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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Presentation of 9/11 Flags - Terri Whitfield, American Legion Auxiliary
Deeper Learning Team Presentation
Future Ready Graduates
Employee of the Year Nominations for 2022-2023
* Teacher of the Year
* Administrator of the Year
* Classified Support Services
* Facilities Management
* Food Service
* Transportation
* Secretary of the Year
* Central Office Employee of the Year
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
CENTRAL OFFICE CLOSED
May 29, 2023, Memorial Day
HOPKINS COUNTY SCHOOLS ACADEMY GRADUATION
Thursday, May 18, 2023, 6:00 p.m. at Hopkins County Central High School
HOPKINS COUNTY CENTRAL HIGH SCHOOL GRADUATION
Awards Ceremony, Sunday, May 21, 2023, 2:00 p.m.
Baccalaureate, Sunday, May 21, 2023, 6:00 p.m.
Graduation, Tuesday, May 23, 2023, 7:00 p.m.
MADISONVILLE NORTH HOPKINS HIGH SCHOOL GRADUATION
Awards Ceremony, Thursday, May 18, 2023, 1:00 p.m.
Baccalaureate, Sunday, May 21, 2023, 6:00 p.m.
Graduation, Wednesday, May 24, 2023, 7:00 p.m.
LAST DAY FOR STUDENTS
May 24, 2023
CLOSING DAY FOR TEACHERS
May 25, 2023
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of March 20, 2023, and the Special Called Work Session board meeting minutes from March 27, 2023, and the bills and salaries for the month of April 2023.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of March 2023.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #6619, HES, Teacher, Return from Maternity Leave effective April 10, 2023.
2. Employee #4960, HCCHS, Food Service Manager, Family Medical Leave effective April 3, 2023, not to
exceed twelve (12) weeks.
3. Employee #4878, GES, Teacher, Family Medical Leave effective February 9, 2023, not to exceed
twelve (12) weeks.
4. Employee #153, MNHHS, Teacher, Intermittent Family Medical Leave effective April 19, 2023, not to
exceed sixty (60) days.
5. Employee #7007, BSMS, Teacher, Family Medical Leave effective August 1, 2023, not to exceed twelve
(12) weeks.
6. Employee #7398, MNHHS, Teacher, Maternity Leave effective August 8, 2023, not to exceed the
remainder of the 2022-2023 school year.
7. Employee #7653, BSMS, CIA, Extended Disability Leave effective March 9, 2023, not to exceed the
remainder of the 2022-2023 school year.
8. Employee #5445, JSES, CIA, Extended Disability Leave effective April 13, 2023.
9. Employee #8332, GES, CIA, Maternity Leave effective April 14, 2023, not to exceed the remainder of
the 2022-2023 school year.
10. Employee #5702, PES, Teacher, Intermittent Family Medical Leave effective March 02, 2023, not to
exceed sixty (60) days.
11. Employee #4191, WBES, CIA, Extended Disability Leave effective March 29, 2023.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. BSMS, 6th Grade, Evansville, IN, Academic/Behavior Rewards Trip, May 22, 2023. Travel by school bus.
2. HCCHS, FBLA, Louisville, KY, Competition, April 17-19, 2023. Travel by school vehicles.
3. HCCHS, FFA, Lexington, KY, Competition, June 5-8, 2023. Travel by school vehicles.
4. HCCHS, FFA, Hardinsburg, KY, FFA Camp, June 12-16, 2023. Travel by school bus.
5. MNHHS, FBLA, Louisville, KY, Competition, April 17-19, 2023. Travel by school vehicles.
6. MNHHS, Winter Guard, Bowling Green, KY, Competition, March 31-April 1, 2023. Travel by school bus.
7. PES, STLP Students, Lexington, KY, Competition, April 18-19, 2023. Travel by school bus.
8. PES, 3rd Grade, Evansville, IN, Children's Museum, May 17, 2023. Travel by school bus.
9. SES, Kindergarten/1st Grade, Evansville, IN, Animal Adaptations and Habitats, May 15, 2023. Travel by
school bus.
