Hopkins County
August 17, 2020 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

Susanne Wolford, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Amy Smith, Assistant Superintendent, will lead the pledge to the flag.

1.B. Community Input
Rationale

If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Dr. Deanna Ashby, Superintendent - COVID-19 Update

Drew Taylor, Chief Information Officer - Annual Data Security Presentation

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

FIRST DAY FOR STAFF
August 18, 2020 - Start date due to COVID-19

FIRST DAY FOR STUDENTS
August 26, 2020 - Start date due to COVID-19

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of August 3, 2020 and the Special Called Board Meeting Minutes from August 5, 2020, August 12, 2020, and August 13, 2020, and the bills and salaries for the month of August 2020.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of July 2020.

Attachments
5.C. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  Sherman Carter Barnhart Architects, $77,732.82, Design Documents/Development for the new Hanson
     Elementary School, to be paid from BG20-129.

5.D. Approval for Schools to Apply for Grant(s)
Rationale

It is recommended the Board approve for the Schools to apply for the following Grant(s).

1.  District, KDE Re-Engagement Mini-Grant, $50,000, to be used to increase the number of students
     becoming re-engaged in the educational process towards graduation.

5.E. Approval of School Activity Fundraiser(s) - Pending Status of COVID-19 at the Start Date of Fundraiser
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.  HES, Library, Scholastic Fall and Spring Book Fair, proceeds will be used to purchase new books and
     supplies.
2.  PES, FRYSC, Father/Daughter Dance, proceeds will be used for student needs.
3.  PES PTA, Paragon Catalog Sales, proceeds will be used for unpaid student field trips and student rewards.
4.  PES, PTA, World's Finest Chocolate Sales, proceeds will be used for Teacher Appreciation Week and Field
     Day.
5.  PES, PTA, Fall Festival, proceeds will be used for school technology needs and student field trips.
6.  PES, PTA, Penguin Patch Christmas Gift Sales, proceeds will be used for classroom needs.
7.  WHS, PTO, Bookfair, proceeds to be used for student and classroom needs.
8.  WHS, PTO, Concession Stand, proceeds will be used for school needs and activities.

5.F. Approval to Increase Adult Meal Prices for the 2020-2021 School Year
Rationale

It is recommended the Board approve to increase adult meal prices for the 2020-2021 school year as stated.

Adult Breakfast Price:  $2.55
Adult Lunch Price:  $3.85

Attachments
5.G. Approval of BG4 for Madisonville North Hopkins High School Tennis Court Project
Rationale

It is recommended the Board approve the BG4 for Madisonville North Hopkins High School tennis court project, BG19-243.

Attachments
5.H. Approval of BG5 Closeout for Grapevine Elementary School Cooling Tower Project
Rationale

It is recommended the Board approve the BG5 Closeout for Grapevine Elementary School cooling tower project, BG20-128.

Attachments
5.I. Approval of BG5 Closeout for Hopkins County Central High School Gym Roof Repair Project
Rationale

It is recommended the Board approve the BG5 Closeout for Hopkins County Central High School, gym roof project, BG20-208.

Attachments
5.J. Approval of BG5 Closeout for Demolition of old Career and Technology Center
Rationale

It is recommended the Board approve the BG5 Closeout for demolition of the old Career and Technology Center located on Grapevine Road, Madisonville, KY, BG19-247.

Attachments
5.K. Approval to Award Bid for Surplus Ford Truck
Rationale

It is recommended the Board approve to award bid for the surplus 2000 Ford F250, XL Super Duty Truck, VIN #1FTNF20L3YED15223, to Jeremy Buchanan.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Facilities
6.A.1. Approval of Resolution for Local Plan Review and Permitting Related to Hanson Elementary School
Rationale

It is recommended the Board approve the resolution requesting all plan reviews and permitting related to the construction of Hanson Elementary School be retained locally.

Attachments
Recommended Motion

Approval of the resolution requesting all Plan Reviews and Permitting related to the construction of Hanson Elementary School be retained locally,

6.A.2. Approval of Change Order #1 for Bus Driver Training Center and Browning Springs Middle School Fieldhouse
Rationale

It is recommended the Board approve the Change Order #1 for the Bus Driver Training Center and Browning Springs Middle School Fieldhouse, BG19-300.

Attachments
Recommended Motion

Approval of the Change Order #1 for the Bus Driver Training Center and Browning Springs Middle School Fieldhouse, BG19-300,

6.B. Personnel
Rationale

The following personnel changes have been made by the Superintendent since August 3, 2020.

