Hopkins County
March 20, 2023 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

Shannon Embry, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Board Members will lead the pledge to the flag.

1.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Amy Smith, Superintendent 

Wade Williams, Kentucky State Representative 
Recognition Awards

SBDM Reports
HCCTC - Pam Todd
HCDT - Nathan Howton
GES - Kelcey Postlewait
HES - Matt Beshear
SES - Erika Starks
WBES - Wendy Eaves

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

NO SCHOOL
April 3-7, 2023, Spring Break

CENTRAL OFFICE CLOSED

April 6-7, 2023, Spring Break

HOPKINS COUNTY SCHOOLS ACADEMY GRADUATION
Thursday, May 18, 2023, 6:00 p.m. at Hopkins County Central High School

HOPKINS COUNTY CENTRAL HIGH SCHOOL GRADUATION
Awards Ceremony, Sunday, May 21, 2023, 2:00 p.m.
Baccalaureate, Sunday, May 21, 2023, 6:00 p.m.
Graduation, Tuesday, May 23, 2023, 7:00 p.m.

MADISONVILLE NORTH HOPKINS HIGH SCHOOL GRADUATION
Awards Ceremony, Thursday, May 18, 2023, 1:00 p.m.
Baccalaureate, Sunday, May 21, 2023, 6:00 p.m.
Graduation, Wednesday, May 24, 2023, 7:00 p.m.

LAST DAY FOR STUDENTS
May 24, 2023

CLOSING DAY FOR TEACHERS
May 25, 2023

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of March 6, 2023, and Special Called board meeting minutes from March 13, 2023, and the bills and salaries for the month of March 2023.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of February 2023.

5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.  Employee #7855, HES, Food Service Manager, return from Intermittent Family Medical Leave effective
     March 4, 2023.
2.  Employee #6569, SHMS, Teacher, Extended Disability Leave effective March 14, 2023, not to exceed
     the remainder of the 2022-2023 school year.
3.  Employee #7902, JMMS, Teacher, return from Family Medical Leave effective March 6, 2023.
4.  Employee #4748, JSES, Teacher, return from Extended Disability Leave effective March 8, 2023.

 


5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  EES, K-2nd Grade, Evansville, IN, Koch Family Children's Museum, April 12, 2023.  Travel by school bus.
2.  EES, 3rd Grade, Evansville, IN, Koch Family Children's Museum, May 23, 2023.  Travel by school bus. 
3.  EES, 4th Grade, Evansville, IN, Koch Family Children’s Museum, April 12, 2023.  Travel by school bus.
3.  EES, 5th Grade, Bowling Green, KY, National Corvette Museum, May 18, 2023.  Travel by school bus.
4.  GES, 1st Grade, Evansville, IN, Mesker Park Zoo, April 21, 2023.  Travel by school bus.
5.  HCCTC, Louisville, KY, KYSTA State Competition, April 10-12, 2023.  Travel by school vehicle.
6.  HCCTC, Louisville, KY, Competition, April 19-22, 2023.  Travel by school vehicle.
7.  JMMS, KYA, Santa Claus, IN, Reward Trip, May 20, 2023.  Travel by school bus.
8.  JSES, 2nd Grade, Evansville, IN, Koch Family Children's Museum, May 11, 2023.  Travel by school bus.
9.  MNHHS, FFA, Murray, KY, and Lexington, KY, Agri-Biology Class Contest and Regional Competition, April
     19-21, 2023.  Travel by school bus.
10. MNHHS, Science Students, Lexington, KY, State Science Olympiad, April 21-22, 2023.  Travel by school
      vehicle.
11. MNHHS, JROTC, Grove City, OH, Competition, April 14-15, 2023.  Travel by school bus.
12. PES, 3rd Grade, Evansville, IN, Mesker Park Zoo, May 19, 2023.  Travel by school bus.  
13. WBES, 5th Grade, Evansville, IN, Skyzone, Reward Trip, May 23, 2023.  Travel by school bus.