5.E.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. Alpha Technologies, $18,975.00, Cabling Project at MNHHS.
5.F.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Lynn Imaging, $20,137.97, imaging for new high school auxiliary gyms, to be paid from BG22-408.
2. Marcum Engineering, LLC, $563.49, engineering services for fire pump at HCCHS, to be paid from
BG23-278.
3. Sherman Carter Barnhart Architects, $109,200.00, professional services for Southside Elementary
school renovation and addition, to be paid from BG23-030.
4. Sherman Carter Barnhart Architects, $154,823.84, professional services for new high school auxiliary
gyms, to be paid from BG22-408.
5. A & K Construction, Inc., $304,343.00, construction of new Hanson Elementary School, to be paid
from BG20-129.
6. Sherwin Williams, $357.19, construction of new Hanson Elementary School, to be paid from BG20-129.
7. Meuth Construction Supply, $1,804.25, construction of new Hanson Elementary School, to be paid from
BG20-129.
8. Blue Mountain Co., $56,232.78, construction of new Hanson Elementary School, to be paid from BG20-
129.
9. Insulation Supply Co., $1,356.18, construction of new Hanson Elementary School, to be paid from
BG20-129.
10. US Specialties, $173,904.00, construction of new Hanson Elementary School, to be paid from BG20-
129.
11. Performance Commissioning Agency, $2,500.00, testing, balancing, and adjusting functions for
systems at new Hanson Elementary School, to be paid from BG20-129.
12. Performance Commissioning Agency, $3,720.00, testing, balancing, and adjusting functions for
systems at new Hanson Elementary School, to be paid from BG20-129.
5.G.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. District-wide, Western Kentucky State Aid Funding for Emergencies (SAFE) $1,200,000.00, for Mental
Health Counselors.
2. District-wide, Stronger Connections Grant (SCG) $600,000.00, for Mental Health Counselors.
3. Be-YOU-tiful Leaders, Walmart Community Grant, $5,000, to be used for program activities, conferences,
and community service projects.
4. HCDT, Special Allocation of Targeted Funds (KECSAC), up to $10,000, to be used for PBIS
rewards/incentives, Literacy material, and PD opportunities.
5. PES, SEL Grant for Courtyard of Curiosity, $750.00, to be used for garden supplies and SEL books.
6. WBES, KSCA SEL Grant, $300.00, to be used to help create a calming space and instructional materials.
5.H.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. District-wide, Door of Hope, baby bottle bank money collection, to be given to Door of Hope.
2. HES, Playground Corporate Sponsorship, Platinum, Gold, and Black Sponsorship, proceeds to be used to
purchase playground equipment.
3. HES, PTA, Parent/Alumni Sponsorships, proceeds to be used to purchase playground equipment.
4. JSES, Library, Spring/Fall Book Fair, proceeds to be used for library books and supplies.
5.I.
Approval of the 2023-2024 Hopkins County Schools Technology Plan
It is recommended the Board approve the 2023-2024 Hopkins County Schools Technology Plan.
5.J.
Approval of Lease Agreement with Tri-State Mailing Systems, Inc. for Postage Machine at Madisonville North Hopkins High School
It is recommended the Board approve the Lease Agreement with Tri-State Mailing Systems, Inc. for postage machine at Madisonville North Hopkins High School.
5.K.
Approval to Accept the KETS School Facilities Construction Commission Second Offer of Assistance (SFCC) for School Year 2023
It is recommended the Board accept the second offer of assistance from KETS School Facilities Construction Commission (SFCC) for school year 2023, for the amount of $55,470.51, to be equally matched by the district.
5.L.
Approval to Revise Job Description for School-Based Mental Health Therapist
It is recommended the Board approve the revised job description for School-Based Mental Health Therapist.
5.M.
