Hopkins County
July 18, 2022 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

Steve Faulk, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Amy Smith, Superintendent - Central Office will resume regular work hours of 8:00 a.m. - 4:00 p.m. on August 1, 2022.

Sherman Carter Barnhart Architects - Construction progress on new Hanson Elementary School.

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

FIRST DAY FOR STAFF
August 9, 2022

FIRST DAY FOR STUDENTS

August 10, 2022

PROFESSIONAL DEVELOPMENT
August 3, 2022
August 4, 2022
November 8, 2022
January 3, 2023

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of June 20, 2022, board meeting and the bills and salaries for the month of July 2022.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of June 2022.

Attachments
5.C. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1. HCCHS, Dance Team, Charleston, IL, Dance Camp, July 22-25, 2022. Travel by school bus.
2. HCCHS, FFA, Louisville, KY, State Competition, July 18-19, 2022. Travel by school bus.
3. MNHHS, Boys Soccer, Danville, KY, Soccer Camp, July 10-14, 2022. Travel by school bus.
4. MNHHS, Cheerleaders, Lexington, KY, Cheer Camp, July 19-23, 2022. Travel by school bus.
5. MNHHS, FFA, Louisville, KY, State Competition, July 17-19, 2022. Travel by school bus.
6. MNHHS, Football, Richmond, KY, Tournament, July 22-23, 2022. Travel by school bus.
7. MNHHS, Boys Soccer, Lexington, KY, Bluegrass Games, July 22-23, 2022. Travel by school bus.
8. MNHHS, Girls Soccer, Lexington, KY, Bluegrass Games, July 22-23, 2022.  Travel by school bus.

5.D. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1. Synergy Test and Balance Inc., $1,125.00, tab and balance test for new Hanson Elementary School, to
    be paid from BG20-129.
2. Sherman Carter Barnhart Architects, PLLC, $9,876.05, construction of new Hanson Elementary School,
    to be paid from BG20-129.
3. LE Gregg Associates, $5,357.50, construction of new Hanson Elementary School, to be paid from BG20-
   129.

5.E. Approval for Schools to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for the following grant(s).

1. District-wide, Transportation Department, undetermined amount, to be used for Transportation needs. 

5.F. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.   HES, PTA, Paragon Promotions, proceeds will be used for Teacher Appreciation, PBIS, and Field Day.
2.   HES, PTA, Penguin Patch, proceeds will be used for Teacher Appreciation, PBIS, and Field Day.
3.   HES, PTA, World's Finest Chocolate Sales, proceeds will be used for playground needs.
4.   JMMS, PTO, Back to School Dance, proceeds will used for student and teacher incentives.
5.   JSES, PTA, T-shirt/sweatshirt sales, proceeds will be used for student related activities.
6.   JSES, PTA, Paragon Promotions, proceeds will be used for student related activities and classroom
      supplies.
7.   JSES, PTA, Penguin Patch, proceeds will be used for student related programs and activities.
8.   JSES, PTA, Campfire Roasters Coffee sales, proceeds will be used for Field Day supplies.
9.   JSES, PTA, Spring Carnival, proceeds will be used for student related activities, supplies and programs.
10. JSES, PTA, Nothing But Bundt Cake sales, proceeds will be used for student and teacher related
      supplies, activities and programs.

5.G. Approval of Memorandum of Agreement with Audubon Area Head Start for the 2022-2023 School Year
Rationale

It is recommended the Board approve the Memorandum of Agreement with Audubon Area Head Start for the 2022-2023 School Year.

Attachments
5.H. Approval of the Memorandum of Agreement with Glema Mahr Center for the Arts/Madisonville Community College for the 2022-2023 School Year
Rationale

It is recommended the Board approve the Memorandum of Agreement with Glema Mahr Center for the Arts/Madisonville Community College for the 2022-2023 school year.

Attachments
5.I. Approval of the Comprehensive District Improvement Plan (CDIP)
Rationale

It is recommended the Board approve the Comprehensive District Improvement Plan (CDIP) for the 2021-2022 school year.

Attachments
5.J. Approval of District Funding Assurances for the 2022-2023 School Year
Rationale

It is recommended the Board approve the District Funding Assurances for the 2022-2023 school year.