CERTIFIED EMPLOY
Amanda Brantley, Itinerant School Psychologist, eff. 8-1-20
Laura Buchanan, SPED Teacher, JSES, eff. 7-1-20
Callie Bell, Teacher, HCCTC, eff. 8-1-20
Sydney Ferm, Itinerant Speech Language Pathologist, JSES/PES, eff. 8-1-20
Sheletia Hall, Teacher, EES, eff. 8-1-20
Kimberly Hallum, Teacher, BSMS, eff. 8-1-20
Brian Hambidge, Teacher, JMMS, eff. 8-1-20
Tiffany Howton, Teacher, SES, eff. 7-1-20
Mary Jones, Curriculum Coordinator, SES, eff. 8-1-20
Rachel Killough, Teacher, WHS, eff. 8-1-20
Polly Ann Kimmel, Teacher, BSMS, eff. 8-1-20
Leslie May, Teacher, HCCHS, eff. 8-1-20 
David Minnicks, Teacher, HCCHS, eff. 8-1-20
Gabrielle Prevette, Teacher, JMMS, eff. 8-1-20
Kimberly Proffitt, Teacher, MNHHS, eff. 8-1-20
Martha Reasoner, Teacher, HCCHS, eff. 8-1-20
Makayla Sweeney, Itinerant Visual and Performing Arts Teacher, BSMS/JMMS/SHMS, eff. 8-1-20
Ashton Travis, Teacher, SHMS, eff. 8-1-20
William Tyree, Teacher, HCCHS, eff. 8-1-20
Kortney West, SPED Teacher, SHMS, eff. 8-1-20
Ashton Wheatstine, Itinerant Visual and Performing Arts Teacher, EES/GES/SES, eff. 8-1-20
Ashton Wyatt, Teacher, EES, eff. 8-1-20

CERTIFIED TRANSFER

Eric Blackwell, Sub. Teacher to Teacher, BSMS, eff. 8-1-20
Jessica Coker, SPED Teacher, BSMS to SPED Teacher, WHS, eff. 7-1-20
Amy Crabtree, Teacher, MNHHS to Teacher, HCCHS, eff. 8-4-20
Christina Estrada, Teacher, SES to Teacher, GES, eff. 7-1-20
Julie Franklin, Teacher, JMMS to Teacher, MNHHS, eff. 7-1-20
Michael Griffin, Teacher, BSMS to Curriculum Coordinator, BSMS, eff. 7-1-20
Suzanne Maples, Teacher, JMMS to Curriculum Coordinator, JMMS, eff. 7-1-20
Kelly Mullins, Teacher, EES to Library Media Specialist, EES, eff. 7-1-20
Sarah Sowders, Teacher, HCCHS to Curriculum Coordinator, HCCHS, eff. 7-1-20
Julie Vaughn, Teacher, EES to Curriculum Coordinator, GES, eff. 7-1-20
Kenneth Walker, Teacher, MNHHS to Assistant Principal, HCCHS, eff. 7-1-20
April Williams, Sub. Teacher to .5 CSRT Teacher, HES, eff. 8-1-20
Stephen Wood, Teacher, HCCHS to Teacher, JMMS, eff. 7-1-20

CERTIFIED RESIGN
Andrew Self, Itinerant Assistant Principal, eff. 8-7-20

CERTIFIED RESIGN FOR RETIREMENT
Vicki Williams, Guidance Counselor, GES, eff. 9-30-20

CLASSIFIED EMPLOY
Cohen Cassem, Custodian, HCCHS, eff. 8-10-20
Laura Garrett, Title I CIA, WHS, eff. 8-6-20
Tamara Pendley, Custodian, JMMS, eff. 8-11-20

CLASSIFIED TRANSFER
Shana Belt, Cook/Baker, HES to Cook/Baker, JSES, eff. 8-5-20
Sarah Crane, Sub. CIA to Cook/Baker, JSES, eff. 8-11-20
Kiwanis Dunlap, Cook/Baker, HCCHS to Cook/Baker, JMMS, eff. 8-5-20
Jorge Herrera-Ruedas, Sub. Custodian to Permanent Sub Custodian, MNHHS, eff. 8-10-20

