illnesses can be handled with a nurse giving the parent confidence their child is being treated as if they were that school’s own child.  The nurse sees the students when they are not feeling well, takes care of their needs and sends them back to class instead of the parent picking them up, thus the child doesn’t miss the rest of their school day.

Charles Basch, PhD. reports seven educationally relevant health disparities needing priority in schools.  They include vision, asthma, teen pregnancy, aggression and violence, physical activity, breakfast and inattention/hyperactivity (Journal of School Health, October 2011, Vol. 81, No. 10). Basch says, “Many other health problems affecting youth are also important, and the particular health problems deemed most important in a given school or district will vary.” Regardless of the health problem(s) that a student presents to the nurse, the nurse is able to help the student with the issue and then the student returns to class. In the event the student does not return to class, the parent is notified and the nurse is able to relay to the parent the next steps to take for the child and assist the parent in getting to their provider or an available clinic to help the student be treated and return to school as soon as possible. Basch reported that, “Despite compelling evidence linking health and academic achievement, there is no U.S. Department of Education initiative to reduce educationally relevant health disparities as part of a national strategy to close the achievement gap.” JCPS is on the journey to become the best urban district in the nation and we can lead the way and reach that vision of being the best by providing the resources students need to address their health and medical needs with our Nurse Initiative.

Twelve JCPS school nurses are funded through line item funding from the Kentucky Governor’s Office. The District was awarded $451,400 each year of the biennium of FY 2012-13 and FY2013-14. The District originally received $500,000 from the state. Funding was reduced in FY2012-13 to $475,500 and then reduced in FY13-14 to $451,400. The grant is primarily used for the Every 1 Reads Nurse Initiative to cover salaries, benefits, materials, and supplies for 12 school nurses at Atkinson, Auburndale, Fairdale, Frayser, Jacob, Minors Lane, Portland, Rangeland, Roosevelt-Perry, Semple, Wellington, and Wilkerson elementary schools.

The accountability data for the Kentucky Performance Rating for Educational Progress (KPREP) shows that while not statistically significant schools with nurses outperformed a control group on every major 2013 KPREP accountability measure when compared to the prior year’s performance. Novice readers increased in elementary schools with and without nurses, as was the trend for JCPS elementary schools overall.

Submitted by: Dr. Dewey Hensley

Attachments

• 2013 JCPS School Nurse Data Review
• LPN Elementary Assignments

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $902,800 from the Kentucky Governor’s Office for the Every 1 Reads Nurses Initiative.

The Kentucky Department of Education (KDE) is accepting grant applications for the Kentucky Read to Achieve (RTA): Reading Diagnostic and Intervention Grant. The grant applications are due to KDE on February 3, 2014.

This program was established in KRS 158.792, under the intent that elementary schools provide diagnostic reading assessments and intervention services for those K–3 students who need them in order to learn to read at the proficient level. In accordance with KRS 158.794, schools utilize the Reading Recovery/Comprehensive Intervention Model. 

Grant funds must be used to provide intervention to identified struggling readers using short-term intensive instruction, small group or one-on-one settings by a highly trained/qualified, certified primary teacher with at least three years teaching experience in the primary grades who has earned, or is working toward, a Master’s degree in literacy.

KDE requires separate applications from each school, and the initial amount awarded to each school is $48,500 per year for a two-year period. If the school is awarded RTA grant funds, the school must assure the complete sustainability of the school’s proposed intervention services for the two-year period and commit any additional funds for salary, fringe benefits, materials, and/or training that exceed the grant amount. Title I schools supplement the grant award with Title I funds and non-Title I funds are committing Section 7 funds.

After a two-year period, RTA schools will be eligible to request a grant renewal for a third year. Renewal will depend on evidence of successful implementation of all program components and demonstrated student progress. Continuation and renewal are dependent upon the availability of future funds.

Currently 28 elementary schools have an RTA grant and are reapplying; and 18 elementary schools, which are not current RTA grantees, are requesting to submit applications for a total of 46 (see attached list).

• RTA Grant Application Cover Page
• RTA School List

Superintendent Donna Hargens recommends that the Board of Education approve the attached Read To Achieve grant applications and authorize the superintendent to sign same.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers, which are intended to promote and coordinate the flow of community resources and support to families and youths. The District currently operates 96 centers serving 131 schools.

The centers must submit a continuation grant application to receive funding for Fiscal Years 2015 and 2016. A local public school or a small group of public schools (consortium) in which 20 percent or more of the enrolled students in each school are eligible for free- and reduced-price school meals may apply for funding for a Family Resource and Youth Services Center grant. Funds will be allocated based on the number of students eligible for free- and reduced-price meals as of December 1, 2013. The level of funding is contingent upon the budget enacted by the 2014 Kentucky General Assembly.

This is a two-year grant cycle. During the current cycle of July 1, 2012, through June 30, 2014, the Kentucky Cabinet for Health and Family Services is providing $13,869,401 in grant funding. To enhance this grant for the two-year cycle, JCPS is providing approximately $2.6 million in funding.

