Welcome to the January 13, 2014, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 1 13 2014 Board Meeting

Please join us for our traditional moment of silence.

• Agenda 01 13 14
• Meeting Notice 01 13 14

Please join us for the Pledge of Allegiance.

In accordance with Board Policy 01.41 Organizational Meetings, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. S/he shall represent the Board in deliberations with other Boards, Districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board. S/he shall sign such documents on behalf of the Board as may require signature and countersign all orders of the Board including contracts and reports as required by law.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Order #1 - Motion Passed:  The nomination of Diane Porter to serve as Chairwoman of the Jefferson County Board of Education for 2014 passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

In accordance with Board Policy 01.41 Organizational Meetings, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when s/he is acting in that capacity.

Order #2 - Motion Passed:  The nomination of David A. Jones, Jr. to serve as Vice-Chairman of the Jefferson County Board of Education for 2014 passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

The minutes of the December 9, 2013, regular meeting are presented for your review and approval.

Attachment

• Minutes 12 09 13 Amended

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the December 9, 2013, regular meeting.

Order #3 - Motion Passed:  A motion to approve the minutes of the December 9, 2013, regular meeting as amended to reflect the change requested by Mr. Brady passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.

Order #4 - Motion Passed:  A motion to approve the consent calendar for January 13, 2014, minus Agenda Item V.F.1., which was voted on separately, passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

Order #5 - Motion Passed:  A motion to approve Agenda Item V.F.1., Approval of Revised BG-1 Form for Roof Replacement at Frost Middle School passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 01 13 14

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The District Security Monitor job description is submitted to change the length of work year from 260 Days to As Approved by the Board. 

Submitted by: Dr. Michael Raisor

Attachment

• Job Description 01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for District Security Monitor.

The Security and Investigations organizational chart is submitted to add four (4) District Security Monitors (195 days).

This change will allow better service to District schools and eliminate costly overtime payments resulting in a net savings to the District. 

Submitted by: Dr. Michael Raisor

Attachment

• Organizational Chart 01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Security and Investigations.

This is a report of field trip requests submitted to the Board of Education on January 13, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 01 13 14
• Field Trips Approved by Supt 01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

On October 8, 2012, the Board of Education approved the project and the assignment of McCulloch Associates Architects to prepare plans and specifications for Project 085-13010.

On March 25, 2013, the Board approved awarding a contract to Stateline Roofing & Metal Co. for $333,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG–1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• Revised BG-1 Frost MS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG–1 form for Roof Replacement at Frost Middle School.

On October 8, 2012, the Board of Education approved the project and the assignment of McCulloch Associates Architects to prepare plans and specifications for Project 075-13016.

On March 25, 2013, the Board approved awarding a contract to Highland Roofing Co. for $127,818.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG–1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• Revised BG-1 PRP HS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG–1 form for Roof Replacement at Pleasure Ridge Park High School.

The following projects were previously approved by the Board of Education and assigned to various architects and engineers to prepare plans and specifications.

• BG #14–050 for Crosby Middle School Roof Replacement;
• BG #14–061 for Indian Trail Elementary School Roof Replacement;
• BG #14–063 for Moore Traditional School Roof Replacement;
• BG #14–064 for Greenwood Elementary School Roof Replacement; 
• BG #14–080 for Liberty High School HVAC Renovation Phase 1;
• BG #14–093 for McFerran Preparatory Academy AC Renovation;
• BG #14–104 for Crums Lane Elementary School Boiler Replacement;
• BG #14–105 for Johnson Traditional Middle School Chiller Replacement;
• BG #14–106 for Brandeis Elementary School Boiler Replacement; 
• BG #14–107 for Fern Creek Traditional High School Roof Replacement; and
• BG #14–108 for Dunn Elementary School HVAC, Roof Replacement, and Media Addition.

