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I.
Moment of Silence
Welcome to the October 28, 2013, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes of the October 14, 2013, regular meeting and the October 22, 2013, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 14, 2013, regular meeting and the October 22, 2013, special meeting.
Order #2013-174 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 14, 2013, regular meeting and the October 22, 2013, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 28, 2013.
Order #2013-175 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 28, 2013. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
IV.A.
Recognition of Sunny Podbelsek
As a winner in the Kentucky Personnel Cabinet’s Public Service Recognition Poster Contest, Sunny was formally recognized by Lt. Governor Jerry Abramson at a ceremony held this month in Frankfort and presented with a $100 award.
Sunny was one of more than 2,700 students from across Kentucky who submitted entries for the poster contest. Students were required to create a poster around the theme “State Employees—Making a Difference Every Day in Every Way.”
The Public Service Recognition Poster Contest was created to provide an opportunity to increase awareness among youth about the achievements and contributions of state employees in the workplace and the communities.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Sunny Podbelsek, a student at Highland Middle School, for winning first-place honors in the middle school category in the Kentucky Personnel Cabinet’s Public Service Recognition Poster Contest.
IV.B.
Recognition of 2014 Ashland Inc. Teacher Achievement Award Recipients
Angela and Rita are two of 24 exemplary Kentucky teachers selected as recipients of the 2014 Ashland Inc. Teacher Achievement Award.
In recognition of their outstanding accomplishments, the teachers were honored and presented with cash awards and certificates during an awards ceremony held on October 16 at the State Capitol Rotunda in Frankfort. Governor Steve Beshear, Commissioner of Education Terry Holliday, and Ashland's Chairman and Chief Executive Officer Jim O’Brien presented the awards.
Ashland has recognized outstanding Kentucky teachers with its Teacher Achievement Awards since 1988. Approximately $658,000 has been awarded to nearly 450 teachers of grades K–12.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Angela Pleasant, a teacher at Farmer Elementary School, and Rita Cron, a teacher at Atherton High School, as recipients of the 2014 Ashland Inc. Teacher Achievement Award.
IV.C.
Recognition of the Jefferson County Public School District
Seven Counties Services, Inc. is presenting the District with its Sunrise Award for its collaboration, great work, and leadership on the Louisville Linked Initiative, a coordinated effort between JCPS and community-based service providers to link each child and family with structures and services so they get the resources they need to achieve academic success.
Dr. Carol Montgomery, assistant superintendent for Academic Support Programs, and Dr. Carol Bartlett, director of Family Resource and Youth Services Centers, have been instrumental in this collaborative partnership.
The Sunrise Award recognizes individuals or organizations who demonstrate outstanding cooperation and collaboration in helping to further its mission of building healthy communities by serving individuals and families who are affected by mental illness, developmental disabilities, addictions, and abuse to help them realize their potential.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District for receiving the Sunrise Award from Seven Counties Services, Inc.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 28, 2013.
Order #2013-176 - Motion Passed: A recommendation that Contracts #3 and #4 be withdrawn for further review and brought back to the Board on November 11 passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.
Order #2013-177 - Motion Passed: A recommendation that the Board of Education approve the consent calendar for October 28, 2013, with the exception of Contracts #3 and #4 on Agenda Item V.L. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Description
The length of work year for the Coordinator Academic Competition job description is changed from 260 days to 187 days. This work is done primarily during the school year.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Coordinator Academic Competition.
V.D.
Approval of Organizational Charts
The Academic Services organizational chart is submitted to change the length of work year for one (1) Clerk II from 260 days to 195 days.
The Activities and Athletics organizational chart is submitted to change the length of work year for one (1) Coordinator Academic Competition from 260 days to 187 days.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Academic Services and Activities and Athletics.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on October 28, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for Drainage Improvements at Fairdale High School
This project will involve the establishment of an approximately 0.7 acre bioretention cell and the installation of two curb inlets to promote capture and drainage of several low-lying areas.
On July 8, 2013, the Board of Education approved Redwing Ecological Services, Inc. to prepare plans and specifications for Project #057-14017.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on October 2, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Bischoff Brothers Excavating, LLC for Drainage Improvements at Fairdale High School for the low bid of $279,100 plus Alternate 1 for $27,100 and Alternate 2 for $1,500 for a total bid of $307,700; and approve the revised BG-1 form in the amount of $440,000.