5.E. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  A & K Construction, Inc., $374,093.09, construction on new Hanson Elementary School, to be paid
     from BG20-129.
2.  Sherman Carter Barnhart Architects, $5,925.64, construction on new Hanson Elementary School, to be
     paid from BG20-129.
3.  Sherwin Williams, $1,085.86, construction on new Hanson Elementary School, to be paid from BG20-
     129.
4.  KRM Supply, $5,000, construction on new Hanson Elementary School, to be paid from BG20-129.
5.  Cayce Mill Supply $10,709.69, construction on new Hanson Elementary School, to be paid from BG20-
     129.
6.  Insulation Supply Co., $1,888.77, construction on new Hanson Elementary School, to be paid from
     BG20-129.
7.  Sherman Carter Barnhart Architects, $31,069.87, professional services for new high school auxiliary
     gyms, to be paid from BG22-408.
8.  Sherman Carter Barnhart Architects, $95,550.00, professional services for Southside Elementary
     School renovation and addition, to be paid from BG23-030.
     

5.F. Approval for Schools to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for the following grant(s).

1.  District-wide, FRYSC, Walmart Community Grant, $5,000, to be used for back-to-school supplies for the 
     Community School Bash.
2.  WBES, Jeanne Cleveland Memorial Grant, $250, to be used for Library related professional development 
     opportunities. 
3.  WBES, KY Bluegrass Award Book Grant, one set of KBA Books, to be used in the library.
4.  WBES, Dollar General Youth Grant, $4,000, to be used in the library.

5.G. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.  HES, Food Truck Sales, proceeds will be used to purchase playground equipment. 
2.  HES, Engraved Plate Sales, proceeds will be used to purchase playground equipment.
3.  HES, Old Gym Floor Pieces for Sale, proceeds will be used to purchase playground equipment.
4.  HES, T-shirt sales, proceeds will be used to purchase playground equipment.
5.  WBES, Mother/Son Superhero Dance, proceeds will be used for school programs and student activities. 
6.  WHS, Yearbook Sales, proceeds will be used for school needs. 

5.H. Approval of Ricoh Copier Lease Agreement Hanson Elementary School
Rationale

It is recommended the Board approve the Ricoh Copier Lease Agreement Hanson Elementary School.

Attachments
5.I. Approval to Purchase Copier for Bus Garage and Service Agreement
Rationale

It is recommended the Board approve to purchase copier for Bus Garage and Service Agreement.

Attachments
5.J. Approval of the AIA Owner and Consultant Agreement with QK4, Inc. for Land Surveying Services for the Addition/Renovation at Southside Elementary Project BG23-030
Rationale

It is recommended the Board approve the AIA Owner and Consultant Agreement with QK4, Inc. for land surveying services for the Addition/Renovation at Southside Elementary project BG23-030.  

Attachments
5.K. Approval of the AIA Owner and Contractor Agreement with Danco Construction for Contractor Services for the High School Auxiliary Gyms Project BG22-408
Rationale

It is recommended the Board approve the AIA Owner and Contractor Agreement with Danco Construction for Contractor Services for the High School Auxiliary Gyms project BG22-408.

Attachments
5.L. Approval of Proposal from Synergy Test and Balance for the amount of $11,823.00, for Testing, Adjusting, and Balancing on the High School Auxiliary Gyms Project BG22-408
Rationale

It is recommended the Board approve the proposal from Synergy Test and Balance for the amount of $11,823.00, for testing, adjusting, and balancing on the High School Auxiliary Gyms Project BG22-408.

Attachments
5.M. Approval of Proposal from Performance Commissioning Agency for the amount of $12,600.00, for Commissioning on the High School Auxiliary Gyms Project BG22-408
Rationale

It is recommended the Board approve the proposal from Performance Commissioning Agency for the amount of $12,600.00, for commissioning on the High School Auxiliary Gyms Project BG22-408.