The Kentucky Department of Education requires the BG–1 forms to be revised to change the funding source from Cash—Building Fund to SFCC Cash Requirement.

Submitted by: Dr. Michael Raisor

• Revised BG-1s for SFCC Cash Requirements

Superintendent Donna Hargens recommends that the Board of Education approve the revised BG–1 forms listed in the rationale.

On February 13, 2012, the Board of Education approved Godsey Associates Architects to prepare plans and specifications for Project 335-12037.

On September 10, 2012, the Board approved awarding a contract to HCL, Inc. as the low bidder.  Godsey Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Iroquois HS Apartment Building Demolition

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to HCL, Inc. for Demolition of Old Apartment Buildings at Iroquois High School, for a total construction cost of $139,000.

On October 29, 2012, the Board of Education approved Godsey Associates Architects to prepare plans and specifications for Project 500-13021.

On May 28, 2013, the Board approved awarding a contract to HCL, Inc. as the low bidder.

Godsey Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Portland ES House Demolition

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to HCL, Inc. for House Demolition at Portland Elementary School, for a total construction cost of $28,260.

On March 26, 2012, the Board of Education approved John Phelps Engineering, Inc. to prepare plans and specifications for Project 211-12044.

On November 26, 2012, the Board approved awarding a contract to HDDS, Inc. as the low bidder.

John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Stopher ES Outdoor Classroom Pavilion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to HDDS, Inc. for Outdoor Classroom Pavilion at Stopher Elementary School, for a total construction cost of $83,500.

On May 23, 2011, the Board of Education approved Environmental Concerns, Inc. to prepare plans and specifications for Project VAR-11040.

On September 12, 2011, the Board approved awarding a contract to Romac, Inc. as the low bidder.

Environmental Concerns, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Various Schools 2011-12 Asbestos Lead Maintenance

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 from, and final payment to Romac, Inc. for the 2011-12 Asbestos & Lead Abatement Maintenance Contract at Various Schools, for a total construction cost of $380,000.

On November 21, 2011, the Board of Education approved John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-12021.

On February 13, 2012, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.

John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Food Service Phase 30

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to Walker Mechanical Contractors, Inc. for Food Service Phase 30 at Various Schools, for a total construction cost of $239,211.70.

On April 22, 2013, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-13034.

On June 24, 2013, the Board approved awarding a contract to Hall Contracting, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 2013 Paving Package 1 Various - Hall

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to Hall Contracting, Inc. for the 2013 Paving Package 1 at Various Schools, for a total construction cost of $6,269.72.

The Kentucky Department of Education now requires the submission of the BG–5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 for Academy @ Shawnee Engineering Lab/Weight Room

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG–5 form for Engineering Lab and Weight Room Modifications at The Academy @ Shawnee.

The Kentucky Department of Education now requires the submission of the BG–5 form to reconcile the total project cost to the funding source.

Submitted by:  Dr. Michael Raisor

Attachment

• BG-5 Fern Creek THS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG–5 form for the Roof Replacement at Fern Creek Traditional High School.

The Kentucky Department of Education now requires the submission of the BG–5 form to reconcile the total project cost to the funding source.

Submitted by:  Dr. Michael Raisor

Attachment

• BG-5 Frayser ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG–5 form for the Roof Replacement at Frayser Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.  Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 01 13 14

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.  

The proposals are public record and are on file for inspection in the Purchasing Department. Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.  