A District Assurance Certification form and a list of schools that will be submitting grant applications seeking funds to continue their Family Resource/Youth Services Centers is attached.

Submitted by: Dr. Dewey Hensley

Attachments

• FRYSC District Assurance Certification Form
• FRYSC School List

Superintendent Donna Hargens recommends that the Board of Education approve the submission of 96 grant applications for Family Resource and Youth Services Centers to the Cabinet for Health and Family Services and further recommends that the Board authorize the Superintendent and Board Chairman to sign the attached District Assurance
Certification form.

The attached Agreement in Principle with KentuckianaWorks is being confirmed in order to obligate grant funds for the Right Turn youth offender services through JCPS Adult and Continuing Education.

The purpose of this initiative is to provide education, training, workforce development, and mentoring as well as post-program support for court-involved juvenile offenders and in-school, at-risk youth ages 14 and above who are in high poverty and high crime communities. Funding will also cover salaries, fringe benefits, supplies, and travel expenses of existing Kentucky Youth Career Center staff.

KentuckianaWorks received confirmation that they received the Right Turn Grant in early November 2013. They did not receive confirmation of the monetary award until late December 2013. In turn, discussions on how JCPS Adult Education would operate the program ensued. It was not until January 9, 2014, that JCPS Adult Education received the letter of agreement in principle to fund operation of the impending sub-grant agreement.  

The term of the contract is October 1, 2013, through June 30, 2014.

No matching funds or in-kind contributions are required.

Submitted by: Christi Lanier-Robinson

Attachment

• KentuckianaWorks Agreement in Principle

Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement in Principle with KentuckianaWorks and authorize the superintendent to sign same.

This easement is for a force main that would not directly benefit the school, but the improvement to the sewer system would provide sewer and water quality benefits to a larger area, which includes one or more public schools.

On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.

Submitted by: Cordelia Hardin

Attachments

• Certificate of Sanitary and Sewer Drainage Easement for Klondike ES
• Exhibit: Sanitary Sewer and Drainage Easement for Klondike ES

Superintendent Donna Hargens recommends that the Board of Education receive notice of a sanitary sewer and drainage easement for Klondike Elementary as shown in the attached exhibits.

This easement is necessary for the installation of new electric lines to serve the existing and new parking lot lights at Minors Lane Elementary School.

On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.

Submitted by: Cordelia Hardin

Attachments

• Conveyance of Right of Way for Minors Lane ES
• Exhibit: Electrical Easement for Minors Lane ES

Superintendent Donna Hargens recommends that the Board of Education receive notice of an electrical easement for Minors Lane Elementary School as shown in the attached exhibits.

Each year the Dual Credit Coordinator at Jefferson Community and Technical College (JCTC) reviews each high school's course offerings and amends the overarching Memoranda modeled after the Dual Credit Memorandum of Understanding between the Kentucky Department of Education (KDE) and Kentucky Community and Technical College System (KCTCS).

Addenda detailing the current school year offerings will be submitted annually for approval up to the point where the overarching Memorandum of Understanding between KDE and KCTCS is changed. At that time, a new MOU will be drafted and submitted for approval.

The overarching MOU details the data exchange commitments, expectations of JCTC, the local school adjunct faculty, and students. These details are common elements between each KCTCS campus and the local high school. The local community college vets high school teachers by examining their credentials to award the high school teacher adjunct community college faculty status. Fees and/or tuition rates are established in the statewide agreement between KCTCS and KDE and is implemented statewide.

The attached Addenda detail the courses and teachers eligible for dual credit. Qualified juniors and seniors scheduled in those courses may participate by submitting an application and paying the administrative fee ($50 for 6 credit hours per year). The tuition for one credit hour at KCTCS during the 2013-14 school year is $144.
       

• Atherton HS Addendum
• Doss HS Addendum
• Eastern HS Addendum
• Fairdale HS Addendum
• Fern Creek HS Addendum
• Iroquois HS Addendum
• Jeffersontown HS Addendum
• Moore Traditional School Addendum
• Pleasure Ridge Park HS Addendum
• Seneca HS Addendum
• Southern HS Addendum
• Waggener HS Addendum
• Western HS Addendum

Superintendent Hargens recommends that the Board of Education approve the attached addendums to the Memorandum of Understanding between Jefferson Community and Technical College and several JCPS high schools detailing the 2013-14 school year dual credit opportunities by school and teacher.

The School Facilities Construction Commission offering provides for an approximate bond value of $17,670,000. The debt service on the bond would be paid with the SFCC offering.

The bond can be sold after July 1, 2014.

Submitted by: Cordelia Hardin

Attachment

• School Facilities Construction Commission Offer of Assistance

Superintendent Donna Hargens recommends that the Board of Education accept an offer of assistance from the School Facilities Construction Commission in the amount of $1,280,201 of annual debt service on bonds, to be sold for proposed construction or major renovation of facilities outlined in the most current approved facility plan.