Attachments
5.N. Approval of the Post-bid Revised BG-1 for the High School Auxiliary Gyms Project BG22-408
Rationale

It is recommended the Board approve the post-bid revised BG-1 for the High School Auxiliary Gyms Project BG22-408

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
Rationale

Review personnel changes have been made by the Superintendent since March 6, 2023.

Attachments
6.B. Finance
6.B.1. Approval to Recess Regular Board Meeting
Rationale

It was moved by ______, second by ______, that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation.

Recommended Motion

Approval to recess regular board meeting in order to convene the Hopkins County School District Finance Corporation,

6.B.2. Call to Order Hopkins County District Finance Corporation
Rationale


It was moved by ______, second by ______, to convene the meeting of the Hopkins County School District Finance Corporation.

Recommended Motion

Approval to convene the meeting of the Hopkins County School District Finance Corporation,

6.B.3. Approval for Superintendent Amy Smith to Execute Consent and Release and Other Documents Relative to Pride Elementary Queue Lane
Rationale

It was moved by ____________________ and second by ____________________ that the District Finance Corporation authorize the Superintendent of Hopkins County Board of Education, Amy Smith to execute the consent and release prepared by the Transportation Cabinet relative to the queue lane for Pride Elementary School. Superintendent Smith is authorized to execute this and other documents on behalf of the corporation to effectuate the intent of the corporation and the Board of Education relative to this project.

Attachments
Recommended Motion

Approval that the District Finance Corporation authorize the Superintendent of Hopkins County Board of Education, Amy Smith to execute the consent and release prepared by the Transportation Cabinet relative to the queue lane for Pride Elementary School. Superintendent Smith is authorized to execute this and other documents on behalf of the corporation to effectuate the intent of the corporation and the Board of Education relative to this project,

6.B.4. Reconvene Regular Board Meeting
Rationale

It was moved by ______, second by ______, Hopkins County District Finance Corporation meeting be adjourned and the Hopkins County Board of Education regular meeting be reconvened.

Recommended Motion

Approval of the Hopkins County District Finance Corporation meeting be adjourned and the Hopkins County Board of Education regular meeting be reconvened,

7. Any Other Old/or New Business
Rationale



7.A. Approval of Superintendent to Take Necessary Steps to Support the Council for Better Education, Inc.
Rationale

It is recommended the Hopkins County Board of Education authorize Superintendent, Amy Smith, to take all necessary steps to support the Council for Better Education, Inc. ("CBE"), in its legal challenge to the unconstitutionality of the tax credits in House Bill 9, including the payment of any appropriate dues or assessments related to this school district's membership in CBE or its support of the referenced legal challenge.

Recommended Motion

Approval of the the Hopkins County Board of Education authorizing Superintendent, Amy Smith, to take all necessary steps to support the Council for Better Education, Inc. ("CBE"), in its legal challenge to the unconstitutionality of the tax credits in House Bill 9, including the payment of any appropriate dues or assessments related to this school district's membership in CBE or its support of the referenced legal challenge,

7.B. Approval of Motion to Accept Settlement for Claims Against Juul Labs, Inc.
Rationale

It is recommended the Board approve motion authorizing Superintendent of Hopkins County Schools, Amy Smith, to execute a settlement letter and a release of all claims involving the Hopkins County Board of Education litigation and claims with JUUL Labs, Inc.  The Superintendent is authorized to execute all necessary documents to effectuate this intent. 

Attachments
Recommended Motion

Approval of motion authorizing Superintendent of Hopkins County Schools, Amy Smith, to execute a settlement letter and a release of all claims involving the Hopkins County Board of Education litigation and claims with JUUL Labs, Inc. The Superintendent is authorized to execute all necessary documents to effectuate this intent,

8. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, April 17, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 1, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 15, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 12, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 26, 2023, HCBOE Board Meeting, Central Administration Office, 5:30 pm.

9. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on April 17, 2023.

After a short break, the Board will move into a work session.  No action will be taken.

Recommended Motion

Motion to adjourn until the next scheduled meeting on April 17, 2023,