CLASSIFIED RESIGN
Kenneth Demoss, Custodian, SHMS, eff. 8-10-20
Makenzie Ipox, Sub. CIA, eff. 8-4-20
Stephanie O'Leary, SPED FMD Itinerant CIA II, HCCHS, eff. 7-31-20
Dixie Wright, Itinerant KERA Preschool CIA II, eff. 8-6-20

CLASSIFIED TERMINATED
Dustin Cotton, Sub. Bus Driver, eff. 6-30-20

COACH EMPLOY
Dylan Buchanan, Assistant Football Coach, HCCHS, eff. 7-29-20
Albert Jackson, Assistant Boys Basketball Coach #1, eff. 7-29-20
Denzel Johnson, Volunteer Boys Assistant Basketball Coach, MNHHS, eff. 8-5-20
Andrea Mills, Volunteer Girls Assistant Basketball Coach, BSMS, eff. 8-5-20
Jenny Rampage, Head Girls Basketball Coach, WHS, eff. 7-30-20
Terri Turner, Assistant Co-ed Archery Coach, HCCHS, eff. 7-28-20
Meagan Williams, Assistant Girls Basketball Coach #2, HCCHS, eff. 7-28-20

COACH TRANSFER
Mike Evans, Assistant Football Coach #6, HCCHS to Assistant Football Coach #3, HCCHS, eff. 7-28-20
Branden Higginson, Assistant Football Coach, MNHHS to Assistant Football Coach #5, MNHHS, eff. 7-1-20
Dameion Hill, Assistant Football Coach #2, BSMS to Assistant Football Coach #5, HCCHS, eff. 7-28-20
Sarah Lloyd, Assistant Volleyball Coach #2, HCCHS to Assistant Volleyball Coach #1, HCCHS, eff. 7-28-20
Mark Phaup, Assistant Football Coach #2, MNHHS to Assistant Football Coach #4, MNHHS, eff. 7-1-20
Chris Price, Assistant Football Coach #3, MNHHS to Assistant Football Coach #2, MNHHS, eff. 7-1-20
Jason Pulliam, Volunteer Assistant Football Coach #2, BSMS to Assistant Football Coach #2, BSMS, eff. 8-6-20

COACH RESIGN
Stephen Wood, Assistant Girls Track Coach, HCCHS, eff. 8-10-20

6.C. Any Other Old/or New Business
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6.C.1. Review of Title IX Sexual Harassment Procedures
Rationale

It is recommended the Board review Title IX Sexual Harassment Procedures as presented. (No Action Required)

03.1621 AP.2 - Title IX Sexual Harassment Grievance Procedures - Certified
03.2621 AP.2 - Title IX Sexual Harassment Grievance Procedures - Classified
09.428111 AP.1 - Notice to Individuals Regarding Title IX Sexual Harassment/Discrimination
09.428111 AP.11 - Title IX Sexual Harassment Grievance Procedures - Students
09.428111 AP.21 - Title IX Sexual Harassment Reporting Form - Students

Attachments
6.C.2. Approval of Title IX Sexual Harassment Policies
Rationale

It is recommended the Board hold one (1) emergency reading, (per Board Policy 01.5) for the following Title IX Sexual Harassment Policies that go into effect on August 14, 2020.

Policy #03.113 - Equal Employment Opportunity - Certified
Policy #03.1621 - Title IX Sexual Harassment - Certified
Policy #03.212 - Equal Employment Opportunity - Classified
Policy #03.2621 - Title IX Sexual Harassment - Classified
Policy #09.13 - Equal Educational Opportunities - Students
Policy #09.428111 - Title IX Sexual Harassment - Students

Attachments
Recommended Motion

Approval of one (1) emergency reading, (per Board Policy 01.5) for the Title IX Sexual Harassment Policies that go into effect on August 14, 2020,

6.C.3. Discussion and Approval of Resoulution to Grant Additional Emergency Leave for COVIC-19 Pandemic for the 2020-2021 School Year
Rationale

It is recommended the Board discuss and approve the Resoulution to Grant Additional Emergency Leave for COVIC-19 Pandemic for the 2020-2021 School Year.

Recommended Motion

Approval to discuss and approve the Resoulution to grant additional Emergency Leave for COVIC-19 Pandemic for the 2020-2021 School Year,

7. BOARD CALENDAR
Rationale

Review Board Meeting Dates

Monday, September 21, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, October 12, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 2, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Monday, November 16, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 14, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.

8. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on September 21, 2020.

Recommended Motion

Motion to adjourn until the next scheduled meeting on