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_01 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Cleaning Supplies: Chemical Dilution System;
• Uniform and Floor Mat Rental;
• Locker Repair Service;
• Fire Sprinkler Repair and Testing Service;
• Wrecker Service;
• Paper (Warehouse Delivery);
• Repair of Two-Way Radios and Associated Systems for On-Site Communications;
• IP Surveillance System Accessories;
• Special Education Equipment and Supplies (%);
• Amendment on Plumbing Supplies and Equipment (Line Item);
• Amendment on Water Coolers, Fountains and Parts;
• Amendment on Lunchroom Supplies - School Delivery (Non-Food); and
• Amendment on Plumbing Supplies and Equipment (Line Item) Supplement.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 01 13 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 25 through December 19, 2013.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 01 13 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of November 25 through December 19, 2013.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts
• 1 KiZAN Technologies, LLC
• 2 Learning Quest, Incorporated dba LoTi
• 3 Louisville Orchestra
• 4 Kaplan K-12 Learning Services, LLC
• 5 Magnet Schools of America
• 6 YMCA of Greater Louisville

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment  

• Financial Report for Period Ended 11 30 13

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended November 30, 2013.

The Academy @ Shawnee received $500 from Ishmon F. Burks to purchase meals for the boys and girls basketball teams while playing games during winter break.

Bowen Elementary School received $1,000 from Walmart to pay for bus transportation to the University of Louisville for students in the Student Workforce Program. 

Breckenridge-Franklin Elementary School received $2,500 from Walmart to help purchase playground equipment.

Cane Run Elementary School Family Resource Center received $2,500 from Louisville Gas and Electric (LG&E) and Kentucky Utilities (KU) Service Company to be used to provide families with basic need items such as school uniforms, school supplies, and backpacks. 

Carrithers Middle School received $3,000 from the Allan Copley Foundation to purchase books for the library and laptop computers for classrooms. 

Central High School Magnet Career Academy received $2,000 from Terri Zink to purchase fencing for the batting tunnel used by the baseball and softball teams. 

Cochrane and Jeffersontown Elementary Family Resource Center received $3,000 from the City of Jeffersontown to help with the cost of the salary of the Family Resource Center clerk, which is shared by both schools.

Farnsley Youth Service Center received $3,000 from the Zoeller Company, through the Community Foundation of Louisville, to purchase needed items for students and their families.

Field Elementary School received $1,886 from Drs. William and Melissa Currie to help pay for the fifth-grade trip to the Pine Mountain Settlement School in March 2014. 

Frost Middle School received two checks totaling $750 from LG&E to provide assistance to families at Christmas. 

Indian Trail Elementary Family Resource Center received $1,000 from Raytheon Missile Systems Inc. to use for office supplies and supplies for after-school programs.

Liberty High School received $500 from Jennifer Branch to purchase clothes, shoes, and food for students in need. 

Pleasure Ridge Park High School received $1,000 for their Performing Arts Department to pay for the license agreement with Rodgers and Hammerstein Theatricals.

South Park and Westport Teenage Parent Program received $3,000 from Lafe A. Chaffee Jr. for scholarships in honor of his mother, Georgia Chaffee.

Stopher Elementary School received $500 from Epic Investment Club to purchase Christmas gifts for a needy family. 

Watson Lane Elementary Family Resource Center received $500 from LG&E to purchase clothing and coats for students. 

Submitted by: Dr. Robert J Rodosky  

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $26,636 to be used as stated in the rationale.

Jefferson County Public Schools received $82,099.15 from the Jefferson County Public Education Foundation through the following donors:

Cane Run Elementary School and Farnsley Middle School Community School Programs received donations totaling $20,000 to benefit students through the Science, Technology, Engineering, and Mathematics (STEM) program. Lubrizol Advanced Materials, Inc. donated $10,000 and Zeon Chemicals donated $10,000 to the programs.

The Association of the Louisville Orchestra, Inc. donated $5,625 for the purchase of instruments for the orchestra students at Lincoln Elementary Performing Arts School.

Community Foundation of Louisville donated $7,750 on behalf of Henry Heuser for landscaping at Brandeis and Byck elementary schools.