 
 

Attachments
5.K. Approval to Accept Bids for 5,000 lb. Nominal Capacity, Class V Lift Truck for Bus Garage
Rationale

 It is recommended the Board to approve to accept bids for a 5,000 lb. Nominal Capacity, Class V Lift
 Truck for Bus Garage.

Attachments
5.L. Approval to Declare School Bus #906 as Surplus Property
Rationale

It is recommended the Board approve to declare school bus #906 as surplus property.

5.M. Approval of Change Order 001-DPO 46 for the New Hanson Elementary School
Rationale

It is recommended the Board approve Change Order 001-DPO 46 for the New Hanson Elementary School.

Attachments
5.N. Approval of Ricoh Copier Lease Agreement for Central Office Workroom and Central Office Instruction Department
Rationale

It is recommended the Board approve the Ricoh Copier Lease Agreement for Central Office Workroom and Central Office Instruction Department.

Attachments
5.O. Approval of the Organizational Chart for the 2022-2023 School Year
Rationale

It is recommended the Board approve the Organizational Chart for the 2022-2023 school year.

Attachments
5.P. Approval of the 2021-2022 School Donations
Rationale

It is recommended the Board approve the 2021-2022 school donations.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Facilities
6.A.1. Approval to request Letters of Interest for Architectural/Engineering Services for a Renovation/Addition to Southside Elementary School to become a PS-8 School
Rationale

It is recommended the Board approve to request Letters of Interest for Architectural/Engineering Services for a Renovation/Addition to Southside Elementary to become a PS-8 School.

Attachments
Recommended Motion

Approval to request Letters of Interest for Architectural/Engineering Services for a Renovation/Addition to Southside Elementary to become a PS-8 School,

6.B. Personnel Report
Rationale

Review of the Personnel Report of actions taken by the Superintendent since June 20, 2022, as presented.

Attachments
7. CLOSED SESSION PER KRS 61-810
Rationale

It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810subsection (1)b, to discuss the acquisition of property or future sale of property, subsection (1)c, discussion of proposed or pending litigation.

Recommended Motion

Approval to enter into CLOSED SESSION per KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property, subsection (1)c, discussion of proposed or pending litigation,

8. OPEN SESSION
Rationale

It was moved by ______, second by ______, that the Board return to Open Session.

Recommended Motion

Motion to return to OPEN SESSION,

9. Any Other Old/or New Business
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9.A. Approval of the Board of Education to Request that the Superintendent or her Designee Give Notification to Christview Fellowship, Inc. of Board's Exercise of the Option Relative to the Purchase of Real Estate at 2135 North Main Street, Madisonville, Kentucky Contingent Upon Final Approval of the Kentucky Department of Education
Rationale

It is recommended the Board approve to request that the Superintendent or her designee give notification to Christview Fellowship, Inc. of Board's exercise of the Option relative to the purchase of real estate at 2135 North Main Street, Madisonville, Kentucky, contingent upon final approval of the Kentucky Department of Education.

Recommended Motion

Approval of the Board to request that the Superintendent or her designee give notification to Christview Fellowship, Inc. of Board's exercise of the Option relative to the purchase of real estate at 2135 North Main Street, Madisonville, Kentucky, contingent upon final approval of the Kentucky Department of Education,

9.B. Approval of the Board of Education Enter into a Forbearance Agreement with Wittmer Farms & Land Development, LLC, Relative to Property at 2135 North Main Street, Madisonville, Kentucky
Rationale

It is recommended the Board approve to enter into a Forbearance Agreement with Wittmer Farms & Land Development, LLC, relative to property at 2135 North Main Street, Madisonville, Kentucky.

Recommended Motion

Approval of the Board to enter into a Forbearance Agreement with Wittmer Farms & Land Development, LLC, relative to property at 2135 North Main Street, Madisonville, Kentucky,

10. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, August 1, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 15, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Tuesday, September 6, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, September 19, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Monday, October 17, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 7, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Monday, November 21, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 12, 2022, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.

11. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on August 1, 2022.

Recommended Motion

Motion to adjourn until the next scheduled meeting on August 1, 2022.