District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval. 

The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, boundary adjustments, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.

The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Some sources for this data are the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau. 

Additionally, principals and other staff were given the opportunity to provide input and some adjustments were made based on that input.

Submitted by: Dr. Robert Rodosky

Attachments

• Attachment A: 5-Year Districtwide Enrollment Projections
• Attachment B1: Elementary 2014-15 Enrollment Projections
• Attachment B2: Middle School 2014-15 Enrollment Projections
• Attachment B3: High School 2014-15 Enrollment Projections
• Attachment B4: Special Schools 2014-15 Enrollment Projections

Superintendent Donna Hargens recommends that the Board of Education approve the districtwide student enrollment projections for the next five school years (Attachment A) and the individual school enrollment projections for the 2014-15 school year (Attachments B1-B4).

Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4 and 5. These sections are relative to the allocation for certified staff and classified staff, respectively.

The state minimum allocation to school councils for operational provisions is validated within these standards, and this is according to Section 6 of the same statute.

The District outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to Section 7 of the same statute.

Submitted by: Cordelia Hardin

Attachment  

• School Allocation Standards for FY 2014-15

Superintendent Donna Hargens recommends that the Board of Education approve the attached School Allocation Standards for usage in fiscal year 2014-15.

The central office cost center budgets for fiscal year 2014-15 are in the process of being reviewed and will be completed in March 2014.

Projected student enrollment numbers by school are used to determine individual school allocations. After the Board approves the enrollment projections, individual school allocations will be determined.

Enrollment projections will be presented to the Board for approval in January 2014. Individual site-based allocations are due to schools no later than February 4, 2014.

The General Fund Tentative Budget will be presented to the Board in May 2014 as required by KRS 160.470.

Submitted by: Cordelia Hardin

Attachment

• General Fund Draft Budget for FY 2014-15

Superintendent Donna Hargens recommends that the Board of Education approve the General Fund Draft Budget for Fiscal Year 2014-15.

The following policies are attached for first reading:

• Section 8:  Curriculum and Instruction
  • 08.1345  Federal Funding
• Section 9:  Students
  • 09.111  Withdrawals;
  • 09.12  Admissions and Attendance;
  • 09.123  Absences and Excuses;
  • 09.1231  Dismissal from School;
  • 09.12311  Release of Student Information to Divorced, Separated, or Single Parents;
  • 09.126  Students of Military Families;
  • 09.15  Student Fees;
  • 09.21  Health Requirements and Services;
  • 09.213  Contagious Diseases and Parasites;
  • 09.22  Student Health and Safety;
  • 09.224  Emergency Medical Treatment;
  • 09.2241  Student Medication;
  • 09.226  Conduct on School Bus;
  • 09.23  Student Accident Insurance; and 
  • 09.211  Health Care Examinations.

The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"), and were reviewed and recommended by the Policy Development Committee.

With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachment

• Policy 08.1345 Federal Funding (First Reading)
• Section 9 Policies (First Reading)

Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Curriculum and Instruction, and Students for first submission and reading.

The following policies are attached for approval:

• Section 1: Powers and Duties of the Board of Education
• 01.11 General Powers and Duties of the Board
• Section 8: Curriculum and Instruction
• 08.132 Gifted and Talented Students,
• 08.13452 English as a Second Language,
• 08.1346 Physical Education, and
• 08.4 Adult/Community Education
• Section 9: Students
• 09.1 School Census,
• 09.11 School Attendance Areas,
• 09.122 Attendance Requirements,
• 09.1223 Persons Over Compulsory Attendance Age,
• 09.124 Admission of Nonresident Students,
• 09.125 Reciprocal Agreements with Other School Districts,
• 09.14 Student Records,
• 09.221 Supervision of Students,
• 09.2211 Employee Reports of Criminal Activity,
• 09.223 Student Automobile Use,
• 09.24 Employment of Students,
• 09.34 Student Publications,
• 09.341 School Performances,
• 09.35 Social Events,
• 09.41 Pregnant Students,
• 09.421 Care of School and Personal Property, and
• 09.438 Student Discipline Code    

These proposed policies were received for first reading by the Board of Education on January 13, 2014, and were reviewed and recommended by the Policy Development Committee.

The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachments

• Section 1 Policy (Approval)
• Section 8 Policies (Approval)
• Section 9 Policies (Approval)

Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Powers and Duties of the Board of Education, Curriculum and Instruction, and Students.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• *Overview of 2013-14 Board Meetings
• 1 2013–14 Discussion Agenda Planning Calendar 01 27 14
• 2 2012–13 Discussion Agenda Planning Calendar FINAL
• 3 2011–12 Discussion Agenda Planning Calendar FINAL
• 4 2010–11 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Order #7 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the January 27, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Order #8 - Motion Passed:  A recommendation to adjourn the January 27, 2014, meeting of the Jefferson County Board of Education at 9:09 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.