The Moore High School Alumni Scholarship Fund received donations totaling $1,506 from the following:

• Mark and Sandra Harris ($35)
• Gregory and Alice Johnson ($100)
• Ronald and Vona Ohlmann ($215)
• Scott Patterson VIP Imaging ($500)
• Tammy and James Pitcock, Jr. ($50)
• Lisa Schnell ($100)
• David Triplett ($45)
• Teresa Weyler ($100)
• The Little Kentucky River Winery ($361)

PNC Bank donated $1,000 to student "employees" enrolled in the PNC School Bank at Olmsted Academy North and Olmsted Academy South.

Republic Bank donated $8,250 for students at the Youth Performing Arts School to participate in the Fringe Festival, an open forum of expression that minimizes the risks for both artists and audiences.

SCOUT donated $2,500 to the Lincoln/Dawson Orman Family Resource Center for student assistance with uniforms, school supplies, etc.

Karen Vanassenderp donated $10,000 to Newburg Middle School to be used to enhance student learning in science, math, and technology.

Village Anchor donated $468.15 for Youth Performing Arts School students to participate in the Fringe Festival.

YUM! Brands Foundation, Inc. donated $25,000, which represents the third of four payments in their commitment of matching funds in support of the Investing in Innovation (i³) Making Time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Moore Traditional School, Valley High School, Waggener High School, and Western High School.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $82,099.15 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

The Commonwealth of Kentucky, through the Project SMART grant program, which stands for Science, Math And the Right Technology, awarded $227,900 to the South Park and Westport Teenage Parent Programs (TAPP).

The funds are used to purchase school technology supplies, college visits, field trips, student fees such as ACT registration, Family Scholar House liaison services, certified salaries, classified overtime during field trips, and other school needs related to math, science or technology during the 2012–13 school year.

Because these funds are a line item in the state's general fund, this funding was not treated as a grant in the 2012–13 school year.

Submitted by:  Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $227,900 from the Commonwealth of Kentucky for the South Park and Westport Teenage Parent Programs.

The Employability Skills Pilot will research and implement curriculum designed to integrate employability skills with academic instruction.

JCPS Adult and Continuing Education will use the additional $4,000 funding to enhance the delivery of Adult Education services and professional development. This modification will increase the contract total to $3,562,044.

This program aligns with the District's strategic plan and vision by providing parent and community members with the opportunity to gain needed employability skills and academic instruction needed for them to become contributing members of the community. No matching funds or in-kind contributions are required.

Submitted by: Christi Lanier-Robinson

Attachment: KY Doc ID No. P0N2 415 1400000686 3

• KY Doc ID No. P02 415 1400000686 3

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding of $4,000 from the Council on Postsecondary Education, Kentucky Adult Education, and authorize the superintendent to sign the attached agreement.

Cochran Elementary School received a $1,000 grant to support the Food for Thought program, which provides food for students on the weekends during the school year. The project will impact 225 students in grades K-5.

Hazelwood Elementary School received $1,000 to support Camp Invention, a four-week family engagement program for 15 families. Staff will lead the program using Science, Technology, Engineering and Mathematics (STEM) materials to guide students and parents in designing an invention as a family.

These grants are one-time funding and accepting them does not obligate the District financially nor is there a requirement for matching funds or cost share.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept Raytheon Company grants totaling $2,000 for Cochran and Hazelwood elementary schools.

The Refugee School Impact Grant serves students and families who are adjusting to a new culture and daily life that are vastly different from their experiences in their countries of origin or countries of transition.

JCPS provides instructional support for these refugee children and addresses additional family needs in order to ensure each child's successful transition to their new school.

Submitted by: Dr. Dewey Hensley

Attachment

• CC-LOU Subaward Agreement #254-107020-2014

Superintendent Donna Hargens recommends that the Board of Education accept a Refugee School Impact Grant totaling $107,800 from Catholic Charities of Louisville Kentucky Office for Refugees and authorize the superintendent to sign the attached agreement.

This grant will provide up to $4,000,000 for 54 months, beginning as early as April 2014, to support the Ford Next General Learning master plan approved by the Board of Education on December 9, 2013.