V.F.2.
Approval of Bid and Revised BG–1 Form for Renovations and Additions Bid Package 2 at Valley High School
This project will provide 290 parking spaces and resurfacing of the running track. This work is funded by the remaining contingency of Bid Package 1.
On May 28, 2013, the Board of Education approved Carman to prepare plans and specifications for Project #033-13027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on September 10, 2013.
All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Flynn Brothers Contracting, Inc. dba Flynn Contracting for Renovations and Additions Bid Package 2 New Parking and Track Resurfacing at Valley High School for the low base bid of $354,226 plus Alternate 1 for $21,780 for a total bid of $376,006; and approve the revised BG-1 form for $27,863,609.
V.G.
Approval of Revised BG-1 Form for Swimming Pool Renovation at Central High School Magnet Career Academy
On September 12, 2011, the Board of Education approved the project and the assignment of CMTA, Inc. to prepare plans and specifications for Project #179-12018.
On August 27, 2012, the Board of Education approved awarding a contract to E. H. Construction, LLC for $2,078,740.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceeds the contingency budgeted amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Swimming Pool Renovation at Central High School Magnet Career Academy.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345–45A.460, these items represent the lowest and/or best bid for each respective item and/or group.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Competitive Negotiation on Third Party Medicaid Administrative and Recovery Services;
• Competitive Negotiation on Atherton High School Theater Lighting Improvements;
• Furniture, Classroom and Office (Line Item);
• New Tires and Tubes, Recapping and Repair;
• Laboratory Testing (For Nutrition Service Center);
• Refrigerant; and
• Amendment on Lunchroom Commodities Supplement—Warehouse Delivery.
V.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 30, 2013, through October 13, 2013.
V.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 30, 2013, through October 13, 2013.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or More in place as of October 15, 2013.
V.N.
Notification of Consolidation of Field Elementary School Property
Pursuant to the requirements of Louisville Metro Government, it is necessary to consolidate three separate lots into one that together comprise Field Elementary School.
Each time we apply to execute a construction project where the property comprises multiple lots, Metro Government requests consolidation into one lot in the property records.
This consolidation is to prepare for the building of a media center addition at Field Elementary School.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive notice of the consolidation of three lots into one at Field Elementary School subject to the conditions set forth therein.
V.O.
Acceptance of Donations
Atkinson Academy Family Resource Center received $550 from Margaret Elder to purchase an Apple iPad and $500 from Portland Now Inc. to purchase t-shirts.
Barret Traditional Middle School received $500 from Barbee Paint and Coatings Company Inc. to be used to purchase equipment, music, and supplies for the school band.
Cane Run Elementary School received $2,500 from Lubrizol to be used to purchase items to help meet student basic needs.
Meyzeek Middle School received $500 from Sheila Sandella to purchase uniforms and equipment for the sixth-grade basketball team.
Moore Traditional School received a donation valued at $63,000 from the Highview Athletic League to be used to complete renovations of the baseball field, softball field, and clinic fields. The baseball field received field clay grass and an irrigation system, and the softball field and clinic fields were upgraded with new grass and clay. A concession stand and restroom building was built between the softball and baseball fields.
Thomas Jefferson Middle School received $500 from the Commonwealth of Kentucky, Department of the Treasury, to help pay expenses for student activities such as the Honor Roll Luncheon and Perfect Attendance Certificates.
South Park Teenage Parent Program (TAPP) received $1,000 from the Air Force Communications and Electronics Association Educational Foundation to purchase technical equipment for the math class.
South Park TAPP and Westport TAPP received $600 from Walmart for the Bunny Hutch and Pooh’s Corner.
Youth Performing Arts School (YPAS) received $1,000 from Republic Bank to sponsor the upcoming musical, Urinetown. YPAS also received $1,000 from the Kentucky State Fair Board that was distributed among the Musical Theater Department ($400), the Theater Department ($100), and the Design and Production Department ($500) to help with the cost of the 2013-14 performances.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $72,650 to be used as stated in the rationale.
V.P.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $26,000 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $25,000, which represents their 2012–13 commitment of matching funds in support of the Investing In Innovation (i3) Making Time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Moore Traditional School, Valley High School, Waggener High School, and Western High School.
The K. C. Crahan and Rebecca Crahan Charitable Fund donated $500 to the Chris Nelligan Memorial Scholarship Fund.