Approval of Emergency, Adjunct Instructors and Substitute Teachers for the 2023-2024 School Year
It is recommended the Board approve to declare an emergency exists for the availability of certified and qualified applicants for substitute teachers, special education teachers, adjunct instructors and teachers for the 2023-2024 school year. This action will enable the Board to apply to the State Department of Education for re-certification of emergency substitute teachers employed for the 2023-2024 school year, for future adjunct instructors and emergency teachers if necessary to maintain a satisfactory number of qualified teachers and substitutes for the district.
5.N.
Approval of Service Contract Vendors for the 2023-2024 School Year
It is recommended the Board approve to accept the following service contract vendors for the 2023-2024 school year.
Aladdin Electric
Allied Garage Doors
Alpha Mechanical Services
Aqua Treat
Clean Green Porta Potties, LLC
Coal Field Flooring
E & M Mechanical
5 Star
Groves Electric
Hagerman Plumbing & Heating Corp
Hamby Construction, Inc.
Hendrick’s Septic & Plumbing Services Inc
HMC Service Company
Hopkins County Heating and Air
Earl LaMond Fuller
Madisonville Garage Door
Madisonville Stone
Metcalfe Landscaping/Gardening
Nick’s Pest Control
Ohio Valley Sprinkler
Piranha Shredding
Preferred Construction Services
Parkin Markin
RB Paving & Construction LLC
Republic Sanitation Services
Steve Pleasant
Frank Williams (Ronald Johnson & Associates)
Scotty’s Contracting & Stone
Stanley & Sons
Super Stripers
Tactical Defense (Previously Scotty's Heavy Equipment)
Vandco Equipment
Weir Transport
Willis Klein
Young’s Septic Services
5.O.
Approval of Memorandum of Understanding with School Smiles Group, Inc.
It is recommended the Board approve the Memorandum of Understanding with School Smiles Group, Inc.
5.P.
Approval of Memorandum of Understanding with Light of Chance (Breathe) Program
It is recommended the Board approve the Memorandum of Understanding with Light of Chance (Breathe) Program.
5.Q.
Approval of Construction Documents for the Hopkins County Central High School Fire Pump BG 23-278
It is recommended the Board approve the construction documents for the Hopkins County Central High School Fire Pump BG 23-278.
5.R.
Approval to Bid Primary Bank Depository Services for the 2023-2024 School Year
It is recommended the Board approve to Bid Primary Bank Depository Services for the 2023-2024 School Year.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes have been made by the Superintendent since March 20, 2023.
7.
Any Other Old/or New Business
7.A.
Approval of Resolution Authorizing Litigation
It is recommended the Hopkins County Board of Education approve the resolution as presented, authorizing litigation against Social Media Companies and to authorize the execution of an employment contingency fee contract with the law firm of Ronald Johnson, and his law firm, Hendy Johnson Vaughn & Emery of Louisville, KY, to file said litigation.
Approval that Hopkins County Board of Education approve the resolution as presented, authorizing litigation against Social Media Companies and to authorize the execution of an employment contingency fee contract with the law firm of Ronald Johnson, and his law firm, Hendy Johnson Vaughn & Emery of Louisville, KY, to file said litigation,
7.B.
Approval of Reimbursement Resolution for Auxiliary Gymnasiums at Madisonville North Hopkins and Hopkins County Central High School
It is recommended the Board approve the Resolution of official intent of the Hopkins County Board of Education to finance the renovation, improvement, equipping of auxiliary gymnasiums, storm shelters, and support facilities at Madisonville North Hopkins High School and Hopkins County Central High School from the proceeds of a proposed issue of tax-exempt revenue bonds.
Approval of Resolution of official intent of the Hopkins County Board of Education to finance the renovation, improvement, equipping of auxiliary gymnasiums, storm shelters, and support facilities at Madisonville North Hopkins High School and Hopkins County Central High School from the proceeds of a proposed issue of tax-exempt revenue bonds,
8.
BOARD CALENDAR
Review Board Meeting Dates
Monday, May 1, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 15, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 12, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 26, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
9.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on May 1, 2023.
After a short break, the Board will move into a work session. No action will be taken.
Motion to adjourn until the next scheduled meeting on May 1, 2023,
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