Participating schools include Doss, Southern, Jeffersontown high schools and Moore Traditional School. School participation was based on career theme alignment with high demand H-1B fields and having a free/reduced lunch rate exceeding 55 percent.

H-1B Visas are requested from employers seeking to hire non-immigrant aliens in specialty occupations authorizing the temporary employment of qualified individuals who are not otherwise authorized to work in the United States. The intent of the YCC project is to improve our students’ employability in the fields where the demand for H-1B Visas is highest in the Louisville area.

Partners in the project include KentuckianaWorks, Jefferson Community and Technical College, University of Louisville, Louisville Metro Government, and local employers.

Grant funds will be used to support:

• a project director to oversee implementation and reporting;
• one position at each participating school to provide participating students with individualized, relevant, career and academic counseling as well as mentoring experiences;
• a program specialist to work with KentuckianaWorks and employers to identify summer work experiences for students;
• teacher stipends for project-based learning (PBL) professional development:
• consultants for PBL professional development; and
• development of a data dashboard.

At least 330 students in grades 9-12 across the four high schools will be impacted by this grant during each year of the project. The grant requires an in-kind match of 25 percent of the total grant award, which will be contributed by the District and community partners.

Submitted by: Dr. Dewey Hensley

Attachment

• YCC Evaluation Commitment Form
• YCC Grant Application Summary

Superintendent Donna Hargens recommends that the Board of Education approve the Youth Career Connect grant application due to the Department of Labor on January 27, 2014, and authorize the superintendent to sign the attached Evaluation Commitment Form.

For Fiscal Year 2014, the first offer of assistance is $866,036.

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The District received $1,374,624 in support of the KETS Program in Fiscal Year 2013; $1,027,868 in Fiscal Year 2012; $2,036,686 in Fiscal Year 2011; $2,108,238 in Fiscal Year 2010; $1,798,790 in Fiscal Year 2009; and $1,083,339 in Fiscal Year 2008 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachment

• SFCC First Offer of Assistance 01 13 13

Superintendent Donna Hargens recommends that the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $866,036 and authorize the superintendent to commit $866,036 in local funds to the education technology restricted account to match the offer.

International Baccalaureate (IB) World Schools are a global community of schools committed to developing knowledgeable, caring young people ready to negotiate their futures successfully and make contributions resulting in a more harmonious and peaceful world. The positive results of the program will become evident in the community as classes of MYP students graduate and undertake activities that enhance social, cultural, and economic environments locally, nationally, and internationally. 

The IB is committed to the professional development of teachers and offers a dynamic global network of professionals committed to best practices in teaching students and in sharing those practices with each other.

Once the attached Statement of Acceptance has been submitted to IB, Highland Middle School will become an authorized International Baccalaureate World School, for a three-year Middle Years Programme (MYP) offering MYP years 1, 2, and 3.

Submitted by: Dr. Dewey Hensley

Attachment

• Highland MS IB Statement of Acceptance

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement with International Baccalaureate and authorize the Chairperson and Superintendent to sign same.

The Project Lead The Way (PLTW) program is in its 15th year of implementation and the PLTW Biomedical program is in its fourth year of implementation. Both programs have met with a good deal of success.

This agreement will enable continued national recognition of our offerings within our Engineering and Medical, Health, and Environment professional career theme schools and defines the program's curriculum and instructional equipment requirements. The required equipment meets or exceeds Kentucky Education Technology Systems (KETS) hardware and software requirements.

The agreement also designates the training the teachers must receive and competencies they must have in order to teach any of the program's courses.

Submitted by: Dr. Dewey Hensley

Attachment

• Project Lead the Way Agreement

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement with Project Lead The Way, Inc. and authorize the superintendent to sign same.

The Jefferson County Board of Education through JCPS Adult and Continuing Education has enjoyed a long, successful collaboration with Jefferson Community and Technical College (JCTC) in helping to successfully transition GED students and other adult learners into postsecondary education.