Trilogy Health Services, LLC donated $500 for the Close the Deal event at Seneca High School.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $26,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented below.
V.Q.1.
Acceptance of Funding from the American Association of School Administrators
Through the American Association of School Administrators Expanded Learning Opportunities Challenge, the District was awarded a competitive grant to support collaboration with Metro United Way and Louisville Metro Government focusing on out-of-school time (OST) programs.
The grant will support further work with Louisville Linked; a Summer Learning Summit focusing on quality, community conversations about how to increase participation in OST programs; and District staff participation in the Ready by 21 National Meeting in April 2014. Efforts will also be directed at increasing the number of volunteers in OST programs.
This is one-time funding and accepting this grant does not obligate the district financially nor is there a requirement for matching funds or cost share.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $25,000 from the American Association of School Administrators.
V.Q.2.
Acceptance of Grant from Kentucky Adult Education Council on Postsecondary Education for English Literacy/Civics Education
Kentucky Adult Education, Council on Postsecondary Education, has awarded the District a grant in the amount of $117,400 to provide services to 235 non-native English speaking adults to assist them in acquiring the skills to prepare for the Immigration and Naturalization Service citizenship test and interview, attain citizenship, and complete at least one National Reporting System education level.
Adult and Continuing Education will provide English as a Second Language classes using civics lessons delivered in real-life contexts with the module themes of Health, Consumer Economics, and Community Resources.
This program aligns with the District's strategic plan and vision by providing parents and community members with the opportunity to gain needed English language skills and the knowledge needed to become contributing members of the community and to enable them to enrich students' educational experiences and support their success.
This funding will cover eight managed enrollment classes held at five designated locations in Jefferson County. No matching funds or in-kind contributions are required.
Submitted by: Christi Lanier-Robinson
Attachment: KY Doc ID No. PO2 415 1400002372 1
Superintendent Donna Hargens recommends that the Board of Education accept a grant in the amount of $117,400 from Kentucky Adult Education, Council on Postsecondary Education, and authorize the superintendent to sign the attached contract.
V.R.
Approval of Resolutions Ratifying the Action of the Jefferson County School District Finance Corporation Approving Declaration of Easement Providing Access to Minors Lane Elementary School
Approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation (the “Corporation”) approving the attached Declaration of Easement, which provides for access to Minors Lane Elementary School across the adjacent property to the south, which is owned by the Louisville Renaissance Zone Corporation (“LRZC”).
The Declaration of Easement provides an easement for access and utilities across said property from Minors Lane to the existing parking lot at the rear of Minors Lane Elementary School in accordance with all previously agreed upon conditions.
Approval of the Declaration of Easement by the Jefferson County School District Finance Corporation, as the owner of the Minors Lane Elementary School property, by and through its Board of Directors, is also required.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
V.S.
Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation.
This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2013C (the “Series 2013C Bonds” or the “Bonds”).
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
VI.
Action Items
VI.A.
Approval of Joint Commitment to Improve Education Outcomes
In support of the district's goal of all students graduating prepared to reach their full potential and contribute to our society throughout life, JCPS and Louisville Metro Government have developed a compact that outlines each party's commitment to ensuring that the community has the workforce needed to drive innovation, development, and opportunity creation.
Submitted by: Dr. Donna Hargens and Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools.
Order #2013-178 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
VII.
Discussion Items
VII.A.
Report on 5-Star Schools Professional Career Themes and Career Technical Education Programs
The 5-Star Schools reform effort was initiated in the 2009–10 school year based upon the ten recommendations made by the School-to-Career Task Force in their 2008 report, Retooling Career and Technical Education—A Report by the School-to-Career Task Force.
The effort has evolved within 15 comprehensive high schools under the continuing guidance of community partners and involves schools of study focused on college and career readiness within the following professional career themes:
- Business and Information Technology
- Communication, Media, and Arts
- Engineering (Aerospace, Architecture, Manufacturing, and Construction)
- Human Services, Education, and International Studies
- Medicine, Health, and the Environment
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education receive a report on the 5-Star Schools high school reform.
Order #2013-179 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the 5-Star Schools high school reform. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
VII.B.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming Board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #2013-180 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the October 28, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-181 - Motion Passed: A recommendation to adjourn the October 28, 2013, meeting of the Jefferson County Board of Education at 9:11 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
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