The attached agreement formalizes the collaborative efforts by delineating roles and responsibilities. Leased space is located at the JCTC Downtown Campus, VTI Building, Rooms 201, 202A and Room 105 on the Southwest Campus.

This partnership aligns with the District's strategic plan and vision by providing the necessary skills needed to transition to post-secondary education.

Partners are providing in-kind contributions.

Submitted by: Christi Lanier-Robinson

Attachment

• MOU with JCTC

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding between the Jefferson County Board of Education and the Jefferson Community and Technical College and authorize the superintendent to sign same.

Each spring, students in the University of Kentucky's (UK) Dietetics and Human Nutrition program complete a series of rotations in various clinical and community nutrition environments. School food service is a growing area for dietetic students.

Approval of this agreement will allow UK students to work with JCPS School and Community Nutrition Services from January 14, 2014, through July 1, 2014, for the purpose of gaining clinical education and experience in school meal programs.

Submitted by: Dr. Michael Raisor

Attachment

• University of KY Clinical Education Agreement

Superintendent Donna Hargens recommends that the Board of Education approve the attached Clinical Education Agreement with the University of Kentucky for clinical education experience with JCPS School and Community and Nutrition Services.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual. Following approval by the Board of Education, the request is submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2013–14 school year.

KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JCBE provides guidance for the admission of non-resident students.

Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving non-resident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review. 

JCPS/Kentucky school districts' reciprocal contracts are included as attachments. There is a separate contract between JCPS and the Anchorage Independent School District.

For the 2013-14 school year, there are 60 students who reside in Jefferson County but attend five other Kentucky districts as shown below:

For the 2013-14 school year, there are three students who reside in other Kentucky districts who pay tuition to attend Jefferson County Public Schools as shown below:

Submitted by: Dr. Robert Rodosky

Attachments

• Nonresident Contract: JCPS Resides KY Attends
• Nonresident Contract: KY Resides JCPS Attends

Superintendent Donna Hargens recommends that the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2014–15 with Bardstown City School District, Barren County Public School District, Bourbon County School District, Breckinridge County School District, Bullitt County School District, Elizabethtown Independent School District, Eminence Independent School District, Fayette County Public School District, Frankfort Independent School District, Hardin County Public School District, Henry County Public School District, Nelson County Public School District, Oldham County Public School District, and Shelby County Public School District.

This proposed policy was received for first reading by the Board of Education on December 9, 2013, and was reviewed and recommended by the Policy Development Committee.

The proposed revisions were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policy, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachment

• 03.18 Evaluation (Approval)

Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policy: Evaluation.

The following policies are attached for approval:

• 08.11:  Course of Study
• 08.111:  Professional Learning Communities
• 08.113:  Graduation Requirements
• 08.1131:  Alternative Credit Options
• 08.1132:  Early Graduation
• 08.12:  Instructional Organization
• 08.121:  Class Size (Delete current policy language)
• 08.131:  Students With Disabilities
• 08.1312:  Home/Hospital Instruction
• 08.134:  Magnet Education
• 08.13451:  Title I - Parent Involvement Policy
• 08.1351:  Pledge of Allegiance
• 08.1353:  Controversial Issues
• 08.135311:  Parenting and Family Life Education (Delete current policy language)
• 08.1354:  Voter Registration and Participation
• 08.137:  Head Start
• 08.14:  Guidance
• 08.141:  At-Risk Students
• 08.2:  Eliminating the Achievement Gap
• 08.23:  Selection of Supplementary Materials, Speakers, and Media (Delete current policy language)
• 08.232:  Instructional Resources
• 08.2321:  Copyrighted Materials
• 08.2322:  Review of Instructional Materials
• 08.2323:  Access to Electronic Media
• 08.233:  Library Media Centers
• 08.3:  School Calendar
• 08.33:  Emergency Closings
• 08.234:  Previewing Materials
• 08.31:  School Day
• 08.32:  School Term
• 08.51:  Curriculum Development and Implementation

• Section 8 Curriculum and Instruction (Approval)

Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Curriculum and Instruction.

The following policies are attached for first reading:

• Section 1: Powers and Duties of the Board of Education
  
  • 01.11 General Powers and Duties of the Board
• Section 8: Curriculum and Instruction
  • 08.132 Gifted and Talented Students,
  • 08.13452 English as a Second Language,
  • 08.1346 Physical Education, and
  • 08.4 Adult/Community Education
• Section 9: Students
  • 09.1 School Census,
  • 09.11 School Attendance Areas,
  • 09.122 Attendance Requirements,
  • 09.1223 Persons Over Compulsory Attendance Age,
  • 09.124 Admission of Nonresident Students,
  • 09.125 Reciprocal Agreements with Other School Districts,
  • 09.14 Student Records,
  • 09.221 Supervision of Students,
  • 09.2211 Employee Reports of Criminal Activity,
  • 09.223 Student Automobile Use,
  • 09.24 Employment of Students,
  • 09.34 Student Publications,
  • 09.341 School Performances,
  • 09.35 Social Events,
  • 09.41 Pregnant Students,
  • 09.421 Care of School and Personal Property, and
  • 09.438 Student Discipline Code    

• Section 1 Policy (First Reading)
• Section 8 Policies (First Reading)
• Section 9 Policies (First Reading)

Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Powers and Duties of the Board of Education, Curriculum and Instruction, and Students for first submission and reading.

The attached requests for waiver of the Telecommunications Devices policy contained in the Code of Acceptable Behavior and Discipline is a result of the Advisory Council at Doss High School and Site-Based Decision Making Councils at Pleasure Ridge Park High (PRP) School and Moore Traditional School carefully reviewing the instructional needs of their students.

At Moore Traditional School and Doss and PRP high schools, it is their mission to prepare every student for post-secondary education. Part of preparing students for the future is teaching them to be responsible digital citizens and to use technology appropriately.

As educators, the staffs at Moore Traditional School and Doss and PRP high schools need to assist students with mature management of personal electronic devices at school to better prepare them for post-secondary life.

The goal of the schools is to maintain an academic focus in classrooms and other study areas while respecting the needs of students to have reasonable access to personal electronic devices. To ensure an appropriate academic environment inside and outside the classroom setting, students must comply with the specific rules.

Submitted by: Dr. Dewey Hensley

Attachments

• Doss HS Telecommunication Devices Waiver
• Moore TS Telecommunication Devices Waiver
• PRP HS Telecommunication Devices Waiver

Superintendent Donna Hargens recommends that the Board of Education waive the Telecommunication Devices policy contained in the Code of Acceptable Behavior and Discipline and approve for the 2013-14 school year the attached waivers for Moore Traditional School and Doss and Pleasure Ridge Park high schools.

In accordance with Board Policy 01.821 Board Member Compensation and Expenses, Board members shall obtain Board approval prior to incurring out-of-district expenses.

Board Member Debbie Wesslund: 2014 National School Boards Association (NSBA) Advocacy Institute (formerly FRN Conference), February 2–4, 2014, in Washington, D.C. 

Submitted by: Dr. Donna Hargens

• Board Policy 01.821 Board Member Compensation and Expenses

Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses incurred by Board members as stated in the rationale.

If approved by the Board, the attached School Board Member Training Credit Hour Certification Form for Locally Approved Hours will be submitted to the Kentucky School Boards Association to request credit for the following:

• Three (3) hours of training credit for Board Member Chris Brady for attending the Kentucky 1:1/BYOD Institute held at the University of Kentucky on October 28, 2013. Six hours of credit was offered for this session; however, as a first-term Board member, Mr. Brady is limited by law to a maximum of four locally approved hours a year. He has earned one hour; therefore, approval of three hours is requested.
  

• KSBA Certification Form: KY 1:1/BYOD Institute (Brady)

Superintendent Donna Hargens recommends that the Board of Education certify flexible credit hours for inservice training for Board Member Chris Brady as outlined in the attachment.

The 2013–14 School Nutrition and Physical Activity Report was approved by the Board of Education on November 25, 2013, and was made available to school-based decision making councils and the public via the District website.

Pursuant to KRS 158.856, this presentation will provide the Board with the annual assessment and evaluation of school nutrition and physical activity in the District.

The superintendent will submit a summary of the findings and recommendations to the Kentucky Board of Education by May 1, 2014.

Submitted by: Dr. Michael Raisor

Attachments

• *PowerPoint: School Nutrition/Physical Activity Report
• Handout: 2013-14 Wellness Committee Members
• Handout: 2013–14 Nutrition and Physical Activity Report
• Handout: Building a School Wellness Committee
• Handout: CSH Committee Members
• Handout: HPSE 2013-14 Program and Institute Booklet
• Handout: Louisville Magazine Article
• Handout: Regs/Counseling Component
• Handout: Regs/Family Community Component
• Handout: Regs/Health Education Component
• Handout: Regs/Health Promotion for Staff
• Handout: Regs/Health Services Component
• Handout: Regs/Healthy & Safe School Environment
• Handout: Regs/Nutrition Component
• Handout: Regs/Physical Education Component
• Handout: What is Coordinated School Health?
• KRS 158.856

Superintendent Donna Hargens recommends that the Board of Education approve the 2013–14 assessment and evaluation of school nutrition and physical activity as required by KRS 158.856.

Order #6 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the 2013–14 assessment and evaluation of school nutrition and physical activity as required by KRS 158.856. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.

The Jefferson County Public School District was 1 of 21 urban school districts selected to participate in the 2013 National Assessment of Educational Progress Trial Urban District Assessment program (NAEP TUDA).

These districts were asked to sample enough students at the fourth- and eighth-grade levels to obtain a district score in reading and math. The NAEP test for both content areas was administered in January and February of 2013.

This report will focus on the District's results and plans for how the results will be used for student improvement.

Submitted by: Dr. Robert J. Rodosky

Attachment

• PPT: NAEP TUDA 2013 Reading/Math Results

Superintendent Donna Hargens recommends that the Board of Education receive a report on the District's results in reading and mathematics of fourth and eighth graders from the 2013 administration of the National Assessment of Educational Progress Trial Urban District Assessment.

Order #7 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on the District's results in reading and mathematics of fourth and eighth graders from the 2013 administration of the National Assessment of Educational Progress Trial Urban District Assessment. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.

It is an expectation for all JCPS schools to implement Professional Learning Communities (PLCs).

During the 2012–13 school year, 13 schools participated in the DuFour PLC Pilot School Project and received additional support and coaching. Of the 13 schools participating in the pilot, 11 schools showed marked improvement in student achievement.

Additional support and coaching has been expanded to include more than 70 schools during the 2013–14 school year.

This presentation will provide an overview of and update on the PLC initiative.

Submitted by: Dr. Dewey Hensley

Attachment

• PLC Pilot Schools Data
• PLC Rounds Booklet
• PPT: Update on Professional Learning Communities
• Progress Report

Superintendent Donna Hargens recommends that the Board of Education receive an update and progress report on Professional Learning Communities.

Order #8 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive an update and progress report on Professional Learning Communities. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2013–14 Discussion Agenda Planning Calendar 01 13 14
• 2 2012–13 Discussion Agenda Planning Calendar FINAL
• 3 2011–12 Discussion Agenda Planning Calendar FINAL
• 4 2010–11 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Order #9 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the January 13, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Order #10 - Motion Passed:  A recommendation to adjourn the January 13, 2014, meeting of the Jefferson County Board of Education at 10:13 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.